HUD - OLHCHH 1

FY 2018 HUD Lead-

Based PaintHazard Reduction

ProgramNotice of Funding

Availability

U.S. Department of Housing and Urban Development

Office of Lead Hazard Control and Healthy Homes

July 10, 2018

7/19/2018

Objectives

· The purposes of this presentation are to:– Provide an overview of HUD’s FY 2018 Lead-Based Paint Hazard

Reduction Program (LBPHR) Notice of Funding Availability (NOFA):· Large urban jurisdictions· All other eligible entities

– Increase awareness of the funding opportunities available to states, tribes, and local governments

– Provide general information on the application process to potential applicants

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Webinar Restriction

· To prevent HUD staff from providing an unfair advantage to any prospectiveapplicant, the HUD Reform Act limits what HUD can present about the NOFA andhow we answer questions:– Webinar participants should avoid questions designed to obtain information

that would benefit their individual application.– HUD staff are not permitted to answer such questions, neither during this

webinar nor any other time.

Items to be Covered [1]

· Program Overview· Grant Program Assistance

– Unit Eligibility Criteria– Unit Prioritization– Post-Intervention Requirements

· Healthy Homes Supplement Funds

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Items to be Covered [2]

· Changes from FY2017 LHC/LHRD NOFAs· Applicant Eligibility Criteria· Description of Match Requirements· Grant Award Amounts· Rating Factor Changes

– Rating Factor (RF) 1: Qualifications and Experience– RF2: Need and Extent of the Problem– RF3: Budget Approach

· Questions

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ProgramOvervie

w

· Lead-Based Paint Hazard ReductionPrograms– Large urban jurisdictions– All other eligible entities– First time grantees

· Healthy Homes Supplement Funds(HHSupp)

Programs Overview

All other eligible entities

· Wider targeting: Anycommunities w/target housingw/LBP hazards

· > 10% match of lead funds· Grantees must spend:

· > 65% of lead funds ondirect lead hazard controlactivities

· < 10% of lead funds onadministrative costs

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Large urban jurisdictions:

· Urban jurisdictions with >3,500 occupied rental unitsconstructed prior to 1940 inthe grant’s target area

· > 10% match of lead funds· Grantees must spend:

· > 65% of lead funds ondirect lead hazard controlactivities

· < 10% of lead funds onadministrative costs

· Eligible housing· Target housing (most pre-1978 housing;

0-BR that meet specific criteria, notdesignated for elderly or for persons withdisabilities)

· Income criteria· Percentages of area median income

(AMI)· Multifamily properties (>5 units): < 20%

exception for AMI threshold

ProvidingAssistance

UsingGrantFunds

Housing unit eligibility criteria

· Units with child < age 6 with elevatedblood lead level

· Occupied units with children < age of 6· Eligible housing choice voucher [TBRA]

units

Unit prioritization_____________

Post-intervention requirements

Healthy HomesSupplement Funds

· Use of HHSupp Funds– Identify and remediate residential health and

safety hazards other than LBP hazards in unitsthat also receive LBP hazard control.· Not all units receiving LBP paint hazard

control will receive HHSupp funds, but allunits receiving HHSupp funds must have LBPhazards that are being controlled

– Proposed approach should include an overallintervention strategy that is depicted in aseparate budget proposal 424CBW and separatebudget narrative

Length of Award:From 36 to 42

M o n t h s

MaximumLead/HH increase

$3 -$3 .5/$600K Combined NOFA

Rating Factors

From 5 to 3_ Decreased: Sub_Categories

Rating_Factor 1

Definitions

Rating Factor 2 Target Area

Identification

Rating Factor 3Additional Match

PointsRequirements

Completion

Threshold Benchmark No General Section

Main Changes fromFY 2017 NOFAs

[1]

Main Changes from FY 2017 NOFAs [2]Rating Factor 1 Sub Categories

· Grant applicant types (different criteria)– Must Choose and write to only one sub

category:A. Past grantees, no active performanceB. Current Grantees with active period of

performance on application due dateC. Never-before-LHC-grantee applicants

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Rating Factor 1 SubCategory Descriptions

A. Sub Category - Applicants that do not have current funding.

· Previous LBPHC or LHRD grantees that had all their grant periods of performance end before the date of NOFA publication; or

B Sub Category - Applicants that have active funding from an OLHCHH LBPHC or an LHRD grant at the date of NOFA publication.

