WEBSITE IMPLEMENTATION PROJECT PROPOSAL: WOOD WINERY NEW VINTAGE.

W E B S I T E I M P L E M E N T A T I O N P R O J E C T P R O P O S A L : W O O D W I N E R Y

NEW VINTAGE

TABLE OF CONTENTS

Scope Statements 3 -

11Mission Statement ………………. 3Wood Winery: Business Need…. 4Project Description…………….... 5Project Lifecycle Approach….… 6Assumptions…………………….… 7Constraints………………………... 8Deliverables……….…………… 9-11Objectives & Success Criteria…12Identification of Risks…………… 13

Stakeholder Analysis

14 - 17

Project Lifecycle 18 - 19

Work Breakdown Schedule 20-22

Milestone Chart 23

Cost Baseline

24-29Detailed Baseline …………….... 24- 28Cost Baseline Chart………….…….. 29

Communications Plan 30Responsibility Assignment Matrix 31-32

Risk Response Plan 33

NEW VINTAGE

Who we are:New Vintage is a project management consulting firm hired by Wood Winery to manage the implementation of their new website.

Our Mission:To be globally recognized as the lead project management company specializing in facilitating and implementing Direct-to-Consumer software solutions for the wine industry.

Team Members:xxx

WOOD WINERY

Business Needs:• Redesign of the Wood Winery website at:

www.WoodWinery.com

• New site will support the new Direct-To-Consumer sales program with an online store and customer data base for tracking sales.

• New website will utilize a hosted software solution to manage the site content and Customer Relationship Management (CRM) database for the winery.

PROJECT DESCRIPTION

Payment by Wood Winery to New Vintage will comprise two lump sums:

i. Initial down payment by 26 February 201330% of total payment as per contract

ii. Final payment by 29 April 201370% of total payment as per contract

Payment by New Vintage to the graphic design company and web hosting provider will comprise two lump sums:

i. Initial down payment by 26 February 201330% of total payment as per contract

ii. Final payment by 29 April 201370% of total payment as per contract

‘New Vintage’ is a project management company that specializes in facilitating and implementing software solutions for the wine industry. It has been contracted to create a retail website for an established winery client i.e. ‘Wood Winery’. The desired final product will comprise a wine retail website which is launched by 01 May 2013. New Vintage responsibilities include the provision of project management services and the use of their established relationships with two subcontractors (a graphic design company and web hosting provider) to deliver the requested wine retail website.

PROJECT LIFECYCLE APPROACHR

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sure Project Definition

Initiation Documentation

Planning Requirements

Design Specification Documents

Software Product

Installation

Training

Document sign off

Handover documentation

Archived File and Documents

*The ‘linear approach’ is utilized, as a clear objective and solution exist.

ASSUMPTIONS

Winery• Wood Winery company branding (e.g.

company logo) is already in place.• Wood Winery already owns domain name.• Wood Winery possesses all relevant

permits.• Wood Winery has all necessary

distribution.• Wood Winery is has already procured all

necessary hardware.

Designer• Graphic design firm has already been

selected.• Graphic design firm is available and

adequately staffed for full duration of contract.

• Graphic design firm has all insurance requirements in place.

Web Hosting Provider• Web Hosting Provider has already been

selected.• Web Hosting Provider is available and

adequately staffed for full duration of contract.

• Web Hosting Provider will provide hosted integrated software solution, integrating both front end and back end.

• Web Hosting Provider has all insurance requirements in place.

• Web Hosting Provider is able to provide all necessary training.

CONSTRAINTS

Time Constraints: • Deadline of 01 May 2013 for website launch.

• Project definition completed by 15 February 2013• Initiation documentation completed by 26 February 2013• Planning requirements completed by 21 March 2013• Design Specifications completed by 26 March 2013• Software Product completed by 5 April 2013• Installation and Training completed by 19 April 2013• Project Closure by Monday, 29 April 2013*

Cost Constraints: • Project must meet predefined budget limits as per contractual

obligations.

Other Constraints:• All other deliverables completed as per contractual agreement

(to be specified during the planning process).

