Digital House, Peak Business Park, Foxwood Road, Chesterfield, Derbyshire S41 9RFTelephone: 01246 269444

Health, Safety and

Environmental Policy

1

Policy Review Record

The Company Policy for Health and Safety was first issued in this format:

REVISION DATE DETAILS APPROVED BY TITLE SIGNATURE

A January 2014 Preparation Date John Mather H&S Director

B May 2014 Revised John Mather H&S Director

C July 2014 Revised John Mather H&S Director

D June 2015 Company Structure John Mather H&S DirectorCDM 2015

E May 2016 Change of Ian Lishman H&S DirectorManagement

F May 2017 Slavery Policy Ian Lishman H&S Director

G Aug 2017Change of

Management Ian Lishman Director

H April 2018 Revised Ian Lishman Director

Table of ContentsContents

Health and Safety Policy Statement.....................................................................................................6

Environmental Policy Statement.......................................................................................................7

Equal Opportunity Statement............................................................................................................8

Modern Day Slavery Act 2015 Policy Statement............................................................................9

Management Responsibilities.........................................................................................................11

Director...............................................................................................................................................11

Contract Managers...........................................................................................................................11

Safety, Health and Environment Manager.....................................................................................11

Contract Supervisors........................................................................................................................12

Working Site Supervisors.................................................................................................................12

Non English-Speaking Workers......................................................................................................13

Sub-Contractors................................................................................................................................13

Employees.........................................................................................................................................13

Office Management..........................................................................................................................13

Office Staff.........................................................................................................................................14

Fire Marshalls....................................................................................................................................14

First Aiders.........................................................................................................................................14

Drivers of Company Vehicles..........................................................................................................14

PROCEDURES FOR HEALTH AND SAFETY.................................................................................15

Introduction........................................................................................................................................15

Management Systems......................................................................................................................15

CDM 2015 Duty Holders..................................................................................................................15

Clients.................................................................................................................................................15

Domestic Clients...............................................................................................................................15

Designers...........................................................................................................................................15

Principal Designers...........................................................................................................................16

Principal Contractors Duties under CDM 2015.............................................................................16

Contractors Duties under CDM 2015.............................................................................................16

Workers..............................................................................................................................................17

Consulting and Engaging with Workers.........................................................................................17

Environmental Control......................................................................................................................17

Sub-Contractors................................................................................................................................17

Young Persons..................................................................................................................................17

New Employees Engaged by Company or Transferred to Site..................................................18

Lone Working....................................................................................................................................18

Protection of Public...........................................................................................................................18

Records and Archiving.....................................................................................................................18

Monitoring at the Workplace............................................................................................................18

Internal Communications (Health and Safety Notice Board)......................................................18

Health and Safety Policy..................................................................................................................18

Training..............................................................................................................................................19

Risk Assessment...............................................................................................................................19

Safe Place of Work...........................................................................................................................19

Plant / Machinery / Equipment........................................................................................................19

Electricity............................................................................................................................................19

Emergency Procedures....................................................................................................................19

Fire and Evacuation Procedures.....................................................................................................20

First Aid and Accident Reporting....................................................................................................20

Personal Protective Equipment (PPE)...........................................................................................21

Flammable Liquids............................................................................................................................21

Welfare Facilities...............................................................................................................................21

Work at Height...................................................................................................................................21

Ladders..............................................................................................................................................21

Permits...............................................................................................................................................22

Mobile Phones...................................................................................................................................22

Hazardous Substances....................................................................................................................22

Health Surveillance...........................................................................................................................22

Manual Handling...............................................................................................................................22

Noise...................................................................................................................................................23

Vibration.............................................................................................................................................23

Silica Dust..........................................................................................................................................23

Asbestos.............................................................................................................................................23

Alcohol and Drug Abuse..................................................................................................................23

Work Related Violence.....................................................................................................................23

Contaminated Sites..........................................................................................................................23

Excavations........................................................................................................................................24

Excavators Used as Cranes............................................................................................................24

Excavators.........................................................................................................................................24

Quick Hitches....................................................................................................................................25

Dumpers.............................................................................................................................................25

Overhead Cables..............................................................................................................................25

Underground Services......................................................................................................................26

Compressed Air Equipment.............................................................................................................26

Lifting Gear........................................................................................................................................26

Lifting Operations..............................................................................................................................26

Confined Spaces...............................................................................................................................26

Road Works.......................................................................................................................................27

Kerb Laying........................................................................................................................................27

Waste Management..........................................................................................................................27

Housekeeping....................................................................................................................................27

Abrasive Wheels...............................................................................................................................27

Health and Safety Policy Statement

This Health and Safety Policy Statement recognises Field & Civil Engineering Limited’s obligations under the Health and Safety at Work Act 1974. This policy statement and the health and safety documentation detailing the means of implementing the policy are in respect of Field & Civil Engineering Limited and its operating business.

To comply with Section 2(3) of the Health and Safety at Work Act 1974 and Regulation 5 of the Management of Health and Safety at Work Regulations this policy must be monitored, evaluated and reviewed as appropriate toensure it effectively meets the statutory requirements related to the Company’s activities and reflects best practicein safely achieving work objectives.

The company has a moral and legal obligation to safeguard, so far as is reasonably practicable, the health, safetyand welfare of their employees and anyone who may be affected by the actions of the company. Field & CivilEngineering Limited fully accepts their obligations and responsibilities which will be achieved by:

Meeting its responsibilities as an employer to do all that is reasonably practicable to prevent accidents, injuries and damage to health.Providing and maintaining safe working environments that are without risks to health, safety and welfare. Limiting adverse effects on and adjacent to the area in which those activities are carried out.Ensuring all employees play an active part in the health and safety of the company by consulting with them and providing them with adequate information, instruction, training and supervision for them to understand their role within the company.Setting standards that comply with the relevant statutory requirements relating to health, safety and welfare regards the effect on employees, contractors, visitors and the public.Safeguard employees and others from foreseeable hazards connected with work activities, processes and working systems.Ensuring that hazardous areas are kept secure from the public, employees or contractors not required to enter them. Ensuring that when new substances, plant, machinery, equipment, or processes are introduced, adequate guidance,Instruction, training and supervision are provided for safe methods of work to be developed.Ensuring that all plant and equipment is maintained in a safe condition and is subject to routine and statutory inspections and examinations.Ensuring that contractors undertaking work for the company are informed of the relevant standards required and are monitored to ensure compliance without detracting from the contractors’ legal responsibilities to comply with statutory requirements.

It is the responsibility of the Director to ensure that this policy is fully implemented, regularly reviewed and communicated within the company.

The Director has appointed Mr Bob Irwin as having responsibility for health, safety and welfare for the Company and to whom reference should be made in the event of any difficulty arising in the implementation of this policy.

Employees are required to cooperate with the company not only to ensure their personal safety, but also to ensure they are not prosecuted for breach of legislation, or have disciplinary action taken against them by the company for breach of company rules.

The company will communicate the Health and Safety Policy to all employees. This policy will be reviewed annually and updated as required to conform to current legislation.

Signed

Ian LishmanDirector Dated: April 2018

Environmental Policy Statement

Field & Civil Engineering Limited recognises the need to operate the business in a manner which reflects goodenvironmental management. The company is aware of the environmental impacts of its operations and willbalance its business aims with the need to protect the local and global environment.

Our Environmental Policy shall earn the confidence of employees, customers and the general public bydemonstrating our commitment to comply with all relevant environmental legislation and minimise pollution,resource use and waste, where feasible, through the continual improvement of performance in all areas of thecompany’s activities.

The Company have demonstrated a commitment to identify all activities that have the potential to cause anenvironmental impact, as well as providing adequate resources to help minimise or prevent any negative impact.

