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IRELAND YEARLY MEETING 2020 GENERAL INFORMATION VENUE IYM 2020 will be held from Thursday 16 th to Sunday 19 th April 2020 at Stranmillis University College, which is situated in South Belfast, on the Stranmillis Road, BT9 5DY. Main Sessions will be held in the Drama Theatre in the Central Building, which is a 10-15 minute walk uphill from the main gates. ARRIVAL A Reception Desk will be open in the Central Building starting from 3pm for registration, and tea/coffee will also be available from 3pm. Friends in booked accommodation are asked to arrive between 12.00 and 3pm on Thursday if possible, and to check in at the Halls Office, on the ground floor of the Refectory Building to collect keys. A ‘Quaker taxi service’ will run between the front gate and the accommodation from 12–3pm on Thursday to assist those arriving by public transport. PUBLIC TRANSPORT You can get to Stranmillis University College on Bus 8a or 8d via Stranmillis Road. Friends arriving at Lanyon Place Station (formerly Belfast Central Station) by train can travel free by Glider or bus into the city centre using their train ticket. The nearest Glider stop is just to the right as you come out of the station. Get off at the back of the City Hall (Donegall Square South), near the start of the 8a/8d service at Donegall Square East. The 8a/8d buses run approximately every 20–30 minutes, and the Stranmillis stop is just past the roundabout opposite the College entrance. You can pay on the bus, but you need to have correct change. ACCOMMODATION Plenty of rooms are available, most of them singles, which are not ensuite, but contain a wash-hand basin (£37 / €44). Young Friends under 21 can pay a reduced rate for these rooms of £32 / €38. There are a limited number of double rooms with standard double beds, for two people sharing (£42 / €50 per person). Breakfast is included in the price and is available in the Chatz restaurant. There are no family rooms. There are about 10 rooms on each corridor, with bathrooms and a small, shared kitchen, which has facilities for making snacks and hot drinks. Tea, coffee, sugar & milk will be provided by the College. Please indicate on the Accommodation Booking Form below if you have mobility needs and require a ground floor room, as there are no lifts. The Cybertub building (code access) houses a launderette and 2 small television lounges with DVD players. No Pets, only guide dogs, are allowed on the premises. Accommodation must be pre-booked. The College requires final numbers of residents one month before the start of IYM, so accommodation must be booked no later than 16th March 2020. Please do not contact the Office after this date with accommodation requests. MEALS Meals must be pre-booked using the Meal Booking Form below. Lunch will be sandwiches and fruit, with the main two-course meal in the evening. Special diets will be well catered for. Meals must be booked no later than 1st April 2020. Tea, coffee and
Transcript of quakersireland.files.wordpress.com · Web viewwill be open between sessions in the room where tea...
IRELAND YEARLY MEETING 2020 GENERAL INFORMATION
VENUEIYM 2020 will be held from Thursday 16th to Sunday 19th April 2020 at Stranmillis University College, which is situated in South Belfast, on the Stranmillis Road, BT9 5DY. Main Sessions will be held in the Drama Theatre in the Central Building, which is a 10-15 minute walk uphill from the main gates.
ARRIVALA Reception Desk will be open in the Central Building starting from 3pm for registration, and tea/coffee will also be available from 3pm. Friends in booked accommodation are asked to arrive between 12.00 and 3pm on Thursday if possible, and to check in at the Halls Office, on the ground floor of the Refectory Building to collect keys. A ‘Quaker taxi service’ will run between the front gate and the accommodation from 12–3pm on Thursday to assist those arriving by public transport.
PUBLIC TRANSPORTYou can get to Stranmillis University College on Bus 8a or 8d via Stranmillis Road. Friends arriving at Lanyon Place Station (formerly Belfast Central Station) by train can travel free by Glider or bus into the city centre using their train ticket. The nearest Glider stop is just to the right as you come out of the station. Get off at the back of the City Hall (Donegall Square South), near the start of the 8a/8d service at Donegall Square East. The 8a/8d buses run approximately every 20–30 minutes, and the Stranmillis stop is just past the roundabout opposite the College entrance. You can pay on the bus, but you need to have correct change.
