WEDNESDAY, SEPTEMBE10, 2014 Cornerstone Academy Preparatory School Parent’s Association Meeting.

WEDNESDAY, SEPTEMBE10, 2014

Cornerstone Academy Preparatory School

Parent’s Association Meeting

Agenda

# Topic Lead Role Time

1 Call to Order Debbie Mendoza

PA President 5 minutes

2 Roll Call Lana Nguyen PA Secretary 3 minutes

3 Finance Update Deo Agustin PA Treasurer 5 minutes

4 PA Bylaws Review

Debbie Mendoza

PA President 2 minutes

5 Committee Chairs

Tammy Ton PA Vice President

10 minutes

6 Jog-a-thon Event Deo Agustin PA Treasurer 5 minutes

LANA NGUYENCAPS PA SECRETARY

CORNERSTONE ACADEMY PREPARATORY SCHOOL

Roll Call

2014 – 2015 PA Officers

Name Role

Debbie Mendoza PA President

Open PA Vice President

Lana Nguyen PA Secretary

Deo Agustin PA Treasurer

Name Role

Angel Esquivel

Jennifer Ha

Liza Agustin

Lucia Escobar

Mridul Bajpai

Sammie Ngar

Special Projects Officers

Name Role

Irene Bernardino Teacher Relations Director

Edel Dakhil and Michele Franco

Volunteer Coordinators

Andrea Henderson Homeroom Parent Program Director

PA General Info

• Our goal – Support our scholars and Cornerstone values through organizing, participating, and funding events

• Meetings for PA Officers – 2nd Wed of every month• 6:30pm – 8:00pm in the MPR

• Townhall meetings – Sept, Nov, Feb, May• 6:30pm – 7:30pm in the MPR

DEO AGUSTINCAPS PA TREASURER


Financial Update

CAPS PA Financial Status

Previous PA Balance: $14,009

Total Expense since last PA meeting: $234

Total Revenue since last PA meeting: $50

Ending PA Balance: $13,825

CAPS PA Financial Status

Budget & Event Request

5th Grade Fieldtrip to Santa Clara University - $571.30 Class size = 30 scholars Current allocation of $700 for Walden West transportation Plan to visit SJSU in the Spring (additional budget request?)

School-wide fundraising – Brax Spirit Cups A pack of 4 cups sells for $18 $7.25 profit on each sale goes to your organization No upfront costs and no inventory Forecast: 350 scholars sell 2 products each = $5,075 in

revenue

DEBBIE MENDOZACAPS PA PRESI DENT


PA Bylaws

Proposal to Update PA Bylaws

• Align with current direction

• Vote of approval in next PA meeting – Wed., October 8th

• For questions, please email the Parent Association mailbox: [email protected]

mailto:[email protected]

mailto:[email protected]

TAMMY TONCAPS PA V ICE PRESI DENT


Committee Chairs

2014 – 2015 Standing Committees

PA Name Chair Name Primary Role

TBD Jog-a-thon Chair • Manages the biggest fundraising event of the year. • Work with Volunteer Coordinators and Homeroom Parents to solicit

volunteers.• Report Jog-a-thon results at Family Movie Night (Fall).

TBD Family Movie Night Chair

• Manages family movie night event.• Work with Volunteer Coordinators and Homeroom Parents to solicit

volunteers.• Report Family Movie Night revenue directly to the PA Treasurer.

TBD Bake Sale Chair • Manages bake sale event.• Work with Volunteer Coordinators and Homeroom Parents to solicit

volunteers.• Report Bake Sale revenue directly to the PA Treasurer.

TBD Pizza My Heart Chair

• Manages pizza my heart event.• Works closely with Publicity & Communication Chairs, as well as,

Homeroom Parents, and PA Secretary to market event.• Report Bake Sale revenue directly to the PA Treasurer.

Andrea Henderson (Homeroom Chair)Irene Bernardino (Social Chair)Michele Franco (Volunteer Chair)Edel Dakil (Volunteer Chair)

Angel Esquivel

Jennifer Ha

Liza Agustin

Lucia Escobar

Mridul Bajpai

Sammie Ngar


Name PA Officers Primary Role

Edel Dakhil and Michele Franco

Volunteer Chair • Work with parents to fill their volunteer hours by recommending appropriate and achievable volunteer opportunities.

• Supports general PA events by partnering volunteer tasks to parents in need of volunteer hours.

Irene Bernardino

Social Chair • Plan and implement all not-for-profit social activities for School teachers, administrative & operation staff, students and their families; including, but not limited to, Teacher & School Staff Appreciation luncheon, the Ice Cream Social, Spirit Days, and Student Holiday Workshop.

TBD Hospitality Chair • Plan and serve refreshments at the monthly PA meetings and other PA functions.

• Coordinate the New Parent Meet & Greet, Welcome Back Potluck, & Year End BBQ.


Angel Esquivel

Jennifer Ha

Liza Agustin

Lucia Escobar

Mridul Bajpai

Sammie Ngar


Name PA Officers Primary Role

TBD Nominating Chair • Publicize PA positions and recruit volunteers to fill open Executive Board positions for the upcoming school year.