· Current grantees must have completed a minimum of 75% or more of all benchmarks as documented in HHGMS by the submission deadline to be eligible to apply under this NOFA

· Current grantees who are designated as High Risk at the time of the submission deadline are not eligible to apply under this NOFA.

C. Sub Category- Applicants who have never received funding

· To assist applicants to responding to the appropriate sections of this rating factor; a table is provided to guide applicants based on the sub category of applicant (A, B, or C) that they identify as

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Subfactor Title and Points Possible by applicant sub category for Rating Factor 1

Subfactor Sub Category A Points Possible

Sub Category B Points Possible

Sub Category C Points Possible

(a) Performance History 10 10 NA

(b)Program Administration and Oversight

10 10 20

(c) Partners 10 10 10

(d)Contractor Capacity and Public Private Partnerships

5 5 10

(e) Effective Use of Funds 5 5 NA

Rating Factor 1 Categories and Points associated

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Main Changesfrom FY 2017

NOFAs [3]

https://www.hud.gov /sites/dfiles/HH/documents/2018 LBPHR_NOFA_Rating_Factor_S upporting_References.docx

7/19/2018

problem:– Justification of Need

Points determined byGrantee Selections fromprovided list:· Must clearly identify

target areas inabstract and narrativesection

· Use data link to fillout target area tableand points associatedwith selected area(s)

· Additional data stillrequired EBL, HH info

Rating Factor 2 TableTo be included in application narrative

1. Name of Place

2. City, Township, Borough, or Other

3. Total Number of Eligible Housing Units

4. Total Number of Occupied Housing Units

5. Percentage of total units that are eligible

Ex. Oklahoma City

City 17635 230515 7.650%

Subtotal Here:

Total Here:

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Rating Factor 2 Table Directions· Use the list 2018 LBPHR NOFA Rating Factor 2 Supporting Resources or link below to

identify and select the places you will target the resources of this award.· https://www.hud.gov/sites/dfiles/HH/documents/2018_LBPHR_NOFA_Rating_Factor_Suppo

rting_References.docx· Using the table provided; list the target area(s) selected and fill in the associated

information related to that place from the table. Include and use the following terms to describe the target area(s) to ensure the provided information can be verified by the review team for full points to be given:

· City· Township/Borough· Other comparable local jurisdiction terminology

· For applicants who are including more than one place in their target area; follow these directions to provide the accurate percentage of eligible units that correspond to the data provided in the table.

· Subtotal: if more than one place listed: Sum columns #3 and #4 on this line

· Total: If more than one place selected dived #3 by #4 and then multiply X 100 to detail the % of units that are eligible

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Quintiles for % of Title X units Points

At least 0% and less than 4% 0

At least 4% and less than 6% 3

At least 6% and less than 8% 6

At least 8% and less than 10% 9

At least 10% and less than 12% 12

At least 12% 15

Scoring for Rating Factor 2

PLEASENOTE!

7/19/2018

You are responsible forexpending funds proportionatelywithin the total jurisdiction inwhich the funds are beingrequested and for which you willbe receiving points for.

Failure to provide the level ofdetail needed to apply the ratingscale could prevent the applicantfrom receiving as many points asit would receive if it had providedthe level of detail needed.

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Main Changesfrom FY 2017

NOFAs [4]

7/19/2018

financing strategy– Refinement of

details– Additional Match– Budget Narrative– Section 3 Efforts– Procurement– Overall Budget

Approach

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A separate budget must be submitted using the HUD_424_CBW: HUD Detailed Budget Worksheet foryourself and for each partner that would receive morethan 10 percent of the federal budget request, for thelead hazard control activities.

if you are applying for Healthy Homes Supplementalfunding, you must submit a HUD_424_CBW: HUDDetailed Budget Worksheet for yourself and for eachpartner that would receive more than 10 percent ofthe Healthy Homes Supplemental funding, for thehealthy homes activities.

You must identify the number of units and averageexpected cost in your budget documents. You will beevaluated on the extent to which resources areappropriate for the scope of the proposed project.