*Project ends 4/29/2013 allowing for 2 days flat/slack.

DELIVERABLES

This project IS:Project definition (complete by 15 February 2013)

• Project Charter

• Stakeholder register

Initiation documentation(complete by 26 February 2013)

• Project Scope Statement

• Contracts signed by all parties• Contract signed by Wood Winery• Contract signed by Graphic Design Company• Contract signed by Web Hosting Provider

• Proof of payment documentation (initial):• Payment receipts received from Wood Winery

(as proof of deposit)• Payment receipts given to Graphic Design

Company (as proof of deposit)• Payment receipts given to Web Hosting

Provider (as proof of deposit)

Planning requirements (complete by 21 March 2013)

• Project Management Plan

• Requirements Documentation

• Activity Documentation: • Activity list• Activity Resource requirements• Activity Duration estimates• Activity cost estimates

• Work Breakdown Structure (WBS)

• Project schedule

• Project funding requirements

• Quality management plan

• Human Resource plan

• Communications management plan

• Risk Management plan

DELIVERABLES

This project IS:Design Specification documents (complete by 26 March 2013)

• Front End Design Specification Document

• Database Specifications document

Software Product(complete by 5 April 2013)

• Sign-off of designs as per client specifications

• Fully functional back-end / database

• Fully implemented and integrated front-end (user interface)

• Winery sign-off document

• Testing and quality assurance documentation signed

Installation & Training(complete by 19 April 2013)

• Go live documentation(including user acceptance test documentation)

• Training documentation

Closure (complete by 29 April 2013)

• Hand over documentation

• Proof of payment documentation (final):• Payment receipts received from Wood

Winery (as proof of final payment)• Payment receipts given to Graphic

Design Company (as proof of final payment)

• Payment receipts given to Web Hosting Provider (as proof of final payment)

• Sign-off documentation

DELIVERABLES

This project IS NOT:

• Acquiring a domain name

• A foreign language site

• Design of company logo

• Including mobile emulation / compatibility

• Content creation

• Procurement of physical hardware

• Accounting software

• Any details or services not specifically specified

• Inclusive of search engine optimization

• A guarantee of increased customer use and business

• Inclusive of ongoing maintenance for user-facing website and database

• Responsible for fulfillment of orders or other ongoing business requirements

OBJECTIVES & SUCCESS CRITERIA

Objective Success Criteria

Time: Launch wine retail website on-time

Time: Fully functional website (as per client specifications) by 01 May 2013

Cost: To complete project at or under agreed budget

Cost: Project completed at or under cost specified in contract documents

Technical characteristics:1) Fully functional user interface.

2) Fully functional backend

Technical characteristics: Consistent with winery brand standards Formal approval by winery Secure and fast check-out * Member sign-up capabilities * Tour reservations * Interactive content *

(*details as per contractual agreement)

Ability to track sales * Ability to track customers * Ability to track reservations *

(*details as per contractual agreement)

IDENTIFICATION OF RISK

Technical Risks• Server Failure• Compatibility Issues• SSL Expiration• Crossed/Corrupted Member Data

Project Management Risks• Schedule Slippage• Scope Creep

Organizational Risks• Staff Availability/Expertise• Staff Turnover

External Risks• Unfavorable contracts and

agreements• Subcontractors unable to fulfill

deliverable requirements

Financial Risks• Cost Creep

Scheduling Risks• Missed deliverable dates

STAKEHOLDER ANALYSISWood Winery

Needs Expectations DeliverablesContract with New Vintage and Graphic Design company and Hosting Provider.

Contract with New Vintage complete (i.e. signed) by 22 February 2013.

Contracts with New Vintage complete (i.e. signed) by 22 February 2013.

All appropriate initiation documentation. All appropriate initiation documentation received from other involved parties by 26 February 2013.

Initiation documentation complete by 26 February 2013.

Appropriate planning documentation (including cost and budget estimates, activity list, activity documentation, WBS, Project schedule, Project funding requirements, Quality management plan, Human Resource plan, Communications Management plan, Risk Management plan).

