Weddings at

DoubleTree by Hilton Sheffield Park

DoubleTree by Hilton Sheffield Park

Congratulations on your forthcoming wedding and our very best wishes to you for the future. We will be delighted to offer you our services for your very special day. With our experience in arranging wedding receptions we will take away any concerns you may have regarding this important occasion. We pride ourselves on our expertise, courtesy, quality of food and service. It is our aim to make your wedding a day never to be forgotten. Our wedding packages offer real value for money and are especially designed to help you with your choice of menu, toast drinks, table arrangements and to meet your budget. Should you prefer, we will be happy to design a reception to suit your individual requirements. We also have special discounted room rates available for your guests who wish to stay with us. Our team of banqueting personnel will be pleased to meet you, show you our facilities and discuss your requirements. In choosing the DoubleTree by Hilton Sheffield Park for your wedding you are assured of the finest service and facilities in South Yorkshire.

Planning Your Special Day Once you have decided on a date, visit your Vicar or Registrar and make arrangements for your marriage ceremony. They will be of great help to you both and explain everything you will need to know. If you wish, a rehearsal can be arranged to set your minds at ease and to assure you that it will all be perfect on your wedding day.

Booking you Reception With a date set, arrange and book your reception. We will be more than happy to offer you any professional advice on catering matters, style of seating arrangements and anything else you may be unsure of. You have probably discussed between yourselves who to invite, so make a check-list. It’s easy to forget somebody when you have so many people who you will want to be there on your special day. Think if all your relatives and friends, on both sides and write them down for you or your respective mothers to compile a guest list.

The Complete Wedding Package

‘It’s all included in the price…’

Everything you will need for your special day is included in our prices. All you have to do is choose your ideal wedding breakfast menu and we’ll arrange the rest. Prices for our Wedding Package start from as little as £34.25 and include all the features and benefits below (please note all rates quoted are subject to VAT increases).

Red carpet on arrival

Hotel master of ceremonies

A professional toast master is available at a reduced cost of £165.00

Complimentary luxury accommodation for the bride and bridegroom inclusive of Champagne and Summer Fruits

Reduced overnight rates for your wedding guests

Use of silver cake stand and knife

Wedding menus, place cards and table plan

Classic white table linen

Floral arrangements for all tables

Hire of function room for your reception

One month’s free leisure pass in our Health Club Revive for the bride and groom

Please note that depending on your guest numbers for your wedding breakfast a room hire charge might be applicable and the above package is

based on a minimum of 35 guests.

Civil Weddings

The DoubleTree by Hilton Sheffield Park has been granted a license to hold civil wedding ceremonies and for those planning a civil ceremony the hotel offers the ideal choice. After the ceremony you and your guests can relax and unwind with a celebration drink whilst having your photographs taken in our gardens. Our charges for the use of one of our licensed rooms start from £300.00 for one of our smaller rooms and up to £500.00 for our largest room. The fees for getting married are set by the Local Authority and will not be the same throughout the country. As soon as you have decided to book your civil wedding here at the Sheffield Park Hotel you must contact the Superintendent Registrar at: The Registrar Office, Town Hall, Pinstone Street, Sheffield Tel: 0114 2039423 Unfortunately the Hotel cannot take responsibility for booking the Registrar Please note that depending on your guest numbers for your wedding breakfast a room hire charge may be applicable

Those Little Extras

We can offer extras to make your wedding day even more enjoyable.

Chair Covers – prices start from £2.00 per cover Chocolate Fountain – prices start from £325.00 Flower Arrangements – prices start from £15.00 Twinkle Star Backdrop – prices from £175.00 Table Balloon arrangements – prices start from £9.95 Bay Trees – price start from £45.00

Entertainment

We recommend our resident DJ for your evening entertainment at our special agreed rate of £300.00, ensuring your evening is filled with musical memories. Should you wish to organize your own disco/entertainment there is a small charge of £50.00 to cover the music license fee.

