Webelos Resident Camp Leaders Guide

Camp Hugh Taylor Birch 2011

Tecumseh Council, BSA

Dear Webelos Den Leader or Webelos Scout parent,

Thank you for attending Camp Birch in 2011. Webelos Resident camp is a great opportunity for Scouts,

their parents, and their leaders to enjoy a camping experience, get a jump start on earning activity pins,

and have lots of fun! Webelos Resident camp is specifically targeted for Scouts who will be entering 4th

or 5th

grade in the fall. Activities will be more challenging than those at Cub Scout Day Camp.

This guide will allow you to become familiar with the Webelos Resident Camp at Camp Birch and take

you step by step through the registration process. It also answers many questions you may have. Please

take a minute to read this guide as we have changed the program this year in response to your input.

Necessary registration forms are attached. They may be copied for distribution to your pack. New for

2011:

More program: An additional day of program for the same price as 2010.

Expanded program: More activity pins and more “just for fun” programs.

Family night dinner and campfire on Wednesday evening.

Campwide activities.

AND………. A new special “Mountain Man” program in which Webelos Scouts may join an overnight

expedition and earn their Outdoorsman pin. Space for this program is limited.

Please contact us with any questions you may have.

Tee Forshaw, Camp Director

WRCDirector@tecumsehcouncilbsa.org

Tom Irick, Program Director

WRCProgramDirector@tecumsehcouncilbsa.org

Rob Sparks, Staff Advisor

rsparks@bsamail.org

Important Dates

June 4th

Last day for Early Bird Registration.

July 1st Last Day to register for Webelos Resident Camp

July 14th

10-Day Out Leader’s Meeting, 7:00 pm at the Turner Conference Center

July 24th

-28th

Camp!

Camp Fees and Payment Dates

Early Bird Fee is $145.00 if paid by June 4th

. After June 4th

, the fee is $165.00. Two leaders per pack are

free. There is a $40.00 fee for each additional adult to cover the cost of food. The fee for family members

over 5 years of age attending only the family night dinner is $5 each.

Fees include:

- Webelos Scout

- One T-Shirt and patch for each Webelos Scout. Adults may purchase a shirt for $12.00.

- All meals beginning Sunday evening and going through Thursday breakfast.

- Camping in Boy Scout wall tents. Campers may bring their own tents if they choose for no

extra charge.

- All program supplies.

All payments should be made at the Council Service Center, located at 326 South Thompson Avenue,

Springfield, Ohio. Payments may be made by credit card by calling: (937) 325-6449.

No Scout should miss summer camp because of the price. Camperships are available. Applications are

included in this guide. All Campership applications are due June 4th

, 2011.

How to Register for Webelos Resident Camp

1. Webelos Den Leader will pass out the registration forms to interested Scouts. Remember, Scouts

who were Bear Scouts during the 2010-2011 Scout year are eligible to attend Webelos Resident

Camp.

2. Be sure to prioritize all the pins because space is limited and some pins may be full by the time

you submit your registration.

3. Webelos Den Leaders will collect fees and registration forms.

4. Turn in fees, registration, medical and special diet forms by June 4th

, 2011 to receive the Early

Bird discount.

5. Turn in Campership applications no later than June 4th

, 2011.

6. Turn in all fees and registration forms by July 1st. Remember after June 4

th , the fee is $165.00

7. Webelos Den Leader will prepare the unit roster and assemble medical forms and Orders for

Medications forms. The roster must include all adults attending camp and which days they plan to

attend. Everyone at camp, even if only for a day, must have a medical form. Please alphabetize

your roster and medical forms to make registration quicker.

8. Webelos Den Leaders should plan to attend the 10-Day Out Leader’s meeting on July 14th

, 7:00

pm at the Turner Conference Center.

Webelos Resident Camp Adult Leadership

Each unit must supply at least two leaders. Leaders may switch if administration is notified,

however, each unit must maintain the minimum leadership IN CAMP at all times.

Parents/guardians are highly encouraged to accompany their Webelos Scouts to Resident Camp.

