Weddings - Bristol Harbour · Additionally, we have an elegant Bridal Suite for your wedding party...

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WeddingsIN THE HEART OF THE FINGER LAKES

June 21, 2018


Congratulations on your engagement! We thank you for considering Bristol Harbour for your wedding.

In every season, Bristol Harbour offers our breathtaking backdrop of spectacular Canandaigua Lake, in the heart of New York’s scenic Finger Lakes region. Our unique rustic luxe style, Finger Lakes inspired cuisine and sincere dedication to service combine to create a one-of-a-kind destination for your celebration.

Our Executive Banquet Chef and his team have designed our Wedding Menus to treat your guests to the best our abundant region has to offer. Our Service Team, headed by our Wedding Co-Coordinators, is here to provide the finest, heartfelt service throughout your Wedding Weekend.

Our family fell in love with Bristol Harbour and the surrounding area and we hope you will too. Since we purchased Bristol Harbour in 2016, our family has worked very hard to continuously elevate our guests’ experience, layering the resort with fresh style, comfort and luxury.

We would love to welcome you and your guests here at Bristol Harbour!

Cheers!

Alexandra Elise Fine Art Photography

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Bristol Harbour offers a choice of stunning ceremony and reception venues, fresh and creative menus, recently updated lodge accommodations and special amenities. We offer you a curated

list of vendors who can further enhance your event, and can also assist with referrals for nearby adventures for you, your wedding party and guests.

WEDDING VENUESCeremony and ReceptionOur Adirondack-styled Bristol Room (2,175 sq. ft.) can accommodate 130 guests and features our rustic x-back chairs, antler chandeliers and a timber-beamed ceiling. The adjoining covered, open-air Bristol Terrace and Bar can accommodate an additional 60 guests. A few more steps brings you to our Bristol Ceremony Lawn, complete with a paved aisle and hand-crafted arbor and panoramic views of Canandaigua Lake.

Our Seneca Ballroom (4,475 sq. ft.) can accommodate events as large as 240 guests. It is a more formal setting featuring a working stone fireplace, a custom built-in bar and elegant mirrors. An entire wall of glass doors leads to the Seneca Terrace - a 3,500 sq. foot stone terrace which offers breathtaking views of Canandaigua Lake. The Seneca Terrace can accommodate up to 240 for your ceremony or cocktails with a custom arch framing the Lake and Bristol Hills. When tented with our 60 x 40’ deluxe tent with clear top and sides, it can accommodate an additional 100 guests for your seated dinner, and up to 200 for your ceremony or cocktail hour. The lower Seneca Ceremony Lawn, with paved walkway and staircase, is situated on the lakeside grounds of our newly renovated 31-room hotel and offers an open air ceremony site, perfectly designed to behold the spectacular view!

The Seneca Lawn - a variety of tenting for ceremonies or cocktails may be arranged.

Intimate rehearsal dinners and showers can be accommodated in our Naples Room where a beautifully crafted wood table and formal upholstered chairs can seat up to 20 guests.

Additionally, we have an elegant Bridal Suite for your wedding party preparations, a custom-built stone fire pit for late night story-telling and Adirondack chairs throughout the property for relaxing. Our Robert Trent Jones 18-hole golf course is sure to keep your guests active; Finger Lakes winery tours, spa treatments, yoga classes, and water sports can be arranged nearby.

Exclusive Wedding OptionOur Exclusive Wedding option gives you the opportunity to be the only wedding held at Bristol Harbour on your special day, and allows you to book the Bristol Room and Terrace, Seneca Ballroom and Terrace, and Bridal Suite, so you can enjoy exclusivity, privacy, and the ability to customize your celebration. Please see page 18 for additional details. Please note: The Tavern at the Point Restaurant, Bernie’s Cafe, Golf Shop and Golf Course are not available with the Exclusive Wedding option and are open to the public during Weddings.


Seneca TerraceSeneca BallroomBristol Room Bristol TerraceBristol Room & Terrace photos by Matt Wittmeyer; Seneca Ballroom & Terrace photos by Alexandra Elise Photography

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WEDDING PACKAGESOur Wedding Packages include the following:

OUR WEDDING CO-COORDINATORS To assist you in selecting your package and amenities

FURNISHINGSEach room is furnished with its complimentary tables, chairs, and white or ivory napkins

and floor length linensMany additional rental options are available

LAKEVIEW FIRE PITGather around our unique 9-foot fire pit with custom seating and enjoy a spectacular sunset

and moonlit sky

Ask our Wedding Co-Coordinators about all the available options and amenities which we can arrange and customize for you:

Tenting with Furnishings, Fans, Heaters and Décor

Signature Cocktail Creations

House-Baked Gourmet Wedding Cakes & Desserts

Late Night Snack Menu

Wedding Weekend Activities - On site and in the Finger Lakes Area

Our Exclusive Wedding Option

Our Bridal Suite for wedding day preparations featuring a VIP cocktail & food menu and a dedicated member of wait staff

Luxury or Vintage Tabletop Designsby Petunia Rose Vintage and Luxe Table Top Rentals

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INCLUDES:Ceremony Site

with set up and use of white lawn chairsPremium Bar Cocktail HourFinger Lakes Harvest Table

Hand-passed Hors d’Oeuvres your choice of five

Glenora Champagne ToastFresh Artisan Rolls and Butter

Served Dinner Soup Course - your choice of oneSalad Course - your choice of one

Entrée Course - your choice of threeUpgraded Dinner Wine Service

two wine pour servicesPremium Open Bar for Three Hours

Complimentary Cake CuttingDeluxe Coffee and Tea Station

Late Night Snack your choice of oneLakeview Room

for the wedding couple on their wedding night$195.00 per person

Alexandra Elise Photography

DIAMOND PACKAGE

Please note: Diamond Package price is subject to tax and 20% administrative fee (p. 26). Diamond Package inclusions listed above are required; upgrades and special amenities are

available for additional fees. All prices and fees are subject to change without notice.

Please see p. 26 for holiday policy

FOOD AND BEVERAGE MINIMUMS

BRISTOL ROOM

Peak Season (May - October)Friday - $18,000.00Saturday - $20,000.00Sunday (excluding holidays) - $14,000.00

Non-Peak Season (November - April)Friday - $14,000.00Saturday - $14,000.00Sunday (excluding holidays) - $14,000.00

SENECA BALLROOM



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INCLUDES:Select Bar Cocktail Hour

Rustic Cheese TableHand-passed Hors d’Oeuvres

your choice of fourChampagne Toast

Fresh Artisan Rolls and ButterServed Dinner

First Course - your choice of one soup or one saladEntrée Course - your choice of three

Dinner Wine Serviceone wine pour service

Select Open Bar for Three HoursComplimentary Cake Cutting

Coffee and Tea StationLakeview Room

for the wedding couple on their wedding night

$150.00 per person

Ask our Wedding Director about Premium Bar and Wine Selection upgrades

ELEGANCE PACKAGE

Please note: Elegance Package price is subject to tax and 20% administrative fee (p. 26). Elegance Package inclusions listed above are required; Ceremony Site Rental and Set Up, upgrades,

and special amenities are available for additional fees. All prices and fees are subject to change without notice.



