BREAGE PARISH COUNCIL 27/18 Mrs Carol Macleod Parish Rooms Clerk to the Council Breage Tel: 01326 574781/07767165077 Helston E-mail: breageparishcouncil@btconnect.com TR13 9PD Website: www.breagepc.org.uk

DRAFT MINUTES ORDINARY PARISH COUNCIL MEETING TO BE HELD AT 7.00 P.M. IN THE PARISH ROOMS BREAGE ON TUESDAY 3 JULY 2018

Present: Cllr T Woodhams JP (Chairman) Cllr T Ackland Cllr A Best Cllr H Bradford Cllr S Caddick Cllr Mrs P Darby Cllr Mrs R Wyvern Batt Mrs C Macleod (Clerk) 2 Members of the Public The Chairman welcomed everyone. The GDPR statement on the signing in sheet was explained. FIRE EVACUATION PROCEDURE Fire procedure was explained.

1. APOLOGIES FOR ABSENCE a) To receive apologies for absence Apologies for the following Cllrs were received and accepted: Cllrs La Borde; Perrin and Ralph. There was apology from Cornwall Cllr Keeling 2. DECLARATION OF INTERESTS a) To note declarations of interest in accordance with LGA 2000 - Members and officers to declare non-registerable interests or disclosable pecuniary interests (including details thereof) in respect of any items on this agenda and unless you have the benefit of a current and relevant dispensation in relation to these items you must: (i) not participate, or participate further, in any discussions of these items at the meeting; (ii)not participate in any vote, or further vote, taken on these items at the meeting; and (iii)remove yourself from the meeting while any discussion or vote takes place on these items, to the extent that you are required to absent yourself in accordance with the Council’s Standing Orders or other procedural rules. Where a Member has a non-registerable interest in an item that does not benefit from a valid dispensation and that interest only arises from the Member’s participation in or Membership of a body whose objects or purposes are charitable, philanthropic or otherwise for the benefit of the community the Member may, (with the permission of the Chairman of the meeting or until such time as the Chairman directs the Member to stop) address the meeting to provide such information as they reasonably consider might inform the debate and decision to be made before complying with b) None. b) To take consideration of written requests for dispensations None c) Each Member to ensure that their register of interests is up-to-date No new declarations. 4.CONFIRMATION OF MINUTES OF THE ORDINARY PARISH COUNCIL MEETING held on 5 June 2018 It was proposed by SC, seconded by AB and resolved confirmed. 5. PUBLIC PARTICIPATION INCLUDING REPORT FROM CORNWALL COUNCILLOR a) Each member of the public is entitled to speak once only in respect of business itemised on the agenda or in respect of something they wish to bring to the Parish Council’s attention for inclusion on a future agenda and may speak for a period of time which is at the Chairman’s discretion Public Participation was held here from 7.03 to 7.06 p.m. 6. FINANCE a)To resolve to approve Finance Regulations 6.6 Resolution for approval of use of a variable DD for payments to British Telecom for telephone payments b) To resolve to approve Finance Regulations 6.6 Resolution for approval of use of a variable DD for payments to BT Broadband for Broadband payments It was proposed by SC, seconded by AB and resolved that a) and b) be approved.

b) To resolve to approve July payments RWB confirmed that she had checked the payments. The Clerk asked that numbers 76 and 77 have the cheque numbers reversed.

