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Aboriginal Sport, Recreation and Physical Activity Partners Council

BC Aboriginal Provincial Championships& Athlete Development Camps

2015/16 Host Application

What are the BC Aboriginal Provincial Championships & Athlete Development Camps?The series of BC Aboriginal Provincial Championships and Athlete Development Camps were designed to support the effort to develop a consistent, coordinated Aboriginal Team BC program and better prepare athletes and coaches in a variety of sports for upcoming North American Indigenous Games (NAIG) and other elite competitions.

The events provide a unique opportunity for Aboriginal athletes and coaches from First Nations, Métis Chartered Communities and Friendship Centres throughout the province to gather and develop skills or compete in events that promote sport excellence while celebrating cultural unity and pride. Held in a variety of communities across British Columbia, the events have been an ongoing series since 2011.

Call for Community Hosts The Aboriginal Sport, Recreation and Physical Activity Partners Council is seeking First Nations, Métis Chartered Communities and Friendship Centres or other not-for-profit Aboriginal organizations throughout the province who are interested in hosting either a BC Aboriginal Provincial Championships or a Provincial Athlete Development Camp for Aboriginal youth for the 2015/16 season.

Communities or organizations are invited to apply for the opportunity to host a Provincial event with the selected community host awarded a Hosting Grant to offset the event operating costs. To apply, please complete the attached form and submit by 4pm, Friday, May 1st, 2015 to:

Lara Mussell, Manager, Sport Development & CompetitionsPh: 250-388-5522 Fax: (toll-free) 1-877-711-5594 Email: [email protected]

Notes: The Host must have an appointed representative that supports the planning and delivery of these events in

cooperation with the Partners Council and/or its Sport Committee. The respective Provincial Aboriginal Sport Committee will participate in selection process to determine event host.

This package of information provides interested First Nations, Métis Chartered Communities and Friendship Centres the requirements for submitting an application to host an event within the series of BC Aboriginal Provincial Championships & Athlete Development Camps for the 2015/16 season. This package contains:

1. Additional Background Information2. Host Application Form for BC Aboriginal ATHLETE DEVELOPMENT CAMP (athletics, archery, badminton, lacrosse, rifle shooting, softball, swimming, volleyball, wrestling) 3. Host Application Form for BC Aboriginal PROVINCIAL CHAMPIONSHIPS (golf, canoe/kayak, soccer)

For more information on the Aboriginal Sport, Recreation & Physical Activity Partners Council visit:www.aboriginalsportbc.ca or find us on Facebook: www.facebook.com/Interior.Region.ASRPAPartnersCouncil

http://www.facebook.com/Interior.Region.ASRPAPartnersCouncil

http://www.aboriginalsportbc.ca/

mailto:[email protected]

ADDITIONAL BACKGROUND INFO

Criteria for Selecting HostsThe Aboriginal Sport, Recreation and Physical Activity Partners Council and its Provincial Sport Committees will select the Host Communities/Friendship Centres based on experience and preparedness criteria. Successful hosts will have an appointed individual to serve as event coordinator working in partnership with the Partners Council. For Champonships events, the Host may also require a minimum level of financial resources to supplement the host grant. Other criteria for consideration include available facilities, a strong volunteer base, past hosting experience, geographic location. The selection process will also consider the importance of having events delivered in different communities throughout the province (while also considering accessibility) and in regions where that particular sport has a strong history and presence.

Financial ConsiderationsTo support the planning and delivery of the events, the Partners Council will issue Hosting Grants to the host to help offset a portion to majority of the core operating costs. However, those considering the opportunity to host a Championship or Camp must also evaluate their ability to contribute resources to the planning and delivering the event through their own resources (e.g. host contribution to support funds, revenue from sponsorship, registration fees, volunteer resources, value-in-kind donations, etc.).

Dates of Championships/CampsSome sports have flexibility with regards to the time of year that an event can be delivered (e.g. badminton, swimming) whereas some sports are seasonal and dependent on venue availability (e.g. lacrosse). The successful host will need to indicate preferred date(s) for delivering the event but note that granting the event on preferred dates cannot be guaranteed.

Application DeadlineApplications are requested to be typewritten and submitted electronically to the attention of the Aboriginal Sport, Recreation and Physical Activity Partners Council before 4:00 pm (PST), Friday, May 1, 2015 to [email protected] or fax to 1-877-711-5594 (toll-free).

Questions regarding the application process should be directed to Lara Mussell Savage, Manager Sport Development & Competitions at the Aboriginal Sport, Recreation and Physical Activity Partners Council, at 250-388-5522 ext 233 or email [email protected].




Host Application FormATHLETE DEVELOPMENT CAMP

IF YOU ARE APPLYING TO HOST A PROVINCIAL ATHLETE DEVELOPMENT CAMP – PLEASE USE THIS FORM. If you would like to apply to host a BC Aboriginal Provincial

Championship, please refer to the next form below.

Please answer each of the following questions. All forms must be typewritten and submitted electronically. Applicants are permitted to expand the space provided in the form, or create a separate document.

Name of Community or Friendship Centre:

Primary Contact PersonTitle:

Contact Information

Address:

Phone Number:

Cellular Number:

Email Address:

Authorization Signature: By way of signature below, the signatory warrants that the contact person name above is duly authorized to submit this application on behalf of the above named community/organization.

