wedding packages & conditions herolds bay eco resort

8/7/2019 wedding packages & conditions herolds bay eco resort

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Wedding & FunctionVenue

Tel: 044 851 0113Cell: 082 446 8380Fax: 086 683 8877E-mail: [email protected] site: www.heroldsbayresort.co.zaVat No: 4320239132

Thank you for your enquiry into having your wedding at either the Down to Earth venue or the Bush

Lapa venue. We take pleasure in offering you the following information:

1. Venue Hire: Down to Earth

The Down To Earth Venue is the ideal setting for hosting a function of up to 100 guests. The venue is

built with clay, straw, wood and stained glass gables. The interior is rugged but stylish with yellow wood

6 seater and 4-seater tables and an intimate dance floor. It has a sweeping view of the Indian Oceanwhich is framed by the silhouette of Mossel Bay in the background. The spacious wooden deck can be

used for the wedding ceremony and is ideally suited for spitbraais.

The grass land in front of the restaurant is the perfect spot for a romantic marques tent and outdoor

activities.

Our 3 star graded guest house consists of 4 self-catering units and is situated 50m from the Down to

Earth venue. It can accommodate up to thirteen guests.

The Restaurant is well known for its affordable tasteful country cuisine like our famous red wine oxtail,

rosemary leg of lamb, dried fruit stuffed pork roll, pumpkin fritters, home made breads and jams etc.

Down to EarthVenue Fee: R 4500

Venue fee includes: Fairy Lights in reception hall

Black/White table cloths

Cutlery, glasses

Gold under plates

Waiters (1/25) Bar service up to 12pm, thereafter R200.00 per hour

Venue is available from 8am till 12pm on day of wedding
mailto:[email protected]:[email protected]


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MenusMenu A

3 Course Buffet meal: (R160p.p)

(2 x main course)

Menu B

Spitbraai - One Meat: (R160p.p)

Menu C

3 course Buffet meal: (R220p.p)

(3 x main course)

Menu DSpitbraai - Two Meats: (R200p.p )

Additional cost: DJ with PA/Music system and microphone : R800 4/hrs

: R200 p/h after 12pm

Bar man fee : R200 p/h after 12pm

Draping/table setting/flower arrangements : As quoted

PA/Music system, projector and white screen : R500

Honeymoon suite at Down to Earth Guest House (Breakfast included) : R400

Bedouin tent with wooden benches : R2500 Bush Lapa Venue for wedding ceremony : R800

Corkage Fee (Own wine) : R20 per bottle


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BUFFET

Menu A: R160p.p

A 6% service fee will be added

Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea

Choose 1x Starter

Butternut soup with a hint of orange & chilli

Creamy Vegetable soup

Forest Mushroom Soup served with croutons

Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a

sweet chilli dipping sauce

Canaps with olives & sun dried tomatoes or pepperdews & feta

Blue Cheese Stuffed Figs wrapped in bacon

Snoek Phyllo Parcels with cream cheese and lemon

Bread table (olive, rosemary/health breads) with pates & home made jams

Fruit Kebabs (variety of seasonal fruits)

Choose 2 x Main Course

Roast Chicken with exotic spices & a tangy basting

Sweet & Sticky Gammon with a honey and pineapple glaze

Sweet & Sour Leg of Pork with lemon and orange

Home made Chicken Pie

Traditional Cape Bobotie

Mutton Curry

Venison Pie (Kudu or Spring buck)

Roast Leg Of Lamb with garlic & rosemary

Roast Lamb Roll with garlic & rosemary

Stuffed Pork Roll with a sherry sauce

Chicken Breast filled with Spinach & Feta in a cheese sauce

Red wine Oxtail

Choose 4 x Salads/vegetables/Starches

Sweet Potato in orange caramel sauce or sweet potato roll

Roasted Rosemary Butternut

Pumpkin Fritters

Pumpkin Tartlets infused with cinnamon

Grilled Seasonal Vegetables

Broccoli & Cauliflower Bake topped with cheddar and feta

Spinach & Feta Bake


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Potato Salad

Cole Salad

Mix Garden Salad with olives and feta

Broccoli & Bacon Salad

Mediterranean Pasta Salad with chorizos sausages, olives and basil pesto

Cajun Roast Potatoes

Roast Baby Garlic Potatoes

Choose 1 x Dessert

Cookie Crunch Ice-cream with chocolate sauce

Crme Brule

Traditional Malva Pudding with a scoop of vanilla ice-cream

Rich Chocolate Mud Pudding served with vanilla ice-cream

Cheese Cake with kiwi/strawberry coulis

Fresh Fruit Pavlova nests

Chocolate Marble Mousse with a trio of coulis

Apple crumble tart with vanilla ice-cream/fresh cream


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Menu Option B: R160 p.pA 6% service fee will be added