no. Name cheque Service/item Net VAT Total

104060 Cancelled wrong payee

61 PCC of Breage 104061 Fee for Vicar N461 event £67.00

£67.00

62 PCC of St Germoe 104062 Hire of Hall N461 event £40.00

£40.00

63 Playsafety Limited 104063 Playground safety equipment check Breage £87.50 £17.50 £105.00

64 Mrs C L Macleod (Flowers by Clowance) 104064 Flowers N461 event £19.99

£19.99

65 Cormac Solutions Ltd 104065 PS Toilets cleaning May £561.29 £112.26 £673.55

66 Mrs R M R Wyvern Batt ( Gear Farm) 104066 Pasties N461 event £80.00

£80.00

67 D J L Gallie 104067 Internal Audit and 3 interim visits £304.00

£304.00

68 Mrs C L Macleod (Cornwall Council) 104068 PS Toilets Rates July additional £3.00

£3.00

73 BT dd Telephone £26.05 £5.21 £31.26

74 E-on dd Electricity Streetlights May £243.99 £48.80 £292.79

75 R M & S J Jones & Son 104071 PS Toilets tank emptying/disposal May £470.00 £94.00 £564.00

76 British Gas 104073 PSands Toilets electricity 1 May - 13 June £12.77 £0.63 £13.40

77 Scribe 104072 Annual licence £347.00 £69.40 £416.40

78 123 Reg dd Domain renewal £9.99 £2.00 £11.99

mailto:breageparishcouncil@btconnect.comhttp://www.breagepc.org.uk/

79 123 Reg dd Annual Renewal 28/18 £41.88 £8.38 £50.26

80 BT dd Mobile £20.00 £4.00 £24.00

81 Complete Business Solutions Group Ltd

Credit - charged twice for paper -£14.90 -£2.98 -£17.88

Laser cartridge £75.69 £15.14 £90.83

Stationery £60.81 £12.16 £72.97

104074

£121.60 £24.32 £145.92

82 Youngs BANK Empty cess pit PRooms £140.00

£140.00

83 Cormac Solutions Ltd

PS Toilets Cleaning June £561.29 £112.26 £673.55

Credit overcharge maintenance work -£91.67 -£18.33 -£110.00

104075

£469.62 £93.93 £563.55

84 Cornwall Council 104076 PS Toilets Rates August £114.00

£114.00

85 T F Laity

Bus shelter cleaning June £49.17

£49.17

Painting Ashton bus shelter £38.00

£38.00

104077

£87.17

£87.17

86 R Sanders

2 cuts Breage Field/B&G Greens/Cemetery £380.00 £76.00 £456.00

2 cutsAshton Amenity Field £180.00 £36.00 £216.00

Praa Green £15.00 £3.00 £18.00

Bus shelter area Breage £15.00 £3.00 £18.00

104078

£590.00 £118.00 £708.00

87 R Sanders 104079 SWCP 3rd cut map £1,151.36 £230.27 £1,381.63

88 The Society of Local Council Clerks 104080 Annual membership renewal £208.00

£208.00

sub totals £5,216.21 £828.70 £6,044.91

69 Mrs C L Macleod Bank Salary June

70 Post Office Ltd

PAYE £362.00

£362.00

(HMR & C)

Employer's NI £209.00

£209.00

104069

£571.00

£571.00

71 NEST

Pension June Clerk £69.22

£69.22

Pension June Employer £51.92

£51.92

dd

£121.14

£121.14

89 Mrs C L Macleod 104081 Travel 28.5 mls @ 53p £15.10

£15.10

parking £0.60

£0.60

£15.70

£15.70

72 Mrs S Orpin 104070 Cleaner salary June £43.00

£43.00

Totals £5,967.05 £828.70 £6,795.75

It was proposed by RWB, seconded by AB and resolved that the payments as shown above be passed for payment, d)To acknowledge Receipts Cemetery fees: £620.50; Donation box: £12.61; Interest: £39.70. These were acknowledged. e)To receive bank balances As at 30 June: Community A/c: £7,266.76; Business A/c: £75,982.31; Petty cash: £150 including reimbursement. 7. FOOTPATHS a) Report from Cllr Darby 41 and 42 have been way marked. The Countryside Officer has been asked for more markers. 39 was cut on 2 May and will soon get a 2nd cut. 63 bridleway/footpath kissing gate collapsed. Horses are using the path, although they should not, and are eating the crops in the field there. Countryside Officer back on 16 July. b)SWCP Coastal Access The Chairman gave a report. A 2009 Law that will be enacted by the end of this year. All Round Coastal Access as close to the sea as possible is to be established on the SWCP. This will remain on the agenda. Hugh Tyler is coming to check the Praa Green fence in order to ensure that BPC can continue to restrict public access to these areas within the coastal margin. Hamish Gordon is going to show the Natural England Rep. some path improvements and they will speak about issues to do with car parking and dog walkers not being able to access the beach at certain times. 8.CEMETERY a) Interment on 6 July 2018 for Norman Raymond Cooper, CR 29 b) The H&S meeting re. the Risk Assessment brought concern regarding the Clerk measuring the depth of the graves. After discussion it was proposed by TW, seconded by HB and resolved that the Gravedigger call the Clerk when the dig is almost finished. She should then attend and verify, visually, the depth measured by the Gravedigger. c) There had been complaints about the Churchyard as the grass that has been cut down is so long and is just laying there. It should be taken away as it is a fire hazard in the warm, dry weather. 9.HIGHWAYS a) Traffic Regulation Order All details are in for CC approval, to be sent to Cllr Keeling. It costs £5,000 for the admin for a TRO. Crowan and Sithney will share the cost. There is Community Network money available for suggested cases re. Highways that that need action. Clerk asked to e-mail. 10.STREETLIGHTING The paperwork is ready in regard to the loan. This goes to CALC. The Clerk explained that she has agreed to take a one year contract for the electricity supply, starting 1 August. This can be cancelled at any time.

