WEDDINGS - oesc.com.au · Guests of the Country Club Marquee are welcome to utilise the Clubhouse...

WEDDINGS2019 | 2020

WELCOMEThe Events team at Orange Ex-Services’ Club want to create the wedding you’ve been dreaming of. From all-inclusive accommodation, ceremony & reception options to a casual cocktail hour, we have a

variety of menus and venues to bring your vision to life.

One of Orange’s most versatile venues, the Orange Ex-Services’ Club features four spaces suitable for your celebrations. Our Wedding Coordinators will work with you and your ideas to find the most appropriate space. We are happy to work with your selected florists, stylists & suppliers to ensure a smooth setup and pack down process.

The dedicated Chef team have created a diverse and delicious menu to indulge in, from canapes and cocktail bites to an elegant four course

meal.

Our 4 ½ star Motel, Mercure Orange, is located on site at the Orange Ex-Services’ Club and features 77 rooms and complimentary parking. As part of the Orange Ex Services Club complex, guests can enjoy the convenience of staying onsite, conveniently located in the heart of our

‘Colour City’.

HIREFriday, Saturday or Sunday

$700Minimum 60 guests catered

Your room hire fee is required as a deposit to secure your booking and includes all furniture set according to an agreed

floorplan, table cutlery, crockery, white linen napkins, use of the fireplace, mic & lectern and cleaning fees. You are

welcome to access your ceremony and/or reception space from 10am the morning of your wedding. Access the evening

prior may be accommodated, pending availability.

Wedding Receptions are a maximum 6hrs in duration, with the latest finish time of midnight.

THE GREENHOUSE FUNCTION ROOM

Capacity Seated 90-120 Capacity Standing 200

A buffet menu selection may reduce the capacity of the space. Please note that the round wooden tables cannot be removed from the room and seat a maximum

of 10 guests per table.

Boasting purpose-made solid wood banquet tables, brass fixtures, a feature granite fireplace and private courtyard, The Greenhouse Function Room is a stylish, modern option for both your ceremony and reception celebrations. This space can be accessed directly from both the Orange Ex-Services’ Club and The Greenhouse of Orange

precincts and is located on the first floor.

We have several wedding party table options, including our luxe marble table set, sweetheart table options and large table options,

as well as various floorplan suggestions to include a dancefloor.

DJ’s or bands are welcome, or you can bring your own device to plug into our in-built speaker system. Please note this AV system requires an AUX input and is located behind the bar. A microphone & lectern will be provided for your MC and speeches, as well as a housekeeping sheet with important notes for your MC to mention at

the start of your formalities.

The flexible foyer area can be customised to serve as an arrival room, with gift tables and seating charts for your guests use, a feature dining area for our impressive Grazing Harvest Table or an intimate

dancefloor space.

The Greenhouse Function Room has a private bar available for your guests, with beverage package and dry till options, both showcasing the best of local wines. Bathrooms and a smoking area are also

available.



Your room hire fee is required as a deposit to secure your booking and includes all furniture set according to an agreed floorplan, table cutlery, crockery, white linen napkins, white linen table cloths, use of the stage, mic

& lectern and cleaning fees. You are welcome to access your ceremony and/or reception space from 10am the

morning of your wedding. Access the evening prior may be accommodated, pending availability.

Wedding Receptions are a maximum 6hrs in duration, with

the lastest finish time of midnight.

CORAL SEA AUDITORIUM

Capacity Seated Banquet Round (8’s & 10’s) 160

Capacity Seated Banquet Long 16’s 288

Capacity Standing 500

Pending availability, Coral Sea Auditorium can be extended back further to include the Tobruk Borneo room. Please ask your Wedding Coordinator for more information on increased capacities. A buffet menu selection may

reduce the capacity of the space to accommodate our chef team setup.

The Coral Sea Auditorium is a large ballroom, ready for you to add your personal touches and exciting ideas. Featuring a large stage and parquetry dancefloor, the Auditorium is perfect for a live band or DJ, as well as large projector screens to display any special memories. This space can be directly accessed from the Orange Ex-Services’ Club front or back reception and is

located on the first floor.

The Auditorium can cater for a large number of guests on various floorplans, including round or long banquet tables, with the potential to include the adjoining Tobruk Borneo room. The options are endless when it comes to your wedding party table,

including straight, u-shaped or sweetheart tables.