SPITBRAAIIncluded: Welcoming drink, Bread baskets, Rice, Coffee/ tea

Choose 1x Starter

Butternut soup with a hint of orange & chilli

Creamy Vegetable soup



sweet chili dipping sauce

Canaps with olives & sun dried tomatoes or pepperdews & feta



Bread table (olive, rosemary/health breads) with pates & home made jams

Main Course

Lamb on spit


Sweet Potato in orange caramel sauce


Pumpkin Fritters




Spinach & Feta Bake

Potato Salad

Cole Salad



Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto



Choose 1 x Dessert


Crme Brule

Apple Crumble Tart with vanilla ice-cream / fresh cream



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Cheese Cake with kiwi/ strawberry coulis



Menu Option C: R220 p.pA 6% service fee will be added

Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea

Choose 1x Starter Butternut soup with a hint of orange & chili



sweet chilli dipping sauce

Canaps with olives & sun dried tomatoes/rare roast beef & sweet mustard



Brie & Bacon Parcels drizzled with a black cherry coulis

Tempura Mussels topped with mango & chilly jam Karoo Springbuck Phyllo Parcels with quince jelly

Smoked Salmon Roulade with cream cheese & chives

Tempura Mussels topped with mango & chili jam

Biltong, Pepperdew & Goats cheese Tower


Line Fish grilled with lemon & thyme

Roast Chicken with exotic spices & a tangy basting

Sweet & Sticky Gammon with a honey and pineapple glaze

Sweet & Sour Leg of Pork with lemon and orange

Traditional Cape Bobotie

Venison Pie (Kudu or Spring buck)

Roast Leg Of Lamb with garlic & rosemary

Stuffed Pork Roll with a sherry sauce

Seafood Curry with mussels, line fish, shrimps in a creamy Chardonnay sauce

Chicken Breast filled with Spinach & Feta or mushroom & feta in a cheese sauce

Red wine Oxtail

Moroccan Chicken & Mango Curry


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Choose5 x Salads/vegetables/Starches



Pumpkin Fritters




Spinach & Feta Bake

Creamed Spinach

Green Bean & Bacon Bundles




Waldorf Salad with Apple, Celery and Walnuts



Choose 2 x Dessert



Home made truffles with a white chocolate centre and Kahlua liqueur



Cheese Cake with kiwi / strawberry coulis

Chocolate Parcels with cookie crunch Ice- cream & black cherry sauce

Baklava tower


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Menu Option D: R200 p.pA 6% service fee will be added

SPITBRAAIIncluded: Welcoming drink, Bread baskets, Rice, Coffee/ tea

Choose 1x Starter


Butternut soup with a hint of orange & chili


sweet chili dipping sauce

Canaps with olives & sun dried tomatoes/rare roast beef & sweet mustard



Brie & Bacon Parcels drizzled with a black cherry coulis


Karoo Springbuck Phyllo Parcels with quince jelly

Smoked Salmon Roulade with cream cheese & chives


Biltong, Pepperdew & Goats cheese Tower


Lamb on spit

Crispy Sweet & Sour Leg of Pork

Barbeque Chicken




Pumpkin Fritters




Spinach & Feta Bake

Creamed Spinach

Green Bean & Bacon Bundles




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Waldorf Salad with Apple, Celery and Walnuts

Choose 2 x Dessert


Crme Brule

Apple Crumble Tart with vanilla Ice-cream



Cheese Cake with kiwi / strawberry coulis

Fresh Fruit Pavlova nests Chocolate Marble Mousse with a trio of coulis

Children

Children under the age of 13 years will be charged 50% of the agreed adult menu price. A kiddies menu

is also available.

Children under the age of 2 years will not be charged.

Bar services

We offer a fully equipped bar facility.

A corkage fee of R20 per bottle will be charged if you prefer to bring your own wine.


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2. Venue Hire: The Bush Lapa

The Bush Lapa, set in an African rustic theme, provides traditional food cooked on an

open fire. The partially open open-air setting, 17 km outside George on route to Oubaai, is quite unique;

one can sit around the fire, gaze at the stars, or have a grand stand view of Mossel Bay in the distance. In

the one corner, an intimate stage provides the perfect setting for a host of local artists to display their

musical talents. The Bush Lapa is equipped with a fully stocked bar (special requests can be catered for).

The Bush Lapa is partially enclosed with a roof and can accommodate 180 people in the enclosed area.

In total the Bush Lapa can accommodate 300 people.

Weddings:A. Self Catering.

