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Council Minutesof the ORDINARY MEETING of the STONNINGTON CITY COUNCILheld in the COUNCIL CHAMBER, MALVERN TOWN HALL(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)

on

18 November 2019 0

COUNCIL MINUTES

MONDAY 18 NOVEMBER 2019

A. READING OF THE RECONCILIATION STATEMENT AND AFFIRMATION STATEMENT

B. INTRODUCTIONS

C. APOLOGIES

D. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 93 OF THE ACT AND CLAUSE 49 OF GENERAL LOCAL LAW 2018 (NO 1)

1. MINUTES OF THE COUNCIL MEETING HELD ON 28 OCTOBER 2019...................E. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE

WITH SECTION 79 OF THE ACT0F

1

F. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

G. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

H. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

I. TABLING OF PETITIONS AND JOINT LETTERS

J. NOTICES OF MOTION

K. REPORTS OF SPECIAL AND OTHER COMMITTEES

L. REPORTS BY DELEGATES

M. GENERAL BUSINESS INCLUDING OTHER GENERAL BUSINESS

1. PLANNING AMENDMENT 0006/16 - 93 WATTLETREE ROAD ARMADALE - S72 AMENDMENT TO APPROVED PLANNING PERMIT AND PLANS FOR THE CONSTRUCTION OF AN ADDITIONAL RESIDENTIAL LEVEL AND ADDITIONAL BASEMENT LEVEL, (TOTAL FIVE LEVELS, ABOVE TWO BASEMENT LEVELS BELOW GROUND) COMPRISING 6 ADDITIONAL APARTMENTS, 10 ADDITIONAL CAR SPACES AND ASSOCIATED INTERNAL RECONFIGURATION........................................................................................

2. PLANNING APPLICATION 0259/19 - 48 COMMERCIAL ROAD, PRAHRAN - USE OF THE LAND AS A RESTAURANT, ASSOCIATED SALE AND CONSUMPTION OF LIQUOR (RESTAURANT AND CAFÉ LIQUOR LICENCE) AND BUILDINGS AND WORKS IN A RESIDENTIAL GROWTH ZONE......................

3. PLANNING APPLICATION 0513/19 - 168 CHAPEL STREET, WINDSOR - DEMOLITION AND CONSTRUCTION OF A MIXED USE BUILDING IN AN ACTIVITY CENTRE ZONE AND HERITAGE OVERLAY AND ASSOCIATED REDUCTION IN CAR PARKING REQUIREMENT...................................................

4. PLANNING APPLICATION 0264/19 - 7A ISABELLA STREET, MALVERN - DEMOLITION OF THE EXISTING BUILDINGS AND SUBSEQUENT USE AND DEVELOPMENT OF THE LAND FOR THE PURPOSE OF A MEDICAL CENTRE IN A GENERAL RESIDENTIAL ZONE AND HERITAGE OVERLAY AND ASSOCIATED REDUCTION IN CAR PARKING REQUIREMENT...............................

1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.

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5. TALBOT CRESCENT AT TOORAK ROAD - PROPOSED TRAFFIC MANAGEMENT AFTER LEVEL CROSSING REMOVAL........................................

6. COMMUNITY INFRASTRUCTURE LOANS SCHEME - PRAHRAN TOWN HALL REDEVELOPMENT.................................................................................

7. PERTH STREET, PRAHRAN - PROPOSED TRIAL OF ONE-WAY CLOSURE.........8. TREE RISK MANAGEMENT FRAMEWORK........................................................9. SEPTEMBER 2019 QUARTERLY FINANCIAL REPORT ......................................10. COUNCIL ELECTION PERIOD (CARETAKER) POLICY REVIEW...........................11. HAROLD HOLT SWIM CENTRE IMPROVEMENT PROGRAM UPDATE..................

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS

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PRESENT : CR STEVEN STEFANOPOULOS, MAYOR

: CR GLEN ATWELL

: CR MARCIA GRIFFIN

: CR JOHN CHANDLER

: CR SALLY DAVIS

: CR JUDY HINDLE

: CR MATTHEW KOCE

: CR MELINA SEHR

: CR JAMI KLISARIS

COUNCIL OFFICERS PRESENT

: JACQUI WEATHERILL

: GEOFF COCKRAM

: STUART DRAFFIN

: CATH HARROD

: RICK KWASEK

: PHIL GUL

: DAVID TAYLOR

: JUDY HOGAN

: EMMA KRUSE

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A. Reading Of The Reconciliation Statement The Mayor, Cr Stefanopoulos, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The Mayor Cr Stefanopoulos read the following Affirmation Statement:

We are reminded that as Councillors we are bound by our Oath of Office to undertake the duties of Councillor in the best interests of the people of the City of Stonnington and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in us under the Local Government Act and any other relevant Act.