ACCOMMODATIONPlenty of rooms are available, most of them singles, which are not ensuite, but contain a wash-hand basin (£37 / €44). Young Friends under 21 can pay a reduced rate for these rooms of £32 / €38. There are a limited number of double rooms with standard double beds, for two people sharing (£42 / €50 per person). Breakfast is included in the price and is available in the Chatz restaurant. There are no family rooms. There are about 10 rooms on each corridor, with bathrooms and a small, shared kitchen, which has facilities for making snacks and hot drinks. Tea, coffee, sugar & milk will be provided by the College. Please indicate on the Accommodation Booking Form below if you have mobility needs and require a ground floor room, as there are no lifts. The Cybertub building (code access) houses a launderette and 2 small television lounges with DVD players.
No Pets, only guide dogs, are allowed on the premises.
Accommodation must be pre-booked. The College requires final numbers of residents one month before the start of IYM, so accommodation must be booked no later than 16th March 2020. Please do not contact the Office after this date with accommodation requests.
MEALSMeals must be pre-booked using the Meal Booking Form below. Lunch will be sandwiches and fruit, with the main two-course meal in the evening. Special diets will be well catered for. Meals must be booked no later than 1st April 2020. Tea, coffee and biscuits will be available in the morning and afternoon. There are water fountains in the restaurant and Central Building foyer where you can refill water bottles. The cost of meals for children under 18 years old will be half price.
We ask that Friends who are coming to IYM but not paying for meals or accommodation make a nominal contribution of £10/day (€12/day) to help pay for the cost of holding IYM. Boxes for this will be available at IYM.
LIMITED PARKING is available in the College grounds, with priority for those in Stranmillis accommodation or with mobility issues. There are free car parks at the Stranmillis Road roundabout and past Cutters Wharf on Lockview Road.
There are shops and restaurants on Stranmillis Road within walking distance, and a small cafe, shops and a newsagent on Lockview Road. The nearest free cash points are on Stranmillis Road.
The final session on Sunday will be held in South Belfast Meeting House, Marlborough Park North, followed by Meeting for Worship. Lunch will be available there afterwards but needs to be booked in advance.
Bursary Help is available towards the expenses of any Friend who might have difficulty meeting the full cost of IYM. Please put a note on the General Booking Form below if you wish to apply for support. We would like to see you at IYM!
A Programme is being arranged for children aged 5–11 on Friday and Saturday. An application and consent form for each child must be returned by 1st April 2020 otherwise places may not be available. At all other times, parents are responsible for the supervision and safety of children under 18 years.
The Market Place will be open between sessions in the room where tea and coffee will be served, and will feature the Yearly Meeting bookstall, a number of displays, and a Sale in aid of Quaker Service. Please bring and buy garden produce, baking, jams and chutneys, books, bric-a-brac, but nothing electrical, no junk!
The General Booking Form, Accommodation Booking Form, Meal Booking Form and Volunteer Form are included in this document, which is available on the IYM website www.quakers.ie. Clerks should contact the Office if they need printed forms.
IYM 2020 Privacy Statement:
Under Data Protection legislation, Ulster QM Local Arrangements Committee (LAC) and Ireland Yearly meeting (IYM) are joint Data Controllers and can be contacted via the office of the Religious Society of Friends in Ireland by telephoning +353(0)1 4998003 or emailing [email protected]. We are collecting this information to enable LAC to organise Ireland Yearly Meeting 2020 (IYM 2020) and to ensure we can contact you with information regarding events, meals, and accommodation. Data Protection legislation allows us to process this information as we regard it as being in the Society’s legitimate interest. If you are unable to supply the information requested, then we will be unable to register you to attend IYM 2020. The information you supply will be held in paper form in a folder which will be held in a securely locked area. Only members of LAC and the office specifically involved in the organisation of IYM 2020 will have access to this information. The forms will be destroyed one month after IYM 2020 has finished. We will NOT pass on this information to anyone else. You have the right to ask to have the information you provided for the purpose of registration for IYM 2020 to be destroyed at any time. If you are concerned about the way your information is being handled, please contact us using the above details. If you are still unhappy you have the right to complain to the Data Protection Commission (Ireland).
This policy applies to all the information collected through all the IYM2020 forms.
IRELAND YEARLY MEETING 2020 GENERAL BOOKING FORMUlster Friends welcome all to share in Ireland Yearly Meeting 2020!
Registration will open at 3pm on Thursday 16th April at the Reception in the Central Building, where tea/coffee will also be available. The first session will start at 4pm sharp in the Drama Theatre in the Central Building.
Accommodation must be booked NO LATER THAN 16th MARCH 2020.
Meals must be booked NO LATER THAN 1st APRIL 2020
Please do not to contact the office with accommodation or meal requests after these dates!