Booking Procedure

Once you have decided upon a date, it is advisable to contact one of our Hotel Meetings and Events Coordinators, who will be pleased to help you book the right function rooms and advise you on anything you need to know. At this point a provisional booking can be made. Your provisional booking will be held for a period of 14 days, without any obligation. Once you have made the decision to hold your wedding reception at the DoubleTree by Hilton Sheffield Park, we will require a deposit of £500.00. A further 25% payment will be required six months before the wedding and the final payment is due four weeks prior. In the event of a cancellation, we regret that all deposits paid are non-refundable. Cancellation charges will apply as per your signed event agreement in conjunction with out terms and conditions. Final numbers and arrangements will be required four weeks prior to the Reception and this will be the number charged for, even if numbers should lower on the day. We will contact you six weeks prior to your wedding date to arrange the final appointment where all aspects of your wedding will be covered. Children 4 years to 12 years are charged half the adult price. For children under 4 there is no charge.

Please note that depending on your guest numbers for your wedding breakfast a room hire charge might be applicable.

The Hadfield Suite is contemporary in design, with a neutral colour

scheme, complimented by artwork inspired by Sheffield’s steel

working Heritage. Situated on the ground floor, this room is ideal for

both day and evening receptions and is complete with its own

private bar and portable dance floor.

This suite can comfortably accommodate between 40 to 90 guests

for a wedding breakfast, with capacity to hold up to 108 guests for

an evening reception.

Located on the ground floor the Devonshire Suite offers an elegant

setting with a neutral theme combining a palette of green and

cream shades balanced by stylish commissioned canvases. This Suite

is fully air conditioned, has natural daylight and is complete with its

own reception bar area and dance floor.

It can comfortably accommodate between 50 and 280 guests for a

wedding breakfast and up to 288 guests for an evening reception.

Canapés

Why not welcome your guests in style with a selection of delicate canapés. Cold Selection Duck, cucumber & plum sauce pancake White crab meat & chive tart with lime crème fraiche Gazpacho shot (v) Poached chicken & chorizo roulade with basil pesto Asparagus wrapped in Parma ham Pastrami, Swiss cheese & gherkin on rye bread King prawns with horseradish & saffron mayonnaise Herb rolled goat’s cheese with tomato chutney (v) Smoked salmon blini with Avruga caviar Hot Selection Coconut & coriander fishcake with curry mayonnaise Mini saffron & leek quiche (v) Tikka marinated chicken & lemon yoghurt Fish & chip cones Smoked haddock tartlet Baby jacket potatoes with blue cheese & roasted vegetables (v) Hummus & roast red pepper on toast (v) Filo of king prawn Canapés are charged at £6.25 per person for 5 items. Additional items are charged at £1.25 per item.

Drinks Packages

Alternatively we are happy to assist in advising your own package.

Package 1

Arrival

A glass of Sherry or

A glass of Bucks fizz

During the Meal

2 glasses of house wine or

Mineral water

Toast

A glass of Sparkling wine

£12.95

Package 2

Arrival

A glass of Pimms No.1

During the Meal

2 glasses of house wine or

Mineral water

Toast

A glass of Sparkling wine

£14.95

Package 3

Arrival

A glass of Kir Royale or

A glass of Champagne

During the Meal

2 glasses of house wine or

Mineral water

Toast

A glass of Champagne

£18.95

Wedding Breakfast Menus

To allow you the ease and flexibility of choosing the package which is suitable for your occasion, we have developed a

selection of well balanced menus suitable for a wide range of appetites. To offer even greater choice why not add an

intermediate course? The menus created can either offer a set menu or you can opt for a choice menu providing you

submit a pre-order from your guests. Seasonal vegetables and potatoes accompany all our menus. A variety of

vegetarian dishes are also available.

