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Guidelines - Small Business Kick-start Grant

Healthier Workplace WA (HWWA) is offering up to ten $1,000 grants to support Western Australian small businesses develop and implement a workplace health and wellbeing program.

Successful businesses who are awarded funding will also receive free one on one support from our expert advisors to plan and implement a program that is tailored to the needs and interests of their employees.

Who can apply?

Small businesses in Western Australia with 50 or less employees based on current “headcount”, rather than a measure of full-time equivalent persons.

All applicants must have an ABN and/or be incorporated. Businesses must be an employing business. Sole proprietorships and partnerships without employees are not eligible.

How much can I apply for?

Eligible businesses can apply for up to $1,000. However, smaller grant requests are invited.

Each application will be assessed on a case by case basis and successful applicants may not be granted the full amount requested. Limited funds are available and will be allocated on a competitive basis.

Businesses that self-fund a component of their project will be looked upon favourably. (For example: Apply for funding (up to $1,000) and contribute business funds to increase the number of strategies implemented).

What can my business purchase?

Please read the “Example Packages and Costs” section of this document. This will provide you with cost estimates and ideas on how the money could be spent.

Remember to speak to your staff before selecting the strategies you would like funding for. Involving staff in this process and asking them what they want, will ensure you are catering to their needs and interests.

Eligible businesses can use funding to purchase one or more of items listed below.

Environmental strategies*

Education & activity strategies

End of Journey Facilities

· Changing room items

· Lockers

· Bike racks

· Clothes rack

Education sessions

· Smoking

· Nutrition

· Alcohol

· Physical activity and prolonged sitting

Pool bike and associated equipment

Cooking class and/or demonstrations

Sit-stand workstation

Fruit and vegetable boxes

Sit-stand meeting table

Exercise classes

Kitchen and lunch room upgrades

· equipment

· furniture

Costs associated with:

· business sporting teams

· physical activity events

Vehicle refrigerators or eskys

SmartRider cards for business use

Smoking signage

* Environmental strategies will be prioritised over education and activities as they are more sustainable. When selecting items, we encourage you to select a mixture of environmental strategies as well as education and activities to support behaviour change.

How will my application be assessed?

Applications will be assessed by HWWA staff. All decisions are final and are at the discretion of HWWA.

Priority will be given to businesses that:

· Have spoken to staff and involved them in the decision-making process

· Implement initiatives that include sustainable strategies (environmental)

· Have management support and show a commitment to implementing a long-term workplace health and wellbeing program

· Belong to the following industries: Wholesale Trade; Rental, Hiring and Real Estate Services; Agriculture, Forestry and Fishing; Electricity, Gas, Water and Waste Services; Information Media and Telecommunications; Accommodation and Food Services; Retail Trade; Transport Postal and Warehousing; Manufacturing.

Are there any other requirements to apply for the Small Business Kick-start Grant?

All successful businesses will be required to:

· Attend a tailored training session provided by HWWA, before receiving funding

· Provide a copy of your organisations certificate of incorporation and/or ABN

· Sign a contract with HWWA, agreeing to the requirements outlined in these guidelines

· Invoice HWWA for the approved amount and provide relevant bank account details

· Undertake strategies as agreed with HWWA and seek approval regarding any changes to the approved item/s

· Participate in a short face-to-face or telephone interview (before and after project implementation)

· Complete an acquittal statement once goods have been purchased and send proof of purchase (receipts and photos). Businesses will be required to return any unspent funds.

Important dates:

Applications close

16th November 2017

Businesses notified of result

By 8 December 2017

Attend training session

December 2017 – January 2018

Businesses to receive grant

January 2018

Acquittal statement due

April 2018

What is the application process?

1. Read through the guidelines before completing the application form to make sure you are eligible

2. Read over the Example Packages and Costs document to give you an idea of how much each strategy costs and how they can be implemented

3. Complete your application, answering each question to assist with assessment.If you need help with your application, contact HWWA on 1300 550 271 or hwwa@heartfoundation.org.au

4. Submit application via email to hwwa@heartfoundation.org.au by 4pm, 16 November 2017. Late applications will not be accepted. If you are unable to submit your application online, please contact HWWA and an alternative solution will be provided

5. You will receive an email confirming that HWWA has received your application and will be notified of the outcome by December 2017

Payment and GST

Before receiving payment, you will be required to attend a tailored training session delivered by HWWA. We will liaise directly with you to organise this.

Once you have attended the above session, your organisation will need to invoice HWWA for the approved funding amount and provide relevant bank details. Once HWWA receives this information, your payment will be processed.

Payments are payable to the organisation listed on the application form. This may have taxation implications for recipients. If recipients require specific advice relating to their grant, this can be obtained from the Australian Taxation Office (ATO).

Please note, depending on the value of the project and/or grant, the ATO may require an organisation to be registered for GST. If the applicant is registered for GST, the grant will have GST added to the total amount.

Privacy

Your Privacy is important to us. Your personal information is being or has been collected by the Heart Foundation to facilitate services requested by you and/or to keep you informed about Heart Foundation related activities. We respect your privacy and embrace the principles contained in the Privacy Act. The Heart Foundation (we, us, our) is the National Heart Foundation of Australia and all associated Australian State and Territory Heart Foundation Divisions, full details of which can be found in our Privacy Notice.