BRISTOL ROOM



SENECA BALLROOM



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Jacqueline Connor Photography

INCLUDES:Select Bar Cocktail Hour

Hand-passed Hors d’Oeuvres your choice of threeChampagne Toast

Fresh Artisan Rolls and ButterServed Dinner

First Course - your choice of one soup or one saladEntrée Course - your choice of two

Dinner Wine Serviceone wine pour service

Select Open Bar for Two HoursComplimentary Cake Cutting

Coffee and Tea StationLakeview Room

for the wedding couple on their wedding night

$120.00 per person

Ask our Wedding Director about Premium Bar and Wine Selection upgrades

CLASSIC PACKAGE

Please note: Classic Package price is subject to tax and 20% administrative fee (p. 26). Classic Package inclusions listed above are required; Ceremony Site Rental and Set Up, upgrades,

and special amenities are available for additional fees. All prices and fees are subject to change without notice.



BRISTOL ROOM



SENECA BALLROOM



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HORS D’OEUVRES

All of our hand-passed hors d’oeurves are house-made by our talented culinary team

HAND-PASSED COLD HORS D’OEURVESBrie and Berries en Croute

Antipasto SkewersBristol Deviled Eggs with English Mustard and Chives

European Cucumber with Whipped Goat Cheese and ChivesCajun Shrimp and Guacamole Canapé

Add an additional hand-passed cold hors d’oeurves for $3.00 per person

HAND-PASSED HOT HORS D’OEURVESBristol Caprese Flatbread

Franks en Croute with Dipping SauceScallops Wrapped in Bacon

Crab Cakes with Red Pepper AioliSpinach and Parmesan Stuffed Mushrooms

Crab RangoonChicken Saté with Thai Peanut Sauce

Bacon Jalapeño RangoonTurkey Apple Meatballs with Cider Bourbon Glaze

Artichoke Dip TartletsAdd an additional hand-passed hot hors d’oeurves for $5.00 per person

STANDING HORS D’OEURVESFinger Lakes Harvest Table

A selection of gourmet artisan cheeses with a variety of seasonal sweet and savory accompaniments, and fresh garden crudité with house-made dipping sauce

(Add $20.00 per person if supplemental)

Rustic Cheese Table Assorted cheeses including artisan favorites, garnished with fresh seasonal

accompaniments and served with crostini and toast points(Add $13.00 per person if supplemental)

Shrimp Cocktail Station Classic jumbo shrimp on ice served with spicy cocktail sauce and lemon wedges

(Add $8.00 per person if supplemental)

Please note: all additional and supplemental selections will be charged based on your final guest count. Prices are subject to tax and 20% administrative fee (p. 26).

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FIRST COURSE

HOUSE-MADE SOUP

Butternut Squash SoupWith fresh ginger whipped cream

Tomato Bisque With fresh basil and Parmesan

Classic French OnionWith Gruyère cheese crostini

Italian Kale and Orzo SoupWith onion, celery, tomato and carrots in a vegetable broth

Chilled Summer SoupPineapple cucumber gazpacho

Classic Tomato GazpachoA refreshingly chilled tomato and cucumber soup

SALAD

Bristol SaladBoston Bibb lettuce, heirloom tomato, cider-brined bacon and

buttermilk blue crumble dressing

Caesar SaladCrisp Romaine lettuce tossed with Parmesan cheese, croutons and classic Caesar dressing

Harvest Salad Field greens with pears, walnuts, dried cranberries, pumpkin seeds and maple vinaigrette

Harbour House SaladGarden greens accompanied with grape tomato, English cucumber, shredded carrotand black olives, with your choice of Italian, balsamic, ranch or blue cheese dressing

Summer SaladBerry orange spinach salad with walnuts and feta, dressed with balsamic vinaigrette

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Pan Seared HalibutFinished with lemon basil vinaigrette

Pan Seared Atlantic SalmonFinished with lemon herb beurre blanc sauce on a bed of multigrain pilaf

Harbour Stuffed ChickenStuffed with spinach, pancetta and Parmesan,

and topped with a fresh basil cream sauce

Chicken FrenchAll-natural chicken breast finished with lemon sherry sauce

Herb Roasted ChickenAll-natural chicken breast finished with citrus butter

Pork LoinFinished with seasonal fruit compote or bourbon sauce

Kale Mushroom PenneSautéed kale and mushrooms with white beans, tossed with penne and pesto sauce

Grilled Vegetable NapoleonWith rustic tomato sauce, fresh mozzarella and herb ricotta

Grilled New York Strip10 oz finished with our Bristol Dijon Blue sauce

Tournedos of BeefTwo 4 oz medallions finished with Zinfandel demi-glace

ENTRÉES

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ENHANCED ENTRÉE OPTIONS

Grilled Center Cut Black Angus Filet Mignon7 oz tenderloin finished with fresh béarnaise sauce

(Add $12.00 per person)

Soy Glazed Chilean Sea BassFinished with fresh pineapple citrus salsa on a bed of multigrain pilaf


Sautéed Green Beans

Summer Squash Sautée

Multigrain Pilaf

Yukon Gold Mashed Potato

Grilled Asparagus

Roasted Brussel Sprouts

Tarragon Roasted Carrots

Maple Spiced Roasted Sweet Potatoes

Roasted Red Potatoes

Please note: prices for Enhanced Entrée and Duet Entrée selections are subject to tax and 20% administrative fee (p. 26).

ACCOMPANIMENTS

Please select two

DUET ENTRÉE OPTIONS

Filet Mignon and Lobster TailSeared 4 oz tournedos with béarnaise sauce, paired with 6 oz grilled lobster tail


Filet Mignon and Crab CakeSeared 4 oz tournedos with fresh house-made crab cake and red pepper aioli


Filet Mignon Oscar6 oz filet mignon topped with lump crab meat and béarnaise sauce

over fresh grilled asparagus(Add $20.00 per person)

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LATE NIGHT SNACK

S’mores Table at the Outdoor Fire PitGraham crackers with an assortment of marshmallows, milk and dark chocolate

$6.00 per person

Buffalo Chicken Wing BarChicken wings two ways - classic and breaded

with Buffalo, BBQ, and Honey Chipotle sauces, celery and blue cheese dip$10.00 per person

Assorted Gourmet PizzasGourmet meats, cheeses and vegetables all on house-made crust

$12.00 per person

Loaded French Fry StationThree different french fries served with ketchup, truffle Parmesan aioli, chipotle mayo,

chili, cheddar cheese, bacon crumbles and ranch dressing$9.00 per person

Build Your Own ‘Rochester Plate’ Buffet A local favorite!