To achieve this commitment, we will:Identify all environmental impacts that the company contributes to and establish environmental managementprocedures that can be incorporated into all business decisions, in a cost-effective manner.

Regularly measure and evaluate our environmental performance, and improve where necessary.

Promote a culture of continual environmental improvement within the company.

Delegate the responsibility for environmental matters to the appropriate levels in the company.

Consistently increase the awareness and provide necessary training to all our employees and customers toensure environmentally responsible concepts are integrated into their normal working practices.

Demonstrate control of all our operations and ensure that all are performed with due consideration of theenvironment.

Identify and mitigate against potential accidents that could result in an environmental impact, so that if anaccident did occur the consequences would be minimised.

Use products that have a negligible environmental impact, where appropriate options exist. Minimise the storage and use of all articles and substances, where appropriate.

Reduce the consumption of resources (energy, materials, packaging), where feasible. Minimise waste through a commitment to reuse, recover or recycle, where feasible.

It is our duty to ensure that good environmental management is practised in all contracts and projects that we are involved in, and we will seek to influence customers to demonstrate a positive environmental commitment.

The company will communicate the Environmental Policy to all employees.

Signed

Ian LishmanDirector Dated: April 2018

Equal Opportunity Statement

Field & Civil Engineering Limited recognises that discrimination and victimisation is unacceptable and that it is in the interests of the company and its employees to utilise the skills of the total workforce. It is the aim of the company to ensure that no employee or job applicant receives less favourable facilities or treatment (either directly or indirectly) in recruitment or employment on grounds of age, disability, gender / gender reassignment, marriage / civil partnership, pregnancy / maternity, race, religion or belief, sex, or sexual orientation (the protected characteristics).

Our aim is that our workforce will be truly representative of all sections of society and each employee feels respected and able to give their best.

We oppose all forms of unlawful and unfair discrimination or victimisation. To that end the purpose of this policy is to provide equality and fairness for all in our employment.

All employees, whether part-time, full-time or temporary, will be treated fairly and with respect. Selection for employment, promotion, training or any other benefit will be on the basis of aptitude and ability. All employees will be helped and encouraged to develop their full potential and the talents and resources of the workforce will be fully utilised to maximise the efficiency of the organisation.

Our staff will not discriminate directly or indirectly, or harass customers or clients because of age, disability, gender reassignment, pregnancy and maternity, race, religion or belief, sex, and sexual orientation in the provision of the company’s goods and services.

This policy and the associated arrangements shall operate in accordance with statutory requirements. In addition, full account will be taken of any guidance or Codes of Practice issued by the Equality and Human Rights Commission, any Government Departments, and any other statutory bodies.

Signed

Ian LishmanDirector Dated: April 2018

Modern Day Slavery Act 2015 Policy Statement

Field And Civil Engineering Limited recognises that slavery and human trafficking remains a hidden blight on our global society. Our aim is to identify our responsibility by alerting staff to the risks, however small, in our business and in the wider supply chain. Staff are expected and encouraged to report concerns to management, where they are expected to act upon them.

We have supply chains who support us through the different aspects and provisions of our business. Our Anti-Slavery Policy Statement reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place.

The Company will achieve these aims by our initiative to identify and mitigate risk in the following ways (but not limited to):

Vetting our supply chain (contractors, sub-contractors, policies, contracts). Continually audit and review our practices for checking all employees are paid at least the minimum wage and have

the right to work. We encourage the reporting of concerns and the protection of whistle blowers. The company will not knowingly support or deal with any business involved in slavery or human trafficking. We have zero tolerance to slavery and human trafficking. We expect all those in our supply chain and contractors to

comply with our values. To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we provide training to relevant members of staff.

All senior members of staff have been briefed on the subject. Use of labour monitoring and payroll systems. Level of communication and personal contact with next link in the supply chain and their understanding of, and

compliance with, our expectations. This policy is in accordance with Section 54 of the Modern Slavery Act 2015 and constitutes our company slavery and

human trafficking statement. This policy applies to all those employed by the company.

Signed

Ian LishmanDirector Dated: April 2018

Company Structure

DIRECTORIan Lishman

HSE MANAGER

Bob IrwinCONSTRUCTION MANAGER

David Parker ESTIMATORS

QUANTITY SURVEYORS BUYER ADMINISTRATION

CONTRACT CONTRACTS SUPERVISORS ENGINEERSADMINISTRATOR

WORKING SITE SUPERVISORS

OPERATIVES

SUB CONTRACTORS

CONTRACTS MANAGERS

Management Responsibilities

DirectorThe Director’s responsibilities:

Promote this company's policy for health and Safety and ensure that it is brought to the notice of all employees. Ensure that appropriate training is given to all staff as necessary. Administer the policy throughout the company by appointing an individual manager responsible for Health, Safety and

Environment. Insist that sound working practices are observed throughout the company, as laid down by codes of practice and that

work is planned and carried out in accordance with the statutory provisions. Ensure that tenders are adequate to allow for welfare facilities, safe working methods and equipment to avoid injury,

damage and wastage. Promote the liaison on health and safety matters between the company and others. Reprimand any member of the staff failing to discharge satisfactorily their responsibilities for health and safety. Support arrangements for funds and facilities to meet requirements of this company policy. Discuss with the appropriate personnel company accident prevention procedure, performance and possible

improvements. To appoint competent persons to manage health and safety within the company. Ensure that the Contract Managers, Contractor Supervisors, Working Site Supervisors, and all site operatives carry out

their work to the required standards as laid down in this company policy. Take disciplinary action against those who fail to work to the required standards.

Contract ManagersThe responsibilities of the Contract Managers are:

Report to the Director and HSE Manager on all construction and safety matters. Serve as the point of contact for clients regarding on site matters. Act as a point of contact “middleman” between company employees and management, ensuring timely review and

approval / reconciliation of raised issues. Provide guidance on contract matters to other operational staff, including advice and identification of training to working

site supervisors and other employees. Develop and implement procedures for site supervisors and other operatives in compliance with company policy. As appropriate, contribute to or influence company policies. Monitor compliance by company employees against established procedures. Identify areas of recurrent failure and report

to the Director. Work with Safety Manager to help incorporate better working practices and correct any poor practices. Liaise with on-site personnel regarding on site operations and any areas of concern. Ensure adequate PPE and welfare facilities are available and provided prior to commencement on site. Ensure the required plant and equipment is made available to and is provided in safe good working order. Attend pre-commencement meetings with clients. All projects ensure adequate supervision is available on site. Responsible for ensuring that procedures contained with the construction phase plan are carried out and followed and a

copy of the plan and F10 notification is on site. To provide methods of work and suitable hazard assessments for all tasks under their control. Contracts Managers have authority to request alternative methods of work or safe practices. To oversee contractors and ensure that the work is carried out in accordance with the plan and any procedures or

relevant regulations. Responsible for ensuring that emergency procedures are detailed and observed. Contracts Managers must set a personal safety example. Ensure that persons with responsibilities have received suitable and adequate training.

Safety, Health and Environment ManagerThe responsibilities of the SHE Manager are:

To act as a focal point within the Company regarding health, safety and environmental matters. To ensure the company carry out their undertaking in accordance with this policy. To ensure that the health and safety policy is up to date with current legislation and statutory requirements. To ensure the company performance on health and safety matters are reviewed and monitored and changes

implemented to the policy in accordance with The Management of Health and Safety at Work Regulations 1999. To arrange specialist health and safety training courses, as required. To ensure contractors employed by the company are vetted for health and safety prior to establishing a contract. To ensure that serious accidents occurring on company sites are investigated and controls implemented to prevent re-

occurrence. Specialist services including substances hazardous to health, noise, development of health and safety plans for site.