DJ’s or bands are welcome, or you can bring your own device to plug into our in-built speaker system. Please note this AV system requires an AUX input and is located to the side of the stage. A microphone & lectern will be provided for your MC and speeches, as well as a housekeeping sheet with important

notes for your MC to mention at the start of your formalities.

The Coral Sea Auditorium has a private double bar available for your guests, with beverage package and dry till options, both showcasing the best of local wines. There are multiple bathroom options available, and a smoking area is accessible

for guests on our ground floor.

TOBRUK BORNEO One of our more intimate rooms, the Tobruk Borneo room is ideal for an

intimate function.

Featuring a private bar and parquetry dancefloor, The Tobruk Borneo is an ideal space for intimate weddings.

Our wedding party table can accommodate a group of up to 10 guests and the room is perfect for an acoustic entertainer.

A microphone & lectern will be provided for your MC and speeches, as well as a housekeeping sheet with important notes for your MC to mention at the start of your formalities.

The Tobruk Borneo has a private bar available for your guests, with beverage package and dry till options, both showcasing the best of local wines. There are private bathrooms available,

and a smoking area is accessible for guests on our ground floor.



Capacity Seated Banquet Rounds 48-60

Capacity Seated Banquet Longs 80

Capacity Standing 80 Your room hire fee is required as a deposit to secure

your booking and includes all furniture set according to an agreed floorplan, table cutlery, crockery, white linen napkins, white linen table cloths,mic & lectern and cleaning fees. You are welcome to access your ceremony and/or reception space from 10am the

morning of your wedding. Access the evening prior may be accommodated, pending availability.

Wedding Receptions are a maximum 6hrs in duration, with

the lastest finish time of midnight.

COUNTRY CLUB MARQUEEIf you are looking for an outdoor summer or spring wedding, look no further than

the Orange Ex-Services’ Country Club Marquee.

The Country Club Marquee is a true blank canvas for you to make your own.

Our wedding party table can accommodate a group of up to 10 guests and includes power to accommodate a small band or DJ.

A microphone & lectern will be provided for your MC and speeches, as well as a housekeeping sheet with important notes for your MC to mention at the start of your formalities.

Guests of the Country Club Marquee are welcome to utilise the Clubhouse bar and bathrooms available, with a nearby smoking area.

There is a large lawn perfect for jumping castles, games and outdoor dancefloors.



Please note the Marquee is only available

from October through until mid April

Capacity Seated Banquet Rounds 100

Capacity Seated Banquet Long 16’ 128

Capacity Standing 150

Your room hire fee is required as a deposit to secure your booking and includes all furniture set according

to an agreed floorplan, table cutlery, crockery, white linen napkins, mic & lectern and cleaning fees. You are welcome to access your ceremony and/or reception space from 10am the morning

of your wedding. Access the evening prior may be accommodated, pending availability.

Wedding Receptions are a maximum of 6hrs in duration, with the latest finish time of 11pm.

WEDDING CEREMONY

Hosted in either the Courtyard of the Greenhouse Private Function room or the lawn at the Country Club Marquee, our ceremony package includes everything required for you and your guests to enjoy a magical outdoor event with

your chosen celebrant.

HIRE

$500

Maximum guests

100-150

INCLUSIONSSigning table

Seating for up to 50 guests

Speaker & microphone

OPTIONAL Soft drink or beverage package

Canapes or harvest table

Bar available for purchases

MENUS

CLASSIC CANAPESLooking to add an extra touch to your alternate serve or buffet menu? Canapes are a great option, especially during your ceremony or while your guests mingle as you escpae to have photos taken. Canapes are served

to your guests by our team who will circulate the room or area.

MINIMUM 30 GUESTS

6 PIECES $20PP 9 PIECES $29PP 12 PIECES $38PP

PLEASE SELECT FROM THE FOLLOWING OPTIONS

HOTHouse-made Parmesan & Smoked Salmon Puff Pastry Pin Wheel

Cherry Tomatoes stuffed w Mozzarella Cheese & Basil (GF) (V)

Pumpkin, Feta & Sun-dried Tomato Puff Pastry Envelope (V)

Risotto Arancino Ball (V)

Chorizo & Capsicum Skewer (GF)

Mini Savory Croissant

Sticky Pork Spoon (GF)