Menu A £34.25

Chilled Seasonal fan of Melon

Served with fresh berries and a mango coulis Bruschetta

Ciabatta with sweet beef tomato & mozzarella drizzled with green pesto vinaigrette Cheddar Cheese and Tomato Tart

Red onion marmalade Ham, Walnut & Green Apple salad

Grain mustard dressing Tomato, Mozzarella & red onion Salad

Served with balsamic dressing Home smoked Salmon & Prawn Tian

Lemon crème fraiche Soup of the Day

Choose from cream of vegetable, seafood chowder, tomato with basil & orange, Cream of leek & potato, mushroom, chicken & sweet corn

Chicken Liver Pate On a bed of crisp mixed leaves with a Cumberland sauce

Spinach & Cream Cheese Roulade With tomato & basil sauce

*** Supreme of Chicken

Served with a cream, mushroom and white wine sauce Roast Spring Chicken

Sage & onion stuffing, chipolata sausage & gravy Roulade of Turkey

Prime turkey breast wrapped around a chestnut stuffing with traditional roast gravy Roast Loin of Pork

Apple stuffing, apple sauce & roast gravy Garlic and Rosemary Studded Leg of Lamb

Served with a Port and redcurrant jus Supreme of Salmon

Fresh salmon oven baked & served with creamed white wine & dill sauce, garnished with a julienne of fresh leek & carrot

Coq au Vin Supreme of chicken cooked in red wine with button mushrooms and baby onions

*** Profiteroles

Accompanied by a rich chocolate sauce Seasonal Fruit Crumble

Seasonal fresh fruit topped with crumble & served with custard Seasonal Fruit Salad

Fruit syrup with fresh cream Blackcurrant Cheesecake Bread & Butter Pudding

Served with a Crème Anglaise

*** Coffee and Mints

Menu B £36.95

Galia Melon

Served with North Atlantic prawns and dill North Atlantic Prawns

On a bed of baby leaf salad with Marie Rose sauce Chicken Caesar Salad

Little gem lettuce topped with pan fried chicken, bacon, crispy croutons & black olives

Roasted Mediterranean Vegetable Tartlet ***

Cream of Wild and Field Mushroom Soup Trio of Sorbet

*** Baked Supreme of Chicken

Stuffed with spinach and Yorkshire feta cheese and set on a tarragon and red wine jus

Roast Leg of Lamb Studded with garlic, rosemary & redcurrant jelly with gravy & mint sauce

Roasted Sage scented Pork Steak Creamy redcurrant & apricot sauce

Braised Beef Steak Ale, button onion & thyme sauce

Braised 12oz Lamb Shank Roulade of Pork

Loin of pork wrapped around a sage, onion and apricot stuffing, with apricot sauce

*** Trio of Desserts

Cherry Garcia, apple strudel and baked cheesecake Baked Apple Tart

Served with freshly whipped cream Tiramisu

Lemon Meringue Pie Clotted cream & berry compote

*** Coffee and Mints

Menu C £39.95

Duck and Orange Pâté

Served with Cumberland Sauce Salmon Terrine with lemon vinaigrette

Crown of Melon with Citrus Sorbet ***

Leek and Potato Soup Trio of Sorbet

Lemon, blackcurrant and mango ***

Roast Sirloin of Beef Served with a traditional Yorkshire pudding and gravy

Yorkshire pudding filled with Beef Stroganoff Finished with paprika, cream, brandy & gherkin strips

Rack of Lamb A three bone rack of lamb roasted with a herb & mustard crust, served with

gravy Pan Fried Tuna Steak

Tomato, spring onion & balsamic dressing Pork Cutlet

Cider potato with apple & sage gravy ***

Duo of Chocolates Topped with a rich chocolate truffle

Selection of Cheese & Biscuits British & Continental cheese served with a selection of biscuits, celery &

grapes

*** Coffee and Mints

Menu D Dressed Buffet

£31.50

Chilled Seasonal fan of Melon Served plain of with your choice of the following:

Parma Ham, Prawns and Dill Mayonnaise, Mixed Fruit Berries & Strawberry Coulis, or Smoked Salmon & Lemon

*** Dressed Salmon, Dressed Honey Roast Ham, Dressed Turkey, Vegetable Terrine

All hand dressed by our Chef and his brigade

Hot Sirloin of Beef (to be served on the buffet) ***

Roasted Vegetable & Pasta Salad, Coleslaw, Tossed Mixed Salad, Three Bean Salad, Feta, Hazelnut & Tomato Salad with Balsamic Dressing