Hamburgers, hot dogs, french fries, meaty hot sauce, mac salad and Italian bread$14.00 per person

Chef’s Famous Mini Sandwich Bar An assortment of Chef’s famous sandwiches on house-baked rolls and breads, with gourmet

meats and cheeses, including ham, smoked turkey, and roast beef$9.00 per person

Please note: all Late Night Snack selections will be charged based on your final guest count. Prices are subject to tax and 20% administrative fee (p. 26).

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BRUNCH BUFFET MENU

CONTINENTALCoffee and Tea Bar

Orange, Grapefruit, Cranberry JuiceMuffins, Bagels, Croissants, Toast

Jams, Butter, Cream Cheese, Peanut Butter, HoneyBristol Granola, Local Yogurt and Fresh Berries

Fresh Fruit Platter$13.00 per person

AMERICANCoffee and Tea Bar


Jams, Butter, Peanut Butter, HoneySmoked Salmon, Cream Cheese and Capers

Bristol Granola, Local Yogurt and Fresh BerriesMedley of Sliced Fruits and Berries

Scrambled Eggs, Cider-brined Bacon$17.00 per person

There is a minimum of 20 people for the American Brunch Buffet

FINGER LAKES BOUNTY BRUNCHDeluxe Coffee and Tea Bar


Jams, Butter, Peanut Butter, HoneySmoked Salmon, Cream Cheese and Capers

Bristol Granola, Local Yogurt and Fresh BerriesMedley of Sliced Fruits and Berries

Scrambled Eggs, Cider-brined Bacon and Breakfast SausageOmelette Station

French Toast Station with New York State Maple Syrup, Butter, Berries and Nutella$25.00 per person

There is a minimum of 35 people for the Finger Lakes Bounty Brunch Buffet

Please note: all Brunch Buffet prices are subject to tax and 20% administrative fee (p. 26).

Timing & Location of Brunch: brunches run from 8 a.m. - 10 a.m., and are typically held in the room your reception is held in, based on availability. Bristol Harbour reserves the right to determine the

location of brunches in the event that the reception room is unavailable at time of booking.

Bernie’s Cafe: is always open mornings for coffee, breakfast pastries and snacks, and is available for smaller group breakfasts.

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PREMIUM BRANDS BARAsk your Wedding Co-Coordinators about upgrade options from Signature Cocktails

to our Deluxe Coffee Station.When you upgrade the wine selection for your bar package, your bar package will include

all Mondavi house call selections in addition to the upgraded wines listed on page 14.Add one or more hours of Premium Brands Bar to your package:

$20.00 per person, per hour

LIQUORGrey Goose, Ketel One, Belvedere, Bombay Sapphire, Johnny Walker Red & Black,

Makers Mark, Mt. Gay, Crown Royal, Jameson, Patron

WINERobert Mondavi ‘Private Selection’ Merlot, Robert Mondavi ‘Private Selection’ Cabernet Sauvignon,

Robert Mondavi ‘Private Selection’ Chardonnay, Robert Mondavi ‘Private Selection’ Pinot Grigio

DRAFT BEERSelect one: Sam Adams, Yuengling, Labatt Blue, Labatt Blue Light

BOTTLED BEERLabatt Blue, Labatt Blue Light, Three Heads IPA, Stella Artois

SODA SELECTION FROM COKE

Please note: Premium Brands Bar includes all Select Brands Bar liquor, wine, draft beer, and bottled beer selections listed below.

Wine selection upgrade is included in the Diamond Package. Please see p. 14 for upgraded wine selections.

SELECT BRANDS BARAsk your Wedding Co-Coordinators about upgrade options from Signature Cocktails


all Mondavi house call selections in addition to the upgraded wines listed on page 14.Add one or more hours of Select Brands Bar to your package:


LIQUORSmirnoff, Skyy, Beefeater, Tanqueray, Dewars, Jim Beam, Bacardi, Captain Morgan,

Canadian Club, Black Velvet, Jose Cuervo



DRAFT BEERSelect one: Coors Light, Labatt Blue, Labatt Blue Light

BOTTLED BEERLabatt Blue, Labatt Blue Light, Three Heads IPA, Stella Artois


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BEER, WINE & SODA BARAsk your Wedding Co-Coordinators about upgrade options from Signature Cocktails


all Mondavi house call selections in addition to the upgraded wines listed on page 14.Add one or more hours of Beer, Wine & Soda Bar to your package:




DRAFT BEERSelect one: Coors Light, Labatt Blue, Labatt Blue Light

BOTTLED BEERLabatt Blue, Labatt Blue Light, Coors Light, Heineken


Regular and Decaffeinated CoffeesTea Chest Selection

Pittsford Dairy Hot ChocolateServed with fresh whipped cream, shaved chocolate, cinnamon sticks,

marshmallows and biscotti$4.00 per person

Hot Spiced Cider$10.00 per gallon

DELUXE COFFEE STATION

BAR SERVICE UPGRADES

Upgrade from the Select Bar to the Premium Bar Package: Add $20.00 per person

WINE SELECTION UPGRADEchoose four of the following:

Kim Crawford Sauvignon Blanc, Franciscan Chardonnay, Ruffino Pinot Grigio,Greg Norman Cabernet Sauvignon, Diseño Malbec, Estancia Merlot

Add $20.00 per person

Please note: bar service is limited to a maximum of six hours, shots are not permitted, and guests should be expected to provide proof of age.

Additional hours of bar service, bar service upgrades, and deluxe coffee station will be charged based on your final guest count.

Please see additional Bar Policies on page 24. Prices are subject to tax and 20% administrative fee (p. 26).

Add Cordial Bar Service to your package: Add $10.00 per person, per hour

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TASTING INFORMATION

A complimentary tasting is included with your wedding package and may be scheduled upon receipt of your deposit. Tastings are offered from November - April.

Tastings are limited to the Bride, Groom, and 4 additional guests (6 individuals total).

Please contact the Wedding Co-Coordinators to schedule your tasting.

CHEF-SELECTED TASTING MENUOur suggested tasting menu is hand-selected by our Executive Banquet Chef to showcase our most

popular, house-made menu items.

Should you wish to sample items not listed on this menu, substitutions may be arranged with the Wedding Coordinator and must be finalized at least 21 days prior to your tasting.

Substitutions can be made from the Hand-passed Hot and Cold Hors d’Oeuvres listed on p. 7, as well as the Entrées listed on p. 9, and the Enhanced Entrées listed on p. 10.

Please note: a maximum of 5 hors d’oeuvres and 3 entrées may be sampled during your tasting.

SIGNATURE COCKTAILSAdd a personal touch to your special day by sharing your favorite cocktails with your guests.