COLDCrouton Topped w Slow Roasted Beef & Horseradish

Crouton Topped w Sliced Chicken, Avocado & Tangy Mayonnaise

Bruschetta Spoon (GF) (V)

Skewered Rock Melon with Sliced Prosciutto (GF)

Smoked Salmon Pin Wheel Sandwiches (2 per serve)

Nigiri Roll (2 per serve)

Cucumber Boat Filled w Goats Feta & Semi-Dried Tomatoes (GF) (V)

MIXED ANTIPASTO PLATTERKalamata Olives, Stuffed Olives, Goats Feta Cheese, Semi-Sundried Tomatoes, Boretteane Onions, Caperberries, Dolmades Sweet Gherkins, Carrot Crudites,

Cucumber Crudites and Dry Water Biscuits.

$85.00 per platter

serves 10 guests

Every effort will be made to accommodate dietary requirements, however please note that due to the nature of our kitchen, we cannot guarantee that any item is completely allergen free.

. Pricing and menu items are subject to change at OESC management discretion.

25% Catering Surcharge for Sundays, 50% Catering Surcharge for Public Holidays.

Gluten Free (GF) Gluten Free Options (GFO) Vegetarian (V) Vegetarian Options (VO)

MENUS

DELUXE CANAPESLooking to add an extra touch to your alternate serve or buffet menu? Canapes are a great option, especially during your ceremony or while your guests mingle as you escpae to have photos taken. Canapes are served

to your guests by our team who will circulate the room or area.

MINIMUM 30 GUESTS

6 PIECES $30PP 9 PIECES $44PP 12 PIECES $56PP

PLEASE SELECT FROM THE FOLLOWING OPTIONS

HOTBaked Scallop Skewer (GF)

BBQ Prawn Skewer (GF)

Asparagus Wrapped in Prosciutto (GF) (2 per serve)

Pork Belly Cubes & Apple Glaze Spoon (GF)

Butternut Pumpkin Soup Shots (GF) (2 per serve)

Crumbed Asparagus Spears (V) (2 per serve)

Marinated Satay Chicken Skewer (GF)

COLDBloody Mary Oyster (GF)

Prawn & Mango Spoon

Smoked Salmon & Dill Cream Cheese Spoon (GF)

California Roll (2 per serve)

Mini Caeser Salad (2 per serve) (GF)

Cajun Beef w Seeded Mustard Dressing on Crouton

Rice Paper Rolls : Prawn (GF) | BBQ Pork (GF) | Thai Beef (GF) | Vegetarian (V)


. Pricing and menu items are subject to change at OESC management discretion.



GRAZING HARVEST PLATTERAn abundant selection of the finest cheeses; King Island Camembert & Brie, Blue Stilton, Edam, Vintage Tasty, Gouda. Selection of Cured Meats; Prosciutto, Salami, Shaved Off the Bone Ham, Pickles and Preserves, Marinated Vegetables, Artichokes, Boretteane Onions, Caperberries, Dolmades, Olives & served with a selection of

crackers.

$325 per platter

serves 10 guests

MENUS

CEREMONY BITESDesigned as anaddition to your catering package, our platter can be placed on each guest table for their arrival into your reception space or at a grazing station during your ceremony.

Each platter serves 10 guests

Mini Spring Rolls Platter (V) Served w Dipping Sauces

40 pieces $65.00

Mixed Dip and Vegetable Crudités Platter (GF) (V) $65.00

Hot & Spicy Chicken Mini Drumettes (GF) Served w Dipping Sauces

40 pieces

$65.00

Pumpkin & Fennel & Cheese Arancini Balls (VO) 40 pieces $65.00

Curry Puffs Served w Dipping Sauces

20 pieces $70.00

Fish Bites w our house-made tartare sauce & lemon wedges

50 Pieces $70.00

Asian Style Finger Food Platter Money Bags (20), Pork Wontons (30), Curry Puffs (10), Mini

Spring Rolls, (10) Served with Dipping Sauces

70 pieces $75.00

Bruschetta Platter (V) Serves 10 $90.00

Hot & Spicy Beef Meat Ball Skewers (20) (GF) Served w Dipping Sauces

2 meat balls per skewer $70.00

BBQ Chorizo Skewer Served with Dipping Sauces

20x ½ pieces $75.00

House Made Crumbed Calamari Rings 40 Pieces $80.00

Sticky Pork Skewers (15) & Satay Chicken Skewers (15) (GF)