Jacket Potatoes or Minted New Potatoes ***

Maple & Pecan Deep Dish Cheesecake White Chocolate & Truffle Gateau

Tropical Fresh Fruit Salad British & Continental Cheeses

*** Coffee and Mints

Intermediate Courses

Supreme of Poached Salmon Served with a cream, white wine and dill sauce garnished

with a julienne of fresh leeks and carrots £5.25 per person

*** Fillets of Sole

Served with a vermouth and Muscat grape sauce finished with a fleuron of puff pastry

£5.25 per person ***

A trio of sorbets to complement your meal £2.00 per person

Cheese Course

Selection of English and Continential Cheeses Served with grapes. Celery and crackers

£20.50 per table

Vegetarian Option

Red Pepper Caponnata Stuffed with Mediterranean Vegetables and Glazed with Mozzarella

Cheese ***

Wild and Field Mushrooms Sauteed mushrooms cooked in a cream and brandy sauce. Served with

basmati and wild rice ***

Roast Mediterranean Vegetables Roasted with pesto & served in a buckwheat crepe

*** Broccoli and Brie Pithivier

A combination of broccoli, creamy brie and a flaky pastry layer ***

Aubergine & Beef Tomato Mousaka Layers of aubergine, beef tomato & mozzarella, drizzled with basil & olive

oil ***

Spinach and Feta Filo Parcel Served with a cream cheese sauce

*** Roasted Vegetables en Croute

Vegetables roasted with honey & wholegrain mustard, wrapped in puff pastry

*** Tortellini Ricotta

Pasta parcels filled with ricotta cheese, tomato & basil sauce garnished with Parmesan cheese

Children’s Menu

We would suggest that for children you choose either a full or half portion of the adult menu or choose from the dishes listed below

£9.25 per child (4-12 years) under 4 free

Cream of Tomato Soup Melon and Orange Cocktail

Garlic Bread with cheese ***

Chicken Strips in batter served with salad and fried Fish strips in batter served with salad and fries

Pizza topped with tomato and cheese and served with fries Pasta in a choice of tomato or mushroom sauces served with beans, fries or peas

*** A selection of chocolate, strawberry or vanilla ice cream

Fresh Fruit Salad Jam Filled Doughnut

Finger Buffet’s

All the below finger buffet’s are charged at £14.75 per head and come inclusive of a selection of sandwiches & wraps

plus tea & coffee.

Select 5 savoury plus 2 dessert items in order to create your own finger buffet. Please feel free to mix ‘n’ match from all

3 menus below.

You are welcome to choose any additional items for your menu at an extra cost of £2.95 per item.

Contemporary

Brie & Grape Crostini

Plaice Goujons & homemade Tartare Sauce

Vegetable Samosa’s with a Lemon & Mint Yogurt

Wild Mushroom, Goats Cheese & Chestnut Tart

Oriental Prawn Skewers

Chicken Satay with sweet chilli sauce

Roast Beef & Caramelised red onion chutney filled Yorkshire Pudding

Vegetable Tempura

Chicken Tempura

Oriental Dim Sun Selection

Duck Spring Roll

Goats Cheese Tart with an Onion Chutney

Traditional

Pork Pie/Gala Pie

Meat Platter

Mini Sausage Rolls

Selection of Pizzas Slices

Cheese & Pineapple Sticks

Pickle Tray

Vegetable Quiche

Mini Prawn Cocktails

Vegetable Crudities & dips

Chicken Goujons

Cheese & Onion Rolls

Wedges/Chips

BBQ

Loaded Cheese & Bacon Potato Skins

Chicken wings with Tangy BBQ sauce

Vegetable Skewers

Mini Beef/Veggie Burgers

Mini Hot Dogs

Coleslaw

Tomato Salad

Corn on the Cob

BBQ Prawn Skewers

Lamb Kebabs

Tortillas with lime & coriander salsa

Tandorri Spiced Chicken Thighs

Dessert Selection

Mini Black Forest Gateau

Fruit Skewers

Mini Victoria Sponge Square

Lemon Tart

Mini Sticky Toffee Pudding Slice

Chocolate Truffle

Fork Buffet Menu

The fork buffet is available for 20 guests or more and is served with a choice of new potatoes, jacket potatoes or wedges, rice, five salad varieties, fresh bread and tea & coffee. Fork buffets are charged at £18.95 per person for 3

courses and £15.95 for 2 courses.

