Your online Web 2.0 solution for the management of your conferences

and congresses

Organize your conferences easily !

Flexible Solution

Simple and fast

Effective

Personalized

Thanks to Webistem Conferences Accelerator :

- Eliminate the repetitive tasks - Simplify the organization of your conferences - Facilitate the exchanges between organizers and actors

Features

A wide range of services

Online registration of participants

Creation of the conference website

Transfer of publications on HAL open archive server

Scorecards and statistics

Main stages and features

Registration of authors

Receipt of abstracts and articles

Control of the layout with reception of the communications

Programming of the sessions

Publishing of the communications

Implementation

Administrator Access Setting

→ Access control by password to the platform. The exchanges are secure.

→ Many options to adapt the system to your event.

Link to your website

→ The platform becomes integrated naturally into your site.

→ Just a simple link to direct your authors and reviewers.

Implementation

Call for papers

Authors Registration

→ The system gives the possibility to the author to enrich the next by formulas, figures etc.

→ The system supports the author in its proposition.

→ It collects their contact information, validates the date format, the duplicates etc.

Sending of the summary

Modification of the summary

→ During the call for papers, a password allows the author to publish or to cancel its proposition.

Proposals review

Assignment of proposals to reviewers

→ From the list of reviewers you have entered, the system can automatically assign the summaries offered by area of expertise.

→ An email notifies reviewers of papers to read and their opinions are collected by the platform.

Abstracts Review

→ In case of delay, the system can send reminders.

Proposals review

Validation by the Scientific Committee

→ The Scientific Committee monitors the progress of proofreading and will definitively accept papers.

Programming Sessions

Creating sessions

→ The Scientific Committe sets the conference sessions by category (keynote, plenary, poster, etc.)

→ It means for each of them a president.

The Assignments of the speakers

→ The administrator assigns the speakers in each session.

→ The program of the event is automatically updated on the website of the conference.

Programming Sessions

Check of the consistency

→ The platform ensures the consistency of the program : length of sessions, no assignment of the same speaker at two sessions simultaneous, presence of all the speakers agreed etc.

→ In possession of their password, the accepted authors send their complete document.

Acts Edition

Reception of the complete documents

→ The platform enforces constraints of the layout for editing.

Data Export

→ At any time, the administrator can export the data managed by the system. This information is easily reusable in standard formats.

Acts Generation

→ The system compiles the papers (abstracts and full papers) on various media: CD, PDF, Internet. The layout is configurable.