Signature Cocktails can be added to your wedding package for an additional charge. Our team is happy to assist you in selecting the perfect Signature Cocktails, or we can help you create

unique Signature Cocktails based on your tastes. Signature Cocktails may be sampled during your tasting upon request for an additional charge.

Please discuss with your Wedding Co-Coordinators when scheduling your tasting.

HOUSE-MADE HORS D’OEUVRESBrie and Berries en Croute Bristol Caprese Flatbread

European Cucumber with Whipped Goat Cheese and ChivesHouse-made Crab Cakes with Red Pepper Aioli

Spinach and Artichoke Stuffed Mushrooms

HOUSE-MADE ENTRÉESHarbour Stuffed Chicken

stuffed with spinach, pancetta and parmesan cheese, finished with a fresh basil cream sauce,served with grilled asparagus and roasted red potatoes

Tournedos of Beeftwo 4 oz medallions finished with zinfandel demi-glace,served with grilled asparagus and roasted red potatoes

Soy Glazed Chilean Sea Bass(Enhanced Entrée Option)

finished with fresh pineapple citrus salsa, served with grilled asparagus and multigrain pilaf

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GOURMET WEDDING CAKE

The Bristol Harbour Weddings Team understands how important it is to let your unique tastes and vision shine through every aspect of your wedding day - from elegant table settings and fresh

flowers to gourmet wedding cake, and everything in between.

Our experienced Executive Pastry Chef can create a one-of-a-kind wedding cake that captures the essence of your vision and perfectly compliments your menu and decor.

Our Executive Pastry Chef’s extensive portfolio features fondant-covered creations, rich buttercream frosted tiers, and even layers dripping with fine chocolate.

Whether you love fresh fruit and floral embellishments, or you prefer classic frosting details, our Executive Pastry Chef can treat you and your guests to a decadent cake that

is sure to impress.

CAKE FLAVORSWhite

AlmondChocolate

MarbleWhite Almond Raspberry Swirl

FILLING FLAVORSButtercreamRaspberryGanache

Strawberry MousseCustard

Cream Cheese

Other cake and filling flavors are available upon request and can be discussed with our Executive Pastry Chef at your cake tasting. Pricing is dependent on style, size and flavors

of cake. Please consult our Wedding Co-Coordinators for pricing options.

Cake tastings are available during your menu tasting, or you can arrange a separate cake tasting at your convenience, so you can sample our most popular flavors and discuss

your dream cake with our Weddings Team. Please contact our Wedding Co-Coordinators to arrange a cake tasting.

House-baked wedding cakes and desserts count towards your required Food &Beverage Minimum. Cake prices are subject to tax and 20% administrative fee (p. 26).

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When you host your reception at Bristol Harbour, you have the option to hold your wedding ceremony at one of our two beautifully landscaped outdoor ceremony sites with breathtaking backdrops of

Canandaigua Lake.

Ceremony Site Rental and Set Up Fee - $500.00for the Bristol Ceremony Lawn Site or the Seneca Ceremony Lawn Site

(Fee is waived for the Diamond Package)

This fee includes set up and use of our white lawn chairs and use of the hand-crafted timber arbor with paved aisle and stunning lake views. Our rustic x-back chairs can be rented for $5.00 per person

Please note: Ceremony Site Rental and Set Up Fee is subject to tax and 20% administrative fee (p. 26). The arrangement of the ceremony, including coordinating the officiant, and the program, must be

handled by the bride and groom.

Matt Whitmeyer

OUTDOOR CEREMONY SITES

GROOMSMEN GOLF PACKAGE

Our Groomsman Golf Package is the best way to bond with your group before you say “I Do,” and includes:Alexandra Elise Photography

◦ 30 minute course overview from our PGA Pro

◦ Green fee for 18 holes on our Robert Trent Jones Golf Course

◦ Use of golf cart with GPS

◦ Access to our driving range

◦ Either breakfast or lunch before or after your round of golf

Groomsmen Golf Package: $100.00 per person. Price is subject to 20% tax and administrative fee (p. 26). Price does not apply towards required Food and Beverage minimums. Please contact our Golf Pro for more information or to book.

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COMPLIMENTARY DELUXE CLEAR TENTon the Seneca Terrace

Bristol Harbour is honored to provide our 60 x 40’ deluxe tent with clear top and sidesfree of charge to all Seneca Ballroom weddings.

Our permanentely installed clear tent preserves the breathtaking views of Canandaigua Lake from inside the Seneca Ballroom and from the Seneca Terrace, while offering protection from the

elements if needed. The clear sides can be put in place upon short noticed, if desired. Due to theunpredicatable nature of inclement weather, the tent will ensure you have use of the gorgeous

Seneca Terrace in the event of unexpected storms.

The deluxe clear tent can accommodate up to 100 guests for your seated dinner, and up to 200 for your ceremony or cocktail reception.


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BRIDAL SUITE Our new luxurious private suite has been designed to allow you and your bridal party to gather

and prepare on your wedding day in your own intimate area.

The Bridal Suite features vanity seating, hanging space, full length 3-way mirror and a comfortable lounge area, with connecting restrooms.

It is a locked, secure room where all your belongings can be stored until the end of your reception.

Packages include a dedicated member of wait staff to attend to the Bridal Suite. Enjoy a celebratory champagne toast and bite to eat; food and beverage options are available

from our VIP Menu below:Wedding Day Package - $500.00

Celebrated Events

Continental PlatterAssortment of Bagels, Croissants, and

Muffins served with butter, cream cheese and jams

$4.50 per person

Fresh Fruit PlatterSeasonal fresh fruit and berries

$5.50 per person

Granola, Local Yogurt & Berry Parfait$6.50 per person

Beverages

VIP MENUAssorted Wrap Tray

$6.00 per person

Bristol Kale SaladBaby kale, apples, almonds and Parmesan

cheese with raspberry vinaigrette$7.50 per person

Crudité PlatterFresh garden vegetables with a house prepared dipping sauce

$4.50 per person

There is a minimum of 10 people for all Bridal Suite Menu items except the Bristol Kale Salad (no minimum)

Champagne - $35.00 per bottle Mimosas - $8.00 per glass Peach Bellinis - $10.00 per glass Bottled Beers - starting at $5.00 each

Additional cocktails are available for purchase from our Tavern

Enjoy a complimentary selection of Coffees, Teas, Bottled Water, Fruit Infused Water and Coke Products

Deposit Policy for Bridal Suite:A $500.00 non-refundable room deposit is required when reserving the Bridal Suite. Your deposit will be applied to the room rental fee. In addition, a $250.00 damage deposit is required and a check will be mailed to the contact listed, or your credit card refunded, the next business day after your wedding if no damages occur.No outside food or beverages are permitted in the Bridal Suite. Reservation is on a first come basis. All package and menu prices are subject to tax and 20% administrative fee (p. 26).

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Our Naples Room accommodates up to 20 guests and is the perfect place for your intimate rehearsal dinner or bridal shower. It features a hand-crafted wooden table, formal upholstered chairs, and elegant

chandeliers.