The meeting began at 7:00pm.

B. Apologies

There were no apologies for this meeting.

C. Introductions The Mayor Cr Stefanopoulos introduced the Councillors and the Chief Executive Officer Jacqui Weatherill. Ms Weatherill then introduced the Council Officers.

D. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 93 Of The Act And Clause 49 Of General Local Law 2018 (No 1)

1. Council Meeting - 28 October 2019

MOTION: MOVED CR JAMI KLISARIS SECONDED CR MELINA SEHR That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 28 October 2019 and the Minutes of the Confidential Meeting of the Stonnington City Council held on 28 October 2019 and Minutes of the Special Meeting of the Stonnington City Council held on 7 November 2019 as an accurate record of the proceedings subject to the correction to the Minutes of the Ordinary Council Meeting on 28 October 2019 for the amendment to the Minutes for the questions asked by Cr Hindle Question C Dogs in Retail Premises to remove the word ban and replace with announcement in part 3 .

Carried

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E. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Cr Hindle declared a direct conflict of interest in Item 2 Planning Application 0259/19 - 48 Commercial Road, Prahran - Use of the land as a restaurant, associated sale and consumption of liquor (Restaurant and Café Liquor Licence) and buildings and works in a Residential Growth Zone as she has a family member who operates a business nearby.

F. Questions to Council from Members of the Public

During Council’s previous Council Meeting held on 28 October 2019 no set of Questions to Council were submitted.

For tonight’s Ordinary Meeting of Council two (2) Questions to Council have been received for response.

In accordance with clause 50 of Council’s General Local Law a summary of the questions are as

follows:

Three (3) questions from Ms Allaway

The questions relate to Council’s review of amendment to section 26(2) of the Domestic Animals

Act limiting the number of dogs a person can walk in public to four.

Four (4) questions from Ms Borghesi

The questions relate to the position of Deputy Mayor.

Council will answer the questions, but I use my discretion under Clause 50 (3) (b) of the Local Law

to not provide the responses this evening but to provide written responses to the submitters within

14 working days and the responses will be put into the minutes of the following meeting.

G. Correspondence – (only if related to council business)

The Mayor, Cr Stefanopoulos noted that Council had received an award from the Planning Institutre of Australia, 2019 Awards for Planning Excellence. The ward was a commendation in the category of Public Engagement and Community Planning for the City of Stonnington Housing Strategy – Stage 1 Community Engagement.

The Mayor, Cr Stefanopoulos noted that $66,381.34 had been raised at the Mayoral Charity Fundraiser held on Thursday 31 October 2019 for the Victorian Pride Centre. The Mayor also tabled the Mayoral Report on Activities for the previos Mayoral term.

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Cr Griffin tabled the following correspondence:

Emails from residents regarding Edward Street and Fairbairn Road traffic Email from resident regarding the noise from leaf blowers in Toorak Road on weekdays Email from resident regarding state of the streetscape on the corner of Orrong and St

George’s Roads, Toorak Email from resident regarding closure of Izett Street and the associated impact on Greville

Street, Prahran Email from resident requesting CCTV camera in the area of Toorak Village near Mathoura

Road to Evelina Road/Mell Street, Toorak Emails from residents regarding the pruning of trees in the Como Park to River Street area

as a number of trip hazards caused by oversized trees.

Cr Chandler tabled the following correspondence:

Resident emails regarding Talbot Crescent and the Level Crossing Removal process Emails from residents requesting a meeting with Councillors regarding the consultation

process for dog walking Email from resident regarding the reconstruction of Canterbury Road Toorak between

Edward Street and Toorak Primary School Email from resident regarding Northbrook Gallery to be made available to an art group from

U3A. Email from resident regarding food containers and community compost bins

Cr Davis tabled the following correspondence:

Email from resident regarding bus parking in Clarke Street Email from resident regarding parking restrictions in Durward Road (Malvern) & Midlothian

Street Malvern East Email from resident regarding tree roots damaging a property

Cr Klisaris tabled the following correspondence:

Note of thank you from Chief Executive Officer, Disablity Sport & Recreation regarding Percy Treyvaud Memorial Park.