Served with Dipping Sauces

30 pieces $90.00

Seasoned Potato Wedges (V) Served w Sour Cream & Sweet Chilli Sauce

$70.00

Beef & Chicken Sliders Platter 20 pieces $120.00

Dim Sum Style Platter Steamed Pork Dim Sim (12), Steamed Chicken Dim Sim (12),

Vegetable Somas (18), Lotus Rolls (12)


54 Pieces

$80.00

Garlic Scallop Skewers Platter (GF) served with Garlic Butter Sauce

20 Pieces $120.00

Pork Belly Fingers (GF) Served with Brandy Apple Dipping Sauce

20 pieces $120.00

Hot & Spicy Chicken Mini Drumettes (30) & Satay Chicken Skewers (10) (GF)


40 pieces $90.00

Children’s Nuggets & Chips Serves 10 Children

$80.00

Chef’s Selection of Cakes & Mini Profiteroles (V)

30 Pieces $80.00

Seasonal Fruit Platter (GF) (V) 40 pieces $90.00


Pricing and menu items are subject to change at OESC management discretion.



ENTRÉE

Cream of Mushroom Soup (V) (GF) served w parmesan cheese wafers

Duck, Noodle & Asian vegetable Spring Rolls w pickled ginger & hoisin dipping sauce

Slow Roasted Tomato, Buffalo Mozzarella & Prosciutto (GF)

w caramelised balsamic dressing

Beef Salad w fine rice noodles, spring onions, cucumber, Asian dressing

& a hint of coriander

Traditional Caesar Salad (V) baby cos, crispy bacon, egg, toasted garlic croutons &

shaved Parmesan w house dressing

MENUS

DELUXE SET MENU

DESSERT

Walnut, Pear & Cinnamon Tart w crème anglaise and toasted almond praline

Vanilla Pannacotta w espresso coffee & chocolate sauce,

& almond florentine praline

Lemon Meringue Tart w raspberry puree & cream

Chocolate Parfait of white, milk & dark chocolate

Wedding Cake cut & served on platters Complimentary

Wedding Cake cut & plated as dessert $5pp

MAIN

Traditional Beef Wellington Prime Beef, Dijon mustard & puff pastry w jus, mash & seasonal greens

Florentine Chicken Breast (GF) Feta & sundried tomato filling, herbed potatoes & seasonal greens

Slow Braised Lamb Shank (GF) w tomatoes, onions, celery, carrot & mash

Honeyed Pork Loin (GF) w apple & spices, jus, herbed potatoes & seasonal greens

Baked Goats Cheese (GF) (V) w roasted Mediterranean vegetables, tapenade & warm tomato couli

Creamy Mushroom & Bacon Chicken Breast (GF) w mash & seasonal greens

Mild Korma Curry (GF) (V) cauliflower, chickpea, spinach & coconut w jasmine rice

2 COURSE $45PP 3 COURSE $56PPMinimum 30 Guests | Select 2 options for alternate serve

Please see your Wedding Coordinator for our current children’s menu

served withBread Roll & Butter Tea & Coffee Station





ENTRÉE

Roasted Tomato Soup (V)(GF) w Parmesan Cheese Wafers

Ravioli of Pumpkin & Ricotta (V) w sage, cream & parmesan

Asian Grilled Prawn Salad (GF) w fine noodles, spring onions, cucumber, Asian lemongrass dressing

Twice Cooked Sticky Pork (GF) w cabbage & fennel slaw, ginger & lime dressing

Oven Baked Scallops & Bacon (GF) on the shell with jasmine rice

Smoked Atlantic Salmon (GF) w lime aioli & pickled cucumber

MENUS

ROYALTY SET MENU

DESSERT

Baked New York Cheesecake w mixed berry compote & cream

House Made Sticky Date Pudding w butterscotch sauce & whipped cream

Fresh Seasonal Fruit Plate w passionfruit coulis

Individual 3 Cheese Plate w fruit paste, lavish (add $3.00 pp)



MAIN

Herb Crusted Lamb Rump (GF) w potato gratin, honey glazed carrot & seasonal greens

Slow Roasted Pork Rib Eye (GF) w citrus glaze, potato gratin, honey glazed carrot & seasonal greens