Carry out investigations of serious accidents. Assist the company in notifying and dealing with the Health and Safety Executive, about new sites and dangerous

occurrences. Carry out inspections of all workplaces and if required, plant, machinery and equipment to ensure compliance of this

policy. Assist and advice to management and employees on legislation, safety recommendations, safe working practices, PPE,

training.

Contract SupervisorsThe responsibilities of the contract supervisors are:

Report directly to the contract managers. When permanently on site will be in overall control of the day to day running of site and serve as the point of contact for

clients regarding on site matters. Act as a point of contact “middleman” between company employees and management, ensuring timely review and

approval / reconciliation of raised issues. As needed, provide guidance on contract matters to working site supervisors or other operational staff, including advice

and identification of training to working site supervisors and other employees. Develop and implement procedures for site supervision and other operatives in compliance with company policy. As appropriate, contribute to or influence company policies. Monitor compliance by company employees against established procedures. Identify areas of recurrent failure and report to Contract Manager or Safety Manager. Work with Safety Manager to help incorporate better working practices and correct any poor practices. Attend any accident or on-site incident and commence investigation procedures. Liaise with on-site personnel regarding on site operations and any areas of concern. Ensure adequate PPE is available

and provided to site. Ensure the required plant and equipment is available on site and is fit for purpose. Attend pre-commencement meetings

with clients. Delegate responsibilities to working site supervisors.

Working Site SupervisorsThe responsibilities of the Working Site Supervisors are:

Responsible for the day to day management of smaller projects where the contracts supervisor is not on site permanently. Responsible for undertaking site inductions for all employees, visitors and ensuring that company procedures are

followed. Ensuring that procedures contained with the construction phase plan are carried out and followed, and that all operations

are undertaken in accordance with the agreed method statements and risk assessments. To report to the contracts supervisor on any health and safety matters where existing procedures cannot be followed. Undertake all statutory inspections for lifting equipment, excavation support and protection, gas monitoring, buried service

locations, records must be maintained and made available on request by any interested parties. Issue permits where applicable.

Liaise with site management when Field and Civil Engineering Limited are not the Principal Contractor. To ensure that a safe place of work and access and egress is maintained.

Ensure adequate stocks of protective clothing and safety equipment is available and bring to the attention of the contracts supervisor any deficiencies in site provisions.

Ensure adequate stocks of first aid are available on site and that welfare facilities are available and maintained in good order.

All employees are aware of and have knowledge of their health and safety responsibilities while undergoing their tasks and do not take unnecessary risk.

To ensure that other people, including sub-contractors, visitors and members of the public, do not have their health and safety placed at risk as a result of the company’s activities.

Ensure that new employees, particularly apprentices and young people, are shown the correct method of working and all safety precautions.

Ensure that young employees (under 18 years) do not drive any item of plant or operate any type of tool or equipment. Do not allow “horseplay” or dangerous practical jokes and reprimand those who consistently fail to consider their own

safety or that of others around them. Report immediately any defects of plant or equipment to the contracts supervisor. Report any accident, however minor immediately to the contracts supervisor. Set a personal example by wearing protective clothing and by carrying out your own work in a safe manner. Bring to the notice of management any improvements or additions to the company safety policy which you feel should be

made.

Non English-Speaking WorkersThe responsibility of the Non English-Speaking Worker is:

Field & Civil Engineering Limited will only employ non English-speaking operatives who have an interpreter present. They must also have basic competencies, such as literacy, numeracy, physical attributes, general health and relevant work experience which will be the basic considerations when employing non English-speaking workers, also whether vocational qualifications are compatible with those in Great Britain and are genuine; plus, the possible effects of the attitudes and assumptions of workers new to work in Great Britain, or of British workers towards them.

The HSE guide Protecting Migrant Workers (obtained from Head Office / or from the HSE website), is the basic guide from detailing the direction to follow. Management of these individuals must be suitable and sufficient to ensure they are at minimal risk while on site, communication is the key factor.

Sub-ContractorsThe responsibility of sub-contractors is:

To ensure that they have the same duties, as outlined above, for their own employees, and others, who could be affected by their work activities.

Be aware of and be expected to co-operate fully with Field & Civil Engineering Limited to avoid accidents and ill health on company premises.

To provide evidence of their Risk Assessments for activities they carry out, and where necessary, provide suitable written Method Statements. With evidence that they understand the importance of submitted documents and its content.

EmployeesThe responsibilities of all employees are as follows:

To read and understand the company’s health and safety policy and comply with the prescribed arrangements. Not to intentionally or recklessly interfere with, or misuse anything provided in the interests of health, safety or welfare. To use all PPE issued by the company to protect your health and safety and to wear the required PPE as designated by site rules and risk assessments. To use personal protective equipment issued by the company to protect your health and safety. To only use work equipment as instructed and trained. No unauthorised use of equipment is permitted; neither is repair or modification. Do not use plant or equipment for which it was not intended or if you are not trained or experienced to use it. Damage to plant and equipment should be notified immediately to the working site supervisor. To be aware of and understand the emergency procedures in the event of a fire or an accident. To report all accidents to the working site supervisor and the contract manager, including those where no injury occurred. To comply with any reasonable instructions given by the working site supervisor or from the company chain of command. Use the correct tools and equipment for the job, keep them in good condition and report any defects immediately to the working site supervisor. Work in a safe manner always, do not take unnecessary risks which could endanger yourself or others. Warn other employees, particularly new employees and young people of known hazards. Do not play dangerous or practical jokes or “horseplay” on site. Report to site supervision any person seen abusing the welfare facilities provided.

Office ManagementThe responsibilities of office management are to:

Ensure all employees have access to the health, safety and environmental policy. Ensure that a fire marshall is nominated and trained. Ensure that first aiders are available and their names published. To maintain a Health and Safety notice board. To arrange for assessments of all workstations and Display Screen Equipment (DSE). To arrange and maintain regular servicing and/or testing of office portable electrical appliances and fire-fighting equipment. Maintain records, including employees’ health and safety training, accident investigations, workstation and DSE assessments, health surveillance records. Maintain COSHH Risk Assessments and Workplace Risk Assessments.

Office StaffThe responsibility of office staff is to:

Read and understand the company’s safety policy and carry out your work in accordance with its requirements.

Ensure that the clothing and particularly the footwear you wear at work is suitable from a safety viewpoint. Do not try to use, repair or maintain any office equipment or machinery, or carry out any work activity which may be hazardous to your health and safety, for which you have not received full instructions or training. Report any defects in office equipment or machinery immediately to your supervisor. Ensure that you know the position of the first aid box. Ensure that you know the procedure in the event of a fire, or other emergency and comply with its requirement. Do not use fire-fighting equipment unless you have been trained in its specific use. Report any accident or damage, however minor, to your supervisor. Ensure that corridors, office floors, doorways, are kept clear and free from obstruction, trailing wires, drawing

pins, open desk or filing cabinet drawers or doors. Do not attempt to lift or move on your own, heavy articles or materials which are likely to cause injury. Do not attempt to reach items on high shelves unless using steps or a properly designated hop-up, do not

improvise or climb. Suggest ways of eliminating hazards and improving working methods. Smoke only in designated areas and dispose of spent matches, cigarette ends properly. Ensure that when using chemical substances such as cleaners, you make sure you comply with the requirements

of any assessment made for its safe use. If in doubt check with your supervisor. Warn new employees, particularly young people, of known hazards.

Fire MarshallsThe responsibilities of the fire marshall are as follows:

To ensure that the fire-fighting equipment, signage and fire evacuation procedures are in place / displayed and not misused and all persons are aware of the fire / emergency evacuation procedure and assembly point. To regularly inspect the means of escape and ensure there are no obstructions. To test the fire alarm on a weekly basis and arrange emergency fire drills on a regular basis and records the

outcome. On hearing the fire alarm supervise the evacuation of personnel from your area and check all rooms, stores and toilets to ensure full evacuation. Ensure that assistance is arranged for disabled persons in your area.