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Details inBudget

andNarrative

7/19/2018

You must provide clear details on administrative costs (maximum 10 percent of grant, excluding Healthy

Homes Supplemental funds), staffing costs and details on which costs are included and not included in the

direct lead hazard control minimum cost requirement.

resources. Must include: the amounts and sources of

any contributions being received and must be detailed and supported by letters of commitment.Applicants must include all amounts they detailed in

response to Statutory Match and any Additional Match they have proposed

You must clearly identify the funding or cash equivalent amounts being provided as matching

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Details inBudget

andNarrative

7/19/2018

Must be used for same allowable activities as statutory.

Match source: Non-federal-Same as Statutory

Documentation of match commitment must besub mitt ed with th e appli cati on S ame as St at ut ory

In addition to the Statutory Match required there are points available for match

Not bonus points, Amounts: Per scale/point table provided

AdditionalMatch for

Points

AdditionalMatch

· Points for match in addition to the REQUIREDSTATUTORY MATCH of 10% of Federal Award Requestfrom OLHCHH

· Points available: Up to 3 points earned in RatingFactor 3

· These are not bonus points!!

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Section 3Describe your strategy for hiring local low-incomeresidents, providing training opportunities and awardingcontracts to local Section 3 businesses. Applicantsshould:

– 1) outline their plan to notify residents andcontractors about jobs and contracts that maybecome available;

– 2) notify potential contractors about therequirements of Section 3;

– 3) hire local residents and award contracts tolocal businesses; and

– 4) assist in obtaining compliance amongcontractors and subcontractors.”

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Budget Narrative

You must submit the budget narrative justification associatedwith each budget CBW that includes all budgeted costs as part ofthe Total Budget (Federal Share and Matching).

· Submit a separate narrative justification for yourself and for each partner that is submitting a separate budget or that would receive 10 percent or more of the federal award amount for lead hazard control activities

– The budget narrative must have a line by line detail ofthe expenses that are expected to be included as eligibleinvoices under the line allocation.

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Budget Narrative

· If you are applying for Healthy HomesSupplemental funding, submit a separate narrative justification must be submitted for yourself and for each partner that would receive more than 10 percent of the Healthy Homes Supplemental funding, for healthy homesactivities.

Additional requirements in NOFA for this section*

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· Budget should tell a story of howyou will operational be effectivewithin the limitations

· Budget lines should include fiscaloversite and reveal fiscal strategy

· Sustainability of services andadvocacy should be described indetail where prompted

– Funds if awarded are onlytemporary, what is the plan toroot the work in yourcommunity while you have theresources available?

OverallBudget

Approach

Main Changes from FY2017 NOFAs [5]

· RF responses:– <15-page double-spaced 81/2” x 11” pageswith >1” margins using Times New Roman>12 point font

– Attachments, appendices, forms (no pagelimit) must explicitly relate to a specific RF. Please note attachments other than budget documents are to support details in the narrative and will be not be rated.

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Main Changesfrom FY 2017

NOFAs [6]

7/19/2018

– Past Grantees:· Closed on High Risk- Must

wait two years from closedate to reapply

· Not meeting benchmarkswill impact past performancescore

– Current Grantees· ALL benchmarks

(assessments, unitscompleted and fiscal drawdowns) must be noted as atleast 75% complete inHHGMS on application duedate

· High Risk Designation makesthe current grantee ineligibleto apply

Current Grantees!!

· Please check your HHGMS award pageto ensure your records of benchmarksare accurately reflected in the granteereporting system– Assessments– Units Completed– LOCCS Drawdowns

· (LOCCS is the amount of theaward you have successfullydrawn down)

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Fiscal Year 2015 Total Assessments Completed -Report

189

10/15/2015 Projected - Assessments/Evaluations 200

HHGMS View Sample 1

2015 Total Assessments Completed -Report

189

10/15/2015 Projected - Assessments/Evaluations 200

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HHGMS View Sample 22014 Total Assessments Completed -