Appropriate planning documentation (including cost and budget estimates etc.) received by 21 March 2013.

Planning requirements complete by 21 March 2013.

Front End Design Specification Document Front End Design Specification Documents are complete and received by 26 March 2013.

Front End Design Specification Documents are complete and received from New Vintage by 26 March 2013.

Database Specification Document Database Specification Documents are complete and received by 26 March 2013.

Database Specification Documents are complete and received from New Vintage by 26 March 2013.

Front-end (user interface) User interface conforms to the following criteria:a) Consistent with winery brand standardsb) Approved by the wineryc) Secure and fast checkout (details as per contract)d) Member sign-up capabilities (details as per contract)e) Tour reservations (details as per contract)f) Interactive content (details as per contract).

Approved user interface which is consistent with winery brand standards, approved by the winery, containing a secure and fast check-out (details as per contract), containing member sign-up capabilities (details as per contract), including tour reservations (details as per contract) and interactive content (details as per contract).

Functional website (as per contractual specifications). See above. Functional website received in line with contractual specifications by 01 May 2013.

Functional website received in line with contractual specifications by 01 May 2013.

Appropriate training as per contractual obligations. Training provided by the Graphic Design Company and Web Hosting Provider by 19 April 2013 and as per contractual obligations (details still to be determined).

Training provided by the Graphic Design Company and Web Hosting Provider by 19 April 2013 and as per contractual obligations (details still to be determined).

STAKEHOLDER ANALYSISNew Vintage

Needs Expectations Deliverables

Regular meeting with Wood Winery approving authority.

Regular meeting with Graphic Design company and Web Hosting provider.

Weekly meeting with Wood Winery approving authority.

Regular (minimum weekly) meeting with Graphic Design company and Web Hosting provider.

Regular (weekly) consultation and approval meetings scheduled with Wood Winery approving authority until deemed unnecessary.

Regular (minimum weekly) consultation meetings scheduled with Graphic design company and Web Hosting provider.

Contracts between New Vintage and Wood Winery, Graphic Design company and Web Hosting provider signed.

Contracts between New Vintage and Wood Winery, Graphic Design company and Web Hosting provider signed by 22 February 2013.

Contracts between new Vintage and Wood Winery, Graphic Design company and Web Hosting provider signed signed by 22 February 2013.

Initiation documentation from Wood Winery and Graphic Design company and Web Hosting provider.

Initiation documentation from Wood Winery and Graphic Design company and Web Hosting provider received and complete by 26 February 2013.

Initiation documentation from Wood Winery and Graphic Design Company and Web Hosting Provider received and complete by 26 February 2013.

Planning requirement documentation from Winery and Graphic Design Company and Web Hosting Provider*

(*This includes product and brand and content information, and a project design directive from Wood Winery).

Planning requirement documentation from Wood Winery and Graphic Design Company and Web Hosting Provider received and complete by 21 March 2013.

Planning requirement documentation from Wood Winery and Graphic Design Company and Web Hosting Provider received and complete by 21 March 2013.

Payments by Wood Winery complete and receipts received.

Payments by Wood Winery to New Vintage will comprise two lump sums:

(1) Initial down payment (30% of total payment as per contract) by 05 March 2013.

(2) Final payment (70% of total payment as per contract) by 29 April 2013.

Payment receipts received for two payments from Wood Winery:



STAKEHOLDER ANALYSISGraphic Design Company


Contract with New Vintage Contracts with New Vintage complete (i.e. signed) by 22 February 2013.

Contracts with New Vintage (i.e. signed) by 22 February 2013.

Requirements documentation*(*This includes product and brand and content information, and a project design directive from Wood Winery).

Database Specification Document.Front End design Specification Document.

Requirements documentation received by 21 March 2013.

Database Specification Document and Front End Design Specification Documents are received and complete by 26 March 2013.

All mentioned documents are comprehensive and in a usable format.

Requirements documentation received from New Vintage by 21 March 2013

Database Specification Document and Front End Design Specification Documents are complete and received from New Vintage by 26 March 2013.

Payments by New Vintage complete and receipts received.