Each Scout not accompanied by a parent or guardian must be under the responsible care of an

adult designated by the parent on the registration form.

All Webelos Scouts will eat and camp with their packs. They will attend program with their

assigned groups. At the leaders meeting on Sunday night, each leader or parent will be assigned

to accompany a program group from 9 am until 4 pm. We will attempt to place parents with

their own sons. Webelos not accompanied to camp by their own parent or guardian may be in a

program group with a Webelos Den Leader or parent from another pack.

Program

Every day, each Webelos Scout will have an opportunity to swim, boat, shoot B-Bs, and participate in

archery. During their time at camp, Scouts will also be able to work on at least three activity pins from

the list below. Webelos should indicate their preferences from 1 through 8 when registering.

Each Webelos Scout will be assigned to a group upon arrival at camp. Although they will camp with

their packs and eat meals with their packs, they will stay with their groups for the daily schedule. Please

note that Webelos Scouts from a pack may be assigned to different groups if they choose different activity

pins. If you would like the Webelos Scouts from your pack to be in the same group, they must choose the

same activity pins. Please let us know on the registration forms if a den would like to attend program as a

unit. If a den decides to do that, we cannot guarantee that Scouts will be in the program of their choice.

Activity pins available:

Aquanaut

Craftsman

Forester

Geologist

Handyman

Naturalist

Outdoorsman-Special overnight program, new for 2011

Sportsman

Schedule

Sunday, July 24th

Time Activity

3:00 PM Regular check-in, campsite setup, swim checks, Dining Hall instruction

5:45 PM Flag lowering

6:00-7:00 PM Dinner

6:30 PM Optional late check in, campsite set up, swim checks, Dining Hall instruction

9:00 PM Opening campfire at Council Ring.

9:45 PM Leaders meeting at Council Ring, one leader from each pack should attend

10:00 PM Taps

Monday, July 25th

Time Activity

7:00 AM Reveille

7:50 AM Flag raising at Parade Field

8:00-9:00 AM Breakfast

9:00 AM – 12:00 PM Program

12:00-1:00 PM Lunch

1:00-4:00 PM Program

4:00 PM Meet at Parade Field so Webelos can return to their packs from their groups

4:00-5:15 PM Open program: aquatics, shooting sports, handicrafts, and hike in John Bryan

State Park

5:45 PM Flag lowering

6:00-7:00 PM Dinner

7:00 PM Adult leader meeting in the breezeway

7:15 PM Scouts taking Outdoorsman activity pin depart from Parade Field

7:30 PM Scouts Own Service at Chapel

8:00-9:15 PM Campwide activities

10:00 PM Taps

Tuesday, July 26th

Time Activity

7:00 AM Reveille

7:50 AM Flag raising at the Parade Field

8:00-9:00 AM Breakfast

9:00 AM – 12:00 PM Program

12:00-1:00 PM Lunch

1:00-4:00 PM Program

4:00 PM Meet at parade field so Webelos can return to their packs from their groups

4:00-5:15 PM Open program: aquatics, shooting sports, handicrafts, fishing

5:45 PM Flag lowering

6:00-7:00 PM Dinner

7:00 PM Adult leader meeting in the breezeway.

7:15 PM Outdoorsman depart from Parade Field

7:30-9:00 PM Campwide activities

10:00 PM Taps

Wednesday, July 27th

Time Activity

7:00 AM Reveille

7:50 AM Flag raising

8:00-9:00 AM Breakfast

9:00-12:00 PM Program

12:00-1:00 PM Lunch

1:00-4:00 PM Program

4:00-5:30 PM Campsite time: prepare for skit and Family Night

5:30 PM Families arrive for Family Night

5:45 PM Flag lowering

6:00-7:00 PM Dinner

7:30-8:15 PM Program areas open for families: shooting sports, lakefront, and fishing.