We may contact you in the future for the promotion of heart health messages and programs, research, fundraising purposes and invitations to events. If you attend our events, you may be photographed or filmed and images and/or audio may be used in various mediums to promote the Heart Foundation. Please tell event staff if you do not wish to be photographed or filmed. Personal details may be provided to third parties where required by law or for the purpose of facilitating services contracted by us, in so doing your personal information may be disclosed to overseas recipients. Further information is available in our Privacy Notice or on request.

Communications from us may include mail, email, social media, SMS or telephone contact and may also include messages on behalf of event sponsors and other third parties. By providing your information to us you agree that you have provided your indefinite consent to this contact. You may withdraw consent at any time though in doing so we may not be able to provide you with services requested. The Heart Foundation will not disclose your information to any third party for their marketing purposes. If you do not want to receive further communication from us (other than information that relates to this service) or if you have any questions about privacy please contact our Privacy Officer via GPO Box 9966 in your capital city, privacy@heartfoundation.org.au or by calling 1300 55 02 82. Our APP privacy policy is set out in our Privacy Notice and details how you may complain about privacy issues and how we would deal with that complaint. It also explains how you can access, correct or update information we hold about you. A copy of our Privacy Notice is available at www.heartfoundation.org.au or on request.

Your personal information is also being collected by Cancer Council WA. If you do not want to receive further communication from this organisation or if you have any questions about privacy please contact Healthier Workplace WA at hwwa@heartfoundation.org.au or 1300 550 271. Their privacy notices can be found online at http://www.cancerwa.asn.au/notices/privacy/ or can be obtained via the contact means detailed above.

Application Form: Small Business Kick-start Grant

Company details:

Registered Business Name (RBN):

Trading name (if trading as something other than RBN)

Postal Address:

Suburb:

State:

Postcode:

Street Address: (only complete if different to postal)

Suburb:

State:

Postcode:

Business website:

Contact person

All correspondence will be directed to this person, via email and/or phone.

First and Last Name

Title: Dr |_|Mr|_| Mrs|_| Ms|_|

Position Title

Best contact number:

Email:

Taxation & incorporation details

What is your organisation’s ABN?

ABN:      

Is your organisation registered for GST?

Yes|_|No|_|

Is your organisation an incorporated association or a company?

Yes|_|

No|_|

Incorporation #:

ACN#:

Your workers

To apply for this grant, you must have less than 50 employees. What is your current number of employees? (Number of employees is based on “headcount” rather than a measure of full-time equivalent persons).      

To receive this funding, you are required to attend a tailored training session. If you agree to this, please tick box |_|

Please select which industry best represents your Business:

|_| Administrative and Support Services

|_| Agriculture, Forestry and Fishing

|_| Construction

|_| Education and Training

|_| Electricity, Gas, Water and Waste Services

|_| Financial and Insurance Services

|_| Health Care and Social Assistance

|_| Information Media and Telecommunications

|_| Manufacturing

|_| Mining

|_| Professional, Scientific and Technical Services

|_| Public Administration and Safety (Government organisations)

|_| Rental, Hiring and Real Estate Services

|_| Retail Trade

|_| Transport, Postal and Warehousing

|_| Wholesale Trade

|_| Arts and Recreation Services

|_| Accommodation and Food Services

|_| Other Services

Which of the following is your Business classified as?

|_| Private

|_| Not for Profit

|_| Government

|_| Public

|_| Owner Operator

Where do you have staff working? (Tick all that apply)

|_| Metro

|_| Regional

|_| Both Metro and Regional

|_| Other. Please provide details: ______________________________________________________

Please select the type of workers you have:

|_| Office based workers

|_| Shift workers

|_| On the road workers

|_| Fly in fly out workers

|_| Blue collar workers (manual or trades)

|_| Low income workers

|_| Other (please provide more information).

Is your business currently doing anything to target smoking, healthy eating, alcohol and physical activity? If yes, please provide details.

|_| Yes|_| No

Do you currently have any workplace policies, that support and encourage healthy behaviours?

|_| Yes (Please provide details)

|_| No

Are you prepared to develop a Health and Wellbeing Policy, with the help of HWWA?

How did you involve staff in selecting these items and how will they benefit your workplace?

Please use the following codes to highlight the items you would like to receive funding for and/or are self-funding.

1 – Apply for HWWA funding2 – Business is funding (self-funding)

Code

Quantity

Description

Total including GST

Pool bike & associated equipment

Bike rack/s

Lockers

Changing room items

(please provide more details)

     

Clothes rack

Business SmartRider Cards

Sit-stand workstation

Sit-stand meeting table

Business vehicle refrigerator/s

Esky

Kitchen & lunch room equipment (please provide more details)

     

Smoking signage

Fruit and vegetable box

Cooking class and/or demonstration

Education session

(please provide more details)

     

Exercise classes

(please provide more details)

     

Costs associated with Business sporting teams and physical activity events

(please provide more details)

     

TOTAL COST (INCLUDING GST)

     

Sign up to our HWWA e-newsletter

|_| Please tick this box if you would like to receive HWWA’s monthly e-newsletter

Applicant’s Declaration

In submitting this application, all applicants:

|_| Have read and understood the guidelines

|_| Declare that the information supplied in this application, is true and accurate.