• Work with the Executive Board and Committee Chairs to prepare a list of nominees to be included on the annual election ballot at the April PA meeting. This list shall be completed and publicized to all PA members two weeks prior to the April meeting.

TBD Finance Audit Chairperson

• The Finance Audit Committee shall be made up of up to three PA members that do not currently serve on the Executive Board. The Finance Audit Chair shall audit the financial records of the PA and prepare a fiscal year-end audit report.


Angel Esquivel

Jennifer Ha

Liza Agustin

Lucia Escobar

Mridul Bajpai

Sammie Ngar



TBD Publicity Chair • Attend School functions and events to take photos and write articles for submission to the local newspaper, School newsletter, and School website

• Decorate and maintain the PA bulletin board in the School lobby to reflect a positive and informative display.

TBD Web Communication Chair

• Work closely with the School Principal (or delegate) to build and maintain the School newsletter and website.

• Work closely with the Publicity Chair to publicize School events on the newsletter and website.


Angel Esquivel

Jennifer Ha

Liza Agustin

Lucia Escobar

Mridul Bajpai

Sammie Ngar



Andrea Henderson

Room Parent Chair • Solicit volunteers for a minimum of one Room Parent per classroom and maintain records (i.e. name, phone, email) to contact these individuals.

• Coordinate and review with the Room Parents their responsibilities; including requesting parental consent forms for student photos and the PA Directory, supporting the teacher with class parties, coordinating the decoration of Field Day t-shirts, and recruiting parent volunteers to assist at various PA events.

TBD Playground & Beautification Chair

• Research and present campus & playground maintenance and improvement plans.

• Work closely with the Fundraising Chair to coordinate fundraising for maintenance and improvements of the School's playground equipment and grounds.

• Purchase equipment, supplies, and services necessary to maintain and improve the playground equipment and grounds as approved (by vote) by the PA membership.


Angel Esquivel

Jennifer Ha

Liza Agustin

Lucia Escobar

Mridul Bajpai

Sammie Ngar

DEO AGUSTINCAPS PA TREASURER


Jog-a-thon Event

Jog-a-thon Event

Largest fundraising event Friday, October 17 14 classes at approximately 420

scholars

Purpose Sponsors established grade level

fieldtrips

Jog-a-thon Committee PA Officers PE Teacher Homeroom Parents

Details Marketing & Communication Collection of Funds Day of Event Set-up

Timeline Sept 15 to Sept 25 – finalize

committee and complete majority of the planning

Monday, Sept 29 – send out Jog-a-thon packet (letter, sponsor sheet, and collection envelope)

Friday, Oct 17 – CAPS 5th Annual Jog-a-thon!

Friday, Oct 31 – DUE DATE to turn in all pledges/donations

Saturday, Nov 1 – CAPS PA meet to count all pledges/donations turned in

Friday, Nov 7 –Jog-a-thon results will be announced during Family Movie Night

Jog-a-thon School-wide Goal

Goal

Each class receives 10% of total funds collected

Collect $1500 or more, receive an increase rate of $20%

Example $ Collected Per Class

10% $1000 $100

Example $ Collected Per Class

20% $2000 $400

School-wide Goal

Class Goal Per Scholar

$20,000 $1500 $50

DUE DATE to turn in all pledges/donations: Friday, October 31

LANA NGUYENCAPS PA SECRETARY


Sept – Nov Events Calendar

Aug & Sept Events

August 2014 AugustSu M Tu W Th F Sa 13 Monthly PA Meeting

1 2 18 - 19 Kindergarten Orientation3 4 5 6 7 8 9 20 First Day of School

10 11 12 13 14 15 16 22Back to School Meet & Greet Potluck

17 18 19 20 21 22 23 27 PA Townhall Meeting24 25 26 27 28 29 3031

September 2014 SeptemberSu M Tu W Th F Sa 1 Labor Day - No School

1 2 3 4 5 6 3 Back to School Night

7 8 9 10 11 12 13 10Monthly PA Meeting & Chaperone Training

14 15 16 17 18 19 20 18Walden West Sci. Camp Parent Meeting

21 22 23 24 25 26 27 29Teacher/Homeroom Parent Mixer

28 29 30

Oct & Nov Events

October 2014 OctoberSu M Tu W Th F Sa 8 Monthly PA Meeting

1 2 3 4 13 Columbus Day - No School5 6 7 8 9 10 11 17 Annual Jog-a-thon Fundraiser

12 13 14 15 16 17 18 24Kindergarten Fieldtrip - Happy Hollow

19 20 21 22 23 24 25 31 Halloween26 27 28 29 30 31

November 2014 NovemberSu M Tu W Th F Sa 7 Family Movie Night - Fall

1 11 Veterans Day - No School2 3 4 5 6 7 8 12 PA Townhall Meeting

9 10 11 12 13 14 15 24 - 28Thanksgiving Week - No School

16 17 18 19 20 21 22 27 Thanksgiving Day23 24 25 26 27 28 2930

Additional Items

WEDNESDAY, SEPTEMBE10, 2014 Cornerstone Academy Preparatory School Parent’s Association Meeting.

Documents

Transcript of WEDNESDAY, SEPTEMBE10, 2014 Cornerstone Academy Preparatory School Parent’s Association Meeting.