First AidersThe responsibilities for first aiders are as follows:

To provide first aid to employees, as trained. To ensure that the first aid kits and accident book are maintained. To report serious accidents to senior management and assist with their reporting under the Reporting of Injuries,

Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013. Where required, assist in any accident investigation.

Drivers of Company VehiclesThe responsibilities of persons driving company vehicles:

Make regular inspections of your vehicle for obvious defects and ensure any defects noticed are rectified without delay.

Drive in accordance with Road Traffic Legislation and the Highway Code at all times and be particularly careful when driving on sites to consider the conditions of temporary access roads or roads that are under construction and being used for access purposes.

Do not use a hand held mobile phone at any time whilst the vehicle is in motion. The use of hands free phones should be kept to a minimum and only until such time as the vehicle can be safely stopped.

Ensure that your vehicle is parked in the designated parking area on sites and that the arrangements made under any Health and Safety Plan for the site in terms of access, speed limits and other control measures for vehicles are complied with.

Ensure before reversing that there are no obstructions or people behind the vehicle. Report all accidents or damage, however minor to senior management.

Ensure any traffic violations you are involved in, regardless of whether a prosecution follows or not must be reported to senior management.

Check lights, tyres, oil, water, windscreen wipers and washer reservoir at least every week. Do not drink alcohol or take medication which could affect your driving ability.

PROCEDURES FOR HEALTH AND SAFETY

Introduction

The general details of Field & Civil Engineering Limited’s arrangements and procedures for the management of health and safety are provided within this section.

Management Systems The policy will be used as a foundation to influence activities and decisions. The policy will be put into effective practice and the “Company” promotes involvement and participation at all

levels. Effective communication is maintained throughout the workforce. Hazards are identified and risk assessments undertaken to eliminate or reduce hazards. Measuring will take place against pre-determined standards and identifying objectives for improvements. The

company will monitor control of risks. Reactive monitoring will be undertaken such as accident/incident investigation. Information produced can then be used to revise the safety policy, implementation methods and techniques of

risk control.

CDM 2015 Duty Holders

Clients Clients are organisations or individuals for whom a construction project is carried out. Their duties are:

o To make suitable arrangements for managing a project this includes making sure other duty- holders are appointed, sufficient time and resources are allocated.o They must make sure that the relevant information is prepared and provided to other duty-holders; the principal designer and principal contractor carry out their duties and ensure welfare facilities are provided.

Domestic Clients Are people who have construction work carried out on their own home or home of a family member

that is not done as part of a business whether for profit or not. These Domestic clients are in the scope of CDM 2015 but their duties are normally transferred to the contractor on a

single contractor project or the principal contractor on a project involving more than one contractor.

DesignersDesigners are those who as part of their business prepare or modify designs for a building, product or system related to construction work. When preparing or modifying designs to eliminate reduce or control foreseeable risk that may arise during construction and maintenance and use of a building once it is built, provide information to other members of the project team to help them fulfil their duties.

Principal Designers Principal Designers are designers appointed by the clients involving more than one contractor. They can be an

organisation or an individual with sufficient knowledge experience and ability to carry out the role. Their duties are to plan, manage monitor and coordinate health and safety in the pre-construction phase of the project,

by identifying, eliminating or controlling foreseeable risk and ensuring designers carry out their duties. They must provide relevant information to the principal contractor to help them plan, manage,

monitor and coordinate health and safety in the construction phase.

Principal Contractors Duties under CDM 2015When working as a Principal Contractor Field and Civil Engineering Limited will, when appointed by the client to coordinate the construction phase of the project where it involves more than one contractor, the duties are to:

Plan manage and coordinate health and safety in the construction phase of a project, this includes liaising with the client and principal designer, preparing the construction phase plan, organising cooperation between contractors and coordinating their work.

Ensuring that suitable site inductions are provided and reasonable steps are taken to prevent unauthorised access. Ensure that workers are consulted and engaged in securing their health and safety. Prepare, develop and implement a written construction phase plan and site rules. Relevant parts of the plan (and the site

rules) must be given to contractors. Make sure that suitable welfare facilities are provided from the start and maintained throughout the construction phase,

manage and monitor construction work during the construction phase in liaison with the contractors. Ensure all workers have site inductions and any further information and training needed for the work; also, co-operate

with and consult with the workers on matters affecting their Health and Safety and provide them with information.

Check the competence of all appointees. Ensure that the construction phase is properly managed. Ensure that all contractors have the information they need, including mobilisation periods. Ensure all contractors work safely,

co-operate and co-ordinate. Liaise with the Principal Designer and provide information for the Health and Safety file or if the Principal Designer is no

longer in place complete the Health & Safety file and hand it back to the Client.

Contractors Duties under CDM 2015 Contractors are those who do the actual construction work and can be an individual or a company. Duties are to plan,

manage and monitor construction work under their control so that it is carried out without risk to health and safety. For projects involving more than one contractor coordinate their activities with others in the project team, comply with

direction given to them by the Principal Contractor or Principal Designer. For single contractor projects prepare a construction phase plan. (this means a single contractor / company working

independently without other contractors site, on either domestic or commercial projects). To ensure that they have the same duties, as outlined above, for their own employees, and others, who could be affected

by their work activities. Be aware of and be expected to co-operate fully with Field And Civil Engineering Limited to avoid accidents and ill health

on company premises. To provide evidence of their Risk Assessments for activities they carry out, and where necessary, provide suitable written

Method Statements, with evidence that they understand the importance of submitted documents and its content. Not to intentionally or recklessly interfere with, or misuse anything provided in the interests of health, safety or welfare. To use all PPE issued by the company to protect your health and safety, and to wear the required PPE as designated by

site rules and risk assessments. To only use work equipment as instructed and trained. No unauthorised use of equipment is permitted; neither is repair or

modification. Do not use plant or equipment for which it was not intended or if you are not trained or experienced to use it. Damage to plant and equipment should be notified immediately to the site supervisor. To be aware of and understand the emergency procedures in the event of a fire or an accident. To report all accidents to the site supervisor, including those where no injury occurred. To comply with instructions given by the site supervisor or from the company chain of command. Use the correct tools and equipment for the job, keep them in good condition and report any defects immediately to the

site supervisor. Work in a safe manner always, do not take unnecessary risks which could endanger yourself or others. Warn other employees, particularly new employees and young people of known hazards. Do not play dangerous or practical jokes or “horseplay” on site. Report to site supervision any person seen abusing the welfare facilities provided. Check the competence of all their

appointees and workers. Train their own employees. Co-operate with and consult workers. Provide information to workers. Ensure that there are adequate welfare facilities for their workers. Co-operate with the Principal Contractor in planning and managing work, including complying with all directions given

and site rules made. Provide any information needed for the Health and Safety file. Inform the Principal Contractor of reportable accidents, diseases and dangerous occurrences.

Workers Workers are the people who work for or under the control of contractors on a construction site. They must be consulted about matters which affect their health safety and welfare. Take care of their own health and

safety and others who may be affected by their actions, report anything they see which is likely to endanger either their own or others health and safety. Cooperate with their employer, fellow workers’ contractors and other duty holders.

Consulting and Engaging with WorkersConsultation about health and safety is two-way. It involves giving information to workers, listening to them and taking account of what they say before decisions are made by the duty-holder. For example, hold meetings before work starts to discuss the work planned for the day - identify risks and agree appropriate control measures. Involving workers helps those responsible for health and safety to manage it in a practical way by:

Helping spot workplace risks and knowing what to do about them; Making sure health and safety controls are appropriate; Increasing the level of commitment to working in a safe and healthy way. In workplaces where a trade union is recognised, consultation should be through union health and safety representatives.

