Volume 2Schedules 4 and 5

GENERAL PREAMBLES AND DESCRIPTIONS OF MATERIALS AND WORKMANSHIP APPLICABLE TO ALL SECTIONS OF THIS SCHEDULE

1. GENERAL PRINCIPLES

1.1 The items contained within this document are described in such a way as to reflect its use as a Schedule or Rates for reactive maintenance work and are, therefore, not strictly in accordance with any Standard Method of Measurement.

1.2 Notwithstanding (1.1) the items of work have generally been divided into trade order and measured on an operational basis so that each rate reflects a complete operation of repair work.

1.3 The Schedule of Rates items are based upon historic data obtained from the Authority’s records of previous years’ reactive maintenance and, as such, is deemed to represent the type of work likely to be encountered in a typical calendar year.

1.4 In order for the Authority to obtain the most economic rates for work of this nature, certain operations of work have been sub-divided into varying quantities of work relating to the basic repair operation. The Contractor is to note that the spread of each quantity has been calculated by the Authority to be that giving the greatest economy scale with regard to the nature of the work and the relatively small individual quantitates involved. (see also Clauses 2.1 and 3.9).

The schedule of rates item used to value work completed will be the unit rate that corresponds to the total measured quantity of work undertaken per order.

This principle of measurement and valuation will be applied to measure, value and reimburse all work and shall apply to the use of all schedule rates.

1.5 Where a scheduled operation in this document states or implies an “average” measurement or operation of work, it is intended that an individual order to carry out such works may involve more or less work than average to be executed, but that the rate shall remain as tendered and the Contractor is to allow in his pricing of each item for the range of work indicated or implied. The final discretion as to whether a variation on any item of work executed has occurred, however, shall lie with the Contact Administrator whose decision shall be final and binding.

1.6 The Contractor shall acquaint himself with the measures described in the booklet “Winter Building” (published on behalf of the DETR by and obtained from HM Stationary Office) for maintaining continuity of work and productivity during inclement weather. All rates shall be deemed to include taking such measures as are described in this booklet whenever applicable or required and having regard to the nature, scope and programme of the works. Such measures should normally include provision of site lighting, shelter and screens for the protection of workpeople and the works and the protection of materials and plant from the effects of the weather.

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2. GENERAL DEFINITIONS

2.1 Where classification is given in this document as being between as being between two limiting dimension and quantities, then the interpretation shall be exceeding the first dimension or quantity and not exceeding the second.

2.2 The references “BS” and “CP” refer to the “British Standards” and “Codes of Practise” respectively and the appropriate published version current at the time work is carried out will apply. Where, without prejudice to legally binding national rules and insofar as the British Standards and Codes or Practice are compatible with community law this shall include equivalent European Standards, European technical approval and common technical specifications of the EEC in respect of material, safety, reliability, function compatibility with existing construction or installations, availability of compatible accessories and where relevant appearance.

2.3 The standard of “Workmanship” will be deemed to mean the minimum acceptable standard conforming to the relevant British Standard or Code of Practice. Where, without prejudice to legally binding national rules and insofar as the British Standards and Codes of Practice are compatible with community law this shall include equivalent European Standards, European technical approval and common technical specifications of the EEC.

2.4 The standard of “materials” will be deemed to mean the minimum acceptable standard appropriate for the specified purpose and conforming to the relevant British Standard and shall meet the requirements of the Sale and Supply of Goods Act 1994. Where, without prejudice to legally binding national rules and insofar as the British Standard and Codes of Practice are compatible with community law this shall include also equivalent European Standards, European technical approval and common technical specifications of the EEC.

2.5 The term “Manufacturer” or “Supplier” will be deemed to mean the firm under whose name the particular product is marketed or its equivalent. The term “Reference” means the proprietary brand name or its equivalent and/or reference by which the particular product is identified. Materials and goods are used or fixed strictly in accordance with the manufacturer’s instructions printed or in writing and current at the date of supply. In the Contract in order to identify a particular style or quality or material trades names have been used but in all cases an equivalent will be acceptable (See also 2.6)

2.6 Where the terms “similar”, “equivalent”, “equal and approved”, “other approved” and “or the like” have been used, they shall be deemed to mean that materials of different manufactures but of the same quality and standard may be substituted if prior approval has been obtained from the Contract Administrator. The rates or prices, however, will be deemed to be the same as for the material or materials specified within the Schedule of Rates. The Contractor may substitute materials of a higher quality but at no additional cost to the Council.

2.7 Where the term “pre-exposed” has been used in an operation, it shall be deemed to mean that an item of work has been measured elsewhere in the Schedule for exposing the item, work or material under consideration and both items shall be regarded as one operation for the purposes of complying with an order to carry out work issued by the Contract Administrator.

2.8 Where the term “standard” has been used in relation to a material or commodity, the rate against the item shall be deemed to include for all standard size material or commodity under consideration.

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2.9 The following measurement terms shall apply:-

Lm - Linear Metrem² - Metre squaredm³ - Metre cubed Item - Carrying out all the work described in the operation irrespective of the quantity. No/ - Per primary unit of work e.g. per tile, per brick

2.10 With the exception of wall tiles which when “m²” shall be measured to the nearest “0.10m²”, where a “fraction” of a quantity shall apply to any completed work the Contractor shall measure and invoice to the nearest “0.5”, for “Lm” or “m²” and to the nearest “0.10” for M³. “Items” “each” or “No” shall be as the actual number used or pro-rata to the quantity of work actually undertaken except to the extent that when the schedule of rates description specifically details an average range of measurements the “item”, “each” or “No” shall be measured and reimbursed in full.

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3. ALL RATES TO INCLUDE

Notwithstanding and in addition to any specific instructions contained within the Schedule of Rates or elsewhere in the tender documents, the Contractor is to note that each individual rate will be deemed to include the cost of the following:-

3.1 All provisions contained within each Preamble Section. (The Contractor is to note that he is not given the opportunity to price directly against the preamble items).

All provisions contained within the Preliminaries Section including but not limited to all general obligations, liabilities and risks implied or expressed in the Contract or Contract documents.

3.2 For carrying out each operation of work at whatever height or location it may be encountered on any individual property to which it may relate including for the provision, erection and removal of all necessary scaffolding, towers, platforms, ladders, roofing ladders and the like that may be required to execute the works, up to second storey eaves level including adjacent roofs.

3.3 Labour and all costs in connection therewith including supervision and management costs.

3.4 Materials, goods and all costs in connection therewith including the costs of water and power.

3.5 Fitting, erecting and fixing materials and goods in position.

3.6 Plant, tools, equipment and all costs in connection therewith.

3.7 Waste of materials howsoever occurring.

3.8 Establishment charges, all overhead charges, costs and profit, including the cost of Depot provision, vehicles, transport, communications and the like.

3.9 The cost of carrying out any quantity of work contained within the range of quantities where items are described in accordance with Clauses 1.4 and 2.1 of the general preambles.

3.10 Submitting samples of materials and workmanship if and when requested by the Contract Administrator who shall have the power to reject any materials or workmanship which do not meet with his approval and/or do not correspond with the approved samples.

3.11 The loading and carting away to the Contractor’s tip/or licensed waste disposal site of any spoil, waste or material described as “removed”. No burning on site of waste will be allowed under any circumstances. The cost of all charges and taxes in relation to landfill and removing waste to a licensed tip including compliance with the requirements of the Environmental Protection Act.

3.12 The cost of tidying up and cleaning the working environment at each cessation of work, howsoever causes, to a standard not less than that displayed elsewhere within the building or encountered prior to the commencement of work subject to the final approval of the Contract Administrator including all temporary works and reinstatements.

3.13 The cost of protecting all work and the surrounding working environment by whatever means may be deemed necessary including, but not limited to, sheeting, screens, dust sheets and the like.

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3.14 All square cutting, curved cutting or raking cutting (rough or fair) of materials and all junctions between curved or straight work and/or new or old work.

3.15 Applying one coat of wood primer to any timber (not described as sawn or impregnated) in any trade sections on backs and edges prior to fixing and on exposed faces after fixing ready to receive a permanent decoration.

3.16 Working in isolated patches, narrow widths or the like or in areas or conditions that would normally give rise to a premium on standard measured work.

3.17 The total costs of carrying out any operation of work or item at any location within the defined geographical area covered by this Contract (subject to any provisions contained elsewhere within these documents) in relation to travelling costs and time and waiting time.

3.18 The costs in any schedule of fully complying with Health and Safety at Work Regulations, including but not limited to training and the provision of personal protective clothing except where elsewhere specifically allowed for within the schedule of rates. For the avoidance of doubt the minimum operational standard shall be as described in H.S.E. publication “Health and Safety in Construction” (ISBNO-7176-1143-4).

3.19 Notwithstanding and in addition to any specific instructions contained within the schedule descriptions or preambles each individual rate shall be deemed to include for the cost of any or all of the following “labours” or “builder’s” work in connection” wherever applicable.

3.20 Concrete Work – For cutting all rough and fair cutting, eaves filling, cutting or forming chases, forming cavities in hollow walls, closing around openings, arches, grooves, holes, matrices, sinking’s, raking out joins, cutting grooves for flashings, cutting and pinning or building in ends of members and the like, bedding and pointing plates and frames and making good walls and fair face on facings in connection with

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 1

CONCRETE AND OTHER GENERAL EXTERNAL WORKS

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CONCRETE AND OTHER GENERAL EXTERNAL WORKS

1. EXCAVATION AND EARTHWORK

1.1 Owing to the restricted nature of this type of work, a proportion of excavation will be by hand digging only and this is deemed to be allowed for in all rates containing excavation work together with the cost of such mechanical plant as the Contractor may deem necessary, and appropriate.

1.2 The rates are deemed to include for digging in whatever ground is encountered and for grubbing up and removing any obstruction that may be met with, including roots. The rates are also deemed to include for throwing out and wheeling or other method of removal and for the increase in bulk of all excavated material.

1.3 All surplus excavated material, unless otherwise described, is to be carted away to a tip to be provided by the Contractor.

1.4 The price of disposal of excavated material is deemed to be included in the rates and for all necessary re-digging and double handling temporary spoil heaps or the like.

1.5 Excavation may be the net width of any concrete or the like but the Contractor is deemed to have allowed for any additional working space that may be required and also for making good any slips that may occur.

1.6 The Contract Administrator reserves the right to inspect or test the bottom of any excavation and to test or alter the depth or excavation prior to commencement of concreting or the like or filling in the Contractor shall notify the Contract Administrator prior to such excavation commencing or his intention to start work.

1.7 Any antiques or articles or interest found in any excavations are to be handed over immediately to the Contract Administrator.

1.8 All bottoms of excavations are to be on firm strata, levelled and compacted and filling with excavated material shall be selected excavated material well water and rammed. Rates are also deemed for excavation to falls where required.

1.9 The rates for exaction are deemed to include for providing everything requisite to uphold the sides of excavations by whatever means necessary and for digging and backfilling working space as required. Providing always that any subsidence or damaged caused by omission of or inadequate earthwork support or any other-excavating shall be filled with concrete of a relevant specification or as directed by the Contract Administrator at the Contractor’s expense.

1.10 Excavated top soil is to be spread and levelled where directed by the Contract Administrator.

1.11 The rates are deemed to include for all profiles, rods or the like and for all pumping and baling which may be required to maintain excavations free from found or surface water.

1.12 The Contractor is to give notice at his own expense to the respective Service Companies should any services be exposed by excavation and to respond to their instructions.

1.13 Notice concerning disruption to or temporary disconnection of electric, gas, telephone or water services to adjoining properties shall be given by the Contractor at his own expense at least five days prior to commencement of any work or as soon as soon as is reasonably practicable in the event of an emergency.

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1.14 Where excavation commences through turf, the turf shall be cut back carefully and set aside prior to commencement, protected during the works and re-laid on completion including punning and watering. All rates for excavation shall be deemed to include this provision and for the protection of all plants, shrubs, trees or the like.

1.15 Disruption to or temporary disconnection of statutory services required by the excavation works will be kept to a minimum by prior arrangement with the contract administrator. Any reasonable temporary connections in order to ensure the continuation of services will be undertaken by the contractor at his own expense.

2. FILLING MATERIALS

2.1 Granular fill shall be well graded gravel and lie within the following graded limits.

B.S. Sieve Size Percentage by Weight Passing

75 mm 10038 mm 85 - 10010 mm 45 - 1005 mm 25 - 85No. 25 8 - 45No. 200 0 – 10

This particle size shall be determined in accordance with the requirements of the appropriate BS.