Oven Baked Atlantic Salmon (GF) w mango salsa, parsley potato mash & seasonal greens

Crusted 3 Point Rack of Lamb (GF) w Mint Glaze, potato gratin, buttered carrots & seasonal greens

Prosciutto Wrapped Chicken Breast (GF) w feta, basil, sundried tomato pesto, herbed potatoes & seasonal greens

Slow Roasted Beef Rib Eye (GF) w caramelised red onion & roasted beetroot relish, jus & potato gratin

Served medium to medium well

2 COURSE $56PP 3 COURSE $68PPMinimum 30 Guests | Select 2 options for alternate serve

served with

Bread Roll & Butter Tea & Coffee Station





Please see your Wedding Coordinator for our current children’s menu

CHEF CARVERY BUFFET$40PP

Roast Beef, slow cooked yearling, mustard & gravy

Roast Pork Loin & apple sauce

Roasted Moroccan Chicken w cucumber & mint,

Roasted Potato & Pumpkin

Steamed Seasonal Greens

Fresh Garden Salad w vinaigrette

Chef’s Selection of Tarts, Cakes & Parfaits

Bread Roll & Butter

Tea & Coffee Station

MENUS

AUSSIE BBQ BUFFET $22PP

Country Club Only | Cook Your Own

Sirloin Steak 200 g (1pp)

Chicken Skewer (1pp)

Thick Sausage (1pp)

Caramelized Onions

House made Coleslaw

Fresh Garden Salad

Baby Beetroot

Pineapple Rings

Gravy & Condiments

Bread Roll & Butter

Tea & Coffee Station

Add Chef Selection of Cakes & Parfaits $12.00pp

BUFFETSMINIMUM 30 GUESTS







MENUSSeasonal Fruit Platter (GF) (V)

40 pieces $90.00

Bruschetta Platter

Serves 10 $90.00

Croissants (75g) Platter Served w Strawberry Jam & Butter

20 Pieces $90.00

Ham & Cheese Croissant Platter 20 Pieces

$120.00

Egg & Bacon Roll + Hash Brown Platter 10 rolls & 20 hash browns

$120.00

Steak Sandwich Platter Serves 10

$120.00

Ploughman’s Buffet Minimum 30 guests

$25.00ppSelection of Cold Meat Cuts

Baby Beetroot, Garden Salad (GF)

Chutney, Pickles, Mustard, Relish & Ketchup

“Hot” Roast Chicken Drumettes

Oven fresh Rolls & Butter

Vegetarian Ploughman’s Minimum 30 guests

$25.00ppSelection of marinated roasted zucchini, red peppers, eggplant, mushrooms, artichokes, feta & olives

Chutney, Pickles, Mustard, Relish & Ketchup

Baby Beetroot, Garden Salad (GF)

Basket of Lavish & Grissini

Oven fresh Rolls & Butter

BRUNCH Looking for somewhere to gather all of your friends and family the morning after the big event?

Ideal for our Greenhouse Casual Dining Area or Outdoor Pergola.


Pricing and menu items are subject to change at OESC management discretion

25% Catering Surcharge for Sundays, 50% Catering Surcharge for Public Holidays


BEVERAGES

BAR TABYou are welcome to allocate an amount over the bar for our Bar Tab option. Let us know the limitations including an amount, time frame and if you would like to include Beer, Wine, Soft Drink, Spirits and

Cocktails, we will take care of the rest.

The standard practise is for the bar tab to begin once the wedding party have arrived and are seated. Full bar options are available for purchase prior to this.

BEVERAGE PACKAGE 2hr $30pp

3hr $38pp

4hr $46pp

1 House Red

1 House White

1 House Sparkling

Tap Beer & Cider

Soft Drink & Juice*

* Please note that mixers for spirits are not included on the beverage package

Due to our beverage contracts please note that we are unable to accommodate variations or custom requests for specific brands of beer, cider and spirits. We have ongoing relationships with local wineries, please speak to your wedding coordinator if you have any specific wine

requests.

All options listed include bar service, please see your Wedding Coordinator for table or tray service options.

