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Reporting Completions Data
Webpage:http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data
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• What do you need to report?- Units of study- Courses
• When do you report?
• Revising completions
• Verifying completions
• Common issues
Overview
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• Unit of study completions
• Course completions
• Higher education: Past Course Completions
• VET: VET Course Completions
What do you report?
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• 2014 completions are due 30 April 2015
• All completions data must
be verified by
15 May 2015
When do you report?
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Reporting Unit of
study
completions
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What do you include?• A completion status for each unit of study
reported during the year
What do you exclude?
• Units of study remitted or deleted
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Two main components:
• Key elements
- uniquely identify a completions record
• Unit of study completion status
- attaches a status to a record
Reporting Unit of study completions
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• Student id (E313)
• Course code (E307)
• Unit of study code (E534)
• Unit of study census date (E489)
Key elements
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Key elements
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• 2 – Failed
• 3 – Successfully completed
• 1 – Withdrew without penalty
• 4 – In progress
• 5 – Recognition of prior learning (VET only)
Unit of study completion status (Element 355)
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• Revise your data in the same submission you report your original records
• Same key elements to identify a record
Reporting Unit of study revisions
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Reporting Course
completions
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Who do you include?:
• all domestic and overseas students who have completed a course of study leading to your award.
• Combined degree = 1 completion
Higher education course completions
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Who do you include?:
All eligible students who:
• have been reported in one or more units of study and
• have completed an approved VET course in the reporting year.
VET Course completions
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Two main components:
• Key elements
- uniquely Identify a completions record
• Variation reason code
- tells HEIMS what to do with a record
Reporting Course completions
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Key elementsHigher education VET
Student id (E313) Student id (E313)
Course code (E307) Course code (E307)
Reporting year (E415) Reporting year (E415)
Specialisation code (E463)
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Reporting a course
completion record for the
first time: Code 5
Variation reason code (E446)
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• You revise your data in the same submission you report your original records
• Variation reason code identifies the change you want to make
Revising Course completions data
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Revising a course completion
record:
• Code 2 - revise
• Code 4 - delete
• Code 5 – new record
Variation reason code
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Verifying your
completions data
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Why do you verify your data?
•Confirms accuracy of your data
• Underpins your organisation’s statistics
When do you verify?
• completed by 15 May
Where do you verify your data?
•HEIMS Online
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Summary report
A status has not been reported for some students
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The file name and year are correct
The original unit of study record has been reported to HEIMS
The key elements are correct
Verification reports are checked and signed off
Top tips for easy reporting
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7 April – Reviewing your reported data
9 April – Revising your data
15 April – Verifying your data
20 & 22 April – Reporting with HEPCAT 1 & 2
Our next training sessions
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For all your data questions contactHEIMS Data Collections
Telephone: (02) 6240 7487
Need more help?
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Policy and program management Administration of FEE-HELP and
VET FEE-HELP Financial estimates and payments
HELP IT System (HITS)
For all your policy queries