Name:      

Position Held:      

Best contact number:      

Date:      

CEO/Owner Approval:

To be approved for funding you must have support from the CEO/Owner of the company. Please ensure they fill this section out.

Name:      

Position:      

Signature:      

Date:      

Example Packages and Costs

These costs are only an estimation. Costs are also indicative of cheaper brands and not top of the range. Please ensure you conduct your own research when selecting items.

Item

Approximate Cost

Bike, helmet, lock and pump

$500 - $1,000

Lockers

$250 or more

(Business to pay for installation costs)

Smart Rider Card

$20 minimum for 1

($10 purchase, $10 minimum initial load)

Bike rack

$200 - $500

Changing room equipment

· Clothes hanging rail

· Indoor clothes line (drying clothes)

· Coat hangers

· Towel rack (to hang up towels)

· Iron and ironing board

· Hair dryer

· Hair straightener

$20

$50

$5 - $10 per pack

$30 - $40

$60

$40

$40

Sit-stand meeting table

$500

Sit-stand workstation

$575

Business vehicle refrigerator

$200 or more

Esky

$25

Lunch room appliances and equipment

· Water dispenser

· Toaster

· Sandwich press

· Kettle

· Microwave

· Cutlery (knives, forks and spoons)

· Plates

· Bowls

· Fridge/freezer

· Table and chairs (workplace to pay for delivery costs)

$150

$30

$30

$30

$100

$30 for a range

$30 for a range

$30 for a range

$500

Up to $600

Fruit Box

$20 - $30 for one box (up to $200)

Quit Smoking Seminar

$400

Workplace Food and Drink Audit

$500

Education session

· Healthy eating/nutrition

· Importance of physical activity

· Risks of sedentary behaviour

· Alcohol and health risks

· Bike safety and maintenance

$440

Exercise classes

· General (boxing, aerobics, stretching, strength, core training)

· Yoga/Pilates

3 x 30 minute sessions $300 OR

3 x 60 minute sessions $360

3 x 30 minute sessions $360

Costs associated with Business sporting teams, Business challenges and participation in physical activity events such as City to Surf and HBF Run for a Reason.

Up to $250

Important Notes

Items which will not be funded include:

· Staff massages

· Ergonomic assessments

· Health checks

· Flu vaccinations

· Skin cancer checks

· Meditation sessions

· Program launches including morning/afternoon teas, prizes for staff

Education sessions must be conducted by an accredited health professional (for example, Accredited Practising Dietitian, Nutritionist, Exercise Physiologist, Health Promotion Officer) who will use evidence based material in line with Australian National Health Guidelines.

If you require assistance in selecting a presenter for your education session, please contact HWWA on 1300 550 271.

Example Packages

Please note these are just examples of what you can apply for. We encourage a mix between environmental strategies and education or activities.

Package 1 – Targeting Active Travel and Physical Activity

· 1 x pool bike with helmet, lock and bike pump = $650

· 1 x bike rack = $200

· Changing room equipment

· 1 x indoor clothes line = $50

· 1 x iron and ironing board = $60

· 1 x hair dryer = $40

Package 2 – Targeting Active Travel

· 1 x Bike rack = $200

· 4 x Lockers = $250

· 2 x Smart Rider Cards = $40

· 1 x Clothes hanging rail = $20

· 1 x Bike safety and maintenance course = $440

Package 3 – Targeting healthy eating

· 1 x Healthy eating education session = $440

· 1 x Toaster = $30

· 1 x Microwave = $100

· 1 x Kettle = $30

· 4 x Eskys = $100

· 4 x Fruit Box = $120

· 1 x Cutlery set = $30

· 1 x Plate and bowl set = $60

Package 4 – Targeting sedentary behaviour, active transport

· 1 x Sit Stand Meeting Table = $500

· Team entry into HBF Run for a Reason = $250

· 1 x Bike rack = $200

· 2 x Smart Rider Cards - $40

Package 5 – Targeting healthy eating and physical activity

· Lunch room appliances and equipment

· 1 x Microwave $100

· 1 x Sandwich Press $30

· Cutlery $30

· Plates and bowls $60

· 2 x Eskys $50

· 1 x Fruit Box $30

· 3 x 30 minute exercise sessions = $300

· 1 x Education session healthy eating = $400

Package 6 – Targeting workers on the road and healthy eating/smoking

· 2 x Workplace vehicle refrigerators = $400

· 1 x Nutrition or smoking education session = $440

· 4 x Eskys = $100

· 2 x Fruit box = $60

Package 7 – Targeting alcohol consumption and sedentary behaviour

· 1 x Alcohol awareness raising education session = $400

· 1 x Sit-stand hot desk = $575

Package 8 – Targeting physical activity

· 6 x 30 minute yoga sessions = $720

· 1 x bike rack = $200

· 1 x indoor clothes line = $50