2.2 Samples of the granular fill to be used in the works shall be submitted to the Contract Administrator as and when requested.

2.3 Hardcore is to consist of large screen ballast, hard bricks, stone or other hard incompressible inert material broken to pass a 75 mm ring.

2.4 The thickness of all hardcore beds is the finished thickness after consolidation.

2.5 The price of all hardcore included rates shall be deemed to include for well ramming and consolidating in layers not exceeding 150 mm thick.

2.6 Any filling to make up levels due to over-excavating shall be made up with hardcore at the Contractor’s expense.

3. IN-SITU CONCRETE WORK

3.1 The cement is to be ordinary Portland cement complying in all aspects with the BS cement shall be used fresh upon delivery and shall be stored in a dry area free from moisture. Cement that has deteriorated shall be discarded.

3.2 Sand is to be river or pit sand to the appropriate BS, clean, sharp and free from any saline or other deleterious matter and shall be washed if required.

3.3 All aggregate shall comply in all respects with the BS and shall be graded as Table 1 to pass a 20 mm ring and is to be free from all impurity or deleterious matter.

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3.4 Water shall be fresh, clean and free of deleterious matter and shall be obtained from a mains supply.

3.5 All concrete mixes are to be suitable for the purpose for which they are intended and strictly in accordance with the BS.

3.6 Where weak mix or lean concrete is specified by volume it shall be mixed in the proportion of Concrete 1:17 – 50 kg of concrete to 0.59m³ of all in aggregate.

3.7 The workability of any concrete shall not exceed 50 mm slump in accordance with the BS and shall be such that it can be readily worked around any obstructions or the like without segregation.

3.8 Concrete shall be well tamped thoroughly worked into all corners and around all obstructions and solidly compacted: surface treatment shall be by means of a steel trowel or wood float or as otherwise specified in the Schedule.

3.9 Compaction, whether by hand or by mechanical vibration, is to continue until a dense homogenous mass, free from voids is obtained and which on striking the formwork presents a face free from honeycombing, cracks or excessive dusting. Any concrete which is honeycombed or otherwise unsatisfactory is to be cut out and re-executed or otherwise remedied to the satisfaction of the Contract Administrator.

3.10 Ready-Mix concrete shall not be used without the prior written consent of the Contract Administrator and all mechanical mixing of concrete shall be by an approved batch mixer, which should ensure a uniform distribution of material throughout the mass and is also capable of discharging the mixture without segregation. The mixing of concrete on site should comply with the BS.

3.11 Hand mixing will only be permitted for small items of concrete and is to be done on a watertight platform with edging boards in such a manner as to ensure uniform distribution of materials throughout the mass. Mixing is to continue until a homogenous mixture is obtained. The cement content for hand mixing is to be increased by 10% and the extra cost is deemed to be included in the rates.

3.12 Mixing machines platforms, barrows and areas where mixing has been undertaken are to be cleaned on every cessation of the work.

3.13 Where concrete is laid on hardcore or other absorbent material, the bottom shall be suitable and adequately wetted before the concrete is deposited.

3.14 Where concrete is laid on or next to existing concrete the surface of the existing concrete shall be hacked back to expose the aggregate to form a key and well wetted prior to commencing new work. All rates for concrete work shall be deemed to include for the cost of this preparation.

3.15 Traffic or loading must not be allowed on the concrete until the concrete is sufficiently matured, and in no case shall traffic or loading be of such magnitude as to cause deflection or other movement in the formwork or damage to concrete members.

3.16 When the temperature of the air is near or below freezing point of water or where there is a likelihood of frost or cold wind, concreting will not be permitted except at the entire risk of the Contractor, who will take all necessary and adequate precautions as referred to under “Winter Building” in the General Preamble, to protect the new concrete and that recently laid from damage.

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3.17 Precautions against freezing shall be such as to ensure that the concrete at no time during mixing, depositing and setting is at a temperature of or below 5ºC.

3.18 When concreting takes place after frost, aggregates must be adequately thawed out and warmed, and the mixers and other plant free from ice and frost.

3.19 Periods of frost shall be entirely disregarded in computing the age of concrete for striking of formwork.

3.20 All formwork is to be supplied and designed by the Contractor and shall be deemed to be included in the rates of any concrete work.

3.21 All formwork is to be constructed so as to safely support the concrete in its fluid state and construction loads without appreciable movement or defection. It is to be sufficiently tight to present loss of liquid cement from the concrete and so constructed that it can be removed without undue vibration or shock. Where formwork is supported from existing parts of the structure it is to be so arranged to form a solid bed. Immediately before the concrete is placed, all formwork is to be cleaned thoroughly and all rubbish, chippings, shavings and sawdust are to be well wetted or treated with a composition approved by the Contract Administrator. Retarding or accelerating liquids are to be used only where specifically approved.

3.22 All formwork is to be removed without undue vibration or shock and without damage to the concrete, proper precautions being taken to allow for the decrease in rate of hardening that occurs in all cements in cold weather.

3.23 The price of all items of formwork included in the rates is to include for all splayed edges, notchings allowances for overlaps and passings at angles, battens, strutting, bolting, wedging, casing, striking and removing.

3.24 The description “wrought formwork” shall mean formwork so constructed as to give true profiles and arises to the concrete members and shall be deemed to include for all necessary rubbing down with carborundum to remove board marks, ridges, etc and all necessary stopping off of air holes etc, whilst the concrete is still new to give a true and perfect face, and the rates shall be deemed to allow for this accordingly.

3.25 Expansion joints shall be formed where necessary or as directed by the Contract Administrator using “Flexcell” or similar approved materials.

3.26 Bar reinforcement shall conform to the BS 4449. Fabric reinforcement shall comply with BS.

4. SCOPE OF THE WORK

The Contractor should note that individuals works identified in advance as being above the highest quantity shown in any band in this section of the schedule will be deemed not to be reactive maintenance work and as such would not normally be ordered under the scope of this contract, except at the discretion of the Contract Administrator. (The Contractor may, however, be required to provide a quotation for such larger scale work on an individual order basis and such work will be treated as a variation order).

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 2

DRAINAGE

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DRAINAGE

1. DRAIN RUNS AND MANHOLES

1.1 In addition to the specific requirements of the Drainage Section Preambles, any “Excavation and Earthwork”, “Filling”, “Concrete Work” or “Brickwork” carried out in conjunction with or during “Drainage Works” shall comply in every respect with the preambles for those specific sections of the schedule.

1.2 Prior notice of the commencement of all proposed drainage works must be given to the Contract Administrator who reserves the right to inspect and test (and reject as applicable) any drainage work at the appropriate time. The Contractor is to note that the rates for all drainage work are deemed to include for testing with water and the Contractor shall provide all necessary testing apparatus and attendance.

1.3 The Contractor is to note that no distinction is made in the schedule between work to “FOUL” or “SURFACE WATER” drains and that the rates are deemed to include for work to either category.

1.4 All drain trenches are to have firm bottoms and drains are to be laid in straight lines from point to point, to the correct falls. The rates shall be deemed to include for grading and compacting bottoms, carting away surplus spoil to the Contractor’s tip, backfilling select excavated material above granular fill where applicable, earthwork support, working space (and backfilling) and for keeping excavations free from ground or surface water.

1.5 The depths of excavations for all drain trenches, manholes and the like have been taken as commencing as existing ground level.

1.6 All pipes and fittings are to be Vitrified clay drainage systems or equivalent to BS 65. Pipes and fittings are to be laid strictly in accordance with the manufacturer’s instructions and are to be jointed with push-fit polypropylene flexible couplings. Joints to existing pipework or fittings are to be by means of “flexible” adapters or equivalent, the cost of which are to be deemed to be included within the rates.

1.7 The rates for all pipes and the like shall be deemed to include for sweeping out and flushing with clean water on completion of all pipes are to be left free from internal obstructions to the satisfaction of the Contract Administrator.

1.8 No right angle junctions are to be used and all bends are to be easy bends.

1.9 Where pipes or fittings pass through walls or manhole walls, they are to be built in and protected by means of arches, reinforced concrete lintels or pope sleeves. The Contractor is to note that where the term “build-in” is used within the description of the work, the provisions and cost of this item shall be deemed to be included within the rates.

1.10 Where applicable granular material for bedding and surrounding drain pipes shall be gravel passing 10mm sieve and retained on a 4mm sieve and sufficient coarse sand shall be mixed thoroughly with this material so that the proportion of sand to stone shall not exceed 40% by weight.

1.11 Where applicable, the rate for any description containing granular beds or surrounds shall be deemed to include for compacting and grading the surface to receive pipes and for granular filling over and around pipes to a minimum height of 100mm above the crown of the pipe to prevent displacement of the pipe. (Notwithstanding the provisions of this clause the Contractor is to note the manufacturer’s instructions for laying).

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1.12 All manhole channel fittings are to be vitrified clay to the appropriate BS and are to be obtained from an approved manufacturer and laid strictly in accordance with the manufacturer’s instructions.

1.13 Manhole covers and frames are to be to the appropriate BS sealed in grease and sand and are to be left clean and accessible and painted or supplied with one coat of bitumastic paint.

1.14 Works to drains (clearing etc.) is deemed to include for all associated items and labour required and no extra payments will be made where conditions dictate that additional labour is required.

1.15 The Contractor will only be required to unblock drains up to and including the first manhole outside the toilet building.

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 3

BRICKWORK AND BLOCKWORK

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BRICKWORK & BLOCKWORK

1. MORTAR

1.1 In addition to the specific requirements of this section of the preambles, the Contractor’s attention is drawn to the provisions contained within the “Concrete Work” Preambles which shall equally apply to this section where applicable.

1.2 The mortar for brickwork and Blockwork is generally to be composed of one part masonry cement by volume and three parts of clean building sand by volume or as otherwise required by BS. Sand for mortar shall be to the BS. Cement shall be Portland Cement to the BS.

1.3 The materials for mortar shall be thoroughly hand mixed twice dry and continually mixed whilst sufficient clean mains water is added from a rose on a watertight platform with edging boards. Alternatively, mixing may be carried out in a mortar mill or an approved mortar mixer.

1.4 Mortar shall be made in batches as required for immediate use within 20 minutes of mixing before the commencement of any set. Mortar that has commence to set shall be discarded and removed from site and under no circumstances shall it be re-tempered or used. Ready mixed mortar and pre-packed dry mortar may be used and shall comply with the appropriate British Standards and shall be used strictly in accordance with the manufacturer’s instructions.

1.5 Pointing shall be to match existing pointing or as otherwise directed by the Contract Administrator.

1.6 Where an order for repointing is given, the Contractor is to rake out all joints to a depth not less than 12mm deep remove all dust and loose material. The joints shall be well wetter prior to pointing which shall be finished to match the existing or as directed by the Contractor Administrator.

1.7 No work is to be carried out on brick work or Blockwork during frost weather and all brickwork, pointing or the like shall be covered up with felt, sacking or other suitable protective material whenever necessary to prevent damage by frost or wet weather. Any work found to be defective by failure to properly protect work from exposure to frost or by any other cause shall be re-executed by the Contractor at his own expense to the satisfaction of the Contract Administrator.

2. BRICKWORK AND BLOCKWORK

2.1 The Contractor is to note that the rates for brickwork are deemed to include bonding and pointing to match existing work and that no distinction is made in the rates for operations to walls of differing bond, pointing or for work to bands, dpc courses or the like.

2.2 All materials and workmanship shall comply with the relevant British Standards and Codes of Practice or equivalent in particular BS 3921.

2.3 All bricks are to be sound, hard, well shaped and burnt and obtained from an approved manufacturer and no brick shall absorb more than one sixth of its dry weight during for hours’ immersion in water.

2.4 Common bricks are to be best quality Phorpes Peterborough Flettons or equivalent unless otherwise directed by the Contract Administrator.

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2.5 Facing bricks shall be of the best quality obtainable and are to match as near as possible the facing bricks that may be encountered on each separate order from the Contract Administrator, or as otherwise directed. The Contractor’s attention is particularly drawn to the fact that no particular facing brick is specified in the schedule nor PC sum for facing bricks given and that the rates are deemed to include for providing and laying any single facing brick that may be encountered within the course of this maintenance contract.

2.6 Engineering bricks shall be best quality Class B blue or red engineering bricks to match the existing or as directed by the Contract Administrator. The Contractors is to note that it is likely that superstructure work carried out in “Engineering Bricks” within this contract will be to bands, copings, dpc courses or the like and the rates shall be deemed to allow for this provision accordingly. Engineering bricks shall be to the BS.