Name: Signature:

BC ABORIGINAL PROVINCIAL ATHLETE DEVELOPMENT CAMPS will be held in the following sports. Which of the following are you applying to host: (note: multiple applications from a single applicant are permitted)

Archery Box Lacrosse Swimming Athletics (Track & Field) Rifle Shooting Volleyball Badminton Softball Wrestling

Please identify the date(s) that you are proposing to host the Camp:

Preferred Date: ___________________________

Alternate Date: ___________________________




Host Application Form: ATHLETE DEVELOPMENT CAMP Page 2 of 2

1. VENUEa. Where will the event be held? Provide a brief description of the facility

2. FINANCIAL/HUMAN RESOURCESa. What level of support (e.g. financial resources, human resources (staff and/or volunteers), ‘in-kind’ donations) has been committed from your community or organization to help support the event?

3. CULTURAL/COMMUNITY ENGAGEMENT COMPONENTa. What cultural/community engagement components are you planning as part of this event (e.g. Elder welcome, youth volunteers/role models)

4. RELEVANT EXPERIENCEa. Please tell us why your community is ideally suited to host the event you are applying for.

All applications must be submitted electronically to the attention of:Aboriginal Sport, Recreation and Physical Activity Partners Council

email address: [email protected] or fax to 1-877-711-5594 (toll-free)before the deadline of 4:00 pm (PST), Friday, May 1, 2015





Host Application Form: BC ABORIGINAL PROVINCIAL CHAMPIONSHIP

Page 1 of 4

IF YOU ARE APPLYING TO HOST A BC ABORIGINAL PROVINCIAL CHAMPIONSHIP – PLEASE USE THIS FORM. If you would like to apply to host a Provincial Athlete Development

Camp, please use previous form.

Please answer each of the following questions. Each response will be considered in the selection of a Host Community/Friendship Centre. All forms must be typewritten and submitted electronically. Applicants are permitted to expand the space provided in the form, or attach separate pages to address the questions.

Name of Community or Friendship Centre:

Primary Contact PersonName:Title:Contact InformationAddress:Phone Number:Cellular Number:Email Address:Authorization Signature: By way of signature below, the signatory warrants that the contact person name above is duly authorized to submit this application on behalf of the above named community/organization. If possible, please attach a copy of the Resolution or letter that endorses the application to host the event.

Name: Signature:

BC ABORIGINAL PROVINCIAL CHAMPIONSHIPS will be held in the following sports below. Which of the following are you applying to host: (note: multiple applications from a single applicant are permitted)

Canoe/Kayak Golf Soccer (Aug 21-23)

Please identify the date(s) you are proposing to host the Championship:

Preferred Date: ___________________________

Alternate Date: ___________________________




Host Application Form: BC ABORIGINAL PROVINCIAL CHAMPIONSHIP Page 2 of 4

1. VENUES AND SERVICESb. Where will the event be held? Provide a brief description of the facility or facilities and surrounding

amenities (include size of competition area, warm-up area, spectator seating, change rooms, bathrooms, parking, concessions, meeting rooms, etc.).

c. What provisions will be made for participants and spectators e.g. safety and security, drinking water, bathrooms, etc.?

d. Describe the accommodation options in the immediate area for this event:

e. Describe the facilities available for camping:

f. How many restaurants are in your community? Will you make any special provisions for food services to support participants and spectators?

g. What first aid service and medical facilities will be available?

2. FINANCIAL RESOURCESa. What is your preliminary budget for hosting the event? Please provide detailed anticipated revenue

and expenditures (inclusive of revenues from admission fees and registration fees).

Please submit a preliminary (draft) budget with the application form.




Host Application Form: BC ABORIGINAL PROVINCIAL CHAMPIONSHIPPage 3 of 4

b. What level of financial support has been committed from your community or organization, surrounding communities, municipality, corporate donors and other sources?

c. What level of ‘in-kind’ (donated) support has been committed from your community or organization to help support the event?

d. What measures will you take to ensure that your costs won’t exceed revenues?

3. CULTURAL/COMMUNITY ENGAGEMENT COMPONENTa. What cultural/community engagement components are you planning as part of this event (elders,

youth, drum/dance groups, etc.)

4. HUMAN RESOURCESa. Describe the community support you will have in hosting the event. Include how will you recruit

volunteers.




Host Application Form: BC ABORIGINAL PROVINCIAL CHAMPIONSHIPPage 4 of 4

b. Describe the team you have to deliver the event (Team Lead, finance, administration/ registration, sport technical, facilities, accommodations, transportation, media and communication, food services, etc.).

5. RELEVANT EXPERIENCE

b. Please list past events that your community/Friendship Centre has been responsible for delivering and provide references (names and contact information) where possible.

c. Please provide reasons why your community is ideally suited to host the event you are applying for.

All applications must be submitted electronically to the attention of:

Aboriginal Sport, Recreation and Physical Activity Partners Councilemail address: [email protected] or fax to 1-877-711-5594 (toll-free)

before the deadline of 4:00 pm (PST), Friday, May 1, 2015





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