Rent of venue: R3000 (Incl. Fire wood & cleaning services)

Spit Hire: R150

Crockery: R5p.p (R200 deposit required)

Free Bar facility until 12pm (thereafter a hourly fee of R200)

No own alcohol allowed only cool drink and fruit juice

R20 Cork fee - own wine

No bar service or music after 2am

B. Lapa Catering

Venue fee : R2000

Honeymoon suite at Down to Earth Guest House (Breakfast included) : R400 per

night

Complete Guest House included honeymoon suite -sleeps 9 (excl Breakfast) : R1800 out

of season

Bar facilities until 12pm, thereafter an hourly fee of R200

R20 Cork fee - no own alcohol except wine

Menu can be adjusted to your requirements

The following are included in the venue fee:

Exclusive use of venue

Tables and chairs

Glassware

Crockery and cutlery

Black and hessian overlays

Barman till 12pm

Venue available from 8am till 12pm on day of wedding


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Additional cost: DJ with PA/Music system and microphone : R800 4/hrs

: R200 p/h after 12pm: Bar man fee : R200 p/h after 12pm

: Draping/Flowers/Faery lights/table setting : As quoted

: PA/Music system, projector and white screen : R500

: No Bar service or music after 2am

The venue is offered as is, i.e. any special requirements such as draping, white table linen, candles,

flowers, or live music can be arranged by us at an additional cost.

Menu options:

1. Potjiekos: R130.00 p.p

Welcoming Cocktail

Roosterkoek & Jam

Mix Salad

Oxtail & Chicken or

Lamb shank & Chicken or

Tribe & Chicken (all separate dishes)

Sweet Potatoes

Rice or Samp

Coffee

2. Lamb on spit (Min 30 persons, Max 120 persons: R 140 p.p)

Welcoming Cocktail

Roosterkoek & Jam

Caramelized Sweet Potatoes

Mix Salad & Cole Salad

Garlic & Parsley Baby Potatoes

Lamb on spit

Coffee

3. Barbeque: R150 p.p

Welcoming Cocktail

Roosterkoek & Jam

Mix Salad & Potato salad

Boerewors

Sirloin steak (250g) & Chicken steak or

Lamb chop & Chicken steak

Krummelpap and tomato relish

Coffee

4. Dessert: R15 p.p

a) Malva pudding & Ice creamb) Ice Cream & Chocolate Sauce

c) Fruit Salad & Ice Cream


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5. Extras (Starters)

a) Barbeque Chicken Wings R15b) Karoo-oester (Liver & Bacon) R15

c) Mini Chicken kebabs R15

d) Barbeque Corn on Cob (when available) R10

You are welcome to discuss other menu options with us.


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P ayment Requirements

For weddings, the venue fee (Down to Earth R4500; Lapa R3000) is payable as deposit

immediately to confirm your booking

Confirmation will be sent via email or fax upon receipt of proof of payment

The outstanding catering bill is payable at least one day before the function

A 50% deposit is required to confirm accommodation bookings.

Please ensure that your details are filled in on the deposit slip and fax or email to Down to

Earth. Failure to do the above mentioned will delay confirmation of your reservation.

In the event of non-payment of the fees within 3 working days of reservation, Down to

Earth is entitled to cancel the booking.

Cancellations:

In the event of you cancelling or rescheduling your date (in writing) , subsequent to the venue

being paid, a refund will only be made in the event of Down to Earths liability to resell the

venue for a similar function on the date for which the function was booked.

Conditions

Herolds Bay Eco Resort shall not be held responsible for any interruptions of services (water,electricity, sanitary service)

Dcor and props must be removed by 09:00 on the day following the function.

Whilst every precaution will be taken to ensure the safeguarding of your belongings, Herolds

Bay Eco Resort will not be liable for loss or damage to any property whatsoever (dcor, wedding

gifts, valuables, etc). We recommend that all personal and valuable property be removed directly

after the function.

Should the Down to Earth building or Bush Lapa, surrounding garden, dcor or napery be

damaged in any way during the set up time period of a function, the client shall be held

responsible and will be billed accordingly.

Herolds Bay Eco Resort its employees or any person employed at any function will not be held

liable to any loss, or injury to persons, due to negligence or other causes whatsoever.

Nails, staples or any other damaging material my not be used during decorating.

Only flower petals to be used as confetti.

Kind Regards

Johan & Tertia Gericke

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WEDDING BOOKING NOTICE

I have read and accepted the terms and conditions as stated above

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Name Contact Number

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Email

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. @ Rpp. @ Rpp

Menu Option Cost

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Number of Guests

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Arrival Time Meal Time

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Special Instructions

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Signed

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Date

To secure your booking please fax this page together with your deposit slip and detailed menu

options to 086 683 8877 or email to [email protected] as soon as possible.

Our bank details :

ABSA Bank, George. Herolds Bay Eco Resort, Cheque Account No: 40 6450 0834. Branch

Number: 632 005

wedding packages & conditions herolds bay eco resort

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