2.7 The Contract Administrator reserves the right to request samples of any brick (or block) or standard 1m² sample panel or work prior to the commencement of any work and to reject same if unsatisfactory and the Contractor is to comply with such a request the cost of which shall be deemed to be included within the rates.

2.8 All new bricks, tops of walls left unfinished or attached to existing brick-work are to be well wetted before commencement of any new work. Bricks are to be laid frog up and the frog is to be completely filled with mortar.

2.9 All brickwork, Blockwork (or the like) is to be kept level, straight and perpendicular and the joints in each course are to be well flushed up as the work proceeds. Brickwork is to be carried up regularly with no four courses rising more than 300mm and no work shall rise to exceed another by more than 900mm in height (except in glabes).

2.10 All new brickwork, Blockwork (or the like) shall be properly covered to prevent damage by rain or frost and all facework shall be protected and cleaned to remove mortar stains or the like. Existing brickwork and all cavities shall be protected from mortar droppings or the like which if occurring, shall be cleaned off at the Contractors expense.

2.11 The rates for all brickwork, Blockwork (or the like) shall be deemed to include for cut tooth and bonding new existing work.

2.12 Where described as “cut out existing” or “remove” the rates for all brickwork, Blockwork (or the like) shall be deemed to include for carefully cutting out (as required) by whatever means necessary, areas of defective brickwork (or other brickwork as directed by the Contract Administrator) so as to cause the minimum amount of disturbance and damage to the surrounding brickwork, finishing’s or the like. Damage caused by failure to observe this clause shall be made good by the Contractor at his own expense to the satisfaction of the Contract Administrator.

2.13 Blocks for use in walls and partitions are to conform to the appropriate BS and shall be to Building Regulations standards with regards to insulation properties.

2.14 Blocks must not be wetted before use.

2.15 All rates contained within the “Brickwork and Blockwork” section of this schedule are deemed to include for the cost of working at whatever height or location may be ordered and for the provision, erection and removal of all necessary scaffolding, towers, platforms, ladders, roofing ladders or the like that may be required to execute the works, up to the second storey eaves level including adjacent roofs.

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2.16 Scope of Work

The Contractor should note that the individual works identified in advance as being above the highest quantity shown in any band in this section of the schedule will be deemed bit to be reactive maintenance work and as such would not normally be ordered under the scope of this contract, except at the discretion of the Contract Administrator. (The Contractor may, however, be required to provide a quotation for such larger scale work on an individual order basis and such work will be treated as a variation order).

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 4

ROOFING

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ROOFING

1. GENERALLY

1.1 The Contractor is to note that the work within this section is primarily work of a “patching nature” and as such the rates are deemed to include for the cost of working on roofs of whatever pitch or storey height may be encountered and for the provision, erection and removal of all necessary scaffolding, towers, platforms, ladders, roofing ladders and the like that may be required to execute the works, up to second storey eaves level including adjacent roofs.

1.2 The Contractors attention is particularly drawn to certain units of measurement of the work in this section, which has been chosen to reflect the “patching” nature of the work. The Contractor is to note that the rates for roofing work are deemed to include providing and fixing tiles so as to match as near as possible those existing in terms of quality, size, type and colour and to the same gauge and lap (as applicable). The rates are also deemed to include for all labours, all cutting and all extra work that may be required to eaves, verges, abutments or the like.

1.3 The Contractor is to note that the rates for operations of work to tiles do not include for “re-felting”, “renewing battens” or “completely re-roofing properties” as such major works are deemed to be outside the scope of this reactive maintenance schedule.

1.4 At the cessation of any roofing work, the Contractor is to ensure that all gutters, rainwater heads, downpipes or the like are cleaned of debris arising from the work to the satisfaction of the Contract Administrator and all rates shall be deemed to include for this provision.

2. TILES

2.1 The fixing of all tiles shall comply with the provisions of the appropriate British Standards and Codes of Practice.

2.2 Plain tiles shall be of the best quality obtained from Redland Tiles Ltd or other approved manufacturer to the appropriate BS and shall be in either clay or concrete (as applicable) to match those existing in all respects. Tiles shall be fixed in accordance with the manufacturer’s instructions with 38mm x 12g aluminium alloy nails to the appropriate BS to a lap and gauge to match the existing. The Contractors attention is particularly drawn to the need to use appropriate clay tiles on listed buildings or in conservation areas.

2.3 Concrete Interlocking tiles shall be of the best quality to the appropriate BS and are to match as near as possible the interlocking tiles that may be encountered on each separate order from the Contract Administrator or as otherwise directed. Tiles shall be fixed in accordance with the manufacturer’s instructions with aluminium allow nails to a lap and gauge to match the existing. The contractor’s attention is particularly drawn to the fact that no particular concrete interlocking tile is specified in the schedule not PC Sum for tiles given and that the rates are deemed for providing and fixing any type, size or colour of concrete interlocking tile (to match the existing) that may be encountered within the course of this maintenance contract.

2.4 Eave tiles are to be fixed so as to form a double courses at eaves or in accordance with the manufacturer’s instructions. Verges are to be formed in tile and a half fixed in alternate courses or in accordance with the manufacturer’s instructions.

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2.5 Existing tiles shall not be refixed except on the express order of the Contract Administrator. Tiles described as “refixed” shall be sound (in the opinion of the Contract Administrator) and the rates are deemed to include for carefully removing, cleaning off, denailing, stacking and refixing to match the surrounding tiles to a standard not less than is required for fixing new work.

2.6 The Contract Administrator reserves the right to request samples of any tile prior to the commencement of any work and to reject same as unsatisfactory. The Contractor is to comply immediately with such a request which shall be deemed to be included within the rates.

2.7 Mortar for bedding or pointing tiles or slates shall be comprised of one part Portland Cement or equivalent to three parts sharp sand by volume. (See also Concrete and Brickwork Preambles). Surplus mortar is to be struck off to give a smooth finish and pointing is not to be carried out with separate material. In dry weather all units to be bedded or pointed shall be soaked with water prior to work commencing.

2.8 The Contractor shall make all necessary arrangements and take all possible precautions to ensure that rain, debris, dust or other rubbish does not enter into buildings during the carrying out of any roofing work. He shall protect all surrounding structures or finishes from mortar droppings or other damage during roofing work which, if occurring shall be cleaned off or made good at his own expense to the satisfaction of the Contract Administrator.

3. FLASHINGS

3.1 The Contractor is to note that all lead removed form buildings is to be deemed “scrap” and his rate shall be deemed to include the appropriate credit.

3.2 All new lead shall be best quality Code 4 English soft pig milled lead to the appropriate BS fixed in accordance with the appropriate Code of Practice.

3.3 Flashings are to be turned down 25mm into brick joints and wedged at 450mm centres with lead wedges. Stepped flashings are to be wedged at every step.

3.4 No flashings or apron shall be in single lengths longer than 2100mm and must lap at least 150mm at all junctions and angles or over the first adjacent rib of roofing tiles and the rates shall be deemed to include for the cost of this provision.

4. BUILT UP ROOFING

4.1 Bitumen felt roofing shall be an approved built up system such as Anderson HT Elastomeric M/S as made by D Anderson and Son Ltd., Stretford, Manchester, M32 OYL or similar and approved shall comply with the appropriate British Standard.

4.2 Insulated roof decking shall be purldek as made by Coolag Limited or similar approved.

4.3 Where specified by the C.A. roof decking shall be plywood WBP grade to BS1455, clipboard type 11/11 to BS5669 or woodwool slabs to BS1105.

4.4 The built up roofing system shall be installed in strict accordance to the manufacturers technical specification and conditions of workmanship. The roofing system shall include for all the necessary materials and accessories to provide a sound and watertight covering.

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5. MEASUREMENT

5.1 The measurement expression (per pitch) shall mean that the total aggregate quantity of work carried out on each individual roof pitch of the public convenience to which an order relates. The total aggregate quantity of work shall be used to determine the band and hence the rate to be used to value the work. Should the total quantity of work per pitch in an order exceed in any item the highest band shown in the rates, the rate in the highest band shall be deemed to apply.

6. SCOPE OF WORK

6.1 The contractor should note that individual works identified in advance as being above the highest quantity shown in any band in this section of the schedule will be deemed not to be reactive maintenance work and as such would not normally be ordered under the scope of this Contract, except at the discretion of the Contract Administrator. (The Contractor may, however, be required to provide a quotation for such larger scale work on an individual order basis and such work will be treated as variation order).

PLEASE USE SEPARATE EXCEL WORKSHEET – ALL ITEMS TO BE PRICED

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 5

CARPENTRY AND JOINERY

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CARPENTRY AND JOINERY

1. GENERALLY

1.1 The Contract Administrator reserves the right to request full details of any timber to be used prior to the commencement of any work and to reject same if unsatisfactory. The Contractor where required shall furnish documentary and mark evidence that any timber is as specified and all rats shall be deemed to include for complying with this provision.

1.2 The Contractor is to note that all rates within this Section where applicable shall be deemed to include for all labours, holes, cuttings, notching, halving, scarfing, morticing, tenoing, wedging and all items of a like nature required including holes for pipes and access boards.

1.3 Where in the execution of any repairs or alterations evidence of substantial live dry rot, wet rot or insect attack on timber is discovered the Contractor is to immediately inform the Contract Administrator, suspend all work likely to be affected and await further instructions.

1.4 The Contractor’s attention is particularly drawn to the fact that no detailed joinery drawings will generally be issued and that where applicable the rates shall be deemed to include for designing items of joinery which unless otherwise directed by the Contract Administrator shall be to match those they are to replace or those existing. Where no method of joining or form of construction is described within this Schedule it shall be deemed to be at the discretion of the Contractor.

1.5 Unless otherwise stated within individual descriptions the rates for all items shall be deemed to include for fixing with nails.

1.6 Notwithstanding specific instructions contained within these preambles, the Contractor is to note that all timber shall be properly kiln dried and stored so as to have the correct moisture content when incorporated into works.

1.7 All rates contained within the “Carpentry and Joinery” section of the schedule are deemed to include working at whatever height or location may be ordered and for the provision erection and removal of all necessary scaffolding, towers, platforms, ladders or the like that may be required to execute the works up to second storey eaves level including adjacent roofs.

2. CARCASSING

2.1 Timber shall comply with the appropriate Code of Practice for the Structural Use of Timber, and unless otherwise directed by the Contract Administrator is to be classified in accordance with the Code of Practice and shall be European Redwood or equal and approved. The stress grades for timber specified in these Schedules refer to those designations determined in accordance with the appropriate British Standards on Timber Grades for Structural Use, and shall be as follows:-

SS/MSS Grade – applies to all structural loadbearing members including floor joists, ceiling joists, trimmers, lintels, beams, common rafters and trussed rafters, collars, purlings, hangers, posts, struts, binders, hips, valleys, bracing, ridges, members in stud partitions.

MGS/GS Grade – applies to all non-loadbearing members including wall plates, roof, boarding, floor boarding, noggins, grounds, packing, herringbone or solid strutting between floor joists.

2.2 Notwithstanding the above, all timber is to be straight, sound, of bright colour and mature growth, well-conditioned and properly seasoned, and protected prior to

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incorporation in any works, and must have not less than eight annual rings per 25mm. it must be clean, sawn, with square edges, free from injurious shakes, splits, warp, wane, dead knots, soft knots, rot, incipient decay, or live insect attack or any defect that may render it unserviceable for its particular purpose. Timber for carcassing work is to hold the full sizes specified. For all structural softwood the moisture content shall not exceed 20 per cent at the time of installation. Where wrought, the timber is to be selected to have the minimum number of knots.

2.3 All timber to be used in any work which will not be painted and all eaves, roof, boarding, battens, eaves and gable soffit boards, fascia’s, bargeboards, bed moulds, skirting’s and window boards is to be pre-treated with pressure impregnated, (such as “Tanalith” or “Celcure”, or a treatment to the appropriate British Standard or Protimes (dipped method) or “Proteme”), woodwork and dry rot preservative. The rates are also deemed to include for treating by hand on site all cut surfaces and ends etc. (before being jointed together) with similar preservative. Copies of relevant Preservation Treatment Certificates should be forwarded to the Contract Administrator.

2.4 Items described as “plugged” are to include for the requisite plugs conforming to British Standards.

2.5 Nails and screws are to conform to the appropriate British Standards Screws for fixing to hardwood are to be non-ferrous. Bolts and nuts are to conform to the appropriate British Standards. Other fixing accessories shall comply with BS.