Simply choose one starter which is served to your table, three main courses which are served from the buffet and two desserts which are served from the buffet.

Starters Blue cheese & spring onion fritter Assiette of melon served with sorbet or mango coulis Chicken liver parfait served with ciabatta Panfried garlic mushrooms On a basil croute Chef’s Homemade Soup Served with warm bread rolls Duck Terrine served with red chard salad Mains Coq au vin Lasagne al Forno Vegetable lasagne Carbonnade of Beef A traditional casserole of beef cooked with ale and served with mustard croutons Cottage Pie Navarin of Lamb A classic French casserole of tender lamb, seasonal vegetables, potatoes & rosemary Fish pie with salmon & prawns Chicken Stroganoff Tender strips of chicken cooked in a cream, mushroom & brandy sauce with basmati & wild rice Lamb curry A mild curry with tender lamb pieces, with naan bread, basmati & wild rice, yoghurt & mint raita Beef Chilli Con Carne With rice & tortilla chips

Chicken Korma Mushroom Stroganoff Cooked with cream, mushrooms & brandy, served with a julienne of gherkin, basmati & wild rice Three cheese ravioli with Parmesan sauce Vegetable Curry Fresh vegetables in a mild curry sauce, naan bread, basmati & wild rice, yoghurt & mint raita Desserts Seasonal fresh fruit salad & vanilla cream Profiteroles & hot chocolate sauce Warm apple pie & cream Sticky toffee pudding with toffee sauce & vanilla ice cream Lemon tart with mascarpone & raspberries Baileys & toffee cheesecake

Fruit Cheesecake

Evening Wedding Reception

Not having a conventional wedding day? Getting married abroad? Or simply want a later wedding ceremony leading straight into your evening celebrations? Why not choose one of our evening packages! Should you require any variations to the above packages then please don’t hesitate to discuss your requirements with our Wedding Co-coordinators. All bedrooms outlined within our packages are subject to availability

Finger Buffet

Red Carpet Function Room

Private Bar Savoury & Sweet finger buffet

Cake stand & Knife Standard Double Room

£14.75 per person (minimum numbers apply)

Basic Packages

Fork Buffet

Red Carpet Function Room

Private Bar 3 course fork buffet Cake stand & Knife

Standard Double Room Table plan & stationery

£18.95 per person

(minimum numbers apply)

Dressed Buffet

Red Carpet Function Room

Private Bar 3 course dressed buffet

Cake stand & Knife Standard Double Room

Table plan and stationery

£31.50 per person (minimum numbers apply)

Finger Buffet

Red Carpet Function Room

Private Bar Savoury & Sweet finger buffet

Cake stand & Knife Executive Double Room

Table flowers or balloons

£21.25 per person (minimum numbers apply)

Standard Packages

Fork Buffet

Red Carpet Function Room

Private Bar 3 course fork buffet

1 glass of wine with buffet Glass of sparkling wine for toast

Cake stand & Knife Executive Double Room

Table plan an table stationery Table flowers or balloons

£30.50 per person

(minimum numbers apply)

Dressed Buffet

Red Carpet Function Room

Private Bar 3 course dressed buffet

1 glass of wine with buffet Glass of sparkling wine for toast

Cake stand & Knife Executive Double Room

Table plan and stationery Table flowers or balloons

£41.70 per person

(minimum numbers apply)

Finger Buffet

Red Carpet Function Room

Private Bar Reception Drinks and Canapés

Savoury and Sweet finger buffet Cake stand and knife

Executive Suite Table flower or balloons

Coloured table linen Hotel Disco

£31.50 per person (minimum numbers apply)