Report294

12/1/2014 Projected -Assessments/Evaluations

300

5/31/2018 % of Assessments Complete 98.00%

16 Total Units Completed - Report 182

87.50% Projected - Units Completed/Cleared

240

8/31/2018 % Units Complete 75.83%

43 Average Unit Cost $11,798.17

Q14 Total LOCCS Completed - Report $2,924,076.83

$1,386,391.22 Projected - LOCCS Drawdowns $3,637,000.00

79.68% % of LOCCS Complete 80.40%

1

1 Last submitted QPR 14

Last Two Quarter Scores Last Two Quarters Score Report

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Fiscal Year

POP Start Date

POP End Date

Grant Duration

% of Pop Reached

Date Final Report is Due

Months Active

Award Quarter

Current Total Match Provided

% of Total Match

Fiscal Start Quarter

Fiscal year calc

Need Current Benckmarks

· Only cities, counties/parishes,other units of localgovernment, certain States,Native American Tribes

· There are changes over thelast few months. Pleasemakes sure registration andnumber are active and up todate!!!

· Make sure all Section 3, FAPIIS and single audit reports are filed and findings addressed before your submission date for your agency, not just your office.

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NOFASection III

has detailedeligibility

information

Reports andFindings

SAM/DUNSnumber

ThresholdEligibilityCriteria

(Applicant)

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Threshold Eligibility Criteria (Applicant)

· Selected conditions of ineligibility– Multiple applications (only last received reviewed)– Multiple agencies of a state, tribe or unit of local government (only

last received reviewed)– FY 2017 LHC award recipients– Applicant w/performance deficiencies (several types)

· 75% Threshold requirements for all benchmarks must be met.· High Risk Current, or Closed on High Risk- Not Eligible for review· 2017 awardees

– State or Tribe not authorized by US EPA to operate lead abatementcertification program

– Statutory Match Requirement of 10% of Federal Award Requested

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Must be used for sameallowable activities and

materials as Federal fundsare allowed to be used for

Match source: Non-

federal, exceptCommunity Development

Block Grant (CDBG),which is “local”

Amounts· LBPHR: 10% of lead award

amount· Healthy Homes Supplement

(HHSupp) funds may not be included in calculation of match percentage

Documentation of matchcommitment must be

submitted with theapplication

Statutory Match Requirements

Evidence of match commitment. You mustprovide documentation of all matchindicated on the SF424 and the FormHUD_424_CBW by letters of firmcommitment, such as Memoranda ofUnderstanding or other signed agreementsfrom those entities identified as partners inthe application with your submission to thisNOFA.

All letters of commitment, including thoseprovided by your organization, MUST clearlyidentify the dollar amount or value, thesource(s) of the funds, and the proposeduses of matching funds being committed.

MatchDocumentationRequirements

1

Commitments for match to be supplied by yourorganization must besupported by a lettersigned by the authorized official whose signature appears on the SF424 detailing sources and uses of the committed match.

2The commitment documentation must mention this NOFA and have been signed on or after the date this NOFA was published.

3You must show thatmatching contributions will be used specifically for allowable program costs and come from allowable non-federal sources—both the source of the funds and use of the funds must comply with the requirements of this NOFA.

Match DocumentationRequirements

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GrantAward

Amounts

Large UrbanJurisdictions

· Lead: $1 - 3.5 M;· HHSupp: $600 K

Lead:

All othereligibleentities

Never-

before:

· HHSupp: $600K

· $1 - $2 M;· HHSupp: $300 K

If you request more than the maximum federal amount you are permitted to be awarded for this

program for either lead hazard control activities or the Healthy Homes Supplement, as described in

section II.C, Minimum/Maximum Award Information above

Requested Funds Exceeding MaximumAward Amount.

You must clearly document therequested federal funding amount online 18a of the SF424 (Application for

Federal Assistance), and the Form HUD_424_CBW (HUD Detailed BudgetWorksheet including Total Budget).

ThresholdSF 424NOTE!