2.6 Wherever possible all carcassing timber is to be fixed in one length, but where joints are unavoidable the timbers are to be properly halved and spiked, scared and spiked or bolted as applicable. Scarfing are to be 450mm long and placed at the mm (no butt joints will be permitted).

3. JOINERY, FIRST, SECOND FIX AND COMPOSITE ITEMS

3.1 All timber shall be softwood unless otherwise described, or as directed by the Contract Administrator.

3.2 Softwood shall be unsorted grade to comply with the appropriate British Standard having straight grain and not less than 12 annual rings per 25mm. Flooring shall comply with the appropriate Code of Practice.

3.3 For internal woodwork the moisture content shall not exceed 12 percent at the time of fabrication or installation and for external joinery work 18 percent.

3.4 Hardwood shall not be used unless no other alternative is available, shall comply with the appropriate British Standard and shall be best commercial grade and shall be equal to samples to be submitted to approved by the Contract Administrator. Unless otherwise instructed all hardwood shall be kiln dried to a moisture content not exceeding 12 percent. Only hardwood from accredited sustainable sources will be permitted to be used on the contract.

3.5 All joinery is to be cut and framed together in the best manner as soon after the commencement of work as possible, but not glued and wedged until the works are ready to receive the same. All framings are to be properly stored before wedging, glued joints are to be cross-tongued and mouldings are to be worked on the solid. All framings shall be put together with well-fitting mortice and tenon joints wedged up solid. All linings are to be properly tongued at angles and intersections. All arises of woodwork shall be slightly rounded. Adhesives are to comply with BS Part I Type WBP for external work and Type MR for internal.

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3.6 All sixes shall be deemed to be basic (nominal) sizes unless stated as finished sizes. Timber for joinery is to hold the full sizes specified when fitted less 3.2mm for each planed surfaced.

3.7 All joinery shall be stored and protected from the weather prior to and after delivery to any site and the Contractor shall take all necessary precautions in stacking and storing joinery to prevent distortion of damage. All floor boarding or the like shall be stacked face downwards and be protected from the weather. Floor boarding shall be to BS. Chipboard shall comply with the BS moisture resistant to Grade V313. Plywood and Blockboard shall be to BS.

3.8 All joinery is to be either delivered from the manufacturer ready primed, or is to be knotted and receive one coat of wood primer on backs and edges prior to fixing and on exposed faces after fixing ready to receive a permanent decoration. The Contractor is to note that all joinery rates are deemed to include the cost of complying with this provision.

3.9 Should any woodwork shrink, warp, fly or wind more than 3mm it shall be removed and replaced with new at the Contractor’s expense, together with all other work affected or entailed, to the satisfaction of the Contract Administrator.

3.10 Doors generally shall be of not less quality and standard than the relevant section of British Standards and fire checked doors to be and fitted with identification marks. Hardboard shall be standard type conforming to British Standard plywood shall conform to British Standard interior quality and shall be type MT Bonded; MR Bonded having kiln dried softwood core synthetic resin adhesives shall conform to British Standard for exterior work and type MR for interior work.

3.11 Door frames and linings shall comply with and be constructed to BS. Frames for fire doors shall comply with the BS.

4. IRONMONGERY

4.1 All items of ironmongery unless otherwise specified within an operation of work within this Schedule are to be similar and equal in quality to those which they are to replace. Rates that include items of ironmongery are deemed to include for flush or surface fixing (as required) with a full set of matching screws of the correct gauge, length and material (brass or steel) fit for the purpose for which they are required.

4.2 New or existing ironmongery shall be properly protected and masked and if necessary, to avoid damage removed and subsequently refixed during or near the completion of any work.

4.3 Under no circumstances is the contractor to refix salvaged ironmongery unless expressly required to do so by an operation of work contained within this Schedule or on the instructions of the Contract Administrator.

4.4 All items of existing ironmongery that are permanently removed from any works shall be deemed “scrap”.

5. SUNDRIES

5.1 Plastic faced boards or worktops are to be as Formica standard board and shall consist of a constructional blockboard complete with Formica or equal approved covered to surface, edges and all other surfaces that will be exposed when the works are complete. The fixing of this material is to be strictly in accordance with the manufacturer’s instructions and with the recommended adhesive.

5.2 Fibre Glass Insulation quilt to the appropriate British Standard shall be laid between joists, flat and well butted up at joints. The Contractor’s attention is drawn to good

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practice with regard to not insulating under tanks or the like and to the provisions regarding a free flow of air into the roof space at the eaves level, and shall comply in all respects with these provisions.

5.3 All work to receive mastic sealant shall be properly cleaned prior to application. The mastic sealant pigmented as required shall be of a type fit for the purpose intended and applied with a cartridge gun strictly in accordance with the manufacturer’s instructions with the appropriate nozzle to give a neat joint.

PLEASE USE SEPARATE EXCEL WORKSHEET – ALL ITEMS TO BE PRICED

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 6

PLUMBING

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PLUMBING

1. GENERALLY

1.1 All rates contained within the “Plumbing” section of this schedule are deemed to include for the cost of working at whatever height or location may be ordered and for the provision, erection and removal of all necessary scaffolding, towers, platforms, ladders or the like that may be required to execute the works up to second storey eaves height.

1.2 The Contractor’s attention is particularly drawn to the fact that no plumbing layout drawing will generally be issued and that where applicable the rates shall be deemed to include for designing plumbing layouts or systems which unless otherwise directed by the Contract Administrator shall be to match those they are to replace.

1.3 Notwithstanding anything contained within this schedule, all plumbing work shall comply with the Acts and Byelaws (current at the date work is undertaken) of the Tendring Hundred Water Services Ltd and the rates are deemed to include for this provision and for giving all notices demandable under such Acts and Byelaws and obtaining certification of works as and when required. Systems shall be installed so that they comply with BS and free leaks and water hammer, where appropriate all items shall be “Kitemark” certified.

1.4 The Contractor’s attention is particularly drawn to the relevant Safety Regulations regarding the removal of existing Asbestos based products, the cost of complying with which is deemed to be included within the rates.

1.5 The rates for plumbing operations where applicable are deemed to include the following:-

(1) Assembling and jointing together the component parts of composite units and providing any necessary connecting flanges and jointing material.

(2) All patterns, moulds, templates and the like.

(3) Fixing to whatever background may be encountered with the correct fastenings and any necessary drilling to include:-

(a) Building-board which shall be deemed to include hardboard, fibre cement sheet, plasterboard, fibreboard and similar materials which do not drip wood-screws.

(b) Timber which shall be deemed to include softwood, hardwood, blockboard, plywood and similar materials which will grip wood-screws when a lead-hole has been drilled.

(c) Metal-faced or composition-faced timber which shall be deemed to include faced blockboard, faced plywood and similar materials which will grip wood-screws when a lead-hole and shank clearance hole have been drilled.

(d) Brickwork, concrete or stonework which shall be deemed to include reinforced concrete, Blockwork and similar materials which require plugging irrespective of any plaster, glazed tiles, composition or other finish (excluding glass) to the surface.

(4) Working on internal or external locations.

(5) All temporary work, removing same and making good after, including lifting and replacing floorboards or the like.

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(6) Connections to existing work including cutting or breaking into existing pipes where necessary.

(7) Shutting off valves isolating or draining down and refilling and restoring the water supply and completion to such portions of the system that me be required to execute the works (See also 7.1 and 7.2)

(8) All “Builders work in connection” (with regard to the nature of the work) including bedding and pointing components or units, cutting and pinning ends of supports, cutting away for and making good all holes, mortices, sinkings, chases or the like, cutting floorboards, notching joints or the like.

(9) Testing of all work to ensure satisfactory operation on completion of any item of work to the satisfaction of the Contract Administrator and/or tenant and advising the tenant of the correct operating procedure. (See also 7.1 and 7.2).

1.6 All items of existing non ferrous material that are permanently removed from any works shall be deemed a “scrap” and shall become the property of the Contractor who shall be deemed to have allowed in his rates for any credit from salvaged materials.

2. GUTTERS AND DOWNPIPES

2.1 The Contractor is to note that no gutter or downpipe “colour”, “shape” or “section” id given in any description of gutter work and that the rates are deemed to include for providing and fixing any standard “colour”, “shape” or “Section” of gutter or downpipe that may be encountered within the course of this maintenance contract, so as to match that existing. (Or as otherwise directed by the Contract Administrator). It is envisaged, however, that the majority of the work will be in standard half round gutter and that complete replacement wherever required will be in standard PVC-U half round gutter unless otherwise directed by the Contract Administrator. Downpipes will generally be round.

2.2 All gutters and downpipes shall be fixed and jointed strictly in accordance with the manufacturer’s instructions and to the correct line and falls. The rates for replacing lengths of gutter are deemed to include for all standard fittings that may be required, all joints, joints to existing work and complete fixing by means of the relevant standard gutter brackets or pipe clips to fascia’s or the like.

2.3 Cast iron gutters, downpipes, fittings and accessories shall comply with the appropriate BS and joints shall be made with gutter mastic.

2.4 Plasticised PVC-U gutters, downpipes, fittings and accessories shall comply with the appropriate BS and joints shall be made with rubber sealing joints and solvent cement in accordance with the manufacturer’s instructions.

3. UNDERGROUND SERVICES

3.1 Underground water mains shall be laid strictly in accordance with the Byelaws of the Tendring Hundred Water Services Ltd and shall be in high density polythene to the appropriate BS.

3.2 All joints in underground services shall be only by means of “Prestex” (Plegers) or equal and approved compression fittings complying with the appropriate BS.

3.3 Copper pipe for underground work shall conform to the appropriate British Standards.

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4. SOIL AND VENT PIPES

4.1 PVC soil and ventilation pipes and fittings shall conform to the requirements of the appropriate BS and shall be “Osma” type or other approved and fixed strictly in accordance with the manufacturer’s instructions.

4.2 All joints between PVC soil pipes and drainage pipes shall be made with patent drain connectors and all waste connections between PVC and CPVC tubing shall WC connectors assembled and fitted in accordance with the manufacturer’s instructions.

4.3 PVC ventilation pipes shall be carried up above rood level in accordance with current building regulations and offset below roof level as required so that the pipes pass through the pan of the roof tiles and a lead slate formed and dressed over the tiles and adjacent tile ribs in accordance with the manufacturer’s instructions. PVC balloons are to be of the type produced by the pipe manufacturer.

4.4 Testing: Test all soil and waste pipes to the requirements of the Local Authority.

4.5 Waste Pipes: To be as soil pipes in plastic as required. If internal, connect to the soil stack and if external to either the soil stack or to the back inlet of an open fully. The fully used shall have trap and the waste discharging into it placed so that it discharges above the level of the trap but below any grating or cover to the gully. The joint to the gully to be appropriate for the material.

4.6 Water Supplies: The internal plumbing work to be done to the satisfaction of and in accordance with the regulations of the Tendring Hundred Waterworks Company. Where there are found to be a variance with any clause or description in this Specification, immediate notice shall be given to the C.A. The whole of the work is to be tested at the Contractor’s expense, at such time and in such a manner as required by the C.A. and the Water Company.

5. SANITARY FITTINGS, WC OR STORAGE CISTERNS AND ASSOCIATED WORK

5.1 The rates for all sanitary fittings are deemed to include for assembling and jointing component parts all in strict accordance with the manufacturer’s instructions.

5.2 WC cisterns shall conform to the appropriate BS. Ball valves shall be Portsmouth type (low pressure) unless otherwise described and shall conform to the appropriate BS. Floats shall be plastic complying with the appropriate BS.

5.3 WC plans shall be vitreous china conforming to the appropriate BS and include a suitable seat “Celmac” or equal and approved to the appropriate British Standard.

5.4 Wash basins shall be vitreous china conforming to the appropriate BS with “Osma” or other approved waste fittings to BS.

5.5 Taps shall be specified and shall conform to the appropriate BS.

5.6 Cole water supply cisterns, shall be kite marked and to the appropriate BS. High marked and to the appropriate BS. High pressure Portsmouth pattern ball valves with plastic floats shall be to the appropriate BS.

5.7 Care shall be taken not to damage existing wall tiles when removing sanitary ware. Where wall tiles are unnecessarily damaged by the removal of sanitary ware they shall be replaced by the Contractor at his own expense.

5.8 Sanitary fittings: The Contrator shall provide complete with all necessary fittings and fixtures necessary for the proper installation, all sanitary ware and take delivery unload, store, assemble, protect, distribute, hoist, manhandle and fix in position all sanitary ware specified later.