Payments from New Vintage to the Graphic Design company will comprise two lump sums:



Payment receipts received for two payments from New Vintage:



STAKEHOLDER ANALYSISWeb Hosting Provider


Contract with New Vintage. Contract with New Vintage complete (i.e. signed) by 22 February 2013.

Contract with New Vintage complete (i.e. signed) by 22 February 2013.

Requirements documentation*(*This includes product and brand and content information, and a project design directive from Wood Winery).

Database Specification Document.Front End design Specification Document.

Requirements documentation received by 21 March 2013.

Database Specification Document and Front End Design Specification Documents are received and complete by 26 March 2013.

All mentioned documents are comprehensive and in a usable format.

Requirements documentation received from New Vintage by 21 March 2013

Database Specification Document and Front End Design Specification Documents are complete and received from New Vintage by 26 March 2013.

Payments by New Vintage complete and receipts received.

Payments from New Vintage to the Web Hosting Provider will comprise two lump sums:



Payment receipts received for two payments from New Vintage:



PROJECT PHASES - PLANNING

Definition

Initiation

Planning

Complete Project Charter and Stakeholder Register by 15 February

1. Project Charter

2. Stakeholder Register

1. Complete Project Scope Statement by 22 February

2. Sign all contracts and complete payment of all stated financial obligations by 22 February

1. Project Scope Statement

1. Contracts signed by Graphic Design Company, Hosting Provider and Winery

2. Proof of payment documentation complete

1. Complete Project Management Plan and relevant sign-off meeting by 21 March

1. Project Management Plan

Objectives

Project Management Process Deliverables

Product (Service)ProcessDeliverables

PROJECT LIFE PHASES - IMPLEMENTATION

Design Specific

ation

Software Implementation

Installation

Closure

Completion of all Design Specification Documentation by 26 March

1. Front End Design Specification Document

2. Database Specification Document

Complete delivery of a fully functional software product by 05 April

1. Quality Assurance Documentation signed

1. Fully functional back-end

2. Integrated front-end

3. Winery sign-off documentation (of all designs and subsequent delivery)

Ensure that all installation and training requirements are complete by 19 April

1. User acceptance documentation signed

1. Live system fully installed

2. User acceptance testing

3. Training completed as per contractual obligations

Objectives

Project Management ProcessDeliverables

Product (Service) ProcessDeliverables

1. Complete all project closure requirements by 29 April

1. Hand-over documentation signed

2. Sign-off documentation signed

3. Archived Files / Documents

1. Proof of payment documentation complete (i.e. all receipts submitted and received)

WORK BREAKDOWN STRUCTURE

Project definition:(* completion by 15 February 2013).

1.1 Project charter

1.1.1 Project preparation meeting

1.1.1.1 Define project goals

1.1.1.2 Define project start and end

date

1.1.2 Project planning meeting

1.1.2.1 Set project timeline

1.1.2.2 Assign tasks for Phase 1 of the

project

1.1.2.3 Set meeting/check-in schedule

for project

1.2. Stakeholder register

1.2.1. Define Stakeholders

1.2.2. Define stakeholder needs

Initiation documentation:(* completion by 26 February 2013).

2.1. Project Scope Statement

2.1.1. Product scope description

2.1.2. List of project deliverables

2.1.3. Product user acceptance criteria

2.1.4. Project boundaries

2.1.5. Project constraints

2.1.6. Project assumptions

2.2. Contracts signed by all parties

2.2.1. Contract signed by Wood Winery

2.2.2. Contract signed by Graphic Design Company

2.2.3. Contract signed by Web Hosting Provider

2.3. Proof of payment documentation

2.3.1 Payment receipts received from Wood Winery

2.3.2 Payments receipts given to Graphic Design Company

2.3.3 Payments receipts given to Web Hosting Provider

2.4. Sign-off meeting

2.4.1 Approve project charter, stakeholder register and project scope

statements


Planning Requirements:(* completion by 21 March 2013).

