Position: Administrative Assistant

Grade: Kent Range 3

Responsible to: Office Manager

Purpose of the Job:

To provide general clerical or administrative support to the school under the direction or instruction of the Office Manager.

Key duties and responsibilities:

1. Provide administrative support e.g. photocopying, filing, emailing, completion of routine forms. This could be directly supporting the Senior Leadership.

2. Update manual and computerised records/management information systems. 3. Ensure Care Plans are created and maintained for all relevant pupils4. Create and maintain medicine administration records for pupils5. Ensure all school staff and kitchen staff aware of pupils with significant medical needs

and allergies by creating and maintaining a central record of children with medical disorders

6. Assist Inclusion Manager with general administration duties7. Assist Inclusion Manager with arrangements for visits, for example by school nurse and

other meetings as required sending relevant documents to participants

Individuals in this role may also undertake some or all of the following:

1. Undertake reception duties; act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.

2. First point of contact for sick pupils, liaise with parents / carers / staff.3. Assist Inclusion Manager with Gifted & Talented administration4. Check KS1 & KS2 registers after lunchtime registration5. Undertake photocopying and shredding as required6. Create and review minor injury books across the school, providing summary updates to

SLT termly7. Help with the Class Folders by providing all the medical information and keeping it

updated8. Administer CoolMilk Scheme for school9. Co-ordinate the parent helpers across the school and keep records10.General First Aid DutiesFootnote: This job description is provided to assist the job holder to know what his/her main duties are. It may be amended from time to time without change to the level of responsibility appropriate to the grade of post.

Person Specification:

The following outlines the criteria for this post. Applicants who have a disability and who meet the criteria will be shortlisted.

Applicants should describe in their application how they meet these criteria.

Essential Desirable

Qualifications Good general education/NVQ in admin or other relevant qualification

Word processing qualification or equivalent

Qualified First Aider (or prepared to be trained as such)

SIMS experience (or prepared to attend training)

Experience Previous admin experience Previous customer service

experience

Previous experience of working in a school environment

Skills and Abilities Attention to detail and methodical approach to work

Organised Good communication skills Good record keeping skills Highly computer literate Confidentiality

A working knowledge of SIMS A knowledge of

Teachers2Parents Child Protection and

safeguarding understanding Knowledge of Health & Safety

Regulations Knowledge of school

procedures

Personal Qualities Team Player Friendly and helpful Patient and tolerant Positive and flexible attitude to

work Ability to form and maintain

appropriate relationships with children and young people

To be committed to continual professional development