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Generally, all sanitary ware and fittings shall be made to the relevant British Standards and be of British manufacture. The Contractor shall allow for all fixings and connections to services as necessary and leave all sanitary ware in a thoroughly clean condition and in good working order upon completion.

6. COPPER PIPES, FITTINGS AND ASSOCIATED WORK

6.1 All pipework is to be executed in a neat and efficient manner, properly set out with the minimum length of pipe runs and wherever possible bends shall be formed.

6.2 Copper pipe shall be to the appropriate BS.

6.3 All copper pipework is to be fixed with “Prestex” (Pegler) or equal and approved compression fittings and joints to be appropriate BS.

6.4 All rates for copper pipework are deemed to include for fixing to surfaces with pipe clips and spacers at maximum 1.80m centres or as required, made bends and short lengths, all compression joints in the running length, all compressions jointed fittings as may be required including, but not limited to, joints, tees, crosses, bends, elbows, reducers, connectors or the like, all cutting and any other necessary labours.

6.5 All stop taps and valves are to conform to the appropriate BS and the rates for all valves or the like are deemed to include for jointing to pipework.

6.6 Gate valves shall conform to the appropriate BS and all other fittings shall be of the type and material specified (or other equal and approved).

6.7 Indirect and direct copper cylinders shall be kite marked, fully tested and conform to the appropriate BS and both shall be of the type specified and shall be supplied with foamed insulation.

6.8 Indirect and direct copper cylinders shall be kite marked, fully tested and conform to the appropriate BS and both shall be of the type specified and shall be supplied with foamed insulation.

6.9 Immersion heaters shall be titanium sheathed and shall conform with the appropriate BS and thermostat and be “BEAB” approved.

6.10 Replacement insulation jackets for copper cylinders shall be 80mm (nominal) thick plastic faces Crown Fibreglass or equal and approved fire and vermin proof to suit relevant tank size and shall be secured in accordance with the manufacturer’s recommendations.

6.11 Pipe insulation shall be “Armaflex” or equal and approved preformed pipe insulation and shall be fixed to all pipework likely to be exposed to frost damaged or as directed by the Contract Administrator and the rates are deemed to include for working over all fittings.

6.12 Cold water storage tanks shall comply with the BS and shall be fitted complete with lids, Byelaw “303” kits and insulations sets.

7. DRAINING DOWN, ISOLATING AND REFILLING

7.1 The Contractor is to note that the rates for each item of plumbing work are deemed to include for shutting off, isolating or draining down and refilling, restoring water supply and testing on completion such portions of the system that may be necessary to execute the works and that a separate rate for “draining down” or “refilling” plumbing systems will only be payable when

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expressly required by an order or instruction from the Contract Administrator for example in emergencies.

7.2 The Contractor’s attention is drawn to the fact that “draining down” and “refilling” systems is given as a fixed rate item within this schedule of rates.

8. MEASUREMENT

The measurement expression (per installation) shall mean the total aggregate quantity of work carried out to each individual installation of plumbing equipment, tanks, sanitary ware of the like, which shall be used to determine the band and hence the rate used. Should the total quantity of work per installation in an order exceed in any item the highest band shown in the rates, the rate in the highest band shall be deemed to apply. The expression (per elevation) shall mean the total aggregate quantity of work undertaken on each individual building elevation whish shall be used to determine the band and hence the rate used.

PLEASE USE SEPARATE EXCEL WORKSHEET – ALL ITEMS TO BE PRICED

32

DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 7

ELECTRICAL INSTALLATIONS

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ELECTRICAL INSTALLATIONS

1. GENERALLY

1.1 The scope of the work contained within this section is generally of a repairing nature that may be encountered during reactive maintenance.

1.2 The Contractor’s attention is particularly drawn to the fact that no detailed electrical layout drawings will be generally be issued and that where applicable the rates shall be deemed to include for designing electrical layouts or systems.

1.3 Notwithstanding anything contained within this schedule all Electrical work shall comply with the “IEE Wiring Regulations for Electrical Installations” as current at the date of installation as issued by the Institution of Electrical Engineers Regulations issued under the Electricity Acts of the Byelaws of the electric supply and/or transmission company, and all rates shall be deemed to include for this provision. The rates are also deemed to include for giving all notices demandable under such Acts or Byelaws and for liaising where necessary with the electricity supply and/or transmission company.

1.4 All labour or sub-contractors employed on any electrical work shall be approved members of the N.I.C.E.I.C., and the Contractor shall provide evidence of such membership to the satisfaction of the Contract Administrator.

1.5 For the purpose of this specification the definitions contained within the above denied I.E.E. regulations current at the date of tender shall apply and the Contractor it to note that generally no description of workmanship is given within these preambles but that the I.E.E. Regulations shall be deemed to be the method and level of workmanship required for all electrical work and that disputes arising with regard to inadequate workmanship will be settled by strict reference to these regulations.

1.6 All apparatus and wiring shall be suitable for use with 240 volt 50HZ single phase alternating current.

1.7 All wiring is to be executed in a neat and efficient manner properly set out with minimum length of cable runs connected to the closest appropriate supply.

1.8 The Contractor shall be responsible, and the rates are deemed to include for making all arrangements with the electricity supply and/or transmission company for the disconnection of old wiring and connection of new wiring into meters and for the connection of earth leads or the like to the neutral block. The Contractor shall ensure that no work is carried out to the electricity supply and/or transmission company’s equipment or seals broken without their necessary written permission. On completion of any work the Contractor shall check that all connections have been made by the electricity supply company and confirm this in writing to the Contract Administrator.

1.9 No additions or alterations, temporary or permanent shall be made to an existing installation, unless and until it has been ascertained that the ratings and the condition of any existing equipment (including that of the supply authority) which will have to carry any additional load is adequate for the purposes which it is required and is adequately earthed.

1.10 The rates for all electrical operations where applicable are deemed to include for the following:-

1) Assembling and jointing together the component parts of composite units and providing any necessary jointing materials.

2) All patterns, moulds, templates or the like.

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3) The provision of all appropriate fixings.

4) Fixing to whatever background may be encountered with the correct fastenings and any necessary drilling to include:-

(a) Building board which shall be deemed to include hardboard, fibre cement sheet, plaster board, fibreboard and similar materials which do not grip wood-screws.

(b) Timber which shall be deemed to include softwood, hardwood, block board, plywood and similar materials which will grip wood-screws when a lead-hole has been drilled.

(c) Metal-faced or composition-faced timber which shall be deemed to include faced block board, faced plywood and similar materials which will grip wood-screws when a lead-hole and a shank clearance hole have been drilled.

(d) Brickwork, concrete or stonework which shall be deemed to include reinforced concrete block work and similar materials which required plugging irrespective of any plaster, glazed tiles, composition or other finish (excluding glass) to the surface.

(e) Perforated metal which shall be deemed to include slotted steel, cable-trays and similar material which does not require drilling.

5) Working on internal or external locations.

6) All temporary work, removing same and making good after including lifting and replacing floorboards or the like.

7) All “builders work in connection” (with regard to the nature of the work) including marking the position of all holes, mortices, chases or the like, bedding and pointing components or units of equipment, cutting and pinning ends of support for equipment, ancillaries, all fittings, all trunking or the like, all holes, notches, mortices, chases, or the like, cutting floorboards, notching joists and all making good in connection therewith.

8) Testing of all work on completion to the satisfaction of the Contract Administrator an providing a copy of the appropriate test certificate for the Health and Safety File.

1.11 The contractor is to note that the work in this section where applicable is to be read in conjunction with the relevant section of “plumbing” and the rates shall be deemed to allow for the liaison between “plumbers work” and “electrician’s work” in relation to any order or instruction issued by the Contract Administrator.

1.12 Where items are described as removed, the rates are deemed to include for removal of the fittings and, if the existing wiring is not to be re-used – if surface fixed it shall be removed, together with any trunking or the like and, if embedded, cut off and left in with the outlet made good.

1.13 Other fittings removed by the Contractor during the course of works shall be reinstalled and connected and the Contractor is deemed to have included for this in his Schedule of Rates.

2. MAINS DISTRIBUTION AND EARTHING

2.1 Consumer units are all to be insulated to the appropriate British Standard and are to be fitted with Miniature Circuit breakers, double pole main switch, and residual current

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circuit breakers complying with the appropriate British Standard MCB ways to be as follows:-

6A rating - for lighting circuits 32A rating - for power circuits 20A rating - for water heater circuits

2.2 Switch fuses are to be insulated and shall comply with the appropriate British Standard.

2.3 Residual current circuit breakers shall be current operated double pole completed with terminal covers to comply with the appropriate British Standard.

2.4 Earth clamps shall be “Tenby EC15” adjustable clamps or other approved to the appropriate British Standard and shall be visible and easily accessible.

2.5 Earthing and bonding of services shall be carried out strictly in accordance with the IEE Regulations current at the date of installation, and the rates shall be deemed to include for making all necessary arrangements with the electricity supply and/or transmission company for connections of the main earth leads to the service cables where applicable.

3. CABLES AND WIRING

3.1 The installation and system of wiring shall be carried out in PVC covered cable concealed under floorboards and roof spaces or the like whenever possible. Existing conduit where chased may be used when possible. All new wiring work unless otherwise instructed shall be “surfaced fixed” and shall be concealed in trunking. Wherever possible drops are to be concealed in cupboards, corners of rooms or abutting architraves and are to be inconspicuous as possible. Horizontal runs are to be immediately above skirting’s.

3.2 Trunking shall be white mini-trunking to the appropriate British Standard and shall be fixed accordance with the manufacture’s instruction and of a suitable size to suit the number of cables to be housed.

3.3 The rates shall include for trunking which shall be deemed to include for plugging and screwing to walls at 900mm centres or as required and all necessary angles, “T” junctions and other fittings where applicable complete with clip-on lids.

3.4 Socket outlets are to be wired on a ring main system.

3.5 All cables shall conform B.A.S.E.C. standards and shall be 240 Volt P.V.C. sheathed to the appropriate British Standard. Flexible cables shall conform to the appropriate British Standard and the following is a list of cables to be used:-

Lighting circuits 1.5mm²Socket outlets 2.5mm²Immersion heater outlets 2.5mm²Heater control outlet 2.5mm²Flexible cables (excluding immersion heaters) 0.75mm²Flexible cables to immersion heaters 2.5mm²Earthing runs 10mm²Circulator pump 0.75mm²Main earthing lead 16mm²

3.6 Cables shall run 150mm clear non electrical services where possible. Vertical runs shall be directly above or beneath the outlet or switch being served and joints in

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cables shall be the minimum necessary and shall be made with junction boxes complying with the appropriate British Standard.

3.7 Where cables pass through joists or the like they shall be run at right angles to the joists which shall be holed in accordance with the appropriate Code of Practice. Joists shall not be notched.

3.8 Avoidance of heating pipes

3.9 All cables shall be spaced at least 230mm from any pipes intended to carry hot water. The electrical Contractor shall be responsible for checking the runs of any such pipes before commencing wiring.

3.10 Looping Wiring shall be carried out upon the “looping in” principle. All joints shall be made at main switches, distribution boards, sealing boxes, socket outlets, lighting outlets and switch boxes only. No joints shall be made boxes, nor will any through joints allowed.

4. STANDARD ELECTRICAL FITTINGS AND ACCESSORIES

4.1 Unless otherwise specified within this schedule, all electrical fittings and accessories are to be to the approved British Standard and are to be of a manufacturer approved in advance with the Contract Administrator so as to provide consistency of fittings used for the duration of the contract.

4.2 Unless otherwise directed by the Contract Administrator the mounting heights for all fittings shall be fixed in the position that the existing fitting has been removed or as follows:-

Item Height above floor Measured To

Consumer Unit To existing position

Lighting Switches 1400 mm Centre

Extractor Fans 2025 mm Centre

SSO 250 mm Bottom

Earth Bonding Cable To suit pipes to be bonded - Outlets

4.3 Fluorescent fittings shall be to the appropriate British Standard or equal pattern fittings with matching white tubes and starters (where applicable) fixed in accordance with the manufacturer’s instructions.

4.4 Bulkhead fittings shall be 28/16W2D to BS fixed in accordance with the manufacturer’s instructions.

4.5 Extractor fans shall be “Airflow” or equal wall or window fans pull-cord switches fixed in accordance with the manufacturer’s instructions.

4.6 Smoke detectors shall be mains operated and equipment shall be to the appropriate section of BS. Replacement equipment shall be of the same type and manufacture as that removed.