In non-unionised workplaces, consultation should be either direct with workers or through other elected representatives. In addition, CDM 2015 places a specific duty on Principal Contractors to consult and engage with workers.

Environmental Control Field & Civil Engineering Limited is committed to effectively managing all their activities’ environmental aspects through

compliance with legislation and company policy. Appropriate arrangements to protect the environment will be put in place at all workplaces, including:

o Waste minimisation (promoting reuse, recovery and recycling).o Identified waste disposal routes under Duty of Care.o Monitoring and review of environmental performance.

Sub-Contractors Sub-contractors shall be subjected to a selection process to determine that they are competent and resourced to carry

out their type of work. Field & Civil Engineering Limited will monitor sub-contractors’ health and safety performance, compliance with

procedures and safe working practices throughout the duration of their contract.

Young Persons In accordance with the Management of Health and Safety at Work Regulations 1999, Field & Civil Engineering Limited

shall ensure that where young persons (under 18 years of age) are employed, they are protected from any risks that exist in the workplace, are supervised by a competent person and are informed of any restrictions and necessary precautions to be taken within areas where they will work.

Risk assessments will be reviewed for activities in which young persons may be employed before they commence work. This will ensure that appropriate assessment has been given with regard to a young persons’ lack of awareness, inexperience and immaturity.

Inform new employees under the age of 18 years old that they must not operate any plant, give signals to any crane driver, use any power tools or equipment unless being trained under the direct supervision of a competent person.

Copies of the risk assessments and control measures implemented to protect young person’s less than 16 years of age will be sent to their parents or guardians.

New Employees Engaged by Company or Transferred to Site When a new employee joins the Company, or is transferred from one workplace to another the supervisor will follow the

procedure as laid down in the health and safety policy, site specific risk assessments and method statements.

Lone Working There is no general prohibition on a person working alone, although there are specific instances where legislation

requires more than one person to be involved in the operations or activity. In certain cases, lone working is not permissible and the worker will be physically supervised, i.e; young person, person

undergoing training. Risk assessments must be carried out for lone working and control measures put in place prior to work commencing.

Lone workers should not be exposed to more risks than a group of employees working together.

Protection of Public Arrangements shall be made to ensure, so far as is reasonably practicable, that no member of the public will be exposed

to risks to their health and safety because of Field & Civil Engineering Limited’s activities.

Records and ArchivingRecords will be maintained of all necessary health and safety documentation. This will include:

Health and Safety Policy Procedures documents Risk assessments COSHH assessments Statutory documentation (inspections, reports etc.) Inspection records Accident Book Health and Safety Plans Other relevant health and safety documents.

Monitoring at the Workplace All supervisory staff must ensure that all workplaces and activities under their control meet the requirements set out in

this policy.

Appointed HSE Manager will visit and carry out regular inspections of all workplaces, and provide guidance and advice on all aspects of health, safety and welfare to all employees. A copy of the inspection report will be sent to the Director and Contract Managers.

All major accidents and dangerous occurrences will be investigated. A report will be produced and, where feasible, recommendations for preventative and / or corrective action will be made.

All accidents and near misses should be reported to the site supervisor at the workplace. Analysis of all records, accident information and trends, and overall safety performance will be the responsibility of the

Health and Safety Manager.

Internal Communications (Health and Safety Notice Board)All relevant safety information will be provided at all workplaces where employees are located. This will include:

H&S Policy. HSE Law poster. Employer’s Liability insurance certificate. Fire safety instructions. Names of Fire Wardens and First Aiders. Other safety instructions relevant to that workplace.

Health and Safety Policy The health and safety policy will be reviewed annually to ensure that it is effective and up to date with current legislation. The policy will be constantly developed to improve the company’s health and safety performance. The policy will be amended where required and all employees informed of any amendment. A copy of the health and safety policy will be available to all employees. Each workplace with site staff will hold a copy of the policy. The Health and Safety Policy statement will be displayed on a health and safety notice board.

Training Management and supervisory staff must ensure that all employees under their control have appropriate training and

experience to undertake their allocated tasks. Where necessary, management and supervisory staff should identify and arrange training and instruction of employees. Health and Safety records of training provided will be maintained.

Risk Assessment All supervisory staff are required to carry out risk assessments of work activities which pose a significant risk to health

and safety, to ensure hazards are eliminated or reduced by implementing appropriate control measures and safe systems of work.

Risk assessments will identify the range of hazards associated with the work activities, together with any necessary remedial action.

The findings of risk assessments will be recorded and where necessary, will be used to develop method statements to ensure safe systems of work.

A copy of the risk assessment will be available at the workplace and the findings will be brought to the attention of all employees.

All risk assessments will be monitored and reviewed at regular intervals to ensure that all risks are adequately controlled and follow legislation.

Safe Place of Work Field & Civil Engineering Limited will make adequate arrangements to ensure that all workplaces are maintained in a

clean, orderly and safe condition. A safe means of access and egress from all workplaces, including separate pedestrian and vehicle access, where

practicable, will be provided and maintained. All workplaces must have appropriate arrangements for the storage and use of hazardous substances, without risk to

health. A Safe System of Work will be instigated where a risk assessment identifies a hazard that cannot, so far as is reasonably

practicable, be eliminated. Where a task(s) requires access to hazardous areas a Permit to Work system will be established and implemented. Where a hazard cannot be eliminated, a hazard warning sign will be displayed.

Plant / Machinery / Equipment

All reasonable steps will be taken to secure the health and safety of employees who use, operate or maintain plant, machinery and equipment.

Field & Civil Engineering Limited acknowledges that work can be hazardous and it is therefore the company's intention to reduce the risks as far as is possible.

All plant, machinery and equipment provided for use in the workplace will be subject to a system of inspection, service and maintenance, as recommended by the manufacturer or competent engineer.

Records of the inspections, service and maintenance, including statutory inspections will be maintained.

Electricity Ensure that electrical installations and equipment are installed in accordance with the Institute of Electrical Engineers

(IEE) Wiring Regulations and are safe for use and free from defect. Only 110V equipment (or less) will be used on site and is to be PAT tested and tagged every 3 months. Maintain all electrical fixed installations in a safe condition by carrying out routine safety testing every 12 months. Records of inspection and testing will be maintained. Only authorised persons are permitted to repair or alter electrical equipment.

Emergency Procedures Written emergency procedures will be prepared at all workplaces. All employees will be informed, instructed and, where necessary, trained in the emergency procedures. These

procedures will be practised regularly and records will be maintained. Appointed persons will be identified to take control in the event of an emergency incident.

Fire and Evacuation Procedures A fire risk assessment will be completed at all workplaces. Appropriate measures will be implemented at all workplaces, including adequate:

o Means of fire detection.o Raising the alarm in the event of a fire.o Fire-fighting equipment.o Installation of emergency lighting.

Appropriate measures will be implemented for regular maintenance, servicing and testing of fire prevention equipment and the appropriate records maintained.

Procedures will be produced at all workplaces detailing action to be taken in the event of a fire, including on discovering a fire, hearing a fire alarm, evacuation routes and assembly points.

An appointed person will regularly inspect the designated evacuation routes for obstructions. Where disabled persons use the workplace, specific arrangements will be made to ensure they can escape in an

emergency. Employees will be informed, instructed and where necessary, trained in fire prevention and evacuation procedures

(action to be taken, fire alarm, types and use of fire equipment). These procedures will be practised regularly and records will be maintained.

Fire Marshalls will be appointed and trained in fire prevention and evacuation procedures. Discharged fire-fighting extinguishers and other emergency equipment are returned to its operational condition as soon

as practical after use. Emergency procedures are understood by all personnel and they are evaluated as appropriate to the circumstances

prevailing at each work site. All to be in compliance with Regulatory Reform (Fire Safety) Order 2005.