Food and Beverage options for your rehearsal or shower are available from our Special Events Menu. Please ask our Wedding Co-Coordinators for menu options and additional information.

NAPLES ROOM FOOD AND BEVERAGE MINIMUMSThe following Food and Beverage minimums apply year-round. The room rental fee will be waived if you meet the daily spending requirement listed below. The difference will be charged as a rental fee if you do

not meet the Food and Beverage minimum.Weekends (Friday & Saturday): $800.00 | Weekdays (Sunday - Thursday): $500.00

Deposit Policy for Naples Room:An $800 non-refundable deposit is required for Weekends. A $500.00 non-refundable deposit is required for Weekdays. Deposits are due at the time of booking and are applied toward your final bill.

Diamond, Elegance, and Classic Wedding Packages are not available in the Naples Room. Rehearsal and shower pricing does not count towards your Wedding Package Food & Beverage minimums. No outside food or beverage permitted. All fees are subject to tax and 20% administrative fee (p. 26).

EXCLUSIVE WEDDING OPTION

This option gives you the opportunity to be the only wedding held at Bristol Harbour on your special day.

You’ll have access to the Bristol Room and Terrace, Seneca Ballroom and Terrace, and Bridal Suite, so you can enjoy exclusivity, privacy, and the ability to customize your celebration. Ensure your choice

of ceremony site, and have the flexibility to arrange successive locations for cocktail hour, dinner, dancing, and late night snacks.

You’ll also have the opportunity for priority booking in our 31-room, newly remodeled lake view hotel.

To top off your fabulous weekend, plan a Farewell Brunch Buffet the next morning for all your guests on one of the terraces overlooking Canandaigua Lake.

Please note: The Tavern at the Point Restaurant, Bernie’s Cafe, Golf Shop and Golf Course are not available with the Exclusive Wedding option and are open to the public during Weddings.

Please ask our Wedding Co-Coordinators for pricing and details on our Exclusive Wedding option.

Host your intimate rehearsal dinner or shower in...THE NAPLES ROOM

Matt Wittmeyer

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Is a deposit required to book my wedding at Bristol Harbour? Yes, we require a non-refundable $5,000.00 deposit for the Bristol Room and Seneca Ballroom at the time of booking to reserve the date for your event. A second non-refundable deposit of $10,000.00 is due six months prior to your wedding date.

When is my final payment due?Final payment for all charges and unpaid balances is due 21 days prior to your wedding date.

What types of payment are accepted for deposits and payments at Bristol Harbour?PLEASE NOTE THAT BRISTOL HARBOUR IS A CASHLESS FACILITY. A personal check or bank cashier check is accepted for payment of deposits and final payments. Your on-site guests may pay for their accommodations with Visa, MasterCard, Discover, or American Express. We ask that you please notify your guests in advance that cash is not accepted for payment anywhere in the facility.

When are my final guest counts due?Final guest counts are due 21 days prior to your wedding date.

When are my menu selections due and is there a tasting prior to selection?Final menu selections are due 21 days prior to your wedding date.

A complimentary tasting is included in your package to assist you with making your final selections. Please contact our Wedding Co-Coordinators to schedule a tasting.

What are the meal options and cost for my vendors?Vendor meals cost $40 per person and vendors may select any of the meal options chosen for your event. Each vendor meal includes entrée, two side dishes, and a soft drink. Please note that passed and stationary hors d’oeuvres, soups, salads, etc. are not included in the vendor meal.

Vendors who are provided meals must eat in the designated vendor break room in the Main Lodge basement or in Bernie’s Cafe, at the discretion of Bristol Harbour Management. Vendors may not be seated at tables in the reception room or any other room in the facility except the two designated areas mentioned above, unless the bride & groom make advanced arrangements to have them seated in the reception room. Please check with our Wedding Co-Coordinators as to where vendor meals will be served.

Please note that Bristol Harbour policy prohibits vendors from consuming alcohol on premise before, during, and after your event.

Bristol Harbour would be honored to host your wedding ceremony and reception. Please contact our Wedding Co-Coordinators if you have any additional questions

that are not covered below.

FREQUENTLY ASKED QUESTIONS

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What is the cost for guests under age 21?The cost for guests ages 11 - 20 will be calculated by subtracting the bar cost from your selected package price. If you have selected Enhanced or Duet Entrée options for your package, the cost will be calculated by subtracting the bar cost from your selected package price + the Enhanced or Duet Entrée upcharge. The price includes all food selections offered in your package such as passed and/or stationary hors d’oeuvres, soup and/or salad, entrée, and soft drinks. Please advise our Wedding Co-Coordinators of the number of guests ages 11 - 20 and their meal selections when submitting your final guest count. In accordance with state and federal laws, individuals under the age of 21 are not permitted to consume alcohol.

What are the meal options and cost for children ages 10 and under?We offer a choice of children’s meals for guests ages 10 and under for $10.00 per child:Your choice of Macaroni & Cheese OR Chicken Fingers, served with french fries and fresh fruit cup.Please advise our Wedding Co-Coordinators of the number of children ages 10 and under and their meal selections when submitting your final guest count.

How do we arrange our Farewell Brunch Buffet?The final guest count for your Farewell Brunch Buffet is due 21 days prior to your wedding date and may not be adjusted after this due date. There is a 20 person minimum for the American Brunch Buffet, and a 35 person minimum for the Finger Lakes Bounty Brunch Buffet. Your Farewell Brunch Buffet is applied towards your required Food and Beverage Minimum for the Diamond, Elegance, and Classic Packages.

Full payment for your Farewell Brunch Buffet is due 21 days prior to your wedding date along with your final payment. All Farewell Brunch Buffet prices are subject to tax and 20% administrative fee (p. 26). Brunches run from 8 a.m. - 10 a.m., and are typically held in the room your reception is held in, based on availability. Bristol Harbour reserves the right to determine the location of brunches in the event that the reception room is unavailable at time of booking.

May I use vendors other than those on your Approved Vendors list? (located on pages 27 & 28)Our Approved Vendors list is provided to assist you in selecting reputable vendors that we have worked with previously. Other vendors may only be permitted on a case-by-case basis at the discretion of management; Bristol Harbour reserves the right to deny the use of any vendor not on this list. Please discuss your intended vendors with our Wedding Co-Coordinators prior to making vendor deposits or reservations. You will be responsible for providing an accurate list of all vendors and contact info to our Wedding Co-Coordinators prior to your wedding date to assist in the day-of coordination of your event. If you receive approval to use vendors that are not on our Approved Vendors list, those vendors will be required to submit a Certificate of Insurance from their insurance carrier, and sign our Vendor Policy Form, at least 21 days prior to your event.

May I use outside caterers, food trucks, or other food and beverage vendors?In accordance with New York State laws, all food and beverage must be provided by Bristol Harbour. An exception is made only for licensed wedding cake bakeries.