5. TESTING

5.1 Each electrical operation of work shall be tested on completion of the work for function and to the requirements of the IEE Regulations and the rates shall be

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deemed to include for this provision, including recording and completing all notices, and for providing to the Contract Administrator on each occasion for the Health and Safety File and for the cost of all power consumed. Repeated test shall be at the Contractor’s own expense.

5.2 All operatives employed on any work shall have in their possession at all times sufficient test equipment to undertake the required testing and reporting accordance with the regulation to either the “minor works” “periodic” or “electrical installation report” standards as appropriate to the nature of the work.

5.3 The results of all test on electrical equipment are to be recorded and supplied to the Contract Administrator and the rates shall include for the cost thereof.

5.4 Notwithstanding 5.3 above, however, where applicable as soon as an installation is complete and ready for connection the Contractor shall complete a “Notice of Completion” and where P.M.E applies an “Earthing Declaration” and any other notices required which shall be submitted to the supply company.

5.5 Notwithstanding 5.3 above also where applicable a completion certificate conforming to the I.E.E. regulations and provided by the N.I.C.E.I.C shall be completed, signed by a competent and authorised person and sent to the contract administration for retention.

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 8

FLOOR, WALL AND CEILING FINISHINGS

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FLOOR, WALL AND CEILING FINISHINGS

1. GENERALLY

1.1 The Contractor is to note that it is envisaged that the work in this section will often occur as a consequence of other repair operations and as such the rates shall be deemed to include for the liaison between trades where applicable.

1.2 In addition to the specific requirements of this section of preambles, the Contractors it to note that where applicable the provisions contained within the “Concrete Work Preambles” shall equally apply.

1.3 All rates for all work within this section where applicable are deemed to include for the following:-

(1) Work to walls, ceilings or floors in compartments not exceeding 4.00m² on plan or work that would normally give rise to a premium on measured rates including, but not limited to, work not exceeding 300mm wide and work to soffits exceeding 3.50m high.

(2) Work and labour carried out over hand.

(3) Work to existing surfaces and preparation thereto, and work on bases of differing natures.

(4) Temporary rules, templates, support work or the like.

(5) Fair joints to flush edges of existing finishes and preparation thereto and junctions between straight and curved work.

(6) Making good and labours on finishing’s including pointing around steel joists, w.c. pedestals, angles, trunking, ducting, floor springs, ventilators, pipes, tubes and the like.

(7) Working finishing’s into recessed covers, shaped inserts and the like.

(8) Curved or straight work.

2. TILES

2.1 The Contractors attention is particularly drawn to the unit of measurement of small quantities of tiles within this section which is per No. of tiles which has been chosen to reflect the patching and isolated nature of the work. The Contractors attention is also drawn to the “general preamble” section relating to the m² measurement of tiling.

2.2 Glazed wall tiles shall conform to the appropriate British Standard. However, the Contractor is to note that the rates for replacing tiles are deemed to include for the extra over cost of providing and fixing cushion edge tiles where necessary.

2.3 The rates for all wall tiling are deemed to include for setting the tiles square to match the existing pattern with straight even joints, and for fixing with an approved waterproof wall tiling adhesive to BS and pointing in white cement grout on completion.

2.4 The Contractor is also to note that the rates for all wall tiling are deemed to include all cutting to angles, boundaries and junctions or the like.

2.5 The glazed wall tiles included within this schedule are plain “white” and the Contractor is to note that where tiles of a differing colour or pattern are encountered during any repair work which would prevent the use of standard white replacement tiles he shall

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inform he Contract Administrator prior to the commencement of any work, to receive his instructions. The fixing of any coloured or patterned tiles without the prior instructions of the Contract Administrator will be deemed to be carried out at no greater cost to the Council than the rates included for white tiles within this schedule or at the Contractors own expense.

2.6 Clay floor quarry tiles shall conform to the appropriate British standard and shall be square edge colour to match existing unless otherwise directed by the Contract Administrator. Coving tiles shall be to match existing.

2.7 The tiles shall be fixed with an approved quarry tile adhesive grouted with an approved grout applied strictly in accordance with the manufactures instructions.

2.8 The rates for quarry tiles are deemed to include for providing a cork expansion joint where necessary and for levelling and setting the tiles square to match the existing pattern where applicable. The rates for quarry tiles are also deemed to include for all cutting to angles, boundaries and junctions shall be 3mm.

3. PLASTERBOARD

3.1 All plasterboard shall be British Gypsum or equivalent, approved and conform to the appropriate British Standard and be provided with a suitable face ready to received decoration. The board shall be fixed strictly in accordance with the manufacturer’s instructions (“The White Book”) avoiding continuous cross joints and fixed at not more than 200mm centres to joists, bearers, studs or the like with galvanised drywall plasterboard screws, kept 12mm from the edge of boards (or as otherwise described). Gaps between boards shall be 3mm.

3.2 All plasterboard shall have scrimmed joints as described in the Painting and Decorating Preambles.

3.3 The contractor is to note that the rates for all items of plasterboard are deemed to include where applicable for cutting around edges of opening, abutments to toher finishing’s, intersections, internal and external angles, forming corners and cutting to the profile of openings and the like.

4. PLASTER

4.1 All plaster specified shall conform to the appropriate British Standard as applicable and shall be used strictly in accordance with the manufacturer’s instructions.

4.2 All plastering work is to be carried out generally in accordance with the appropriate Code of Practise BS.

4.3 The rates for all plastering are deemed in include for working behind pipes or the like and all necessary temporary rules. In addition, the rates for plastering on concrete surfaces are to include for hacking on brick for keyed surfaces or for raking out joints 15mm deep to form an adequate key.

4.4 Notwithstanding 4.3 above, all surfaces to be plastered, rendered or the like are to be cleaned down with stiff or wire brushes and clean water and left free from dust, loose material, grease or other deleterious matter prior to any work commencing.

4.5 Sand for plastering shall conform to the appropriate British Standard. Water shall be clean mains water free from deleterious matter. Cement is to be described in the “Concrete Preambles”.

4.6 Render coats shall consists of one part cement to three parts sand by volume and shall be spread by a trowel and struck off level. When the render coat has begun to dry and harden it should be combed with evenly distributed wavy horizontal combings

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the indentations of which should be 20mm apart and 5mm deep to corm a key and all rates shall be deemed to include for this provision.

4.7 Single coat work on Gypsum wallboard shall be Thistle board finishing plaster to a not less than 4mm thickness from the face of the lath.

4.8 Expanded metal lathing shall be galvanised and conform to the appropriate British standard 24 gauge plain expanded type and fixed with galvanised staples., the rates for all lathing are to be included for well lapping and wiring together at joints.

5. SUNDRIES

5.1 P.V.A. bonding agent shall be an approved P.V.A. adhesive and sealer, diluted and applied strictly in accordance with the manufacturer’s instructions.

5.2 “Synthaprufe” or equivalent water proofer shall be applied strictly in accordance with the manufacturer’s instructions.

5.3 Floor tiles shall be similar to Marley Econoflex vinyl floor tiles series 4 size 300mm x 300mm x 2mm to the appropriate British Standard laid with the tile manufacture’s approved bitumen floor tile adhesive. Tiles shall be laid as recommended in BS.

5.4 Latex levelling screed will only be laid when specifically directed by the Contract Administrator and the rate for floor tiles shall be deemed to include for making good to the screed or sub-base.

5.5 Tiling in public toilets should be carried out in accordance with B.S. “tiling in wet conditions” and allow for 2mm spacing between tiles and silicone expansion joint at the end of walls. Adhesive and grout must be cementicious.

6. MEASUREMENT

The measurement expression (per area) shall mean the total aggregates quantity of the work carried out in a single toilet area, which shall be used to determine the band and hence the rate used. Should the total quantity of work per area in an order exceed in any item in the highest band shown in the rates, the rate in the highest band shall be deemed to apply. Toilet area shall mean per ladies or gents toilet block.

7. SCOPE OF WORK

The Contractor should note that work above the highest quantity shown in any band in this section of the schedule will be deemed not the be reactive maintenance work and as such would not normally be ordered under the scope of this contract, except at the discretion of the Contract Administrator. (The Contractor may however be required to provide a quotation for such larger scale work on an individual order basis and the value of such work will be treated as a variation order).

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DESCRIPTION OF WORKS AND

SCHEDULE OF RATES

SECTION 9

GLAZING

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GLAZING

1. GENERALLY

1.1 The Contractor is to note that where glass is to be removed it shall be carried out so as to cause the minimum amount of damage to surrounding frames, adjoining glass or the like, which shall be adequately protected. Damage arising from failure to observe this clause shall be made good at the Contractor’s own expense to the satisfaction of the Contract Administrator.

1.2 Material resembling glass have been included in this section and shall be deemed to be “glazing” for the purpose of this contract.

1.3 All rates contained within the “glazing” section of the schedule are deemed to include for the cost of working at whatever height or location may be ordered and for some provision, erection and removal of all necessary scaffolding, towers, platforms, ladders, roofing ladders or the like that may be required to execute the works up to second storey eaves level and associated roofs.

1.4 Where applicable the rates for glazing are deemed to include for the removal of existing glass, pre-measurement, all cutting, preparation, cleaning and knotting or priming rebates, bedding and fixing, finishing and cleaning on completion to remove all broken glass fragments however small.

1.5 Wherever possible glass shall be cut to size on an approved glass cutting table at other relevant clauses contained in this schedule, the Contractor is to ensure that at all times whilst glazing work is in progress, members of the public are properly protected and kept informed of situations where a danger may arise. At the cessation of all work howsoever caused the Contractor is to completely clear all working areas of fragments of glass however small, by means of an industrial vacuum cleaner if required and leave safe to the satisfaction of the Contract Administrator.

2. GLASS OR THE LIKE

2.1 All glass shall be the best of its respective kind free from bubbles, air holes and other defects and shall conform where applicable to the appropriate British Standards. Toughened and laminated glass shall be to BS and permanently marked as such in an approved manner.

2.2 The minimum thickness of glass to be fixed in windows and doors shall be 6mm toughened or laminated. In all cases panes of glass or the like are to be in one piece and are to be cut and fitted with due allowance for expansion. The unit of measurement of glass is “per pane”.

2.3 Where applicable the rates for wired or other pattern glass are deemed to include for alignment of wires or patterns to adjacent panes.

3. GLAZING

3.1 All glazing shall be carried out strictly in accordance with the appropriate Code of Practise for the Glazing of Buildings BS 6262.

3.2 Wherever possible all orders for re-glazing shall be completed in one operation without the necessity to “board up”. For the avoidance of doubt, the term “one operation” and the Contractor’s rates for glazing shall be deemed to include provision for any necessary site visits to pre-measure glass and for collecting materials from the Contractor’s depot/store or a glass supplier and thereafter returning to site to complete the order within a timescale that is reasonable, (in the opinion of the Contract Administrator whose decision shall be final and binding), having regard to

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the nature of the breakage or repair and the safety and welfare of the public and/or the security of the premises.

3.3 Where an order is specifically issued to “make safe” broken glass or where in the opinion of the operative on arriving at the location to which an order refers, the breakage or repair is such so as to immediately threaten the safety or welfare of the public and/or the security of the premises, or for reasons beyond the control of the Contractor the repair cannot be completed in one operation as defined above, the broken glass shall be made safe and the pane or opening as appropriate boarded up. The boarding shall be securely fixed and shall be the minimum necessary to secure the premises.

Operatives responding to orders to “make safe” glazing shall at all times have sufficient materials available to “board up” on the first occasion that they visit the location to which an order refers.

3.4 If in the opinion of the Contract Administrator the Contractor is “band up” a glazed area that ought to have been re-glazed in one operation as defined above; which for the avoid of doubt shall specifically include boarding up necessitated by the Contractor’s failure to maintain adequate stocks or supplies of glass or glazing materials or for any other matter reasonably within the Contractor’s control; the Council will not reimburse the Contractor for the cost of boarding up which shall be deemed to have been undertaken for the Contractor’s convenience and at his own expense.

3.5 Putty for glazing to timber shall be linseed oil putty to the appropriate British Standard.

3.6 Putty for glazing to metal shall be “Arbo NP90” or similar and rates shall be deemed to include for priming rebates with one coat of NP 90 or similar primer in accordance with the manufacturer’s instructions prior to fixing.

3.7 Mastic for glass fixed with beads is to be an approved non-hardening mastic.

3.8 All putties are to be the full length of rebates, neatly and cleanly finished with a weathered face, and back putties are to be neatly trimmed to 3mm above the height of the face putty.