First Aid and Accident Reporting All employees, contractors and visitors must report all accidents resulting in injury to any person (not just employees),

damage to any property or dangerous occurrences / near misses. Nominated ‘suitable person(s)’ i.e; trained First Aiders will be provided at all workplaces to administer first aid treatment. The risk to first aiders is from infected blood or other bodily fluids. HIV and Aids are not highly infectious when compared

to other diseases such as Hepatitis B which may be contracted in similar fashion. When administering first aid the protective techniques taught during training will be applied always. Adequate first aid equipment will be provided at all workplaces, under the control of the First Aider. All employees, contractors and visitors will be informed of the name of the First Aider and their location. All employees, contractors and visitors must report all injuries and accidents in accordance with company policy and

ensure details are recorded in the Workplace Accident Book. Information will be stored in accordance with the Data Protection Act.

Management or supervisory staff must report serious injuries, incidents or diseases occurring at, or because of activities at the workplace, as required under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

The Enforcing Authority must be informed when:

o Any person dies because of or in connection with work.

o Any person suffers a major injury or disease because of or in connection with work.o A person is unable to work for more than 7 consecutive days due to an accident at work.o Any person not at work (visitor, member of public), is injured as a result of an accident at a workplace and

requires treatment at a hospital.o There is a dangerous occurrence at work, (even when no one is injured.

Personal Protective Equipment (PPE) All supervisory staff will ensure that suitable and adequate quantities of PPE are available at all workplaces and used

appropriately. PPE will be maintained and stored correctly, records of issue will be kept by the appointed person after an adequate risk

assessment has be carried out to ensure the issued items are adequate for the task and that no other preventative measure can be taken to further reduce the risk.

Where required, adequate PPE to approved standards will be provided, free of charge, to all personnel working or visiting company sites.

All management, supervisory staff, employees, contractors and visitors shall wear appropriate PPE whilst on company sites, including safety helmets, high visibility jackets / waistcoats, safety footwear and other PPE as directed.

Flammable Liquids The supervisor will ensure that suitable storage facilities are provided for highly flammable liquids which are to be used

on site. Spill kits, drip trays and fire extinguishers will be available on site in the event of a spillage. Appropriate action will be taken against any person disregarding safety instructions, signs or notices or misusing high

flammable liquids.

Welfare Facilities Suitable and sufficient welfare facilities will be available at all workplaces to all employees, contractors and visitors,

including:

o Toilet facilities.o Washing facilities.o Accommodation for clothing.o Facilities for rest and to eat meals.o Drinking water.

All facilities will be maintained to a satisfactory standard, with regard to:

o Accessibility.o Ventilation.o Lighting.o Cleanliness/ hygiene.

The welfare facilities for a site will be detailed in the Health and Safety Plan. Before work commences on site, arrangements must be made for the use by operatives of convenient sanitary facilities

throughout the duration of the works. Where welfare facilities are to be shared on site between different contractors, arrangements and procedures for the

proper use and maintenance of those facilities must be developed and communicated to all parties and recorded in the site Health and Safety Plan.

Work at Height Carry out a risk assessment to identify the risks involved in work at height and processes to eliminate or control the risks.

All work must be carried out as planned and in accordance with the relevant standards and risk assessments. Ensure the provision of all the necessary equipment to allow safe access to and egress from the place of work. All working areas at heights will be guarded to prevent falls of persons and materials at all times, or other suitable

protective procedures will be used. Erect barriers or use covers to prevent falls through openings. Ensure that adequate edge protection is provided. Ensure all personnel on sites where work at heights is being carried out wear safety helmets. When working in an open environment, assess the effect of weather conditions on the type of work being undertaken and

if necessary, halt work temporarily (once the work, plant and equipment have been left in a safe condition) until such time as it is safe to continue.

When working at dusk, night or dawn, provide sufficient local lighting so that work can be carried out safely and access and egress are easily visible.

The safety of other workers, the public and particularly children must be a priority consideration during the working period.

Access to the working areas must be removed or fenced outside working hours or when unattended.

Ladders All reasonable actions will be taken to ensure the safety of employees who work with ladders. Control measures will be introduced to reduce the risks to a minimum.

Ensure all equipment used is clearly identified and regularly inspected and maintained. Information and training will be provided to employees. Ensure that all ladders used are Class1 and are from reputable manufacturers and suppliers so they conform to the

relevant British and European standards.

Permits Permit to work will be issued on a daily basis where hazardous operations are being undertaken

Mobile Phones Details of the Company’s procedures for using phones in relation to company cars are detailed in the section detailing

“Responsibilities of Company Car Drivers”. It is Field And Civil Engineering Limited policy that no mobile phones will be allowed to be used whilst carrying out the

following tasks:

o Banksman/Lifting Operations.o Working at height.o Operating or driving plant or machinery.o Excavation works.o Additionally, a mobile phone must not be used where it presents a hazard to the user or other persons affected

by the user’s actions.

Hazardous Substances Prior to any operation commencing, information must be obtained on any material, substance, or process to be used or

likely to be encountered, which could be a hazard to the health of personnel. Carry out risk assessments to identify substances hazardous to health. If necessary, produce a site/ job specific risk

assessment. Appropriate control measures must be identified and implemented to ensure the health and safety of personnel affected

by their use. If possible, provide arrangements for an alternative, less hazardous material to be specified. Ensure compliance in accordance with the Control of Substances Hazardous to Health (COSHH).

Health Surveillance The aim of occupational health surveillance is to detect problems early and to prevent further harm. It also serves to

confirm safety measures and methods of work are operating effectively and identifies vulnerable or sensitized individuals who may react to very low exposure levels.

It is the aim of this company to assess the risk to health from hazardous substances and operations to prevent or adequately control exposure and to provide appropriate health surveillance where assessment has shown this to be necessary.

The SHE manager has a responsibility to ensure that an assessment of the risk to the health of employees from work activities which expose them to substances, agents or hazardous processes is carried out as required under the COSHH Regulations. Ensure that adequate and appropriate measures are taken to prevent or control the risk.

Employees have a responsibility to comply with safe working practices including personal hygiene, skin care and wearing recommended PPE, report any concerns they may have to their supervisor.

Any employee experiencing suspect symptoms must report to the supervisor/management, for referral to a medical professional for examination if required.

The company will ensure that the results of any health surveillance are suitably recorded and that the records are kept under current data protection regulation.

Suitably action any recommendations made as result of health surveillance and if necessary review the associated risk assessment.

Manual Handling Field & Civil Engineering Limited will, so far as reasonably practicable, ensure arrangements are made to reduce the risk

to employees’ health. Manual handling tasks by employees will, where practicable, be eliminated or reduced to a minimum. Where manual handling tasks are necessary, conduct a risk assessment based on TILE and implement any required

control measures. These may include:

o Provision of mechanical aids.o Provision of sufficient persons to undertake lift.o Provision of proper handles, handholds.o Provision of a carrying device.o Secure items, to prevent load shifting.o Reduce the size of load to be lifted.o Provision of Personal Protective Equipment (PPE).

o Provision of manual handling training and information.o Posters giving guidance in lifting technique should be displayed.

Noise Where practicable, noise levels will be maintained below the first action level of 80 decibels. All employees, contractors and visitors will obey any instructions and warning notices with regard to wearing of hearing

protection in designated areas. Ensure plant and equipment is selected and maintained to minimise noise levels and employees have been instructed in

their use. Ensure suitable ear protection is supplied for the conditions of exposure. Ensure adequate means of communication in noisy environments, especially if relevant alarm sounds may need to be

heard. Workplace management and supervisors will ensure compliance with any noise levels and periods of permitted noise

activities laid down by Local Authorities, in order to prevent noise pollution.

