Award CoversheetVersion 2.1

September 25, 2013

Award Coversheet – Instructions for Use

At Award Setup

1. After receiving the eNOA, the Post-Award specialist will create a new coversheet and enter the following information on the coversheet:

a. Administrative datab. Financial datac. Non-financial informationd. Subcontract information (as applicable)

2. The Post-Award Specialist will upload the form to the RAS unit’s network drive

During the Award Management Phase

1. The Post-Award Specialist assigned to the award should complete the Award History when any of the following occur:

Activity Date Initiated Date FinalAward Setup Setup initiated Setup completedNo Cost Extension NCE requested NCE approved/deniedContinuation Continuation requested Continuation approved/deniedCAS Exception Exception requested Exception approved/deniedCarryover Carryover requested Carryover approved/deniedRebudgeting Rebudget requested Rebudget approved/deniedChanges in effort Change requested Change approved/deniedAdd Compass Projects Addition requested Addition approved/deniedProject Hold Hold requested Hold approved/deniedPI Change Change requested Change approved/deniedChange in Scope Change requested Change approved/deniedGrant Transfer out of University Transfer requested Transfer approved/deniedAward Close-out Close-out initiated Close-out completedSmartKey inactivated Inactivation initiated Inactivation completed

2. The Award History page has six fields, all of which should be completeda. # - The number of the activity in the sequenceb. Initials – The initials of the analyst who owns the activity c. Date initiated – The date an activity was initiated or the date a request was submitted.d. Activity – The name of the activitye. Follow-up – Date of any follow-up (insert all dates that apply)f. Date Final – Date an activity was completed and/or a request was approved/deniedg. Comments – Any comments that are relevant to understanding the history of the award

3. Each time the Award History is updated, the Post-Award Specialist will upload a new version to the RAS unit’s network drive

Page | 1 of 4NOT FOR DISTRIBUTION OUTSIDE EMORY UNIVERSITY

Award CoversheetVersion 2.1

September 25, 2013

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Award CoversheetVersion 2.1

September 25, 2013

Technical Notes

This form is a Word document. To add additional rows to tables:

1. Place your cursor in the last row in the table

2. Under the Table Tools ribbon, select the Layout tab

3. Click Insert Below

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Award CoversheetPI Name:Award Number:

COVERSHEET LAST UPDATED ON (MM/DD/YYY):

Administrative DataTitle:Agency: Award Reference:Award Date: Program:Type: CFDA:Purpose:

Financial DataInvoicing type: Payment terms:

Financial Invoicing and Reporting RequirementsFrequency:Format:Submission Details:

Financial RestrictionsCost Share:Unallowables:Carryover:Budget Caps:

Budget InformationBudget Restrictions:Re-budgeting Policy:

Effort InformationEffort Requirements for PI, Key Personnel, etc:

Non-Financial InformationScientific Reporting RequirementsFrequency:Format:Submission Details:

Subcontract Information (complete as applicable; add rows as necessary)Subcontract #1Institution:Institutional Contact:Co-PI:Subcontract #2Institution:Institutional Contact:Co-PI:

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Award History(add rows as necessary)

# Initials Date Initiated

Activity Follow-up

Date Final

Comments

1

2

3

4

5

6

7

8

9

10

fc

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