As always, volunteers will be required to ensure the smooth running of IYM. We would encourage you to live adventurously and help if you can! (see the Volunteer Form below). Please bring good quality items for the sale to support Quaker Service. Electrical goods cannot be accepted.
I wish to apply for bursary support for meals and accommodation ..… (tick if desired)_________________________________________________________________________
Name ………..……………………………………… My Meeting…………………………………
Address…….…………………………………………………………….……………..……………
E-mail……………………..……… Landline…………….…. Mobile ……………….……..
Below, I have filled out my:
Meal Booking form yes / NAAccommodation Booking form yes / NA Volunteer form yes / NA
Application & Parental consent form for Children’s Programme yes / N/A
TOTAL PAYMENT: £……………………………. €……………………………..
Bank Transfers preferred payment method. Details as follows:
Euro A/C – Allied Irish Bank – Religious Society of Date of transfer……/…../2020Friends Yearly Meeting Account
Sort Code: 93-10-39, Account No: 26757030 Reference……………………….… IBAN: IE76 AIBK 9310 3926 7570 30 (must include your surname/initials)
Stg A/C – Allied Irish Bank – Religious Society of Friends Date of transfer……/…../2020In Ireland GBP Current Account
Sort Code: 23-85-90, Account No: 15508049 Reference……………………….… IBAN: GB 14 AIBK 2385 9015 5080 49 (must include your surname/initials)
Cheques in Euro or Sterling should be made payable to “Ireland Yearly Meeting” and sent to Quaker House Dublin, Stocking Lane, Dublin, D16 V3F8.
Completed form can be emailed to [email protected] or posted to Mary McNeilly, Quaker House Dublin, Stocking Lane, Dublin, D16 V3F8.
Under Data Protection legislation, Ulster QM Local Arrangements Committee (LAC) and Ireland Yearly meeting (IYM) are joint Data Controllers and can be contacted via the office of the Religious Society of Friends in Ireland by telephoning +353(0)1 4998003 or emailing [email protected]. See the IYM 2020 General Information sheet for the full IYM 2020 Privacy Statement.
IYM 2020 ACCOMMODATION BOOKING FORM
Closing Date: 16th MARCH 2020
NAME(S):
EMAIL: PHONE NUMBER:
Are you under 21 years of age? ………… Special single rate £32 / €38 per night
PLEASE TICK TYPE OF ROOM REQUIRED
COST
THURSDAY SINGLE STANDARD £37.00 / €44
DOUBLE EN-SUITE£42.00 / €50 PER PERSON
FRIDAY SINGLE STANDARD £37.00 / €44
DOUBLE EN-SUITE£42.00 / €50 PER PERSON
SATURDAY SINGLE STANDARD £37.00/ €44
DOUBLE EN-SUITE £42.00 / €50 PER PERSON
TOTAL
Please let us know of any accessibility needs:
……………………………………………………………………………………………….
……………………………………………………………………………………………….
Special breakfast dietary requirements:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Completed form can be emailed to [email protected] or posted to Mary McNeilly, Quaker House Dublin, Stocking Lane, Dublin, D16 V3F8.
Under Data Protection legislation, Ulster QM Local Arrangements Committee (LAC) and Ireland Yearly meeting (IYM) are joint Data Controllers and can be contacted via the office of the Religious Society of Friends in Ireland by telephoning +353(0)1 4998003 or emailing [email protected]. See the IYM 2020 General Information sheet for the full IYM 2020 Privacy Statement.
IYM 2020 MEAL BOOKING FORM
Closing Date: 1ST APRIL 2020
NAME(S):
EMAIL: PHONE NUMBER:
Note that meals for children under 18 are half price (given below basic price).
Please tick each meal needed for each person.
COST ADULT 1 ADULT 2 CHILD 1 age CHILD 2 age SUB TOTAL
THURSDAY DINNER
£20 / €23(£10 /€11.50)
FRIDAY LUNCH £8 / €9.50(£4 / €4.75)
FRIDAY DINNER
£20 / €23(£10 /€11.50)
SATURDAY LUNCH
£8 / €9.50(£4 / €4.75)
SATURDAY DINNER
£20 / €23(£10 /€11.50)
SUNDAY LUNCH (South Belfast MH)
£10 / €12(£5 / €6)
TOTAL
Special Dietary Requirements (provide more detail below if necessary):
Vegetarian
Vegan
Coeliac
Pescatarian
Lactose intolerant
Adult 1
Adult 2
Child 1
Child 2
Completed form can be emailed to [email protected] or posted to Mary McNeilly, Quaker House Dublin, Stocking Lane, Dublin, D16 V3F8.