INCLUSIONSDedicated Wedding Coordinator

Set tables with crisp, white linen & matching skirts Polished cutlery & glassware set to menu course and structure

Dressed gift/wishing well table Dressed cake table with bridal knife set

Table NumbersArrival Bridal Room

STYLINGOrange Ex-Services Club Functions team has a range of styling options available, however you are

welcome to style your function yourself, or hire an external decorator. All bump in bump out times are at the discretion of your Wedding Coordinator. All external contractors must present a public liability certificate of currency. All decorations must be taken off the tables at the end of the night but can be

stored for collection by 12pm the following day.

MUSIC & ENTERTAINMENTWe are able to accommodate a band, acoustic artist or DJ. All artists will be required to bring their

own sound and lighting equipment, subject to approval by your event coordinator. We require a public liability certificate of currency for all contractors.

DISABLED ACCESS From our car park through to the function room, all of our facilities have disabled access, including an elevator and disabled bathrooms. Please note our accessible bathrooms may not be located in the

bathrooms closest to your event space.

PARKINGThe Orange Ex-Services Club features a complimentary multi-level on-site car park for all of our guests.

ACCESS TIMES You are welcome to access your ceremony and/or reception space from 10am the morning of your

wedding. Access the evening prior may be accommodated, pending availability.

WEATHER In the event of wet weather, The Orange Ex-Services’ Club reserves the right to move all outdoor

bookings indoors, or to cancel /reschedule the event. Please see your Wedding Coordinator for more information.

CHILDREN & MINORSThe Orange Ex-Services’ Club is a family friendly venue and we can accommodate

children in any of our function venues. Children are not permitted in the bar area of the function rooms. Functions determined high risk via a security personnel checklist may

incur additional restrictions to minors.

CANCELLATIONSBookings are confirmed when a signed event run sheet and deposit payment have

been acknowledged by our functions department. All deposits are non-refundable. Any functions cancelled within 10 days of the event date will be charged the full event fee,

including but not limited to food and beverage.

FINAL NUMBERS All menu selections and catering times are to be provided to your Wedding Coordinator

1 month prior to your wedding date to allow for accurate rostering. Final numbers for catering must be advised 10 days prior to the date of your function, including any dietary

requirements or allergies. Failure to advise any changes in numbers after this time will result in the last numbers advised to be catered and charged for.

FINAL APPOINTMENT Your Wedding Coordinator will organise a final appointment the week of your wedding to check final details and to introduce you to our Functions Team Leader who will be taking care of you & your guests on the big day. Please ensure your floorplan is finalised for this

appointment, including where any of your dietary guests and children are sitting.

BEVERAGE BYONo alcohol is permitted to be brought to your pre-wedding room, ceremony or reception

space. This includes, but is not limited to, gifts, prizes or left-over beverages from your photo sessions. Our front door reception staff are able to store any of these items for

collection at the end of the evening.

SECURITY PERSONNEL CHECKLISTAll events held at Orange Ex-Services Club are subject to a Security Personnel Checklist

which your Wedding Coordinator will complete on your behalf. The results of the checklist will determine the potential RSA controls to be applied to your event.

THE FINER DETAILS

ACCOMMODATIONMercure Orange—Templers Mill central location and design makes this Orange Hotel the ideal base for corporate travelers and tourists alike. As part of the Orange Ex-Services’ Club complex, guests can enjoy the convenience of staying on site when attending a private event or conference as well as enjoying the great facilities the Club

has on offer.

Mercure Orange is lifting the standards of accommodation on offer in Orange with its recently refurbished rooms, its wheelchair accessible accommodation and business facilities, superb all day meal services to your room, full buffet breakfast and dinner that caters for all tastes at our newest venue the Greenhouse of Orange.

4 ½ Star AAA Rated Accommodation

Secured Off Street Parking

24 Hour Check-In Service (with live on site Duty Manager)

77 Rooms Including Deluxe, Executive Styles, One & Two Bedroom Apartments

Wheelchair accessible Accommodation and Facilities

In Room Dining or visit our Diggers Bar & Grill, All Seasons Coffee Shop or the Greenhouse of Orange with charge-back facilities.

Reverse Cycle Heating and Cooling (individually controlled)

Complimentary Wi-Fi during your stay

For current rates please visit our website at www.accorhotels.com/gb/hotel-B038-mercure-orange

Mention code “OESC Weddings” to receive the best rates available.