Vibration This company will ensure that all plant and equipment is maintained in accordance with manufacturers

recommendations, operatives will be advised to report any defects, such as weak suspension and damaged drivers’ seats.

Employees who work with tools and machinery which emit vibrations will be made aware and trained in the symptoms and control measures.

The primary cause of HAVS is work that involves holding vibrating tools or work pieces. The primary cause of WBVS is usually vibration transmitted through the cab seat or through the floor. Employees are encouraged to report any symptoms to company management.

.

Silica Dust Silica dust is created when working on silica-containing materials like concrete, mortar and sandstone (also known as

respirable crystalline silica or RCS). Field And Civil Engineering Limited will ensure that as a minimum, operatives will wear a suitable dust mask (respirator) to EN149 FFP3 with a protection factor of at least 20 APF / 50 OEL with either FFP3 filtering face pieces or oral-nasal respirators with P3 filters and use water suppression to control the distribution of dust.

All operatives exposed to silica-based products will be face fit tested annually, facial hair to be minimal for users. Eye protection which conforms to EN166 1B 349 will also be worn.

Asbestos If the presence of asbestos is unexpectedly discovered during normal working activity, the Principal Contractor’s site

manager must be informed immediately. All works in the area will cease immediately until further investigations have been undertaken by specialist contractors.

Alcohol and Drug Abuse Alcohol or drug abuse by employees and contractors (including supervisory and management staff) can adversely affect

the health and safety of themselves or others in the workplace. Therefore, it is the policy of Field & Civil Engineering Limited that alcohol or drugs are prohibited in the workplace.

Any persons known to be, or strongly suspected of being affected by alcohol or drugs must be referred to the Health and Safety Manager and Director who will arrange for the person to be removed from the workplace.

Work Related Violence An incident of violence is if the victim perceives it to have been and can range from verbal insults and verbal abuse to

threats with a weapon and physical assault. Field And Civil Engineering Limited will not at any time accept any level of work related violence.

Any member of staff found to commit any kind of violence to any person may be dismissed and the incident will be recorded in the company’s disciplinary procedure.

Contaminated Sites Field and Civil Engineering Limited will, when tendering for projects, request all relevant information from the client with

regard to contamination of the site. The client should through the project health and safety file, supply information on any contaminants that may be present

on the site on which the Company will be working. This may be in the form of a site investigation, if a site investigation does not exist, one may need to be arranged.

The planning consent for the site may list conditions relating to the re-development of the site that you need to comply with.

If during work on site any suspicious material, liquids or stenches are found, works must cease immediately and the client informed. Works will not recommence until further investigation has been undertaken.

Excavations Site supervisors will not permit excavation work to begin on site until all plant, materials and equipment necessary to

carry out the excavation work safely is available on site. No person is permitted to enter any excavation in unstable ground conditions unless the sides are properly supported or

battered back to a safe angle for the ground conditions which apply. Shallow trenches may require support in very poor conditions. Where possible, the excavation support should be installed from ground level, otherwise precautions must be provided

for safety of operatives installing support. A competent person who fully understands the dangers and necessary precautions will inspect the excavation at the start

of each shift. Excavations should also be inspected after any event that may have affected the strength or stability, or after a fall of

rock or earth. A record of the inspections will be required and any faults that are found should be corrected immediately.

Excavators Used as CranesWhen an excavator is to be used as a crane the supervisor will ensure that:

Only trained and competent operatives will be permitted to use excavators as cranes. A thorough risk assessment, method statement and non-crane lifting plan will be produced and communicated to

all operatives involved. Appropriate lifting gear and means of attaching the lifting gear to the excavator, together with all the necessary

Test Examination Certificates, must be issued to site before work commences. The lifting gear must be securely attached to the excavator. The safe working load specified must not be exceeded. The safe working load(s) must be marked on the machine, or a copy of the table of safe working load(s) must be

fixed in a clearly visible position in the cab of the machine. A means of identification must be plainly marked on the machine. All hydraulic machines used for this work must be fitted with check valves, or other safety device, to prevent the

load dropping in the event of hydraulic failure. The known weights of the load will be available to the plant operator prior to undertaken the lift.

ExcavatorsField & Civil Engineering Limited will ensure when working with excavators:

Operatives are trained and competent. All excavators are fitted with non-return valves and audible alarm systems in the cab. When the machine is being operated there is clearance of at least 600mm for “tail swing”. If it is necessary for anyone to go into the machine’s working radius whilst it is working then the machine

operator must be made aware by signals. Eye contact must be made. No person should be permitted at any time to be within the machines working radius without obtaining

permission from the operator. The manufacturer’s recommended bucket size must not be exceeded. No excavator bucket or load should be slewed directly over personnel; vehicles should be loaded over

the side or rear and the material should not be dropped from an unnecessary height. The excavator must never be permitted to travel in a confined area, or around people without a

banksman to guide the driver, with the excavator attachment close in to the machine with the bucket just clear of the ground. Dangerous overhangs must not be created on a high workface; the tracks of the machine should be

positioned at90° to the workface to enable quick withdrawal if necessary.

In excavating, the type of soil must be taken into account in determining a safe position for the machine. A workface below the level of a machine must never be undercut so as to affect the stability of the

machine. If operating on a gradient cannot be avoided, it must be ensured that the working cycle is slowed down,

that the bucket is not extended too far in the downhill direction and that travel is undertaken with extreme caution.

Quick HitchesQuick hitch bucket changes must be undertaken following the correct procedures, buckets placed in safe locations on flat level ground, no other member of staff to stand within the radius of the machine while the bucket being changed has come to rest, the new connection to be made, locking devices set and a short lift undertaken to ensure the suitable connection has taken place. Those in control of work should ensure that adequate precautions are in place. The precautions to be taken should be identified by a comprehensive risk assessment and should include:

Excavator operators should be adequately trained on the use of quick hitches. Excavator operators should be competent to use the specific hitch on the machine they use. The manufacturer-specified retaining pin must be available on the machine. Operators should only use pins which have been designed for this specific use. There should be a system for checking that the pin is in place on the hitch before starting the work and every

time a different attachment is fitted. Operators should be instructed not to use the machine unless they are satisfied that the quick hitch is secured in

place. If the operator cannot see from the cab of the vehicle due to poor weather then he must visually check from the ground.

Those in control of sites should undertake random checks to ensure the precautions are being implemented. Where there are loose pins or clips which may be easily lost, they should be retained or attached to the quick

hitch. The area around safety pin insertion holes can be painted to make it clear to operators and site supervision

where the pin should be inserted. Like-wise pins can be painted to make them more visible. Some duty holders have modified the safety pin so that it cannot be fully removed from the hitch. Duty holders

should always check with the manufacturer before modifying the hitch. Ad-hoc replacements of pins with large bolts, wire or other substitutes should be forbidden in all circumstances. Safe systems of work should ensure that others are not exposed to risk by working below the bucket.

Dumpers Field & Civil Engineering Limited will ensure that all operations involving the use of dumpers are

undertaken with the minimal of risk to both dumper operators and other trades on sites. All dumper drivers are to be trained and competent in the correct use of the machine they are operating. Daily checks must be undertaken as required by the manufacturers user guide, all defects found must be

reported to the supervisor and the machine not used until the defects have be rectified. All designated site rules in the use of dumpers will be followed at all times, traffic routes, parking and

removal of keys when not in use. Lap belts / safety belts will be worn at all times when the machine is in motion. Operatives will dismount and stand clear while the machine is being loaded with the handbrake on and the

engine stopped (forward tipping dumpers). Never load the dumper above the height of the bucket. Park up in neutral before tipping a load, never use the dumper as a bulldozer. PPE will be worn at all times. The footplate and foot pedals must not be allowed to become heavily coated in mud or concrete. Dump stops must be in placed a sufficient distance from the edges when working close to excavations,

spoil heaps and pits to prevent overrunning. Site speed limits must never be exceeded. Roll over protection must be in place other than when working where there is restricted head room, in such

cases the protection must be reinstated as soon as the machine is clear of the height restriction. Persons must not approach the machine unless the operator signals them to approach. Do not carry passengers unless specific seating has been provided in accordance with the manufacturers

recommendations. Minimise work on steep gradients where possible. On large dumpers, it may need a mirror or CCTV fitted to rear of unit. Ensure the dumper has a flashing beacon and reversing alarm and they work.