8:30 PM Gather at Commissioner’s Field for procession to closing campfire

9:30 PM Departure for dens using early check out

10:00 PM Taps

Thursday, July 28th

Time Activity

7:00 AM Reveille

7:50 AM Flag raising

8:00-9:00 AM Continental breakfast

9:00-11:00 AM Campsite cleanup, check out, and depart

Life at Camp

Tecumseh Council is concerned about the health, safety, and welfare of all persons attending Camp Birch.

Please take a few minutes to read over these items and share them with parents in your dens and packs.

Your Campsite Your campsite will be your home during your stay with us. All sites have a latrine and washstand with

potable water. Regardless of whether you bring your own tents or use the camp’s tents, your campsite will

be equipped with the following:

• 1 flagpole

• 1 trashcan

• 1 shovel, rake & broom

• 1 bulletin board

• 1 campfire ring

• 1 picnic table

• 1 dining fly

• 1 cot for each Scout and each adult

If any of these items are missing, or if you have other special needs, please contact the ranger staff. Please

take good care of camp equipment. Remind your Webelos Scouts that this equipment will be used by

many other Scouts during the summers to come. We’re proud that some of our tents are older than your

Webelos Scouts and are still in excellent condition!

Sleeping arrangements Per Boy Scout regulations, no Scout may sleep in a tent with an adult who is not his parent or guardian,

whether or not his parent or guardian is also sleeping in the tent. Please plan accordingly.

Campsite campfires Please limit campfires to campfire rings. Camp has a supply of firewood at the Quartermaster Building.

Dining Hall & Food Service The Dining Hall at Camp Birch serves cafeteria-style. In order to serve 200 Scouts, leaders and staff

efficiently, we will begin serving promptly. Here are a few house rules:

- We enter the Dining Hall with our Cub Scout sign up and our hats off

- We demonstrate manners consistent with the Cub Scout Oath and Law while dining

- Wet bathing suits should not be worn inside the Dining Hall

- No shirt, no shoes, no service

- We clean up after ourselves

- We walk indoors and run outdoors

- Anyone wishing to help serve please contact the kitchen staff

Special Dietary Needs We want your stay to be enjoyable at camp. If Scouts or leaders need special meal substitutes, please

complete the Special Dietary Needs Form, which is included with this guide.

Trading Post The trading post is conveniently stocked with handicraft projects, Scouting literature and materials,

snacks, drinks, camp souvenirs, along with a wide assortment of BSA and camping supplies. The Trading

Post accepts cash and checks only.

Quartermaster & Special Services

The camp quartermaster operates out of the Quartermaster Building across from the Kiwanis Lodge.

Hours will be announced at adult leader meetings. In addition to the quartermaster, the camp commissary,

located at the northeast corner of the Dining Hall, is a good place to request needed items, such as

additional toilet tissue.

Check-in Regular check-in begins at 3:00 pm on Sunday. Optional late check-in begins at 6:30 pm. During check-

in the staff will collect any last minute fees and any outstanding medical forms or other program related

information. Units will receive each Webelos’ program group assignment at this time, as well as the

program schedule for all the groups. If a Scout leaves camp, his unit leader, parent or guardian must check

him out.

Camp Tour After a unit has checked in, a staff guide will lead the pack to their campsite, take them to swim checks,

range safety instruction, Dining Hall instruction, and help with campsite set-up.

Buddy System Buddies will be required for Webelos Scouts at all times.

Private Vehicles in Camp All personal vehicles must be kept in the camp parking lot. Persons with disabilities should contact the

Ranger’s Office at (937) 767-7126 prior to arriving at Camp Birch to receive a vehicle pass. Only

persons with a current State Handicapped Parking Permit will receive a pass.

Attendance Unit leaders are asked to complete a roster each morning listing all adults and youth present. Let the

Camp Director and/or Program Director know of any changes to your roster.

Visitors Visitors are always welcome at Camp Birch. Please register and pick up a visitor’s pass at the Camp

Office (McMillan Building) or see the Camp Director.

Flag Ceremonies Flag raising is held at 7:50 am at the Parade Field. Retreat is held before dinner in the Parade Field. Any

den wishing to assist with a flag ceremony should contact the Program Director.