3 types of applicant sub-categories;slightly different criteria:

Past Grantees Current Grantees

Describe qualifications andexperience of applicant,

subgrantees, contractors, partners

RatingFactor 1

Applicants that have never been awarded an LHC (LBPHC or LHRD)

grant

RatingFactor 2

Additional Narrative

information

(5 point)

DataRequested

EBL data in proposed target area and HH DataHow collect and report data on the applicants and general populations served regarding incidence and prevalence of:1. Asthma2. Medicaid eligibility of children under age 6 3.ER visits

4. Missed school days5. Special education costs for the children under age 6 in the communities targeted for this award

Use link to data that provides scoring for eligible units, population and income criteria for individual locationsDetail the locations selected as Target Areas for this award and the corresponding score from the link and place in a table that clearly identifies the area you will work in and associated need

Budgetestimateof costs

Specific budget spreadsheet (Form HUD-424-CBW)Cover applicant, subgrantees, contractors, partners Form for each one getting > 10% of federal lead funds

Clear details on admin costs (< 10% of federal lead funds), staffing costs, contracts, materials, services, etc.Show federal request, match commitments

BudgetNarrative

Demonstrate that the activities of all staff included for HUD-funded share or match are providing an eligible, unique and reasonable contribution to the award.

Financingstrategy

E.g., grants, loansIncome eligibility verificationRecapture of funds if owners fail to comply with terms

RatingFactor 3

Up to 2 bonus points (making max.total 102)

· 2 points given when work will be

done in Promise Zones– An authorized official of the zone must

sign the form applicable to it (FormsHUD-2995)

– Lists of communities are on HUD’swebsite

https://www.hudexchange.info/p

rograms/promise-

zones/promise-zones-overview/

BonusPoints

Points Possible by Rating Factor

Rating Factor 1: Capacity of the Applicant and Relevant Organizational Experience

40 points

Rating Factor 2: Justification of Applicant Need 20 points

Rating Factor 3: Budget Proposal 40 points

Preference Points 2 points

Total Points Possible 102 points

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Qualitative rating

Rating level explanation %

Outstanding Answer is thorough and provides high confidence that the criteria are surpassed, or that the applicant will likely surpass the performance criteria covered by the question within the time and cost established. There were no weaknesses noted. The description givesconfidence of a high probability of success.

100 %

Excellent No significant weakness noted. Weaknesses or concerns can be corrected with just a moderate amount of effort. In general, the answer gives confidence that the applicant will likely meet the performance criteria covered by the question within the time and costestablished.

75 %

Good Answer provided generally meets the standards required, but has information weaknesses, or design or concept flaws that, while correctable, will likely require considerable effort. The applicant may have not fully answered the question. The answer is mediocre, and therefore, gives concern whether the applicant will meet the performance criteria covered by the question withinthe time and cost established.

50 %

Fair Answer is vague or has substantial programmatic weaknesses that would require substantial efforts to correct. There is a low likelihood that the applicant will meet the performance criteria covered by the questionwithin the time and cost established.

25 %

Poor or Non- responsive

Applicant did not address question or answer shows a lack of understanding of requirements and/or concepts. Poor design concept and no or very little confidence that the applicant will meet the performance criteria covered by the question within the time and cost established.Success regarding this element is very unlikely.

0 %

Qualitative Ratingfor Sub Factor

Scoring

· For example, anexcellent answer to a10-point subfactorcontributes 7.5 pointsto the applicant’srating.

· Complete application must be received byGrants.gov by 11:59:59 PM Eastern time,August 2, 2018

ApplicationSubmission

Deadline

· See Grants.gov to get application package andinstructions for NOFAs;

· HUD recommends you start submitting at leastseveral days before the deadline, so you canresolve submission problems before thedeadline

Clarification to the 2018 FY NOFA· It was brought to our attention that there was some confusion

relating to the requirement to make rental units available to lowincome families with a child under 6 years of age. The following hasbeen issued to Grants.gov:

· Even though page 2, numbered paragraph 8 of the LBPHR NOFAsays “up to three years,” Title X (at 42 U.S.C. § 4852(a)(1)) says that,“the landlord shall give priority in renting units assisted under thissection, for not less than 3 years following the completion of leadabatement activities, to families with a child under the age of sixyears,”

The statute prevails over the NOFA in the case of inconsistencies.

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48

U.S. Department of Housing and Urban Development

Office of Lead Hazard Control and Healthy Homes

Shannon Steinbauer

Director, Lead and Healthy Homes Programs Division

202-402-6885

Shannon.E.Steinbauer@HUD.gov