3.1. Project Management Plan3.1.1 Requirements Documentation3.1.2. Activity documentation3.1.2.1 Activity list3.1.2.2 Activity Resource Requirements3.1.2.3 Activity Duration estimates3.1.2.4 Activity Cost estimates3.1.3. Work Breakdown Structure (WBS)3.1.4. Project schedule3.1.5. Project funding requirements3.1.6. Quality management plan3.1.7. Human Resource plan3.1.8. Communications management plan3.1.9. Risk Management plan

3.2 Sign off Meeting

Design Specification Documents:(*completed by 26 March 2013).

4.1. Front End Design Specification Document

4.2. Database Specification Document

4.3. Specification documents peer reviewed and approved

4.4. Sign-off meeting

Software Product:(* completion by 5 April 2013).

5.1. Sign-off of designs as per client specification

5.2. Fully functional back-end /database5.2.1 Back-end completed by hosting company

5.3 Integrated front-end (user interface)5.3.1 Implementation and integration of front-end by

Web Hosting Provider

5.4. Winery sign-off document

5.5. Testing and quality assurance documentation signed.

Installation & Training:(* completion by 19 April 2013).

6.1 Live system, fully installed

6.2 User Acceptance Documentation6.2.1 User Acceptance Tests

6.3 All training completed as per contractual obligations


Closure (* completion by 29 April 2013).

7.1 Hand over documentation

7.2 Proof of payment documentation7.2.1 Payment receipts received from Wood Winery7.2.2 Payment receipts given to Graphic Design company 7.2.3 Payment receipts given to Web Hosting provider

7.3 Sign-off Documentation (final)7.3.1 Sign off meeting

7.4 Updated Records

7.5 Archived Files/Documents

MILESTONE CHART

February March April MayEnd Date Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1

Phase 1 - Project Definition 2/14/2013 ♦Phase 2 - Initiation Documentation 2/26/2013 ♦

Phase 3 - Planning requirements 3/21/2013 ♦

Phase 4 - Design Specification Documents 3/26/2013

♦

Phase 5 - Software Product 4/5/2013 ♦Phase 6 - Installation and Training 4/19/2013 ♦

Phase 7 - Closure 4/29/2013 ♦

View Detailed Gantt Chart

http://www.ewinerysolutions.com/assets/client/File/New%20Vintage%20Gantt%20Chart%20(11%20February).pdf

http://www.ewinerysolutions.com/assets/client/File/New%20Vintage%20Gantt%20Chart%20(11%20February).pdf

COST BASELINE(Detailed – Phase 1)

WBS/Deliverables Hours DaysHourly Rate Costs

[1] Project definition:(* completion by 15 February 2013).

1.1. Project charter 8 2 $ 75.00 $ 600.00

1.1.1 Project preparation meeting 4 1 $ 75.00 $ 300.00

1.1.1.1 Define project goals 2 1 $ 75.00 $ 150.00

1.1.1.2 Define project start and end date 2 1 $ 75.00 $ 150.00

1.1.2 Project planning meeting 4 1 $ 75.00 $ 300.00

1.1.2.1 Set project timeline 2 1 $ 75.00 $ 150.00

1.1.2.2 Assign tasks for Phase 1 of the project 1 1 $ 75.00 $ 75.00

1.1.2.3 Set meeting/check-in schedule for project 1 1 $ 75.00 $ 75.00

1.2. Stakeholder Register 3 2 $ 75.00 $ 225.00

1.2.1 Define stakeholders 1 1 $ 75.00 $ 75.00

1.2.2 Define stakeholder needs 2 2 $ 75.00 $ 150.00

Total Cost Project Definition Phase 1: $ 825.00

Total Consecutive Man Hours Phase 1: 11



[2] Initiation documentation: `

(* completion by 26 February 2013).