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Is there on-site parking?Yes, there is a large, complimentary parking lot in front of the Main Lodge building, and a complimentary parking lot adjacent to the Inn building for overnight guests. We do not offer valet service.

Where will my outdoor wedding ceremony be held in case of inclement weather?Bristol Harbour reserves the right to move your outdoor ceremony to an indoor or covered location in the event of serious inclement weather. The location of your indoor ceremony will be based on availability and is at the discretion of management. Please ask our Wedding Co-Coordinators for additional information.

When must I have all of my items out of the reception room?At the conclusion of your event, it is your responsibility to remove all items from the reception room, including but not limited to gifts and cards, decor, floral arrangements, audio/visual equipment, etc. No items may be left in the reception room at the end of the night. Any items stored in the Bridal Storage Room will be discarded if not claimed within 48 hours of the conclusion of your event.

Do you offer on-site accommodations for overnight guests, and will I receive a block of rooms?Yes, Bristol Harbour has a 31-room, on-site Inn located adjacent to our Main Lodge building that can accommodate your overnight and out-of-town guests.

Weddings in the Bristol Room and Seneca Ballroom will receive a block of 10 rooms upon receipt of your first deposit. This includes the complimentary Deluxe Room for the bride and groom. Your guests will receive a 10% discount on their rooms. Rooms in your block will require a 50% credit card deposit at the time of booking to hold the reservation. All rooms in the block that do not have deposits 45 days prior to your wedding date will be released and become available for general reservations at regular seasonal rates on a first-come basis. Deposits placed on rooms for wedding guests can only be transferred or refunded until 45 days prior to your wedding date. Any room cancellations made within 45 of your wedding date will result in a forfeit of the deposit. Any cancellations made within 24 hours of the day of check in will be billed in full for the total cost of the reservation.

Room blocks are not provided for Naples Room events, however, your overnight guests may contact the Front Desk to inquire about the availability of general rooms and we would be happy to accommodate them based on availability. Guests will receive a 10% discount on their rooms.


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Are bar service upgrades and signature cocktails available?Yes, we offer a variety of bar service upgrade options to help you customize your event. You can upgrade from the Select Bar Package to the Premium Bar Package for $20.00 per person. You may also upgrade your wine selections to our featured options listed on p. 14 for $20.00 per person. Cordial Bar Service can be added to your package for $10.00 per person, per hour. Signature Cocktails are available upon request. Please inquire with the Wedding Co-Coordinators if you are interested in adding a Signature Cocktail.All prices are subject to tax and 20% administrative fee (p. 26).Please see p. 13 & 14 of the wedding information packet for additional bar service upgrade information.

May I add additional hours of bar service to my package?Additional hours of bar service may be added to your package if desired, and will be charged based on your final guest count. All prices are subject to tax and 20% administrative fee (p. 26).Please note: · Bar service is limited to a maximum of six total hours. · Only two kegs may be offered on tap at the same time, due to the set up of our bar facilities.· Shots are not permitted.· Guests should be expected to provide proof of age.

Is there bar service during my dinner service?You may choose to offer open bar or consumption bar service during your dinner service if desired, or you may choose to close the bar during dinner service.

Please note that if your wedding is in the Bristol Room and open or consumption bar service is offered during dinner service, your bar service may end no later than 9:30 p.m. (six total hours).

May I bring in wine, beer or liquor from an outside source to be served during the event?In accordance with New York State laws, all food and beverage must be provided by Bristol Harbour. We are unable to permit the service and/or consumption of outside beverages of any kind in any part of our facility, including reception rooms, outdoor areas, Bridal Suite, etc.

Is bar service included in my vendor meals? Vendor meals cost $40.00 per person and do not include bar service. Please note that Bristol Harbour policy prohibits vendors from consuming alcohol on premise before, during, and after your event.

In accordance with state and federal laws, individuals under the age of 21 are not permitted to consume alcohol.

Bristol Harbour reserves the right to refuse service to any guest who does not have valid proof of age.

Bristol Harbour reserves the right to refuse service to any guest who appears to be intoxicated.

Bristol Harbour Bar Service FAQS

Bristol Harbour would be honored to host your wedding ceremony and reception.The following information is provided to help answer your questions about our bar service polices.

Please contact our Wedding Co-Coordinators if you have any additional questions.

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TIMINGBristol Room Weddings:If you choose to have your wedding in our Bristol Room and Terrace, your ceremony and reception will begin at 3 p.m. and close at 11 p.m.

Seneca Ballroom Weddings: In our Seneca Ballroom and Terrace your ceremony and reception will begin at 5 p.m. and close at 12 a.m.

Ceremonies: If you are not having your ceremony at Bristol Harbour, please advise the Wedding Co-Coordinators as soon as possible.

FOOD AND BEVERAGEWe look forward to working together to create a wonderful celebration for you and will customize our offerings to the best of our abilities.

Final menu selections, including entrée counts, are due 21 days prior to the event. The number guaranteed will be charged even if fewer guests attend.

If you are offering your guests a choice of entrées, we require guests to have individual place cards showing their entrée choice on back.

Bar Service: All prices listed are for guests 21 years and older; guests under 21 years are $8.00 per person.

Please note: In accordance with NYS laws, all food and beverage must be provided by Bristol Harbour. Outside food and beverage is not permitted anywhere on the premises. The only exception is made for licensed wedding cake bakeries.

Bristol Harbour would be honored to host your wedding ceremony and reception. Please carefully read our information and policies, and contact our

Wedding Co-Coordinators if you have any additional questions.

GENERAL WEDDING POLICIES

DEPOSIT AND CANCELLATIONBristol Room, Seneca Ballroom:A $5,000.00 non-refundable deposit is required at the time of booking to reserve either room. Six months prior to your wedding, a $10,000.00 non-refundable deposit is required. Both deposits will be applied towards your final bill.

Naples Room (Rehearsals, Showers):An $800 non-refundable deposit is required for Weekends (Friday & Saturday). A $500 non-refundable deposit is required for Weekdays (Sunday - Thursday). Deposit is required at time of booking to reserve your room, and is applied towards your final bill.

All Rooms: Your final counts are due 21 days prior to your event date.

The balance will be due 21 days prior to your wedding date.

In the event of cancellation, the deposit and payments will not be refunded.

PAYMENT REQUIREMENTSProper payment information must be provided prior to the event.

All charges and unpaid balances must be paid-in-full 21 days prior to event.

Credit card, personal check or a bank cashier check is accepted.

Please note: Bristol Harbour is a cashless facility.

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20% ADMINISTRATIVE FEE & TAXAll charges are subject to change. All invoices are subject to a 20% taxable administrative fee plus applicable New York State sales tax. The administrative fee is not intended to be a tip and is not distributed as a gratuity to the wait staff or any other employees who provided service to the guests. Tipping is entirely voluntary and is at the guest’s discretion. Guests should never feel obligated to leave a gratuity. If a guest should wish to provide an extra gratuity to servers, they may do so by writing that amount on a separate “gratuity” line on the bill. All charges and unpaid balances must be paid in full at the completion of your event.