Adult Leader Meetings An adult leader meeting will be held daily at 7:00 PM in the breezeway. At least one leader from every

pack must attend each leader meeting.

Uniforms Uniform shirts are required for Webelos Scouts at flag ceremonies, supper, and campfires.

Telephone and Mail The camp emergency phone number is (937) 925-0773. Parents and others should remember that this is a

camp and it is not possible to locate campers or leaders at a moment's notice. Scouts may not use the

camp telephone system without being accompanied by an adult leader. We strongly discourage Webelos

Scouts from bringing cell phones to camp. Camp will not be responsible for any lost or damaged phones.

Adults with cell phones should be aware that coverage at camp is spotty.

Mail is delivered daily (excluding Sunday) to camp and should be addressed as follows:

Scout’s Name

Pack Number

Camp Birch

4057 Swimming Pool Road

Yellow Springs OH 45387

About Our Staff The greatest strength of Camp Birch’s program is the young men and women who serve on camp staff.

They are here to make sure that Scouts have the best time possible during their week in camp. A simple

“thank you” will go a long way for all their hard work and effort!

Health Lodge, Medical Forms, Medications The camp has an on-site health officer, trained in first aid and emergency response. The health officer

provides routine medical treatment and handles minor medical problems. Every camper, whether an adult

or a youth, must submit a current BSA medical form.

Any camper who will be taking maintenance medication during camp must complete the attached Orders

for Medications form and turn his medications in to the medical officer. Medications will be provided at

the times prescribed, generally at mealtime. All prescription medications must be in their original

containers. It is recommended that medications be put in a zip lock bag with the Scout’s name clearly

marked on the outside. Medications that by doctor’s order must be carried at all times, such as

Epinephrine or Nitroglycerin, will not be collected like maintenance medication. Campers using those

medications should carry them as ordered.

Emergency Notification If emergencies should arise at camp during the week, a public address and siren system may be used to

make notification. In the event an emergency situation is discovered at camp, please notify the staff

immediately. Follow all directions of staff.

If word of an emergency from outside of camp is received, our staff w ill make immediate notification.

The telephone numbers for camp are: 937-767-7126 and (after hours) 937-925-0773.

One-On-One Contact / Privacy Statement / Photographs Consistent with BSA policy, private, one-on-one contact between adults and youth members is not

permitted, except between parents and their own children. In situations that require a personal

conference, the meeting is to be conducted in view of others. Adult leaders must respect the privacy of

youth members in situations such as changing into swimming suits or taking showers at camp and may

intrude only to the extent that health and safety require. Please see BSA’s Youth Protection Training for

more information.

Wildlife & Nature’s Hazards Camp Hugh Taylor Birch is blessed with a wide variety of flora and fauna. Every Scout should be able to

recognize poison ivy. Wild animals are important to camp, but can be dangerous if cornered or threatened.

We should remember that the camp is the animals’ home twelve months of the year and we are here for

only a short time.

What to Bring to Camp Unit Equipment

While most camp equipment is provided, your unit may want to bring other items to make your stay more

comfortable. Suggested units items include lanterns, propane, flags, first aid kit, alarm clock, games, paper, pens

and pencils, sewing kit, etc. Units are also expected to bring a lot of Scout spirit.

Personal Equipment

In general, campers should bring the following equipment to summer camp:

Formal attire

BSA uniform shirt

Informal attire

T-shirts

Underwear

Sneakers or boots or both

Shorts

Socks

EXTRA SOCKS!

Belt

Jacket or sweater

Sleep attire

Camping, hiking, activity essentials

Pack or duffel bag

Pocket knife (Webelos Scouts carrying a pocket knife must have a Whittlin’ Chip.)

Flashlight

Rain coat or poncho

Bath towels

Hat or cap

Swimsuit

Sun block

Insect repellant

Personal hygiene gear: toothbrush, toothpaste, comb, soap, shampoo, etc.