Overhead Cables At pre-contract stage, the supervisors will arrange for any necessary diversions or confirm safe distances,

clearances and precautions with the Electricity Board. All contractors likely to be affected will be informed of any overhead cables on the site. The supervisor will ensure that the necessary protection is erected in accordance with the Electricity Boards’

requirements. The protection provided will be checked by the supervisor, or other responsible appointed person, at regular

intervals and maintained. Appropriate action must be taken against any person(s) who disregard or damage protection provided. The main hazards are contact with the cables, by plant or vehicles, or by operatives handling long objects.

Electricity can "arc" across gaps and must always be taken into account. Where work directly beneath, or other unusual activity near cables has to be carried out, the cables may need to

be made dead and a Permit to Work system operated.

Underground Services Before any excavation work commences, the supervisor will ensure that all service plans on existing

underground services has been obtained and are available on site. Where applicable, services will be located using cat scanners and ground radar systems. Trial holes will be carefully dug by hand using insulated tools. Any contractors involved in the excavation work will be issued with full information. A permit to dig will be applicable for all excavation works to exposed services. Any service installed as temporary supplies, or as part of the permanent works, will be accurately plotted on a

site plan by the engineer/supervisor and will be physically marked along its route.

Compressed Air Equipment The supervisor will ensure that any compressor or compressed air tools provided for use are fitted with all

necessary guards and safety devices. PPE will be available and provided for use as required. A vibration risk assessment will be undertaken when using compressed air equipment. Any defects in the

equipment will be reported to the supervisor or hire company. Compressed air will not be used to blow down clothing, disciplinary action will be taken against any operative

seen directing a live compressed air hose at any other person. When moving compressors on site, care must be taken to ensure that jockey wheel, or towing arm stand, is not

damaged. When changing tools connected to compressed air lines not fitted with automatic cut off valves, air will be turned

off at source (lines will not just be folded and held or tied).

Lifting Gear Field & Civil Engineering Limited will ensure the provision of lifting gear is planned, taking into account the size,

weight and type of loads to be lifted and the conditions in which the lifting gear is to be used.

All lifting gear provided for use on site will be in good order, have a test certificate and will arrange for proper storage of lifting gear.

Only authorised slingers, over 18 years of age, are permitted to use lifting gear. Where defects are noted or reported, the equipment must be taken out of use immediately. Slings and other lifting gear must not be used for operations for which they were not intended and must not be

altered or adapted by unsafe methods, for example, knots, bolt through links and towing vehicles.

Lifting Operations All lifting operations will be planned and carried out in accordance with The Lifting Operations and Lifting

Equipment Regulations (LOLER). Any height, weight, overhead service or other restrictions on or adjacent to the site will be considered before

work starts, especially taking into account the safety of the public. Servicing and maintenance of all lifting appliances must be planned before taken into use on site. Training will be

provided for operators of lifting appliances and banksmen, slingers or riggers. Any lifting appliance and lifting gear provided or delivered for use on site has been tested, thoroughly examined

and inspected in accordance with the above standards and that copies of certificates, register entries, etc. are available on site. Any other equipment will not be used to carry out lifting operations.

Where there is any doubt of the competency of the authorised operatives, management must be informed immediately. Any defect noted in any lifting appliance machine, gear or tackle, must be reported immediately and the equipment taken out of use if the defect could affect its safe use.

Where adverse weather conditions could affect the safety of lifting operations, the Contractors Supervisor / Working Site Supervisor will stop operations until conditions improve.

All lifting appliances will be inspected weekly and a record of the inspection made in the Site Lifting Register.

Confined Spaces Before work commences the supervisor must ensure all the necessary equipment and rescue plan is in place

and the safety briefing has been undertaken. All operatives required to work in a confined space will be suitably trained and competent in the testing and

monitoring of atmospheres, use of breathing apparatus, reviving apparatus and rescue and permit procedures. A method statement and risk assessment must be prepared before any work in confined spaces can commence. The supervisor will ensure that planned procedures are followed including any permit to work system and that

only authorised persons are permitted to enter the confined space. No lone working is permitted in confined spaces and a topman will be in attendance at all times. Any changes in working methods or conditions which were not included in the planning procedure must be

referred to the supervisor before work recommences. All safety equipment must be regularly checked and maintained. Any defects in equipment must be attended to

immediately.

Road Works Field And Civil Engineering Limited will ensure that consultation with the Local Authority takes place before work

commences and that the following arrangements for roadworks are planned, taking into account these consultations.

All operatives will be trained and competent in RASWA. Sufficient road signs, traffic cones, lamps, signals are of the correct type and size. Plant and vehicles are suitably painted or marked for roadworks and are fitted with flashing lights and warning

devices for use when reversing. Protective clothing and equipment for operatives, including fluorescent/retro-reflective jackets, slipovers or

similar. Protection for pedestrians. Adequate labour for signing, cleaning signs, attending to lamps, signals.

Kerb Laying Universal handlers will be used for kerbs and paving stones with a gross weight of 20kg, always by two

operatives undertaking tandem lifts. For all other kerb laying operations L shape kerbs, radius kerbs, bull nose, these will be lifted with either the

scissor action grabs suspended from mechanical lifting equipment (see policy section of lifting equipment) or by vacuum lifters.

All lifts will be planned, to ensure that the kerb lift is undertaken as close to the working areas as is reasonably practicable, kerbs will have been delivered as close as possible to the work location, by mechanical equipment.

Safe storage and suitable protection to the general public during the lifting operations and storage must be undertaken in line with company rules at all time.

Waste Management Field & Civil Engineering Limited will undertake the disposal of waste products in accordance with current

legislation. In situations where the company is Principal Contractor and the value of the contract exceeds the minimum value, a site waste management plan will be produced.

Housekeeping The supervisor will ensure that before the site commences, access routes are planned, deliveries are

programmed to ensure that excess materials are not stored on site, storage areas are defined, compounds are planned and contractors are made aware of the company requirements with regard to storage, clearing up and tidiness.

Ensure that all contractors and operatives are made aware of the need to maintain the site in a tidy condition throughout the contract.

Every operative has a duty to ensure that his workspace and that of those around him is kept in a clean and tidy state. Operatives, sub-contractor's operatives and occasional visitors to site will be disciplined by the supervisor in the event of them causing harm to the welfare of those around them. In this regard, operatives will be encouraged to show respect to their work colleagues.

Particular emphasis is to be placed on instructions to all employees and contractors on the safe disposal of storage of concrete products (manhole rings which can easily be displaced).

Ensure that stacking areas are prepared and that materials are called off in quantities which will not create difficulties on site.

Ensure that all waste materials are cleared and disposed of safely as work proceeds. All materials delivered to site will be stored safely, ensuring that accesses are not obstructed.

All openings must be securely covered and clearly marked to show that there is an opening below.

Abrasive Wheels Field And Civil Engineering Limited will ensure that any operative required to change discs or wheels has been

trained and appointed in accordance with the regulations. Suitable storage facilities are available for abrasive wheels and that sufficient quantity of suitable eye protection

and other protective equipment is available and issued when required. Ensure that the required statutory notices are prominently displayed. Any defective machine will be taken out of use immediately.