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Electronic Reporting – Inputting Third Party Accident/Incidents – User Guide

Part A. Please click on this link and save to your desktop - HS157/HS160 Accident Incident Reporting

Details of the Affected Person – including Pupil/Student, Visitor, Client/Service User, Volunteer, Contractor or Agency.Please note: We only require forms if the accident/incident resulted in an injury or was a near miss.

1. All fields must be completed.2. This form can be completed by the affected person, on behalf of the affected person or by the responsible person i.e. Manager, Head Teacher etc.

Please note if this form is completed by the responsible person it combines Part A & B.3. You can automatically fill the address using the postcode and look up address. 4. The age will automatically update when the date of birth is input or enter the age in the field. 5. On completion click ‘Next’.

Electronic Reporting/Inputting Third Party Accident-Incidents User Guide/V1/EODD/NP/14.07.15/CCa of 10

https://kentcc.firmstep.com/default.aspx/Stages/RenderProcess/?ProcessGUID=48380BBF-B4FF-4809-84D8-F289C7279BA9&ReturnURL=%2F&fs2s=nCMM7jFRR4e

Incident Details

1. The first 5 fields must be completed.2. If there were any witnesses to the accident / incident, please complete the ‘witness name and contact details’ field.3. Any witness statements can be uploaded in the last field.4. Please note for violent incidents, there will be additional fields to complete (see next page).5. On completion click ‘Next’.


Incident Details cont’d – Additional Violent Incident Fields


Injuries and Consequences

1. The first 2 fields must be completed. For ‘location of injury’ and ‘type of injury’ please specify the most significant.2. Please complete the last 4 fields if relevant.3. On completion click ‘Next’.


Your Details

1. All fields must be completed.2. Ensure the email address of the KCC line manager / unit manager / head teacher is input on this page.3. On completion click ‘Submit’.

This form will now be emailed to the KCC line manager / unit manager / head teacher who is responsible for ensuring remedial measures will be put in place and investigated (if necessary) for this accident / incident.


Electronic Reporting – Inputting Third Party Accident/Incidents – User Guide

Part B. – For completion by line manager, unit manager, head teacher.

1. On submission of a Part A accident / incident report you will receive an email for further completion and approval.2. Click on the link to open.


Details of the Affected Person

1. The first page is for information only.2. Click ‘Next’.


Incident Details

1. Please complete the ‘what action has been/could be taken to prevent a re-occurrence’ section.2. On completion click ‘Next’.


Injuries and Consequences

1. The first part of this page is for information only.2. If the accident/ incident requires further investigation, click ‘Yes’. Additional fields will appear to complete a HS160 within the form, or upload a copy of

a F2508 RIDDOR if required (see below).3. On completion click ‘Next’.


Your Details

1. All fields must be completed.2. On completion click ‘Submit’.

Following this process you will receive an email with an attachment of the completed form.

As this is the master copy, please ensure you save the attachment in line with KCC's Records Management Policy.


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