Medications

Annual BSA Health and Medical Record

Talcum powder

Paper, pen, pencil

Canteen or water bottle

Sleeping gear (sleeping bag, pillow)

Coat hangers

Webelos handbook

A can of vegetables!!! The purpose for this will be explained at check-in.

Optional

Spending money ($10-$15)

Camera with film

Watch

Religious books

Things not to bring to camp Electronic games and devices are not recommended.

The following items are not allowed in camp: Bicycles, sheath knives, bows, arrows, firearms, ammunition,

fireworks, illegal drugs, alcohol, pets, tobacco, anything not listed that is illegal or not consistent with Scout

principles.

2011 Webelos Resident Camp

Tecumseh Council BSA

Camp Birch

Youth Registration Form

Dates: July 24-28, 2011

Complete this form and turn into your Webelos Den Leader or the Council Office no later than June 4

th for early

bird discount.

Name: ________________________________________ Grade: ________ Pack: ________

Address: ________________________________ City: _______________ Zip: __________

Parent/Guardian/Responsible adult: _____________________

Phone number: ______________________________ E-mail: ________________________

Note: Each Webelos Scout must be accompanied by a parent, a guardian, or by a parent-approved adult (who may

be the den leader).

____ First year Webelos (just finished Bear rank) ___ Second year Webelos

Please number the following activity pins from1 through 8 in order of your preference. Put an “E” by any you have

already earned.

____ Aquanaut ___ Handyman

____ Craftsman ___ Naturalist

____ Forester ___ Outdoorsman

____ Geologist ___ Sportsman

T-shirt size, check one:

_______ Youth Medium _______ Youth Large/Adult Small

_______ Adult Medium _______ Adult Large

Registration fee, check one:

____ $ 145.00 Early Bird (Paid in full by June 4th) $__________

____ $165.00 Regular Registration (Paid in full after June 4th)

Extra T-shirts at $12.00 each: ___ $___________

Family Members over 5 years old attending Family Night Dinner $___________

(number x $5.00)

TOTAL $ ___________

If you have special dietary needs, please complete the Special Dietary Needs form. This form should be

turned in with your registration.

If you will be bringing medications to camp please complete the Orders for Medications form. Bring this

form to camp with you.

DON’T FORGET TO BRING YOUR CAN OF VEGETABLES! Copy and Distribute

2011 Webelos Resident Camp

Tecumseh Council BSA

Camp Birch

Adult Registration Form

Dates: July 24th

-28th

, 2011

Complete this form and turn into the Webelos Den Leader or the Council Office no later than June 4th.

Name: ______________________________________________________ Pack: ________

Phone number: __________________________ E-mail: ___________________________

Address: ________________________________ City: _______________ Zip: __________

I will be responsible for the following Webelos Scouts: _____________________________

__________________________________________________________________________

__________________________________________________________________________

I will be in camp during the following days:

_ Throughout camp

_ Evenings only

_ Days only

_ Other: ___________________________________________________________

Two leaders per Pack are free. There is a $40.00 charge for additional leaders or parents during Webelos

Resident Camp to cover the cost of food. All leaders and parents who are in camp must have a completed Annual

BSA Health and Medical Form.

$40.00 food fee $__________________

I wish to purchase a T-shirt. Number of T-shirts: ___ x $12.00 = $__________________

Total $__________________

Adult T-shirt size:

_______ Small _______ Medium _______ Large

_______ Extra Large _______ 2X _______ 3X

If you have special dietary needs, please complete the Special Dietary Needs form. This form should be

turned in with your registration.

If you will be bringing medications to camp please complete the Orders for Medications form. Bring this

form to camp with you.