Superior Packages

Fork Buffet

Red Carpet Function Room

Private Bar Reception Drinks and Canapés

3 course fork buffet 1 glass of wine with buffet

Glass of champagne for toast Cake stand and knife

Executive Suite Table plan and table stationery

Table flower or balloons Coloured table linen

Hotel Disco

£41.95 per person (minimum numbers apply)

Dressed Buffet

Red Carpet Function Room

Private Bar Reception Drinks and Canapés

3 course dressed buffet 1 glass of wine with buffet

Glass of champagne for toast Cake stand and knife

Executive Suite Table plan and table stationery

Table flower or balloons Coloured table linen

Hotel Disco

£52.50 per person (minimum numbers apply)

WINE LIST

Wine List

White Wines bottle 175ml 250ml 1 Outback Chase Sauvignon Blanc- Australia £15.95 £4.25 £5.50 An elegent wine with a fresh, citrussy and aromatic character 2 Kells Edge UnOaked Chardonnay - Australia £17.95 £4.75 £5.95 medium-bodied dry wine with ripe fruit flavours and fresh citrussy acidity. 3 Solstice Pinot Grigio - Italy £19.95 £5.25 £6.95 Crisp with notes of citrus and pear fruit. 6 Villa Maria Sauvignon Blanc - New Zealand £26.95 £7.25 £8.95 Bursting with aromas of ripe passion fruit and fresh citrus lime. 8 Sancerre La Fuzelle - Loire £38.95 full of crisp ripe acidity with gooseberry and Elderflower flavours offering a long, delicious finish. Rose Wine 21 Arium Tempranillo Rose – Spain £15.95 £4.25 £5.50 A soft and fruity rosé Spanish wine showing notes of strawberry jam and citrus on the finish. 22 Vendange Zinfandel Rose - USA £18.95 £4.95 £6.50 A light flowery-fruity aromas highlighted by strawberry and a touch of lemon. Champagne & Sparkling Wines bottle 125ml 26 Laurent Perrier Brut £59.95 £10.95 Delicacy combined with rich full fruit flavour and a lingering finish. 27 Laurent Perrier Rose £84.95 Complex, soft and full flavoured with a rich, raspberry-blackcurrant nose and palate. 24 Trulli Sparkling Pinot Rosato £24.95 £4.95 A refreshing rosé wine with soft red fruit flavours, balanced by a crisp acidity. 23 Prossecco IGT Sartori £21.95 Produced in the Veneto, this is Italy’s finest sparkling wine With delicate fruit flavours and soft intensity. Red Wines` bottle 175ml 250ml 11 Arium Tempranillo - Spain £15.95 £4.25 £5.50 Aromas of red berries and violets, with the flavour of concentrated blackberries and just a touch of toasted oak 12 D' Vine Cabernet Sauvignon delle Venezie – Italy £17.95 £4.75 £5.95 A fruit-driven, medium-bodied red mainly using the classic varieties of Cabernet Sauvignon, Renache and Petit Verdot 13 La Campagne Merlot – France £18.95 £4.95 £6.50 This rich, juicy Merlot shows all the true characteristics of the variety, with lots of full plummy fruit and soft, rounded tannins. 14 Faustino V11 Rioja - Spain £23.95 £5.95 £7.95 An aroma which is very well defined, beautifully combining the vanilla from the oak with the freshness of the grapes. 15 Callia Reservado Malbec - Argentina £24.95 blackberry, plum and herbal flavours complemented perfectly by some

spicy oak notes from the toasted oak barrels used during maturation.

Directions

From the North M1 Junction 33 to A630 Sheffield. Continue along the dual-carriageway, you will see an Asda Supermarket on the left, take the exit straight after and follow signs for Ring Road and services. When you see the services on the left, take the first exit at the Roundabout taking you on to the Ring Road. Continue along the Ring Road until you get to the third Roundabout. At the third Roundabout turn left on to the A61, the hotel is the first left after the roundabout 200 yards down. From the South M1 Junction 29 to A617 Chesterfield. Follow signs for A61 Chesterfield then follow signs for A61 Sheffield. After City of Sheffield boundary, you will see the hotel on the right hand side. Continue to the roundabout and double back so the hotel is on your left hand side.