3.9 Glass fixed in timber frames is to be well bedded in putty, back puttied and sprigged in as required. Glass in metal frames is to be pinned or clipped.

3.10 Where described as fixed with beads, rates are deemed to include for providing wrought softwood beads, fixed with either pins or brass screws and cups as described.

3.11 Before fixing new glazed, timber rebates shall be cleaned, primed and painted to match existing.

3.12 Where macralon is specified the rates quoted include similar materials (e.g. lexan clear polycarbonate sheet). Although marcralon is to be used unless specified otherwise.

3.13 Clean all glass on completion and replace all cracked and broken glass.

4. SCOPE OF THE WORK

The Contractor should note that glazing in any material or building element not included in this section of the schedule of rates will be deemed not to be reactive maintenance work and as such would not normally be ordered under the scope of this contract, except at the discretion of the Contract Administrator. (The Contractor may, however, be required to

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provide a quotation for such work on an individual order basis and such work will be treated as a variation order).

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DESCRIPTION OF WORKS ANDSCHEDULE OF RATES

SECTION 10PAINTING AND DECORATING

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PAINTING AND DECORATING

1. GENERALLY

1.1 The Contractor is to note that the work within this section will often occur as a consequence of other repair operations and as such the rates shall be deemed to include for the liaison between trades where applicable.

1.2 All rates contained within this section of the schedule are deemed to include for the cost of working at whatever height or location may be ordered and for the provision, erection and removal of all necessary scaffolding, towers, platforms, ladders or the like that may be required to execute the works.

1.3 All rates contained within this section of the schedule for internal work, (i.e. work within a building structure), are deemed to include for the cost of all necessary ladders, step ladders, tressles, boards or the like necessary to undertake the work in accordance with health and safety regulations.

1.4 The Contractor’s attention is particularly drawn to the fact that in anticipation of the varying degrees of surface preparation that are likely to be encountered on surfaces of an identical nature, generally all painting and the like has been divided into separate operations of preparatory work and separate operations for each individual coat of paint. As a consequence an order from the Contract Administrator to carry out painting or the like will state:

a) The item(s) to be painted and their location.

b) The particular preparatory operation required.

c) Details of all coats required, including their respective colours.

No painting whatsoever is to be carried out (unless otherwise described as part of an operation of work elsewhere within this schedule – for example, priming timber) unless the prior approval of the Contract Administrator has been received.

1.5 Where the term “girth” is used it shall be deemed to mean the total girth of all adjoining like items to be painted. Where applicable wok has been divided into surfaces not exceeding 300mm girth and surfaces over 300mm girth.

1.6 “Surfaces” shall be deemed to mean and shall be measure as the area covered and where applicable allowances made to measurement (unless otherwise stated herein) for the extra girth of edges, mouldings, panels, sinking’s, corrugations, flutings, carvings, enrichments and the like.

1.7 The Contractor is to note that internal operations of painting on woodwork shall be deemed to include for working on all items of joinery, frames, linings, skirting’s, dado rails, wall mouldings, capping’s, margins, doors and other timer surfaces excluding windows or associated work and that cutting in edges on flush surfaces and work to butts and fastenings shall be deemed to be included where applicable.

1.8 For the purposes of this Contract glazed doors shall be deemed to be as flush doors and the surface area shall be measured each size over all glass and the additional surface area of painting measured over glazing shall be deemed to cover the additional cost of cutting in next to glass and working over glazing beads or the like irrespective of the pane size.

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1.9 Windows or glazed screens shall be measured each side (i.e. internally and externally) as an overall superficial area, over frames, linings, mullions, transoms, sills and glass (irrespective of pane size. Cutting in next to glass or weather stripping and work on glazing beads, butts and fastenings shall be deemed to be included. Work on edges of opening casements shall be deemed to be included within the rate for external painting to windows.

1.10 Work on gutters, downpipes or the like externally shall be deemed to be measured as the surfaces to be painted defined by girth (see Clause 1.5 above). Work to brackets, fittings and the like shall be deemed to be included within the girth measurement. The Contractor is to note that no distinction is made between previously painted timber or metal surfaces in work externally.

1.11 Work to pipes or the like shall be classified and measured by girth (see Clause 1.5 above) and the rates shall be deemed to include for work to all fittings, joints, clips, brackets or the like.

1.12 Where the Contractor is instructed to execute decoration work on a member, surface or item that is found to be, or he considers being, unsound or unfitting to receive decoration without prior repair work, he shall inform the Contract Administrator immediately and await his instructions.

1.13 Where applicable all ironmongery or the like shall be removed throughout any decorating work and subsequently re-fixed and all rates shall be deemed to include for this provision. (Face plates to cylinder locks) or the like are not to be painted).

1.14 Work on each side of close-type fencings and gates (grouped together) shall be measured net overall. Each side of ornamental railings, gates, louvered window openings and the like shall be measured overall regardless of voids.

1.15 Notwithstanding any of the relevant clauses contained within these documents appertaining to the cleaning of work ore removal of debris, on completion or at each cessation of the work the Contractor is to clean all glass and the like of paint spots or runs to the satisfaction of the Contract Administrator. In addition, the Contractor is to remove from site all empty tins or the like a surplus paint which under no circumstances shall be poured into drainage systems.

1.16 The Contractor’s attention is particularly drawn to the need to adequately protect the surrounding environment during painting and decorating work and at all times to erect adequate signs and to inform the public of surfaces that are “wet”. The Contractor shall allow in his rates for the protection of all fittings, the provisions of dust sheets and the removal and replacement of all items to facilitate decorating work.

2. PAINTING AND DECORATING

2.1 The whole of the paint or the like materials in this contract shall be to the appropriate British Standard and where applicable all materials are to be obtained from either ICI –Dulux, Crown Decorative Products Ltd or other approved supplier and shall be used strictly in accordance with the manufacturer’s instructions. Low odour, water based paint shall be used on all internal surfaces.

2.2 The colour of all paint or the like to be used shall be as specified on each particular order from the Contract Administrator (see Clause 1.4 above) and will be selected from the appropriate British Standard Trade Colours range (and shall be used with the appropriate recommended tint of undercoat where applicable).

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2.3 All painting is to be executed in an approved manner by brush or roller to the appropriate sections of the BS. Spray painting will not be permitted without the approval of the Contract Administrator.

2.4 All woodwork is to be well rubbed down with fine abrasive paper before each coat or as otherwise described. All surfaces are to be clean dry and free from moisture, oil or grease and precautions shall be taken to prevent dust settling on any finished work. Painting shall not be carried out in the vicinity of other trade operations which might cause dust or otherwise damage the work. All work shall be touched up on completion as required by the Contract Administrator at no extra cost.

2.5 No painting on exterior work shall be executed in wet, damp, frosty or foggy weather (or upon surfaces that are not thoroughly dry or clean).

2.6 Each coat is to be completed over the whole of the work before the next coat is proceeded with including any additional stopping and rubbing down that may be necessary and at least 24 hours shall elapse between the finishing of one coat and the commencement of the next. Where two undercoats are required by an order, the Contractor shall use either a dark or light grey for the first coats (to suit the final tint) and the second coat shall be as recommended by the manufacturer (see Clause 2.2 above)

2.7 Knotting shall be best quality patent knotting to BS and primer shall conform to the British Standard appropriate to the surface of the next and to reject any work that is unsatisfactory for whatever reason which shall be removed and put right at the Contractor’s own expense.

2.8 blank

2.9 All paint shall be thoroughly mixed and stirred before use and stored so as to minimise exposure to extremes of temperature. All paint used shall be delivered to each location of work in the manufacturer’s original container which must be properly resealed after opening. Where kettles are used they must be properly cleaned out before and after use and before changing the type or colour of paint. Paint shall not be thinned prior to use other than in strict accordance with the manufacturer’s instructions.

2.10 Existing paintwork next to glass shall be cut back to sight lines using a sharp blade or the like. Where burning off of existing paint is required it shall be carried out so as to avoid total scorching or damage to glass which shall be made good at the Contractor’s expense. Any paint removers used shall be approved by the Contract Administrator prior to use. After paint has been removed the surface must be smothered and properly dusted off, all knots coated with shellac and allowed to dry hard before the application of wood primer. When the primer is hard all cracks, shakes, holes or the like shall be made good with stopping as described in Clause 2.7 above.

2.11 All rubbing down is to be carried out using waterproof abrasive papers of suitable grades. Any existing paint which curls or lifts before or after priming, undercoating or glossing must be cut back, rubbed down and the coat re-applied until a completely sound and even surface is achieved to the satisfaction of the Contract Administrator all at the Contractor’s own expense.

2.12 Where applicable, all painting is to include the edge of doors, underside of splashboards, sills, drips, weather moulds, grooves and the like and any such omission shall be made good at the Contractor’s expense to the satisfaction of the Contract Administrator. Windows and doors are not to be painted in the “closed” position.

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2.13 All woodwork from which paint is not removed shall be thoroughly cleaned down with a solvent to remove dirt, grease or wax polish. The surface shall then be rubbed down with a light grade abrasive paper, dusted off and any cracks made good as described in Clause 2.7. Minor areas of poorly adhering or defective paint shall be removed by carefully scraping back to firm edge. This edge shall then be well rubbed down and if necessary the exposed area primed. Defective, cracked or uneven putties to glazing shall be hacked out, rebates prepared and primed as required and the putties made good prior to any painting being carried out. Putties must be allowed to form a hard skin before painting.

2.14 All metal surfaces shall be cleaned down to remove all dirt, grease and the like and all loose or defective paint shall be removed by scrapping back to a firm edge. All rust shall be removed with a wire brush, chipped or scraped as necessary and bare metal shall be primed with an appropriate primer.

2.15 All external walls are to be prepared strictly in accordance with the current Code of Practice and minor repairs affected with cement and sand (1:3) or as otherwise directed by the Contract Administrator.

2.16 All surfaces or internal walls or ceilings are to be brushed down to remove loose or flaking material and thoroughly washed with sugar soap solution to remove all dirt and other deposits and left to dry. Minor wall or ceiling imperfections shall be made good with a flexible preparatory filler approved by the Contract Administrator and rubbed smooth and the rates shall be deemed to include for this provision.

2.17 Where wall or ceiling surfaces are found to be damp or infected with mould growth the Contractor shall notify the Contract Administrator and await his instructions.

2.18 All paint, emulsion or the like shall be applied evenly over the whole surface to give a hard solid film, free from hairs, dirt, brush marks, sags, runs, drips or any other imperfections.

2.19 On no account are decorating products to be tipped down gullies, manholes, sinks, basins, water closets or the like. All waste shall be disposed off-site at a licensed tip.

3. TEXTURED CEILING COATINGS

3.1 Textured ceiling coatings shall be Artex or equal and shall be applied strictly in accordance with the manufacturer’s instructions in the following manner to:-

3.2Rendered Surfaces – One light caulking coat as necessary and one finished coat mixed to the correct consistency and laid on and (unless otherwise instructed) stippled by hand as the work proceeds to the approval of the Contract Administrator.Plasterboard Surfaces – All joints are to be filled with plastic compound 350mm wide and covered with damp Krapt scrim 63mm wide pressed home. Caulk all nail heads and differences in board levels and joints previously scrimmed and apply one finishing as described above.

4. MEASUREMENT

4.1 The measurement expression (per area) shall mean the total aggregate quantity of work carried out in a single toilet which shall be used to determine the band and hence the m² rated used. Should the total quantity of work per toilet in an order exceed in any item the highest band shown in the rates, the m² rate in the highest band shall be deemed to apply. (This clause shall not apply to complete toilet re-decoration as Items 080-090 inclusive).

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DESCRIPTION OF WORKS ANDSCHEDULE OF RATES

SECTION 11AGREED FIXED PRICE AND DAYWORK RATES

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AGREED FIXED PRICE AND DAYWORK RATES

1. LABOUR DAYWORK RATES

1.1 Clause 4.4.2.1 of the J.C.T Standard Form of Measured Term Contract shall apply The valuation of dayworks in respect of labour shall be hereinafter in this section of the schedule of rates which shall be inserted in Appendix Item 9(d) of the contract conditions.

1.2 These inclusive hourly rates shall be revised at the date of annual revision of the contract as detailed in Contract Appendix Item 7. The rate for each “trade” will be revised by the same annual percentage as the schedule of rates section to which it relates calculated in accordance with the formula interested in Contract Appendix Item 7. The annual revision for the Labourer’s Daywork Rate shall be as calculated for “Table 4.4 General Maintenance”.