2.1 Project Scope Statement 6 6 $ 75.00 $ 450.00

2.1.1 Product scope description 1 1 $ 75.00 $ 75.00

2.1.2 List of project deliverables 1 1 $ 75.00 $ 75.00

2.1.3 Product user acceptance criteria 1 1 $ 75.00 $ 75.00

2.1.4 Project boundaries 1 1 $ 75.00 $ 75.00

2.1.5 Project constraints 1 1 $ 75.00 $ 75.00

2.1.6 Project assumptions 1 1 $ 75.00 $ 75.00

2.2. Contracts signed by all parties 6 2 $ 75.00 $ 450.00

2.2.1 Contract signed by Graphic Design company 2 1 $ 75.00 $ 150.00

2.2.2 Contract signed by Hosting provider 2 1 $ 75.00 $ 150.00

2.2.3 Contract signed by Winery 2 1 $ 75.00 $ 150.00

2.3 Proof of payment 3 2 $ 75.00 $ 225.00

2.3.1 Payment receipts received from Wood Winery 1 1 $ 75.00 $ 75.00

2.3.2 Payment receipts given to Graphic Design company 1 1 $ 75.00 $ 75.00

2.3.3 Payment receipts given to Web Hosting provider 1 1 $ 75.00 $ 75.00

2.4. Sign-off meeting 1 1 $ 200.00 $ 200.00

2.4.1 Approve project charter, stakeholder register and project scope statements 1 1

$ 200.00 $ 200.00

Total Cost Initiation Documentation Phase 2: $

1,325.00

Total Man Hours Phase 2: 16



[3] Planning requirements:(* completion by 12 March 2013).

3.1. Project Management Plan 46 12 $ 75.00 $ 3,450.00

3.1.1 Requirements Documentation 8 4 $ 75.00 $ 600.00

3.1.2. Activity documentation 8 4 $ 75.00 $ 600.00

3.1.2.1 Activity list 2 1 $ 75.00 $ 150.00

3.1.2.2 Activity Resource Requirements 2 1 $ 75.00 $ 150.00

3.1.2.3 Activity Duration estimates 2 1 $ 75.00 $ 150.00

3.1.2.4 Activity Cost Estimates 2 1 $ 75.00 $ 150.00

3.1.3 Work Breakdown Structure (WBS) 8 3 $ 75.00 $ 600.00

3.1.4 Project schedule 4 2 $ 75.00 $ 300.00

3.1.5 Project funding requirements 4 2 $ 75.00 $ 300.00

3.1.6 Quality management plan 4 1 $ 75.00 $ 300.00

3.1.7 Human Resource plan 4 2 $ 75.00 $ 300.00

3.1.8 Communications management plan 2 1 $ 75.00 $ 150.00

3.1.9 Risk Management plan 4 2 $ 75.00 $ 300.00

3.2 Sign-off meeting 1 1 $ 200.00 $ 200.00

Total Cost Planning Requirements Phase 3: $ 3,650.00


COST BASELINE(Detailed – Phase 3 & 4)


[4] Design Specification documents:(* completion by 26 March 2013).

4.1. Draft Front End Design Specification Document 3 2 $ 75.00 $ 225.00

4.2. Draft Database Specification Document 3 2 $ 75.00 $ 225.00

4.3. Peer Review and approve documents 6 3 $ 200.00 $ 1,200.00

4.4. Sign-off meeting 1 1 $ 200.00 $ 200.00 Total Cost Design Specification Document Phase 4: $ 1,850.00



[5] Software Product:

(* completion by 5 April 2013).

5.1. Sign-off of designs as per client specification 1 1 $ 200.00 $ 200.00

5.2. Fully functional back-end /database 10 10 $ 200.00 $ 2,000.00

5.2.1 Back-end completed by Web Hosting Provider 10 10 $ 115.00 $ 1,150.00

5.3 Integrated front-end (user interface) 15 10 $ 115.00 $ 1,725.00

5.3.1 Implementation and integration of front-end by Web Hosting Provider 15 10

$ 115.00 $ 1,725.00

5.4 Winery sign-off document 1 1 $ - $ -

5.5 Testing and quality assurance documentation signed. 5 2 $ 75.00 $ 375.00 Total Cost Software Product Phase 5:

$ 4,300.00




[6] Installation and Training(* completion by 19 April 2013).