From Sheffield City Centre

Follow signs for A61 South (Chesterfield), Approximately 5 miles from City Centre you will arrive at

Meadowhead where there’s a Roundabout, a pub called the Norton on the left and a BP Petrol

Station on the Right. Continue straight across the Roundabout on the A61 and the hotel is 200 yards

on the left hand side

Our Terms & Conditions Definitions In this agreement: ‘Booking Contract’ means the attached booking contract which sets out your requirements and the price payable ‘Booking Value’ means the total price payable as shown on the Booking Contract ‘Booking Value Difference’ means the difference between the Booking Value and the Revised Booking Value (less the permitted 10% reduction, if applicable in accordance with clause 2.2.1) ‘Contracted Numbers’ means the number of delegates as shown on the Booking Contract; ‘Event’ means the event as set out in the Booking Contract ‘Hotel’ means Sheffield Park Hotel Ltd ‘Revised Booking Value’ means the total price payable following a reduction in Contracted Numbers; 1. CONFIRMATION OF YOUR BOOKING Confirmation of booking shall only be accepted once the Booking Contract is signed by you and returned to the Hotel, until this date your reservation remains provisional. For private events (non corporate) and weddings, a non refundable, non transferrable deposit is required. Confirmation of a private booking shall only be accepted when the signed Booking Contract, signed Terms & Conditions and the agreed deposit are received by the hotel. Until this date your reservation remains provisional. For details of the deposit required for your event and any subsequent pre-payments, please consult your Event Coordinator. 2. CANCELLATION OF EVENT In the unfortunate circumstances that you need to cancel or postpone your confirmed booking you must tell us by telephone and confirm in writing within 3 working days. 2.1 Total Cancellation by you In the event that you need to cancel or postpone your entire booking the following cancellation charges will be levied: Over 121 days before the first day of the Event: 25% of the Booking Value 91-120 days before the first day of the Event: 50% of the Booking Value 32-90 days before the first day of the Event: 75% of the Booking Value 31 days or less before the first day of the Event: 100% of the Booking Value We will make every effort to re-let the space and will deduct this from any cancellation charges levied. 2.2 Reduction in Contracted Numbers or required facilities 2.2.1 If you give us at least fourteen days notice before arrival you can reduce your original Contracted Numbers by up to 10% without charge. 2.2.2 If there is a drop of more than 10% in Contracted Numbers any time after your booking has been confirmed cancellation charges will apply as follows: Over 121 days before the first day of the Event: 25% of the Booking Value Difference 91-120 days before the first day of the Event: 50% of the Booking Value Difference days before the first day of the Event: 75% of the Booking Value Difference 31 days or less before the first day of the Event: 100% of the Booking Value Difference 2.2.3 Should Contracted Numbers fall below 10, room hire prices together with individual prices (details of which can be provided on request) will replace the delegate package prices. 2.2.4 If you make any reductions in your Contracted Numbers or facilities booked (including AV equipment or Conference Room hire) less than fourteen days prior to arrival the Booking Value will still be payable . 2.2.5 If Contracted Numbers are reduced the Hotel reserves the right to re-allocate the room for your Event to one of a more appropriate size. 3. CANCELLATION OF BEDROOMS 3.1 Total Cancellation of Bedrooms If you cancel your contracted numbers of bedrooms 60 days or more before the arrival date – no charge will be made. If you cancel your contracted numbers of bedrooms 30 days or less before the arrival date – full charges will apply. 3.2 Reduction in Contracted Numbers or required facilities 30 days or more prior to the arrival date – contracted bedrooms can be reduced by 10% of the contracted number without charge Between 30 and 7 days prior to the arrival date any cancelled bedrooms will be charged 50% cancellation charge 7 – 1 days prior to the arrival date any cancelled bedrooms will be charged in full. Cancellations or no-shows on the arrival dates will also be charged in full 4. PAYMENT TERMS 4.1 All accounts are to be prepaid in advance. 4.2 If you have credit arrangements the account settlement is required 14 days from the date of invoice (which will be sent to you following your event). 4.3 We reserve the right to charge 2% interest per month (pro rata) on overdue accounts once our credit terms have been exceeded. 4.4 Credit facilities can be arranged after duly completing the necessary credit application forms. The process takes approximately two weeks and must be in place prior to the start of the event. 4.4 If you have a query on the final bill, the balance should be paid on the due date, the part queried will be due as soon as the problem has been resolved. 5. AMENDMENTS OR CANCELLATION BY THE HOTEL 5.1 The Hotel may cancel your booking in the following circumstances:

