What is Travel SMART/My Journey?Travel SMART is a programme designed to provide people with more travel choices that help cut carbon, calories and cost. It aims to support economic growth in Surrey by helping people travel more sustainably.

My Journey provides practical advice and support on promoting sustainable and physically active transport in Hampshire.

What funding is available?This pool bike scheme aims to support organisations in the Blackwater Valley area in providing bicycles and accessories for use by employees. Organisations and businesses can apply for grants of up to a maximum of £3,000 per application. This can be matched by funding from other sources for larger projects.

The amount awarded will depend on the overall strength of your application and the extent to which it meets the fund criteria. Further details of the criteria are provided in section three of the application form overleaf.

Who can apply?The fund is open to businesses based in the Blackwater Valley, who are working with our Workplaces Officer to get more employees travelling actively. If you are unsure of your eligibility, please contact anita.powell@surreycc.gov.uk prior to submitting your application.

How do I apply?Please fill out this application form in as much detail as possible. After submission, the Travel SMART team will assess your bid based solely on the information provided in the application form. Contact anita.powell@surreycc.gov.uk for help with your application.

To apply, please send you completed application form including a quotation and detailed cost breakdown, photos and any other supporting material to anita.powell@surreycc.gov.uk.

If you are successful, you will be required to sign terms and conditions before funding is allocated.

A guide to setting up a pool bike scheme can be found using this link: www.celebratingcycling.org/images/downloads/Pool-bikes-for-business.pdf

Deadline and contact informationThe application deadline is 21st August 2015. You will be contacted and informed of the outcome of your application within a month of the closing date.

You can attach your application form to an email to anita.powell@surreycc.gov.uk, or you can post it to: Surrey County Council, County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DN

Travel SMART & My Journey

Funding for pool bikes & accessories 2014/15 Guidance notes and application form

Section 1: Your organisation

1.1 Name of organisation:

1.2 Address:

1.3 Total number of employees99 or less 100 to 499 500 or more

1.5 Who will use the facilities? Staff Visitors Suppliers Other

1.6 Has your organisation received any other grant funding from the government or local authority in the last 3 years?

Section 2: Your information

2.1 Full name:

2.2 Position:

2.3 Email:

2.4 Direct line:

Section 3: Funding availability

Funding is available for bicycles and accessories such as helmets, reflective clothing or tools e.g. tyre pumps.

Applicants will need to source a quotation from at least one of the suppliers listed on the last page of this application clearly documenting the items they would like funding for (see section 3.2).

Each organisation can apply for up to £3,000 only. Only one application will be accepted per organisation. To help you answer the questions in this section, the following guide may be helpful: www.celebratingcycling.org/images/downloads/Pool-bikes-for-business.pdf

3.1 What facilities are you applying for funding for?

BicyclesCommuter bicycleFold up bicycleElectric Bicycle

Accessories

HelmetsReflective clothing e.g. reflective bibSecurity e.g. bike locksMaintenance tools e.g. tyre pumpBike accessories e.g. pannier rackLightsOther - please give details

3.2 Please provide a detailed cost breakdown of the items you require funding for OR attach quotations from the supplier. A list of approved suppliers can be found in section 5.

Supplier – use list in Section 5

Item Description of item Unit Cost £

Quantity Total Cost £

e.g.

Geared Up Cycles

e.g. Commuter bicycle

e.g.

Dawes Duchess Woman’s hybrid bike

200 4 800

                       

                       

                       

                       

                       

                       

                       

                       

                       

                       

                       

                       

TOTAL      

3.3. Please tell us how the bikes and accessories will help your organisation to encourage more active journeys to/from/for work and promote physical activity. How will the bikes be promoted within your organisation?

     

3.4 Please explain how you will store the pool bikes and accessories securely. If you already have secure cycle parking, please include a photo.

     

3.5 Please explain how you will administer the booking of pool bikes and state who at the organisation will be responsible for the scheme administration.

     

3.6 Please provide detail of how the company insurance policy will cover the pool bikes. As stated in the terms and conditions, once purchased, the pool bikes will be the property of the organisation.

     

3.7 How will you ensure that the bikes are properly maintained, and how this will be funded?

     

Section 4: Conditions of application if successful1) If successful, the applicant must sign the terms and conditions before funding will be granted.2) Applicants are responsible for confirming the final quotation with the supplier and Travel SMART.3) Once the quotation has been confirmed, Travel SMART will purchase the items which have had approved funding. Travel SMART will pay the supplier directly for the items.4) The organisation is responsible for collecting or arranging delivery of all funded items from the supplier.

5) Once collected, the funded items become the responsibility and property of the applicant organisation.6) Applicants must commit to demonstrating the benefit of pool bike scheme by conducting a baseline and follow-up travel survey, the results of which will be shared with Travel SMART.

We reserve the right to change or modify the terms & conditions at any point during the application process.

Section 5: Recommended Supplier List

This section provides a list of the suppliers we recommend. Applicants must use a supplier local to them. Applicants are also encouraged to consider purchasing quality refurbished bikes from existing bike recycling projects.

Silvester Brothers/Bikes4Families

5 Cove Road, Farnborough Tel: 01252 541 147

Wide range of bicycles for all uses Repairs and servicing Range of accessories which they will fit to bikes Bike fitting service Range of maintenance tools

bikes4families.co.uk

Geared Up Cycles

7 The Parade, Wharf Road, Ash Vale, Surrey Tel: 01252 328 636

Wide range of bicycles for all uses Repairs and servicing Range of accessories which they will fit to bikes? Bike fitting service? Range of maintenance tools?

gearedupcycles.com

Spokes & Spanners

8 Camp Road, North Camp Tel: 01252 540 555

Mountain bike specialist

spokesandspanners.co.uk

Recycled Bike Shed

Near Ash Vale and North Camp train stations Tel: 07711 756 896

Wide range of expertly refurbished bikes for sale. Affordable bike servicing and repairs.

recycledbikeshed.co.uk