6.1. Live system fully installed 4 1 $ 62.50 $ 250.00

6.2. User Acceptance Documentation 4 1 $ 75.00 $ 300.00

6.2.1 User Acceptance tests 4 1 $ 200.00 $ 800.00

6.3 All training completed as per contractual obligations. 4 2 $ 125.00 $ 500.00 Total Cost Installation Phase 6: $ 1,050.00



[7] Closure:(* completion by 29 April 2013).

7.1. Hand over documentation 2 1 $ 200.00 $ 400.00

7.2 Proof of payment (final): 3 2 $ - $ -

7.2.1 Payment receipts received from Wood Winery 1 1 $ - $ -

7.2.2 Payment receipts given to Graphic Design company 1 1 $ - $ -

7.2.3 Payment receipts given to Web Hosting provider 1 1 $ - $ -

7.3. Sign-off documentation 1 1 $ 75.00 $ 75.00

7.3.1 Sign-off meeting 1 1 $ 200.00 $ 200.00

7.4. Updated records 1 1 $ - $ -

7.5. Archived Files/Documents 1 1 $ - $ - Total Cost Closure Phase 7: $ 475.00

Total Consecutive Man Hours Phase 7: 8

COST BASELINE CHART

COMMUNICATIONS PLANDocument Frequency Format

Distribution

New Vintage Wood Winery Web HostingGraphic Designer

Project DefinitionProject Charter Once Adobe PDF Email O R

Stakeholder Register Once Adobe PDF Email O R

Initiation DocumentationScope Statement Once Adobe PDF Email O R

Contract - Graphic Designer Once MS Word DOC O/R/S R R/S

Contract - Web Hosting Once MS Word DOC O/R/S R R/S

Contract - Wood Winery Once MS Word DOC O/R/S R

Proof of Payment - Graphic Designer Once MS Word DOC O/R R R/S

Proof of Payment - Web Hosting Once MS Word DOC O/R R R/S

Proof of Payment - Wood Winery Once MS Word DOC O/R R

Planning RequirementsRequirements Documentation Once Adobe PDF Email O R R

Activity Documentation Once Adobe PDF Email O R

Work Breakdown Structure Once Adobe PDF Email O R

Design Specification DocumentsFront End Design Specification Document Once Adobe PDF Email O R R R

Database Specification Document Once Adobe PDF Email O R R R

Software ProductWinery Sign Off Document Once MS Word DOC O/R R/S R/STest and Quality Assurance

Documentation Once Adobe PDF Email O R R

Installation and TrainingGo Live Documentation Once Adobe PDF Email O R R

Training Documentation Once Adobe PDF Email O R R

ClosureHand Over Documentation Once Adobe PDF Email O R R

Proof of Payment - Graphic Designer Once MS Word DOC O/R R/S R/S

Proof of Payment - Web Hosting Once MS Word DOC O/R R/S R/S

Proof of Payment - Wood Winery Once MS Word DOC O/R R/S

Sign Off Documentation Once MS Word DOC O/R R/S R/S R/S

O - Owner S - Sign-off required R - Reviewer I - Input required

RESPONSIBILITY ASSIGNMENT MATRIX(Phases 1-3)

WBS# Document

Resources


1 Project Definition 1.1 Project Charter O R/S/I R R1.2 Stakeholder Register O R/S/I

2 Initiation Documentation 2.1 Scope Statement O R/S/I R R

2.2.1 Contract - Graphic Designer O/S R R/S2.2.2 Contract - Web Hosting O/S R R/S2.2.3 Contract - Wood Winery O/S R/S2.3.1 Proof of Payment - Graphic Designer O/R R/S2.3.2 Proof of Payment - Web Hosting O/R R/S2.3.3 Proof of Payment - Wood Winery R/S O/R

3 Planning Requirements 3.1 Project Management Plan O R/S/I R R

3.1.1 Requirements Documentation O R/S/I R R3.1.2 Activity Documentation O R/S/I R R3.1.3 Work Breakdown Structure O R/S/I R R

Legend: * Please note that this is written as an external document

O - Owner S - Sign-off required

R - Reviewer I - Input required

RESPONSIBILITY ASSIGNMENT MATRIX(Phases 4-7)

