Webex Meetings on Mobile Devices (iOS) Download …...Webex: Webex Meetings for Mobile Devices (iOS)...

Webex Webex Meetings on Mobile Devices (iOS)

OTS Publication: wx52 • 06/02/2020 • [email protected] © 2020 Towson University. This work is licensed under the Creative Commons Attribution-

NonCommercial-NoDerivs License. Details available at http://www.towson.edu/OTStraining

Date made accessible 6/2/2020

Download and Sign In

To begin using Webex on your iOS mobile device, you will first need to download the app. Follow these

instructions on how to download and use Webex Meetings on your mobile device.

1. On the main screen of your mobile device, press the App Store.

Figure 1

2. In the search box, type Webex Meetings.

Figure 2

NOTE: You may need to manually access the Search box. To do so, tap the magnifying glass icon at the right

bottom corner of the screen.

3. Once you have located the app, click GET. The app will begin downloading.

Figure 3

Webex: Webex Meetings for Mobile Devices (iOS)

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Signing In

1. Once the download is complete, locate the app on your device and open it.

2. If this is your first time using the app, you will be greeted with a screen prompt asking you to accept the

terms.

3. You will then be taken to the Sign in Page.

Figure 4

4. Tap the Sign In button, then enter your Towson email address and click Next.

Figure 5


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5. Under SELECT THE SITE select towson.webex.com.

Figure 6

6. You will be redirected to the TU authentication page to login with your NetID and password.

Figure 7


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7. Once you’re signed in, you will first be presented with a demo screen with instructions on how to access the

meetings list and the recordings list. Then the Webex interface page.

Figure 8

NOTE: The demo screen will only be displayed the first time you access the app.

Overview of Interface

Webex Meetings on mobile devices consists of the following pages;

Main Screen

Figure 9


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Once you are signed in, you will be brought to the main page, this page consists of the following buttons and

actions;

1. Start Meeting: Start a meeting in your personal meeting room.

2. Join Meeting: Join someone else’s meeting.

3. Settings: The settings icon is located at the top left corner of the screen. Selecting this will allow you to

make changes to your account and the webex meeting app. However, the settings are limited.

4. More Ways to Join: located at the top right corner of the screen, this icon will present you with multiple

ways to join your personal meeting room so that you can share with others.

My Meetings

Figure 10

This page can be accessed by swiping right from the main page. You will be able to view and interact with your

scheduled meeting from this page.

You can schedule meetings by taping the Calendar icon at the top right corner of the screen.


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My Recordings

Figure 11

To access the My Recordings page swipe left from the main page. Meetings that you have recorded in the past

will be displayed here.

Scheduling a Meeting

You can schedule a Webex meeting from your mobile device.

1. Swipe right from the Main page to access the My Meetings page.

2. From the top right corner of the screen, tap the Calendar icon.

Figure 12

3. You will be presented with the meeting scheduling interface. By default, the fields will the populated, you

may edit the pre-populated fields with your preferred information.

4. Give your meeting a desired Name, Start Date and Duration.


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Figure 13

5. To add participants to the meeting, tap Invitees, then enter the email address of all the people you would

like to add to the meeting. Once you’ve finished tap Done.

Figure 14

6. You can choose to set a password for you meeting by tapping Password and entering your preferred

password.

NOTE: By default, Webex Meetings will assign a password to your scheduled meeting. The password only applies

to attendees who join your meeting through a mobile device and not a computer/phone. You can choose to

remove the password while scheduling your meeting.

7. Once you are done, tap Schedule. (Note: if your meeting is 20 minutes or less before the time of

scheduling, Start will be displayed instead)

Figure 15

8. Your newly scheduled meeting will appear on the My Meetings window. Participants that you invited to the

meeting will receive an email notification.


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Figure 16

Inviting Additional People to a Scheduled Meeting

You can invite additional people to a previously scheduled meeting by editing the meeting.

1. Select the previously scheduled meeting and tap the Add Invitees icon at the top of the page.

Figure 17

2. Type in the email address of each individual you would like to add. You can add up to 40 people at a single

time.

3. You can also add Individuals from your contacts list by pressing the + sign.

Figure 18

4. Once you’re done, tap Send.


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Deleting a Scheduled Meeting

1. To delete a meeting that you previously scheduled, tap the meeting and select the trash can icon at the top

right corner of the page.

Figure 19

2. Select Delete. Cancellation email(s) will NOT be sent to the invitees when a meeting is deleted.

Figure 20

Starting a Meeting

1. To start a personal room meeting right from the Main page, tap Start Meeting.

Figure 21


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2. You may receive a screen prompt asking to skip audio and video preview. You can change this setting regardless of your choice later on by going to Settings > Audio and Video. (Note: it is recommended not

to skip Audio and Video Preview).

Figure 22

3. Your personal meeting room will be displayed. By default, audio and video will be turned off, tap both icons

to turn on audio and video.

Figure 23

4. You can select between the different Audio Connection options by clicking the drop down beside Use

Internet for audio.

Figure 24


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Meeting Session Interface

Figure 25

1. Bluetooth: the Bluetooth icon located at the top left corner of the window allows you to cast your audio to

any Bluetooth enabled devices like speakers or headphones.

Figure 26

2. Participants: Located at the top right corner of the screen right next to the Bluetooth icon, it allows you to

view and communicate with participants in the session. You can also invite more people to join the meeting.

Figure 27

3. Meeting Controls: Located at the bottom of the window, the meeting controls are used to conduct your

meeting, control your audio/video connection, share screen and record meeting.


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You can minimize a meeting session by selecting the back arrow at the top left corner of the window. To return

to the meeting, click the Return to Meeting button at the top of the My Meetings page.

Figure 28

Audio-Only Mode

1. You can switch to Audio-Only mode by swiping right on the interface window.

Figure 29

Ending a Meeting

1. To end a meeting, click the red X button from the meeting controls, then select End Meeting.

Figure 30


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2. You may view information about your past meetings by swiping to the My Recordings page and tapping

Past at the top of the page.

Figure 31

Joining a Meeting

1. To join a meeting, tap the Join a Meeting button.

Figure 32

2. You can join a meeting by entering the host URL, Username or Meeting Number.

3. Tap Join.

Figure 33


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Recording a Meeting

You can record your meetings to view later or share with other individuals.

1. To do so, while in a meeting, tap the Meeting Controls menu at the bottom of the interface and select

Record.

Figure 34

2. A red circle with a counter and the words Recording in progress will be displayed at the top of the screen.

Figure 35

3. You can pause the recording at any point by tapping the Pause icon in the Meeting Controls menu.

Figure 36

4. To end the recording, tap the Meeting Controls menu again and select Stop. You will receive a screen

prompt asking you to confirm your decision.

Figure 37


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5. You may view your recording on the My Recordings page by swiping left from the main page.

Note: it may take a few hours before your most recent recordings is displayed.

Figure 38

Webex Meetings on Mobile Devices (iOS) Download …...Webex: Webex Meetings for Mobile Devices (iOS)...

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