FOOD AND ALCOHOL SERVICESNew York State regulates that no food and beverages will be brought into or on our premises.The exception is made for licensed wedding cake bakeries.

FOOD AND BEVERAGE MINIMUMS Please note that Bridal Suite rental fee, Ceremony Site rental fee, House-baked Wedding Cakes and Desserts, and Farewell Brunch also apply toward your required Food and Beverage Minimum.

ENTERTAINMENT/DECORATIONS/DISPLAYSYou may arrange for your own entertainment. Management reserves the right to limit the volume of your entertainment to acceptable levels and hours. Due to the Town of Canandaigua ordinance, all musical entertainment must end no later than 11 p.m. in our Bristol Room and 12 a.m. in our Seneca Ballroom.

Any special requirements for receiving or setting up of displays, decorations, floral arrangements, computers, etc., should be discussed with the Wedding Co-Coordinators in advance.

No material or decorations may be attached to walls, wood trim, or the ceilings by nails, pins, staples, tape or glue.

Confetti, glitter, birdseed, and/or fake flower petals are not permitted.

Candle floral arrangements must be approved in advance. If using candles, the flame must be contained.

Fireworks, sparklers, sky lanterns, or pyrotechnics of any kind are not permitted on Bristol Harbour property.

RENTAL ITEMSIf you are renting outside equipment and/or structures, including but not limited to tents, arbors, arches, furnishings, etc., a copy of the vendor’s certificate of insurance must be submitted to our Wedding Co-Coordinators at least 21 days prior to your event.

Rental tents, structures, etc. are only permitted on the lower Seneca Ceremony Lawn if they are removed at the conclusion of the event, and placement is subject to prior approval by the Wedding Co-Coordinators.

The removal deadline for all other rental tents, structures, etc. is at the discretion of the Wedding Co-Coordinators based on other events scheduled the following day, and must be discussed and agreed upon with the Wedding Co-Coordinators prior to submission of the vendor’s certificate of insurance. Failure to adhere to the agreed upon removal deadline will result in a fee of $1,000.00.

HOLIDAY POLICY FOR PACKAGE FOOD AND BEVERAGE MINIMUMSThe Friday and Saturday Food and Beverage Minimum will be applied to events held on Sunday if Sunday is a holiday. (Example: If July 4th falls on a Sunday, the Friday and Saturday Food and Beverage Minimum will apply to events held on that Sunday). If a holiday falls on a Friday, the Friday and Saturday Food and Beverage Minimum will be applied to events held on the Sunday following the Friday holiday (Example: If July 4th falls on a Friday, the Friday and Saturday Food and Beverage Minimum will apply to events held on Sunday, July 6th).

If a holiday falls on a Monday, the Friday and Saturday Food and Beverage Minimum will be applied to events held on the Sunday prior to the Monday holiday and on the Monday of the holiday. (Example: If July 4th falls on a Monday, the Friday and Saturday Food and Beverage Minimum will apply to events held on Sunday, July 3rd and Monday, July 4th).

If a holiday falls on a Tuesday, Wednesday or Thursday, the Friday and Saturday Food and Beverage Minimum will apply to events held on the day of the holiday.

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APPROVED VENDORS

ACCOMMODATIONS:Acorn Inn, Canandaigua 585-229-2834 www.acorninnbb.com Chalet of Canandaigua 585-394-9080 www.chaletbandb.comHoliday Inn Express, Canandaigua 585-396-3669 www.hiexpress.comOliver Phelps, Canandaigua 585-396-1650 www.oliverphelps.comWoodcliff, Fairport 585-381-4000 www.woodcliffhotelspa.com1873 Cobblestone Cottage Bed & Breakfast 585-721-6765 www.1873cobblestonecottage.com

FLORISTS:Arena’s Florist 585-454-3720 www.arenasflorist.comFlower Power 585-201-1866 www.flowerpowerdecor.comFlowers by Stella 585-394-1830 www.flowersbystella.comStacy K 585-244-1414 www.stacykfloral.comWegmans, Canandaigua 585-394-3628 www.wegmans.comWisteria Flowers and Gifts 585-271-0610 www.wisteriaflowersandgifts.com

MUSIC:BANDSShine 585-245-1224 www.weareshine.com The Skycoasters 585-223-0999 www.skycoasters.comSoul Session 518-583-8102 www.soulsession.comCEREMONY MUSICMaxwell String Ensemble 585-621-8748 www.maxwellstrings.comDJSBreakThrough Entertainment 855-530-5553 www.breakthroughdj.comCharismatic Entertainment 315-945-8746 www.charismaticdj.com Encore Events 585-872-9335 www.rochesterdj.comFinger Lakes Entertainment 888-353-3562 www.fingerlakesenteratinment.comTurner Music Productions 585-663-3948 www.tmpdj.comUltimate Entertainment 585-503-3474 www.ultim8entertainment.com

PHOTOGRAPHERS:Alexandra Elise Photography www.alexandraelisephotography.comNick Dantonio Photography 716-860-8512 www.nickdantonio.comMichael DeMaria Photography 585-739-9053 www.demariaphotography.comKatie Finnerty Photography 518-281-2554 www.katiefinnertyphotography.comDianna Hart Photography 585-394-2895 www.diannahart.comKracke Photography 585-461-3890 www.krackephotography.comJohn Larkin Photography 585-259-8945 www.johnlarkinphotography.comMichal-Kathryn Photography 585-269-4440 www.michal-kathryn.comTom Studios Photography 315-355-7651 www.tomstudios.com

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RENTALS:Hank Parker’s Party & Tent Rentals 585-698-1385 www.rentrightnow.comMcCarthy Tents & Events 585-321-1000 www.mccarthyevents.comPetunia Rose Vintage & Luxury Tabletop 585-748-0446 www.petuniarose.com

STYLISTS:Bombshell Beauty 585-733-7293 www.beautybyjuli.com/hair-and-makeup/Kate Parsons 585-734-9779 [email protected] Paper Scissors 585-730-8118 www.rockpaperscissorssalon.com

TRANSPORTATION:Fitzgerald Brothers 315-828-6289 www.fitzlimo.comQuality Tours 585-455-8294 www.qualitywinetours.com S&S Limousines 585-444-6666 www.sslimousines.com

VIDEOGRAPHERS:Mark D’Annunzio 585-749-1129 www.mpd7919.wixsite.com/markdannunzioMike Giardino, Palette Films 585-208-6714 www.palettefilms.comJacquelyn Daley 585-269-9059 www.jacquelyndaleyphotography.comPaper Moon Productions 585-775-7791 www.papermoonroc.com

WEDDING PLANNING:Lisa Murley, Limedrop Events 585-415-1164 www.limedropevents.com

MISCELLANEOUS:The Hype Booth 585-678-6773 www.thehypebooth.comLouelle Design Studio 585-935-7151 www.louelledesignstudio.comSnapPod NY, Photo Booth 585-943-7684 www.snappodny.com

Alexandra Elise Photography; Flowers by Arena’s Florist

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VENDOR POLICIES

GENERALIf you receive approval from our Wedding Co-Coordinators to use an insured vendor not included on our Approved Vendors list (p. 27 & 28), the vendor must:

1. Submit a Certificate of Insurance from their insurance carrier, naming Bristol Harbour Lodge & Golf Club as additionally insured, to Bristol Harbour Lodge & Golf Club at least 21 days prior to working at Bristol Harbour.