29/18 11.PRAA SANDS a) TOILETS i) Update The Ladies toilets were re-opened at 2.30 p.m. on Friday 29 June. The Propelair system is working well. The flooring is new and there are new windows throughout the building. There will be a short closure of the Ladies on Thursday for a new washbasin to be installed. The Clerk has been asked to monitor the emptying of the tank and water costs before and after the 1 July. There has been no response from CC ref. paying of rates. The next stage will be the Gents and Disabled – the budget has been confirmed. There will be a tank at the back of the building so that water from the sinks is re-circulated and used for the urinal flush. A Risk Assessment will be needed for the Toilets as the Parish Council has a Duty of Care for Cleaners as Cormac is working for the Parish Council and for visitors to the Toilets. Public Liability would be void if there was no Risk Assessment. The RA that is currently in use can continue. It was proposed by WP, seconded by CR and resolved that the Handyman to clear the area at the back of debris and plant growth. It was proposed by AB, seconded by SC and resolved that when the waste is taken to SWW a docket should be provided by SWW and not the Carrier. b) Dog ban There is no expectation of a decision being made by CC this year. It should be changed to 9 in the morning and the month regularised instead of being Easter. 12. PLAYGROUND & SPORTS EQUIPMENT i) Update Ashton and Carleen are in the process of applying for Lottery Grants. 13. BY ELECTION To be held on 19 July - 2 Candidates This will cost the Parish approximately £3,000. 14. PARISH LENGTHSMAN a) To discuss There was discussion. Machinery could be purchased or someone who has their own machinery could be employed. AB provided figures regarding purchase of a digger giving the cash price and the 4 years finance figure. It was felt that a Lengthsman could be of great benefit to the Parish and maybe other Parishes. A lockable building could be sited in the Cemetery for the storage of machinery and tools. The Clerk was asked to contact CC to obtain details of finance that might be available towards the cost of a Lengthsman. c) To make any necessary resolution No resolution at this time. 15. BOUNDARY CONSULTATION a) To make comments on draft recommendations for new divisions, Local Government Boundary Commission England. This is not the Parliamentary Boundary Review 2021.No new division for Breage. The Local Government draft electoral divisions have been published, based on a reduction of C Cllrs from 123 to 87 each Councillor would have 5,489 voters in their ward, compared to the previous 3,927. There is no change in the majority of areas, including Breage. 16. NEIGHBOURHOOD PLANS/RURAL EXCEPTION SITES a) To discuss Stephen Rice has resigned as Chairman of the Steering Group because of business pressures. There would be a re-consultation throughout the Parish and a re-mandate of the Committee and its officers. It was asked if a link could be put on the website. Clerk to ask. c) To resolve to offer support to the N Coast Cornwall Cluster Group A letter had been received from Alan Percy, Chairman North Coast Cluster Group asking for support for a complaint to planning re. an incident that has occurred whereby a new neighbourhood plan has been overridden by a rural exception site application at planning committee. This is against the NDP ethos. It was proposed by SC, seconded by HB and resolved that the North Coast Cluster Group be supported in this matter. The Clerk was asked to investigate the possibility of putting a link on-line.

17. RISK ASSESSMENT a)To discuss the findings of the H&S/Risk Assessment Councillors and make any necessary resolution Everyone should read the new Health and Safety Policy. HB and WP had met with the Clerk. WP felt that when the room was crowded it is unsuitable and unsafe. It was felt that an alternative Hall could not be booked on spec and was suggested that if people are standing, the chairs should be removed and the door left open. If the room is really overcrowded after that the Chairman would postpone the meeting and give 3 days’ notice to reschedule and possibly book a larger Hall. Ashton and Breage Fields need Risk Assessments – the Parish Council has a duty of care. Ashton Field Committee has had to transfer the fete this year as the usual field for parking was not available. There is no parking in the Ashton Field at present – CC. Perhaps 3 or 4 annual events could be identified by the Committee and parking be applied for, in a deed of variation, for those events only. Toilets – see 11a)i). Cemetery will need its own Risk Assessment. The current Risk Assessments to remain in place at present. 18.REPORT FROM CLERK a) Ashton Village Committee application for play equipment grant request has been sent to The Lottery. b) Breage Playing Field It was asked by the Breage Field Committee if it would it be possible to have the grass Contractor weed kill round each to the wooden legs of all the play items leg so that strimming will not be so close. This should prevent further damage. The Contractor had mentioned this mentioned this to the Clerk when taking on the contract. The Committee plans to replace the two older children swing seats. The rot on the gazebo/shelter had not been identified.