Legend: * Please note that this is written as an external document

O - Owner S - Sign-off required

R - Reviewer I - Input required

WBS# Document

Resources


4 Design Specification Documents 4.1 Front End Design Specification Document O R/I/S R/I/S R/I/S4.2 Database Specification Document O R/I/S R/I/S

5 Software Product 5.2 Fully Fucntional Backend/Database O R/I/S R/I/S5.3 Integrated Front End (User Interface) O R/I/S R/I/S R/I/S5.4 Winery Sign Off Document O R/I/S5.5 Test and Quality Assurance Documentation O R/I/S R/I/S R/I/S

6 Installation and Training 6.1 Live System Fully Installed R R/S O R6.2 User Acceptance Documentation O R/S6.3 Training Documentation R/I R/S O

6.3Training Completed (as per contractual

obligations) R/I R/S O

7 Closure 7.1 Hand Over Documentation O R O

7.2.2 Proof of Payment - Graphic Designer O/R R/S7.2.3 Proof of Payment - Web Hosting O/R R/S7.2.1 Proof of Payment - Wood Winery R/S O/R

7.3 Sign Off Documentation O R/S R/S R/S7.5 Archive Files and Documents O R

RISK RESPONSE PLAN

ID Risk Type Risk Description Risk Trigger Impacted Areas Probability

Impact Priority Strategies

Owner Status (O or C)

Technical Risks

1 Server Failure Hardware Failure Schedule, Scope, Cost Low (<5%)

high medium Accept Hosting Company Closed

2 Compatibility Issues Hardware/software issues Quality, Schedule Medium (5-15%)

medium medium Mitigate Wood Winery Open

3 SSL Expiration SSL Expires or is not ordered Scope, Cost, Schedule Low (<5%)

low low Avoid Hosting Company Closed

4 Crossed/Corrupted Member Data 1) Member Data is corrupted during the migration validation process 2) "Dirty" data is provided by Wood Winery

Schedule, Scope, Cost Low (<5%)

high medium Mitigate Hosting Company / Wood Winery

Open

Project Management

5 Schedule Slippage 1) Deadlines with dependencies are not being met 2) Increase in scope

Schedule, Scope, Cost High (>15%)

medium high Mitigate New Vintage Open

6 Scope Creep 1) Wood Winery requests additional functionality 2) Design files require additional programming time 3) Inadequate requirements

Schedule, Scope, Cost Medium (5-15%)

medium medium Mitigate New Vintage Open

Organizational

7 Staff Availability/Expertise 1) Staff not at work (illness, unexpected leave) 2) Team member resignation 3) Work requires staff with specialized skills.

Schedule, Cost Medium (5-15%)

medium medium Mitigate All Parties Open

8 Staff Turnover 1) Hire/Fire 2) Internal staff movement

Schedule, Cost Low (<5%)

medium low Accept All Parties Closed

External

9 Unfavorable Contracts and agreements

Lack of Expertise Schedule, Cost Low (<5%)

medium low Mitigate - approval by attorney

New Vintage Open

10 Subcontractors unable to fulfill deliverable requirements.

Lack of Expertise, Human Resources, Scope changes

Schedule, Cost Low (<5%)

medium medium Mitigate Hosting Company, Designer

Open

Financial

11 Cost Creep New development, revised Scope, revised billing

Schedule, Cost, Scope Medium (5-15%)

medium medium Mitigate New Vintage, Wood Winery

Open

Scheduling

12 Missed Deliverable dates Lack of Expertise Schedule, Cost, Scope High (>15%)

medium high Mitigate New Vintage, Wood Winery

Open

IMPACT LEGEND Low: Little to no potential for disruption of project requirements, Medium: Medium potential for disruption of project requirements

High: Significant potential for disruption of project requirements

FINISHED PRODUCT – WOOD WINERY WEBSITE

W W W. W O O D W I N E RY. C O M

WEBSITE IMPLEMENTATION PROJECT PROPOSAL: WOOD WINERY NEW VINTAGE.

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Transcript of WEBSITE IMPLEMENTATION PROJECT PROPOSAL: WOOD WINERY NEW VINTAGE.