Copy and Distribute

2011 WEBELOS RESIDENT CAMP

TECUMSEH COUNCIL

PACK ROSTER

Pack # _____ Leader ________________________________________________

Phone # _____________________ E-mail address ________________________

YOUTH

1. _________________________________

2. __________________________________

3. __________________________________

4. __________________________________

5. __________________________________

6. __________________________________

7. __________________________________

8. __________________________________

9. __________________________________

10. _________________________________

11. _________________________________

12. _________________________________

13. _________________________________

14. _________________________________

15. _________________________________

16. _________________________________

17. _________________________________

18. _________________________________

19. _________________________________

20. _________________________________

21. _________________________________

22. _________________________________

23. _________________________________

24. _________________________________

25. _________________________________

26. _________________________________

27. _________________________________

28. _________________________________

29. _________________________________

30. _________________________________

ADULTS Time In Camp Throughout Days Nights Other

Name camp only only (Explain) 1. __________________________________ ____ ____ ____ ____________

2. __________________________________ ____ ____ ____ ____________

3. __________________________________ ____ ____ ____ ____________

4. __________________________________ ____ ____ ____ ____________

5. __________________________________ ____ ____ ____ ____________

6. __________________________________ ____ ____ ____ ____________

ORDERS FOR MEDICATIONS

No medication (even over-the-counter drugs) may be given at Boy Scout Camp without written authorization

and instructions from a parent, guardian, or physician. If a Scout requires medication during camp, please

complete this form. For physician prescribed medications please have your physician sign the form. This form

should be submitted at registration along with the Annual Health and Medical Form.

Camper’s Name: __________________________________Pack #: ______________

Parent’s Home Phone: ____________________________________

Please list the medications this Scout w ill be taking during his stay at camp, the dosage for each, any possible

side effect and any special instructions for administration of the medication:

Parent Signature: _______________________________________ Date: ______________________________

Physician Signature: _____________________________________ Date: ______________________________

Physician Phone: _______________________________________ Date: ______________________________

The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________

The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________

The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________

The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________

The medication was given at (time) __________ on (date) __________ by: (medical officer initials) ________ Copy and Distribute

SPECIAL DIETARY REQUIREMENTS

Please list any allergies to food or special food requirements. This information should be submitted with your

registration no later than June 4th

.

Camper’s Name: __________________________________________ Pack #: ___________________________

Address: ________________________________________________ Age: _____________________________

Parent’s Home Phone: ____________________________________

Please describe the special food requirement:

Parent’s signature: ___________________________________________ Date: __________________________

Copy and Distribute

Boy Scout Summer Camp

June 12-July 9, 2011

REVISED VEHICLE POLICY

CAMP BIRCH

EFFECTIVE DECEMBER 1, 2010

The safety of our Scouts, leaders and Scouting families at Camp Birch at all times is of upmost importance to

our council leadership. After extensive review, Tecumseh Council has implemented safe vehicle use guidelines

at Camp Birch that are becoming standard protocol at many other youth serving camp facilities. Please

understand that the purpose of this policy is to protect the youth and adults who visit Camp Birch.

– Jim Nolan, Scout Executive/CEO and Clayton Hays, Council President

In order to ensure the safety of campers and staff at Camp Birch, please observe the following during your visit:

1. On your arrival, please park in the parking lot and check in with Ranger or Campmaster

2. After dropping equipment in campsites or buildings, all vehicles must be parked in either the main parking

lot or Adams Building lot. Units are welcome to leave trailers at campsites.

3. All passengers must be in seats, with seatbelts. It is not permitted to ride in open trucks, trailers, etc.

4. CAMP SPEED LIMIT IS 10 MILES PER HOUR.

5. No vehicle traffic is permitted in camp between 7:00 AM Saturday and 7:00 AM Sunday. Please contact

the Ranger or Campmaster if you need to make other arrangements.

6. Camp Birch Handicapped Parking Passes will only be issued to those with a State of Ohio Handicapped

Parking Pass.

7. This policy is subject to adjustment during Camporees or other large events.

Your understanding and cooperation are appreciated. Camp Birch is a busy place, and it is not unusual to have

200 campers on any given weekend. We have experienced two close calls with vehicle/camper accidents

recently and want to ensure the safety of everyone who visits Camp Birch.

Please share this with your unit’s adults and indicate below that you have read and understand this policy.

I have read and agree to observe the Camp Birch Vehicle Policy._________________________________