CELEBRANTS

Sue at Truly Yours www.trulyyours.com.au

Nat at Shillobrations https://shillobrations.com.au/

Deborah Stringer https://www.deborahstringercelebrant.com

Tanya McDonald at Building Forevers https://www.buildingforevers.com.au/

FLORALS, EVENT HIRE & STYLING

Sarah at Bespoke Country Weddings https://www.bespokecountryweddings.com.au/

Tegan at Midco Vintage https://midcovintage.com.au/

Megan at Megan Claire Floral Design https://www.meganclairefloraldesign.com

PHOTOGRAPHY & VIDEOGRAPHY

Megan at Megan Claire Photography https://www.meganclairephotography.com/

Kirsten Cunningham https://www.kirstencunningham.com/

David Smyth at The Studio Door http://www.thestudiodoor.com.au/

ENTERTAINMENT

Lueth Ajack https://www.suaver.com.au/lueth-ajack

Robbie Mortimer https://www.robbiemortimer.com/

Shane Scarr Entertainment https://www.facebook.com/scarrentertainment/

Check out Orange Region Weddings.com.au for more local supliers

LOCAL SUPPLIERS

Acceptance is required for use of club facilities for all events.

BOOKINGS

1.0 Tentative bookings will be held for no longer than ten (10) days. We reserve the right to remove, cancel or release the booking without further notice if confirmation has been made. Do not hesitate to contact your Event Coordinator if you require more time.

1.1 A booking is confirmed when you have signed & returned the Event Booking Agreement to your Event Coordinator, and the non-refundable room hire deposit has been received. By signing the Event Booking Agreement, you are confirming you have read and acknowledged the Terms & Conditions.

1.2 Your Event Coordinator may conduct a Security Personnel Determination Checklist prior to confirmation of your event. Based on the outcomes of this checklist, additional RSA controls may be enforced, including additional security fees and bar limitations.

1.3 If you have or will be applying for a ClubGRANT, your deposit is still required to confirm your booking. If a ClubGRANT is approved, it will be donated back to your organization or charity via cheque once the final balance of your account has been paid.

1.4 The Orange Ex-Services’ Club will accept cancellations in writing only, room hire deposits are non-refundable.

1.5 All events cancelled within ten (10) calendar days of the event date will be required to make full payment for the booking, including, but not limited to, catering and equipment costs as per the Event Booking Agreement.

1.6 All social/wedding event organizers must be a member of the Orange Ex-Services’ Club.

CATERING

2.0 Final catering numbers are due, in writing, no later than ten (10) days prior to the event date. If no updates have been received by the Event Coordinator, events will be catered and set up as per the details on the Event Booking Agreement ten (10) days prior.

2.1 Dietary requirements and children’s meals can be accommodated and are due, in writing, no later than ten (10) days prior.

2.2 Final catering times and menu item selections are due, in writing, no later than twenty-one (21) days prior to your event date. Any bookings made within this time frame are requested to advise of all catering options and timings at time of making the tentative booking.

2.3 All catering times are subject to Event Coordinator and Chef discretion. The Orange Ex-Services’ Club reserves the right to amend, change or alter requested catering times either in advance or during the event, with notice to the Event Booking or Site Contact.

2.4 Any unconsumed goods remain the property of the Orange Ex-Services Club and are not permitted to be removed from the premises. This excludes a celebration cake provided by the customer.

2.5 The Orange Ex-Services Club does not permit outside catering to be provided for any event. This includes but is not limited to lolly buffets, nibbles and dietary meals. Celebratory cakes may be brought into a function; however, these must be provided by a certified professional.

2.6 A 20% surcharge will apply to any function requesting a menu with lower than the minimum guest numbers listed.

TERMS & CONDITIONS

BEVERAGE

3.0 No BYO beverage is permitted on Orange Ex-Services’ Club premises. Any guests found with BYO products will be asked to leave the venue.

3.1 Orange Ex-Services’ Club prides itself on its relationship with our suppliers and cannot accommodate custom beer or wine supplier requests. Please see your Event Coordinator for a full list of our current beverage offers.

3.2 Menu items are subject to change without notice

3.3 Should you wish to add a Dry Till (Bar Tab) to your event, you must provide our bar staff with a drivers license and credit card, and full payment is to be made on the evening.