Under Data Protection legislation, Ulster QM Local Arrangements Committee (LAC) and Ireland Yearly meeting (IYM) are joint Data Controllers and can be contacted via the office of the Religious Society of Friends in Ireland by telephoning +353(0)1 4998003 or emailing [email protected]. See the IYM 2020 General Information sheet for the full IYM 2020 Privacy Statement.
IYM 2020 VOLUNTEERING FORM – PAGE 1
NAME(S):
EMAIL: PHONE NUMBER:
Please enter your initials in each box when you are potentially available to help. You will be contacted before the start of IYM to confirm your duties and times. We will aim to ensure that no volunteers are overloaded!
Session 1 M&OSession
Session 2
Session 3
Session 4
Public Lecture
Session 5
Session 6 Session 7
Task Thursday16.00 – 17.30
Thursday 19.40 – 21.00
Friday9.45 – 11.15
Friday11.35 – 12.50
Friday16.30 – 17.45
Friday19.15 – 21.15
Saturday9.45 – 11.00
Saturday11.35 – 13.00
Saturday16.15 – 17.45
1 Doorkeeper Please arrive 15 minutes before session starts
2 Roving Micro-phonesNo expertise required
Reception DeskThursday15.00 – 17.45
Thursday19.00 – 20.00
Friday 09.30 – 13.00
Friday14.00 – 18.00
Friday18.30 – 20.00
Saturday09.30 – 13.15
Saturday14.00 – 18.00
Saturday19.00 – 20.00
Sunday08.00 – 09.00
clear up
Meal Ticket Collector ThursdayDinner
FridayLunch
FridayDinner
SaturdayLunch
SaturdayDinner
Sunday Lunch
Clerks’ Assistant A good knowledge of individual Quakers would be helpful. Must have a mobile phone. Assistant will be able to attend sessions but should seat themselves within easy access of a door. Duties to include: Bringing coffee/tea/meals to Clerks Room, assisting with photocopying, running errands, etc. etc.
Thursday15.30 – 21.00
Friday9.30 – 13.30
Friday16.10 – 19.00
Saturday9.30 – 13.30
Saturday16.10 – 19.00
Completed form can be emailed to [email protected] or posted to Mary McNeilly, Quaker House Dublin, Stocking Lane, Dublin, D16 V3F8.
Under Data Protection legislation, Ulster QM Local Arrangements Committee (LAC) and Ireland Yearly meeting (IYM) are joint Data Controllers and can be contacted via the office of the Religious Society of Friends in Ireland by telephoning +353(0)1 4998003 or emailing [email protected]. See the IYM 2020 General Information sheet for the full IYM 2020 Privacy Statement.
IYM 2020 VOLUNTEERING FORM – PAGE 2
NAME(S):
EMAIL: PHONE NUMBER:
Please enter your initial in each box when you are potentially available to help.
Book Stall (other times may be arranged)Thursday18.15– 19.00
Dinner
Friday11.15– 11.35
Morning break
Friday13.30– 14.00
Lunch
Friday16.10– 16.30
Afternoon break
Friday18.30– 19.00
Dinner
Saturday11.15– 11.45
Morning break
Saturday13.45– 14.15
Lunch
Saturday15.50– 16.15
Afternoon break
Saturday18.30– 19.00
Dinner (and clear up)
Fundraising Stall (other times may be arranged)Thursday18.15– 19.00
Dinner
Friday11.15– 11.35
Morning break
Friday13.30– 14.00
Lunch
Friday16.10– 16.30
Afternoon break
Friday18.30– 19.00
Dinner
Saturday11.15– 11.45
Morning break
Saturday13.45– 14.15
Lunch
Saturday15.50– 16.15
Afternoon break
Saturday18.30– 19.00
Dinner (and clear up)
Completed form can be emailed to [email protected] or posted to Mary McNeilly, Quaker House Dublin, Stocking Lane, Dublin, D16 V3F8.
Under Data Protection legislation, Ulster QM Local Arrangements Committee (LAC) and Ireland Yearly meeting (IYM) are joint Data Controllers and can be contacted via the office of the Religious Society of Friends in Ireland by telephoning +353(0)1 4998003 or emailing [email protected]. See the IYM 2020 General Information sheet for the full IYM 2020 Privacy Statement.