The springy items: It was hoped that Steve could have a look see, and if bits need replacing then that is what the Committee will do. The AGM is on Tuesday 17 July in the Parish Rooms at 6:30 p.m. CR was asked to report back on the AGM at the 7 August meeting.

c)Loan for Streetlights updating. All the paperwork has been completed. The Clerk will now contact CALC to get an update on what happens next. 19.MEMBERS’ REPORTS TO THE COUNCIL AND REPORTS FROM OUTSIDE BODIES RWB – Could the Brewery be contacted re. The Queens Arms’ untidy beer garden and having the wall rebuilt? SC – It is the Network meeting tomorrow at Cury, 6.00 p.m. The chairman will attend. It was asked who the Cormac representative for the area is? This is on a map that has already been provided. SC was asked to find out how the TRO would be put together and how the devolution Highways money could be accessed. There had been no chance to speak on the agenda about dog control. Could agenda items be added to? PD – Carleen Village Hall Soup and Pudding Lunch on Friday 20th; Table top sale on Saturday 28th. Village Show Saturday 8th September. Footpaths – be vigilant there are adders about. HB – Ashton Fete on 14th July at Trelil, Rinsey Lane. The new Residents’ Association is being spurred on by all. Chantal McLennan has been invited to an open Village meeting. Digging being carried out at the front of a house in Vicarage Row, Breage. AB – House in Fowlfield Row took down a hedge and put tarmac in. This in a Conservation Area.

30/18 TW – Neighbourhood Development Plan is moving forward. There will eventually be a public referendum and come back to the Council for approval. Councillors need to be involved and were encouraged to pop in to the SG meetings and to give their views on what they want to see in the Development Plan. E.g. St Ives - any new home does not become a second home and must be a home in the Parish. The Clerk read out a late email from the Planning Officer PA18/04616. RWB – Godolphin Fete next Sunday. SC – There is a container at Lower Scotts at the bottom of the lane. PD – has been checked and Highways has no issue with this. 20.CORRESPONDENCE Current list available from the Clerk 21.MATTERS FOR INCLUSION AT FUTURE MEETINGS 22. DATES AND TIMES OF NEXT MEETINGS – ORDINARY PARISH COUNCIL MEETING PLANNING AND LAND USE MATTERS THURSDAY 2 AUGUST 2018; ORDINARY PARISH COUNCIL MEETING TUESDAY 7 AUGUST 2018; ORDINARY PARISH COUNCIL MEETING PLANNING AND LAND USE MATTERS THURSDAY 6 SEPTEMBER 2018 FOLLOWED BY F & GP COMMITTEE MEETING. ALL MEETINGS AT 7.00 P.M. IN THE PARISH ROOMS These were confirmed. Pre-app meeting for Councillors on Thursday at 6.30 p.m. Items are CONFIDENTIAL. There being no further business the meeting closed at 8.50 p.m.

BREAGE PARISH COUNCIL DRAFT MINUTES OF PUBLIC PARTICIPATION HELD DURING THE ORDINARY PARISH COUNCIL MEETING

HELD IN THE PARISH ROOMS BREAGE ON TUESDAY 5 JUNE 2018

At 7.03 p.m. the Chairman closed the meeting and invited the 2 Election Candidates to speak. Mrs Burchell introduced herself and spoke about Charities she had worked with in India and with Street Children in Egypt and with Sudanese Refugees. She hoped to be of service. Mr Macleod introduced himself saying he has lived in Ashton for 43 years and he hoped to help both the Council and its Parishioners. Neither were representing a Political Party. The Chairman wished them all the best and said they must go out and canvass, explaining that the Polling Stations will be at Breage Village Hall, Carleen Village Hall and Praa Sands & District Community Centre. Public Participation ended at 7.06 p.m. CORNWALL COUNCILLOR Cllr Keeling had not attended the meeting as he was in hospital. Concern had been expressed about the proposed 43 houses at Ashton. A refusal was being looked for by the Parish Council. The Chairman will attend the Residents Association Meeting. It was asked how Cllr Keeling would manage. If he was not expected back reasonably soon another Councillor would be appointed to cover his Ward otherwise the Parish would be without a representative. CIC for the Toilets needs to be chased. Time is fast running out. Drop kerbs at Penlee Close, Praa Sands are needed for Parishioners with wheelchairs and mobility scooters. CC originally would not pay £1,200 to put them there. It was agreed that a get well card be sent to Cllr Keeling. 7.10 p.m.