5.1.1 If the Hotel, or part of it, is closed due to circumstances beyond our control; 5.1.2 If you become insolvent; 5.1.3 If you are more than 30 days in arrears with payment to the Hotel for previous events; 5.1.4 If, in our reasonable opinion, we consider that the Event or the persons associated with it might damage the reputation of the Hotel or otherwise cause damage to the Hotel; In the event of cancellation for any of the reasons specified in clauses 4.1.1 to 4.1.3 the Hotel will refund any advance payments, less any costs already incurred in organising your Event. In the event of cancellation in accordance with clause 4.1.4 the Hotel will refund any advance payments in full. The Hotel shall not have any further liability to you. 5.2 Should the Hotel, for reasons beyond its control, need to make any amendments to your booking we reserve the right to offer an alternative choice of facilities within the Hotel and of a similar standard. Any amendments to your booking will be undertaken after discussion with you and the Hotel will offer the option of a refund at its discretion. 6. REQUIREMENTS AND RESTRICTIONS 6.1 We must give our prior approval to any external, suppliers including bands or entertainers, which you want to use in connection with your booking; we may refuse approval for any reason. 6.2 You must not fix anything to the walls, floors or ceilings of the Hotel without prior permission. 6.3 No food or alcohol may be brought into the Hotel unless you have prior permission. 6.4 If any member of your party or any external suppliers behave in an inappropriate manner, we may ask you and/or the relevant people to leave the Hotel. 6.5 We have to comply with various licensing and statutory regulations when running our Hotel; you agree to act in accordance with our reasonable instructions in complying with such regulations, rules and requirements. 7. EXCLUSION OF LIABILITY 7.1 Although nothing in this agreement excludes or limits our liability for death or personal injury caused by our negligence we shall be under no liability to you for any indirect loss or expense (including loss of profit, loss of business, depletion of goodwill, loss of goods, loss of contract, loss of use or any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses) arising out of a breach by the Hotel of this contract. 7.2 The maximum liability of the Hotel shall be no greater than the amount paid by the client in respect of any booking. 8. INDEMNITY You will indemnify the Hotel from and against any and all liability and claims, costs, demands, proceedings and damages resulting or arising from the Event, you, your delegates or any outside contractor. 9. DAMAGE It is the policy of the hotel to charge for any damage caused to its property by any activity undertaken as part of the Event. Where necessary the Hotel will call upon the services of an independent arbitrator to undertake an evaluation of any damage. 10. THIRD PARTIES This contract is made for the benefit of the parties to it and (where applicable) their successors and permitted assigns and is not intended to benefit, or be enforceable by, anyone else. 11. SEVERANCE 11.1 If any clause (or part of a clause) of this agreement is found by any court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions will remain in force. 11.2 If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, that provision will apply with whatever modification is necessary to make it valid, enforceable and legal. 12. ENTIRE AGREEMENT This agreement constitutes the entire agreement and understanding of the parties to it and supersedes any previous agreement between the parties relating to the subject matter of this agreement. 13. GOVERNING LAW This agreement shall be governed by and construed in accordance with the law of England and Wales. Each party irrevocably agrees to submit to the sole jurisdiction of the courts of England and Wales over any claim or matter arising under or in connection with this agreement or the legal relationships established by this agreement. I agree to abide by these terms & conditions of booking. On behalf of the Client On behalf of the Hotel Name

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