2. Sign and return our Vendor Policies Form at least 21 days prior to working at Bristol Harbour.

Vendors will not be permitted to work at Bristol Harbour unless the appropriate documentation is submitted in advance.

LOAD IN/LOAD OUTVendors are responsible for bringing anything needed for set up and/or removal of your equipment, including but not limited to staff, dollies, carts, ladders, screw drivers, hammers, nails, screws, staplers, scissors, tape, etc. Any requirements for receiving displays, decorations, floral arrangements, computers, etc., should be discussed with the Wedding Co-Coordinators in advance. Bristol Harbour is not responsible for providing any materials for set up, repair or removal of vendor equipment. Bristol Harbour Lodge & Golf Club is not permitted to move equipment that is not ours.

Vendors are responsible for ensuring the event space is clear of debris resulting from set up. Any necessary clean up should be completed 30 minutes prior to the event start time, utilizing your own staff and equipment.

All set up, clean up and sound/equipment checks must be completed 30 minutes prior to the event start time.

Our Approved Vendors list (p. 27 & 28) is provided to assist you in selecting reputable vendors that we have worked with previously.

Other vendors may only be permitted on a case-by-case basis at the discretion of management; Bristol Harbour reserves the right to deny the use of any vendor not on

this list.

Please discuss your intended vendors with our Wedding Co-Coordinators prior to making vendor deposits or reservations.

You will be responsible for providing an accurate list of all vendors and contact info to our Wedding Co-Coordinators prior to your wedding date to assist in the day-of coordination of your event.

Please review the following policies for vendors working at Bristol Harbour. Upon making your first deposit, you will be asked to sign & return the last page of this

document acknowledging you have reviewed and agree to our vendor policies.

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ENTERTAINMENT/DECORATIONS/DISPLAYSManagement reserves the right to limit the volume of entertainment to acceptable levels and hours. Due to the Town of Canandaigua ordinance, all musical entertainment must end no later than 11 p.m. in our Bristol Room and 12 a.m. in our Seneca Ballroom.

No material or decorations may be attached to walls, wood trim, or the ceilings by nails, pins, staples, tape or glue.

Confetti, glitter, birdseed, and/or fake flower petals are not permitted.

Candle floral arrangements must be approved in advance. If using candles, the flame must be contained.

Fireworks, sparklers, sky lanterns, or pyrotechnics of any kind are not permitted on Bristol Harbour property.

TEAR DOWNTear down is to begin at the conclusion of the event and must be completed in a timely, quiet and safe manner. Bristol Harbour staff is not responsible for collecting, packaging and/or facilitating the removal or tear down of any vendor items.

The removal deadline for all rental tents, structures, etc. is at the discretion of the Wedding Co-Coordinators based on other events scheduled the following day, and must be discussed and agreed upon with the Wedding Co-Coordinators prior to submission of the vendor’s certificate of insurance.

The event space should be left in a neat and clean condition, free of any equipment and/or garbage. There is a $250 fine which will be collected from any vendor who leaves equipment and/or garbage at the facility upon completing tear down, including excessive fallen flower petals, etc. Vendor is responsible for any damages incurred by the facility directly resulting from set up, use of, and/or removal of vendor equipment.

STORAGEBristol Harbour Lodge & Golf Club does not provide any storage prior to or following an event. All equipment and elements for an event must be delivered and picked up on the day of the event.

RENTAL EQUIPMENTIf you are renting outside equipment and/or structures, including but not limited to tents, arbors, arches, furnishings, etc., a copy of the vendor’s certificate of insurance must be submitted to our Wedding Co-Coordinators at least 21 days prior to your event.

Rental tents, structures, etc. are only permitted on the lower Seneca Ceremony Lawn if they are removed at the conclusion of the event, and placement is subject to prior approval by the Wedding Co-Coordinators.

The removal deadline for all other rental tents, structures, etc. is at the discretion of the Wedding Co-Coordinators based on other events scheduled the following day, and must be discussed and agreed upon with the Wedding Co-Coordinators prior to submission of the vendor’s certificate of insurance. Failure to adhere to the agreed upon removal deadline will result in a fee of $1,000.00.

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ATTIRE & CONDUCTAll vendor staff must be dressed neatly with identification badges and/or uniforms before, during and after the event. Shirts, shoes, and appropriate attire are required during set up. Any change of clothing will take place in our rest rooms.

Vendor appearance and behavior is an important part of the overall event experience. All vendors working at Bristol Harbour must conduct themselves in the manner in which Bristol Harbour Lodge & Golf Club deems appropriate. Please respect the facility, rules, and most importantly our staff and guests. All vendors are asked to follow any instructions given by our Management team before, during, and after the event.

FOOD & BEVERAGEVendors are not permitted to consume alcohol at the facility before, during, or after your event. Bristol Harbour reserves the right to remove from the premise any vendors who are found drinking or appear intoxicated.

Vendors who are provided meals must eat in the designated vendor break room in the Main Lodge basement or in Bernie’s Cafe, at the discretion of Bristol Harbour Management. Vendors may not be seated at tables in the reception room or any other room in the facility except the two designated areas mentioned above, unless the bride & groom make advanced arrangements to have them seated in the reception room. Please check with the Wedding Co-Coordinators as to where vendor meals will be served.

No outside food or beverage is permitted with the exception of licensed wedding cake bakeries.

SMOKINGBristol Harbour is proud to be a smoke-free facility. Designated smoking areas are for guests only. Staff and vendors are not permitted to smoke anywhere on the property. Failure to comply will result in a $1,000.00 fine.

By signing this form, I acknowledge that I have reviewed the Vendor Policies section on pages 29 - 31 of the wedding packet and understand all information contained within,

and agree to adhere to the policies explained on this form.

Bride’s Name:______________________ Signature:______________________ Date:____

Cell Phone:________________________ Email:________________________________

Groom’s Name:_____________________ Signature:______________________ Date:____

Cell Phone:________________________ Email:_________________________________

Weddings - Bristol Harbour · Additionally, we have an elegant Bridal Suite for your wedding party...

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