3.4 Beverage facilities must cease thirty (30) minutes prior to your event closing time.

3.5 The Orange Ex-Services’ Club upholds RSA practices and is a member of the Orange Liquor Accord

3.6 The Orange Ex-Services’ Club reserves the right to cease and close beverage operations without liability

PRICING

4.0 Prices are quoted in Australian Dollars ($ AU) and include GST

4.1 Pricing is subject to change at the discretion of Club Management, without notice.

4.2 Events held on Sundays will incur an additional 25% surcharge on catering & beverage

4.3 Events held on a Public Holiday will incur an additional 50% surcharge on catering & beverage

4.4 The Orange Ex-Services’ reserves the right to charge an additional cleaning or damage fee for items not permitted in function rooms. These items include but are not limited to glitters, table scatters, open flames, sparklers, party poppers. This fee will also be charged if any items are taped, blu tacked or pinned to walls within the function space.

PAYMENT TERMS & METHODS

5.0 All events are to be paid in full no later than ten (10) days prior to your event.

5.1 Any post event payment adjustments will be settled within ten (10) days of your event.

5.2 The Orange Ex-Services’ Club reserves the right to cancel an event if these payment terms are not met, however special circumstances can be requested and must be approved in writing by Club Management.

5.3 If you default in making payment and recovery/legal action is undertaken, you will be responsible for all expenses in relation to the collection of the outstanding amount including but not limited to all charges and fees, legal costs on an indemnity bases and disbursements.

5.4 Payment can be made by Cash, EFTPOS, Credit Card or Direct Deposit. Please include your Event Number as a reference for all payments.

Acceptance is required for use of club facilities for all events.

INSURANCE & LIABILITY

6.1 Orange Ex-Services’ Club accepts no responsibility for damage, loss of merchandise, personal affects or articles left on premises before, during or after an event. This includes any item delivered and handled by our stores team.

6.2 Prior consent must be obtained for any and all external contractors engaged for your event. These contractors must present a current Certificate of Currency for Public Liability Insurance. Contractors include but are not limited to bands, DJ’s, stylists and AV professionals.

6.3 All contractors are required to sign in as a contractor each time they attend the venue in regard to your event, including prior setup

6.4 Guests are asked to leave the venue in a quiet and orderly manner

6.5 The customer is responsible for the removal of all personal effects and equipment from the venue within 48 hours. We cannot guarantee the storage of items.

6.6 Customers are financially liable for any damage or loss sustained to Club property. Nothing is to be nailed, screwed, stapled, taped or adhered to any wall, door or surface on Club property, without prior written consent from Club Management.

6.7 All electrical equipment and leads must be tested and tagged in accordance with Australian standards.

6.8 All decisions regarding inclement weather will be made at Club Managements discretion. Any events booked in outdoor areas do so at their own risk. Every effort will be made to accommodate an outside event booking in an indoor space; however, this is not guaranteed.

6.9 All function spaces are non-smoking. The Greenhouse Private Function room has a designated smoking area for guests who are in an event in that space. All other event guests are to utilize the Ground Floor smoking area or Greenhouse public smoking area.

CLUB SIGN IN

7.0 Event guests who live outside a 5km radius of the Club will be asked to show valid ID at reception and sign in as a temporary member.

7.1 Event guests who live within a 5km radius of the Club are required to sign in as a member, a guest of a member or may be signed in under a Function Authority.

7.2 Event guests signed in under a Function Authority are only permitted within the designated function area for the duration of their attendance at our venue. Please note that a function authority cannot be extended to guests attending events in our Pergola, Gazebo, Wine Bar, Greenhouse Restaurant or Lounge areas.

ADVERTISING

8.0 Orange Ex-Services’ Club reserves the right to request a copy of any advertisement prior to print or promotion and reserves the right to refuse, remove or take necessary action should the advertisement for your event not be reasonable or within the Clubs guidelines.

8.1 Any advertising for events which include catering must not have the tickets or registration closing date listed as within 7 days of the event date.

SECURITY PERSONNEL CHECKLIST & RSA CONTROLS

9.0 Your Event Coordinator may conduct a Security Personnel Determination Checklist prior to confirmation of your event. Based on the outcomes of this checklist, additional RSA controls may be enforced, including additional security fees and bar limitations.

TERMS & CONDITIONS

231-243 Anson Street Orange NSW 2800Email: [email protected] | Phone: 02 6362 2666 | Fax: 02 6361 3916

WEDDINGS - oesc.com.au · Guests of the Country Club Marquee are welcome to utilise the Clubhouse...

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