1.3 The Contractor’s attention is particularly drawn to Clause 4.4 of the Measured Term Contract. Valuation of an order or part thereof shall not be undertaken at Daywork Rates without the prior authority of the Contract Administrator whose opinion on the matter shall be final and binding.

1.4 Unless in the opinion of the Contract Administrator whose decision shall be final and binding, the nature of the work ordered specifically requires a “craft” operative, the Contractor will only be reimbursed for “Dayworks” at the Labourer’s rate even if he chooses to allow a craft operative to undertake the work.

1.5 Where in the opinion of the Contract Administrator an order or part thereof shall be valued using Labour Daywork Rates, the Contractor shall maintain for inspection but the Contract Administrator prior to payment a separate “voucher” in respect of every works, the workmen’s names and their trade designation. The daywork voucher(s) shall be provided to the Contract Administrator by the Contractor when submitting his invoice to which the daywork relates.

1.6 The Contract Administrator will specify on each order that in his opinion will be properly valued by Daywork Rates, the estimated number of hours necessary to undertake the work. The estimated number of hours shall also be deemed to be the maximum number of hours that the Contractor is permitted in which to carry out the work and the hours so specified shall not be exceeded, neither will payment be made for additional hours, unless the prior approval of the Contract Administrator has been obtained.

1.7 The hourly rates tendered by the Contractor and inserted hereinafter will be deemed to include for all costs of employing labour including guaranteed minimum weekly earnings; bonus payments; all other guaranteed payments; differentials or extra payments for crafts or skills; lost time; payments in respect of holidays and public holidays; payments in respect of any other Local or National Agreements; Council’s Contributions to Annual Holiday Credits, National Insurance Contributions, Pension Schemed, Contributions to death benefit schemes; any other contribution, levy or tax imposed by statue payable by the Contractor in his capacity as an Council; all costs involved in complying with the contract conditions; small hand tools; travelling to and from the location to which an order applies and the Contractor’s depot; together with all other incidental or associated costs including overheads and profit.

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1.8 For the avoidance of doubt the Contractor is to note that Labour Daywork Rates shall only be applicable to hours worked at the location to which an order applies and the Contractor shall not claim reimbursement for lost timeor travelling time.

2. OTHERDAYWORKS PROVISIONS

2.1 Clause 4.4.2.3 of the JCT Standard Form of Measured Term Contract shall apply. The valuation of Dayworks shall be calculated in respect of all items other than labour, i.e. Materials, Plant, Consumables, Stores, Services and Sub-Contractor’s in accordance with the Definition of the Prime Cost of Building Works of a Jobbing or Maintenance Character, Subject to adjustment by Percentages ‘B’ as inserted in Contract Appendix item 9(e).

2.2 The Contractor shall have submitted on the form of tender for insertion in Contract Appendix item 9(e) the percentages that he requires to be added in respect of overheads and profit to all Dayworks other than labour, i.e. Materials, Plant, Consumables, Stores, Services and Sub-Contractors.

2.3 The percentages submitted by the Contractor, (Percentages ‘B’) shall not be subject to annual adjustment and shall be fixed for the period of the contract.

PLEASE USE SEPARATE EXCEL WORKSHEET – ALL ITEMS TO BE PRICED

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DESCRIPTION OF WORKS ANDSCHEDULE OF RATES

SECTION 12GENERAL ITEMS

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GENERAL ITEMS

1. SAFETY CHECKS

1.1 The authority are committed to ensuring units are maintained in a safe condition and to this end regime a regular check to be undertaken of all units.

1.2 The person undertaking the check must be competent in all aspects of building work.

1.3 The check to be undertaken utilising the form provided by the CA and any section must be completed.

1.4 Where any item is found during the course of an inspection that renders the unit either in part or in full unsafe for use from whatever cause then the contractor is required to either make the problem safe or exclude the public. Where the building is considered unsafe the suitable barriers to be erected at a safe distance the CA must be informed at the earliest opportunity where a unit is closed or is found to be unsafe from whatever cause. The safety of the public, Contractors Employees, the Councils Employees and other Contractors’ Employees is paramount.

PLEASE SEE SEPARATE EXCEL DOCUMENT MARKED SCHEDULE

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SCHEDULE 5

FORM OF TENDER AND DRAFT FORMS

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FORM OF TENDER

FOR

A TERM MAINTENANCE CONTRACT FOR THE REACTIVE REPAIR AND MAINTENANCE OF COUNCIL OWNED PUBLIC CONVENIENCES WITHIN THE

TENDRING DISTRICTFOR FIVE YEARS DURATION

To: The Chairman and Members of the Tendring District CouncilI/We the undersigned hereby offer to carry out and complete for a period of 5 years all orders issued for work which is within the scope of and in accordance with the Conditions of Contract and Specification to the satisfaction of the Contract Administrator and at the prices submitted in my/our Schedule of Rates subject only to adjustment in the second and subsequent years of the Contract as detailed in the Conditions of Contract or as hereinafter described.

Percentage ‘B’ – DayworksI/We will require the following percentage to be added in respect of the following for Orders, or for the appropriate part of Orders, carried out under the Contract as daywork (JCT Contract Clause 4.4.2.3).Overheads and profit on Materials ___________________% (to two decimal places)Overheads and profit on Plant, ___________________% (to two decimal places)Consumable Stores and ServicesOverheads and Profit on Sub-Contractors ____________________% (to two decimal places)I/We will require the following lump sum premium in respect of a guarantee Bond for the first contract year as described in the Conditions of Contract.

£………………………………………… (amount of words………………………………………… …………………………………………………)

The name of the Bondsman will be as follows:-……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………...I/We will if so required enter into a Contract Guarantee Bond with the agreed Bondsman to be jointly and severally bound as defined in the Conditions of Contract for the due performance of the Contract.I/We will when if so required sign and complete the parent company indemnity certificate.I/We agree that unless and until a formal agreement under seal is prepared and executed, this Tender, together with your written acceptance thereof, shall not constitute a binding contract between us.I/We understand that the Council does not bind themselves to accept the lowest or any tender that they may receive.I/We understand that this tender is exclusive of Value Added Tax (VAT).I/We certify that:-

(1) This is a bona fide tender, intended to be competitive, and that I/We have not fixed or adjusted the amount of the tender by or under or in accordance with any agreement or arrangement with any other person.

(2) I/We have not done and we undertake that we will not do at any time before the date and hour specified for the return of this Tender any of the following acts:-

(a) Communicate to a person other than the person calling for these tenders the amount, or approximate amount of the proposed tender or details of my/our rates submitted herein other than where the disclosure was in confidence for

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the sole purpose of obtaining insurance or bond premium quotations required for the preparation of the tender;

(b) Enter into any agreement or arrangement with any other person that he/she shall refrain from tendering or as to the amount of any tender to be submitted;

(c) Offer or pay or give or agree to pay or give any sum or money or valuable consideration directly or indirectly to any person for doing or having done causing or having caused to be done in relation to any other tender or proposed tender for the said work any act or things of the sort described above.

(For the avoidance of doubt it should be noted that the work “person” includes; any persons and anybody or association, corporate or unincorporated; and “any agreement or agreement” includes any such transaction, formal or informal, and whether legally binding or not).

(3) I/We enclose our proposed method statement detailing the information requested by the Council and as out in the instruction to tenderers

(4) I/We enclose our Health and Safety Method statement detailing the manner in which I/We intend to meet our statutory and contractual obligations with regard to Health, Safety and Welfare.

(5) I/We enclose our “generic” Construction Phase Health and Safety plan in accordance with the Construction (Design and Management) Regulations 1994.

(6) I/We have submitted my/our tender on the basis that T.U.P.E regulations; do apply*/do not apply*(*delete as applicable) and enclose details in support of out proposals with regard to T.U.P.E.

I/We agree that the terms of the above declaration will form part of any Contract with you resulting from the acceptance of our Tender and that any breach of this declaration and

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undertaking will be deemed to be a breach of that Contract entitling you to determine the Contract forthwith or to take advantage of any provision in that Contract entitling you to determine my/our employment under that Contract.

Signature: ………………………………………On behalf of:Full name of Tenderer…………………………………………………………………………………………….Address:…………………………………………………………………………………………………………....

………………………………………………………………………………………………………........(In the case of a …………………………………………………………………………………………………..Limited Liability Company ……………………………………………………………………………………….the Registered Office) ……………………………………………………………………………………………

Date: ………………………………………….

CHECKLIST OF DOCUMENT TO BE RETURNED AT THE TIME OF TENDERDocument Attached (Tick)Form of Tender – fully completedSchedule of Rates – fully pricedMethod StatementHealth and Safety Method StatementConstruction Phase Health and Safety PlanDetails applicable to T.U.P.E.

DRAFTFORM OF BOND

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We whose registered office is at

(hereinafter called The Contractor) andCOMPANY LIMITED whose registered office is at

(hereinafter called The Surety) are held and firmly bound toTENDRING DISTRICT COUNCIL(hereinafter called The Council) in the sum ofFor the payment of which sum the Contractor and Surety bind themselves their successors and assigns jointly and severally by these present

Sealed without respective seals and dated this day of…………….

WHEREAS the Contractor by an Agreement made between the Council or the one part and the Contractor of the other part has entered into a Contract (hereinafter called the said Contract) for the completion of the works and services in conformity with the provisions of the said Contract re:NOW THE CONDITIONS of the above-written Bond are such that is the Contractor shall duly perform and observe the terms provisions conditions and stipulations of the said Contract on the Contractor’s part to be performed and observed according to the true purpose, intent and meaning thereof or if on default by the Contractor the Surety shall satisfy and discharge and damages sustained by the Council thereby up to the amount of the above-written Bond then this obligation shall be null and void but otherwise shall remain in full force and effect but no alteration in the terms od the said Contract made by agreement between the Council and the Contractor or in the extent or nature of the works and services to be performed thereunder and no allowance of time by the Council or the Contract Administer under the said Contract nor any forbearance or forgiveness in or respect of any matter or thing concerning the said Contract on the part of the Council or the said Contract Administrator shall in any way we lease the Surety from any liability under the above-written Bond provided always the Surety’s liability hereunder shall cease upon completion of the Contract.

The Common Seal of

Was hereunto affixed in the presence of))

Director ))

Secretary ))

The Common Seal of COMPANY LIMITEDWas hereunto affixed in the presence of

))

Authorised Signatory ))

Authorised Signatory )))

DRAFT

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FORM OF PARENT COMPANY IINDEMNITY

THIS AGREEMENT is made the day ofTwo Thousand and ……………. BETWEEN

(hereinafter called the “Parent Company”) of the one part and TENDRING DISTRICT COUNCIL of Town Hall, Station Road, Clacton-on-Sea, in the County of Essex (hereinafter called the “Council”) of the other part

WHEREAS:-(1) This agreement is supplemental to a contract (hereinafter called “The Contract”)

dated the

………………………………………….two thousand and ………………… made between

(hereinafter called the “Contractor”) of the one part and the Council of the other part whereby the Contractor agreed and undertook to carry out a contract for the Reactive Repair and Maintenance of Council owned Public Conveniences within the Tendring District area a five year duration commencing ……………………….(2) The Parent Company has agreed to indemnify the Council in manner hereinafter

appearing

NOW THE PARENT COMPANY HEREBY AGREES with the Council as follows:-1. If the Contractor (unless relieved from performance by any Clause of the Contract or

by statue or by the decision of a Tribunal of competent jurisdiction) shall in any respect fail to execute the Contract or commit any breach of their obligations thereunder then the Parent Company will indemnify the Council against all losses, damages, costs and expenses which may be incurred by him with reason of any default on the part of the Contractor in performing and observing the agreements and provisions on their part contained in the Contract.

2. IT IS FURTHER AGREED AND DECLARED that in the event of this indemnity coming into force then the Parent Company will have the option of completing the Contractor’s obligation itself or of appointing another Contractor to so after consultation with the Council.

3. If any question or dispute shall arise as to the amount of any such losses, damages, costs and expenses the amount thereof shall be determined by the Contract Administrator whose decisions shall be final and who shall be deemed to be acting as an expert and not as an arbitrator.

4. The Parent Company shall not be discharge or released from this indemnity by any arrangement made between the Contractor and the Council without the assent of the Parent Company or by any alteration in the obligations undertaken by the Contractor or by any forbearance whether as to payment time performance or otherwise.

IN WITNESS WHEREOF THE Parent Company has caused its Common Seal to be hereunto affixed the day the day and year first before written.

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THE COMMON SEAL )))

Director …………………………………………………………………………..

Secretary …………………………………………………………………………

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