Webinar - Activiti: il Business Process Management di Alfresco

Alfresco Activiti Business Process Management

From To

Collaborative Work Individual Tasks

IT Ownership Business Ownership

Structured Dynamic and Intelligent

Process Only Process + Content + People

Source: Gartner BPM Summit (London 2015)

The Market View: The Modernization of BPM

Market View

Requirem

ents

Modern BPM Requirements

Business Users Consumer-like experience Self-sufficiency (“citizen developers”, “low code”) IT Minimal IT involvement Easy deployment and integration Companies Process coverage and compliance Greater agility and flexibility

Legacy BPM Systems Fail to Deliver Legacy S

ystems

Low User Adoption IT Complexity Too Rigid

Non-intuitive, outdated interfaces Heavy reliance on IT

Lack of process coverage

Proprietary systems Long, costly deployments

Complex ongoing management

Hard to collaborate Hard to deviate from routine

Hard to respond to changing market and business demands

Alfresco Activiti

Increase efficiency and agility with a modern BPM platform for business users and IT

Greater User Adoption Less Complexity More Process Coverage

Sim

ple

Flexible processes support collaboration and non-routine situations

Graphical tools allow users to easily define and deploy their own processes

Intuitive task management, with mobile access, simplifies process execution

Greater User Adoption Simple for Users

Process M

odeler

Choice of Process Modeler

Step Editor BPMN Editor

Process Design – Step Editor

•  Guided process creation with Stencils

•  Designed for business user

•  Creates BPMN 2.0 valid models

Step E

ditor

Process Design – BPMN Editor

•  Full BPMN 2.0 Support

•  Designed for BPM specialist

•  Import and export definitions and models

BP

MN

Editor

Forms Editor

•  Create and edit forms

•  Drag and drop to add process fields

•  ECM and file store integration

Forms E

ditor

Forms Library

Task Inbox

•  Start and monitor new processes

–  Access tasks –  Individual/Group

•  Create ad-hoc tasks

•  Collaborate as part of a process

Task Inbox

Sm

art

High performance and scalability with multi-tenancy for data segregation

Lightweight tool empowers end users and reduces reliance on IT

Less Complexity

Open source and open standards support ease integration and management

Smart for IT

Process Apps

•  Publish app definitions

•  Group related processes

•  Add process apps to landing page

Process A

pps

Alfresco Activiti Administration

•  Users –  Update personal

information

•  Administrators Manage

–  Users –  Groups –  Organization –  User Capabilities –  Tenants

Adm

inistration

Secure

More Process Coverage

Process audits and automatic records filing in Alfresco One to show conformance and drive compliance

Multiple integrations to capture content with option to save in Alfresco One

Analytics to review and optimize processes and drive greater efficiency

Secure for Business

Process Analytics

•  Insight into business processes

•  Create and save reports

•  Optimize key business processes

Process A

nalytics

Process Reports

Alfresco One Integration

•  Link to files in Alfresco

•  Auto create documents based on templates

•  Save files to Alfresco and declare as records

Alfresco O

ne

Alfresco Share

Business Process

Management

Forms Library

Forms Editor

Task Manager

Step Editor

BPM Editor

Analytics

Alfresco Activiti

EC

PM

Content + Process + People

Enterprise Content

Management

Security

Content Store

Records Mgt

Meta Data

Search

Alfresco One

Workflow (Activiti)

Activiti Community vs Enterprise

Community vs Enterprise Comparison 1/5 A

lfresco Activiti

ALFRESCO ACTIVITI Community Enterprise User Task Management Task List ü ü Checklists on tasks (subtasks) û ü A5ach forms dynamically û ü Web Previews of Microso@ Office documents û ü Custom Task List Filters û ü Quick start processes û ü Forms Simple forms ü ü Tabbed forms û ü Variable column forms û ü Rich form controls û ü ConfiguraKon based form customizaKon û ü Web based visual form design ü ü


lfresco Activiti ALFRESCO ACTIVITI Community Enterprise

Analy>cs Process Heat Map û ü Process Summary Reports û ü Task Performance Reports û ü Service Level Agreement Reports û ü Process Engine Fast, scalable and reliable BPMN 2.0 Process Engine

ü ü


lfresco Activiti

ALFRESCO ACTIVITI Community Enterprise Process Design Web based BPMN 2.0 design ü ü Eclipse based BPMN 2.0 design ü ü Process Bundles and Life-‐Cycle (Apps) û ü Configurable design toolbox (Stencil Sets) û ü Sharing models and Stencils û ü ConfiguraKon based model extensions û ü Eclipse designer collaboraKon û ü Social features on models û ü Export models ü ü Import Forms, Stencils and Apps û ü Model validaKon at design Kme û ü Generate process documentaKon in PDF û ü Easy to configure REST task û ü


lfresco Activiti

ALFRESCO ACTIVITI Community Enterprise System Administra>on Full MulK-‐tenant opKon û ü Auto clustering self-‐discovery û ü Easy UI for cluster configuraKon û ü Easy UI for Process Engine configuraKon û ü Monitor deployed process definiKons ü ü Monitor process instances û ü Find processes by names, Kmes and variables û ü Modify process variable values as sysadmin û ü


lfresco Activiti

ALFRESCO ACTIVITI Community Enterprise Integra>ons Box integraKon û ü Google Drive integraKon û ü Alfresco Cloud integraKon û ü Microso@ Office integraKon û ü Microso@ Sharepoint emulaKon û ü Document generaKon (.docx and PDF) û ü Integrate with LDAP and AcKve Directory û ü Engine Java and REST APIs ü ü ApplicaKon REST APIs û ü Easy to integrate with external systems ü ü

Questions

Contacts

•  Silvia Speranza –  [email protected]

•  Giuseppe Bellino –  [email protected]

•  Costantino Croce –  [email protected]

•  Giuseppe Carlone –  [email protected]

Alfresco Italy

@alfresco

Thank You

Webinar - Activiti: il Business Process Management di Alfresco

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Transcript of Webinar - Activiti: il Business Process Management di Alfresco