H. Questions to Council Officers from Councillors

A CLARKE STREET: BUS PARKING

Cr Sally Davis asked a question to General Manager City Environment regarding query from a resident who had taken a photo of a bus parking in Clarke Street as did not think that buses were allowed to park in residential streets?

The General Manager City Environment took the question on notice.

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B DURWARD ROAD MALVERN EAST & MIDLOTHIAN STREET MALVERN EAST: PARKING ZONES

Cr Sally Davis asked a question to the General Manager City Environment regarding parking restrictions proposed for Durward Road and Midlothian Street, Malvern East. When will the restrictions be put in place and is this after a trial period?

The General Manager City Environment noted that consultation with residents in the streets was a two stage process.

C DRYSDALE STREET MALVERN: LANEWAY

Cr Judy Hindle asked a question to the General Manager City Environment regarding a sign which has been erected in the laneway off Drysdale Street, Malvern saying ‘No Pedestrians’. Would Council have erected such a sign?

The General Manager City Environment took the question on notice.

D LOCAL GOVERNMENT BILL 2019Cr Judy Hindle asked a question regarding the new provisions contained in the proposed Local Government Bill 2019 and is there a clause which allows for remuneration for the Deputy Mayor position?

The Chief Executive Officer noted provisions in the Local Government Bill 2019 were still under review.

E MAYORAL CHARITY FUNDRAISER

Cr Marcia Griffin asked what is the final cost for the Mayoral Charity Fundraiser held on 31 October 2019?

The General Manager Corporate Services responded that the cost was $45,000.

Cr Marcia Griffin asked how much was raised at the event?

The Mayor, Cr Stefanopoulos noted that $66,381.34 was raised.

F PRAHRAN SQUARE

Cr Marcia Griffin asked the General Manager City Environment what the annual cost of maintenance would be at the newly developed Prahran Square?

The General Manager City Environment noted it would be in the order of $91,000. An additional $400,000 has been allocated for operational maintenance.

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G CYCLIST LANES: CHAPEL STREET

Cr Matthew Koce raised the matter of cyclist lanes in Chapel Street and the associated widith to accomdate the opening of vehicle doors.

The Chief Executive Office responded that the draft strategy would incorporate changes.

H CCTVCr Matthew Koce noted that a person had been mugged in the area of Toorak Village – short cut from Mathoura Road to Evelina Road/Mell Street which runs along the railway line.Could Council investigate a CCTV camera being permantely installed in this area?

The General Manager Planning & Amenity advised this would be investigated.

I COMO PARK: BENCH

Cr John Chandler asked about the progress of the repair of a park bench in Como Park near the art walk which had been donated by a previous Mayoress of the former City of Prahran.

The General Manager Community & Culture took the question on notice.

J WALLACE AVENUE TOORAK ROUNDABOUT

Cr John Chandler noted at the recent North Ward Meeting held in October that a resident had raised the matter of the roundabout in Wallace Avenue/Washington Street, Toorak can could this be re vegetated?

The General Manager City Environment took this on notice.

I. Tabling of Petitions and Joint Letters

Cr Griffin tabled a petition from residents of Wallace Avenue Toorak requesting speed bumps and centre line trees to provide greater security to residents as well as enhancing the beautifiction of the street and area leading to Toorak Village.

PROCEDURAL MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MATTHEW KOCE

That the petition be received.Carried

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J. Notices of MotionNil

K. Reports of Special and Other CommitteesThe Chief Executive Officer tabled the Assembly of Councillor Records for the following meetings: Councillor Briefing Session 11 November 2019 Prahran Town Hall Steering Committee 12 November 2019 Planning Consultation Meetings October 2019

L. Reports of DelegatesNil

M. General Business Including Other General Business

1 PLANNING AMENDMENT 0006/16 - 93 WATTLETREE ROAD ARMADALE - S72 AMENDMENT TO APPROVED PLANNING PERMIT AND PLANS FOR THE CONSTRUCTION OF AN ADDITIONAL RESIDENTIAL LEVEL AND ADDITIONAL BASEMENT LEVEL, (TOTAL FIVE LEVELS, ABOVE TWO BASEMENT LEVELS BELOW GROUND) COMPRISING 6 ADDITIONAL APARTMENTS, 10 ADDITIONAL CAR SPACES AND ASSOCIATED INTERNAL RECONFIGURATION

MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE

That a Notice of Decision to Grant an amended Planning Permit No: 6/16 for the land located at 93 Wattletree Road Armadale be issued under the Stonnington Planning Scheme for Construction of a mixed use development containing a medical centre and dwellings (as of right uses) in a Residential Growth Zone and Alter access to a Road in a Road Zone Category 1 in accordance with the endorsed plans and subject to the following changes:

Amendment of permit preamble to remove reference to reduction in the car parking requirement and waiver of the loading/unloading bay requirements.

Amendment of condition 1 to make reference to the plans Council date stamped 26 August 2019 instead of the advertised plans (advertised in March 2016).

Amendment of condition 1 (m) to state the following:Allocation and numbering of car parking spaces as follows:

3 at-grade spaces at ground level and 2 basement space to be allocated to the proposed medical centre.

1 car space at basement level allocated to a visitor. All remaining spaces within the basement allocated to proposed

dwellings.

Addition of condition (r) to state the following:The front façade including balcony of the fifth floor setback a minimum of 6.0 metres from Wattletree Road.

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Addition of condition (s) to state the following:The street wall height reduced to 13.5 metres to comply with the recommended setbacks of the Design and Development Overlay – Schedule 19.

Addition of condition (t) to state the following:Dimensions of the bicycle parking proposed shown on the plans.

Addition of condition (u) to state the following:The specific stacker model shown on the plans.

Addition of condition (v) to state the following:Sight distance triangles at the right of way shown on the plans.

Addition of condition (w) to state the following:Signage at the rear car parking so that one of the medical centre car parks remains free during certain hours for a van to park and collect and return the bins.

Addition of condition 4 to state the following:The car parking spaces to the medical centre must be made available for visitors of the apartments out of hours.

Condition 4 changed to condition 5 and amended to state the following:Concurrent with the endorsement of any plans a Sustainable Management Plan (SMP) must be submitted to and approved by the Responsible Authority. Upon approval the SMP will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SMP to the satisfaction of the Responsible Authority. The Sustainable Management Plan (SMP) must be generally in accordance with the SMP prepared by Energy, Water & Environment Council date stamped 10 September 2019 but modified to show:

a) Demonstration that the requirements of the Environmentally Sustainable Development Policy (Clause 22.05 of the Stonnington Planning Scheme) would be met by the development.

b) Reference to any changes required by condition 1 of this permit.c) Consistency between the SMP, the Waster Sensitive Urban Design

response and all plans.d) Demonstration of a commitment to the use of paints, sealants and

adhesives which are of low or non-volatile organic compounds;e) A notation added to the plans detailing the fabric assumptions, insulation

(R-values) and glazing (U-values and SHGC) performance values as used for the NatHERS ratings.

f) Supporting evidence which has been uploaded into the on-line BESS assessment is to be included as part of the appendices of the SMP Report

All to the satisfaction of the Responsible Authority.

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All works must be undertaken in accordance with the endorsed Sustainability Management Plan to the satisfaction of the Responsible Authority. No alterations to the Sustainable Management Plan may occur without written consent of the Responsible Authority.

Condition 7 changed to condition 8 and amended to state the following:Concurrent with the endorsement of plans, a Waste Management Plan must be submitted to and approved by the Responsible Authority. The Waste Management Plan must be generally in accordance with the one prepared by Leigh Design and Council date stamped 29 November 2018 but modified to show:

a) The bin arrangement for the residential tenancies updated to show 4 X 660L garbage bins and 2 x 600L recycling bins.

b) The waste collection for the medical centre to be within an at grade car park within the title boundary at the rear of the site during certain hours.

c) The bin arrangement for the residential and commercial tenancy to be via private collection.

d) Calculations and graphics of how the bins will be circulated by using ONLY the Bin Store and pathway space adjacent the courtyard must be provided.

Addition of condition 9 to state the following:Waste bins must only be presented for collection in a single row at the kerbside outside the subject property. Bins must not be placed at any time outside any neighbouring property.

Renumbering of conditions 4 to 23.

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR JAMI KLISARIS

That consideration of Planning Permit No: 6/16 for the land located at 93 Wattletree Road Armadale the matter be deferred for one Council Meeting cycle.

The procedural motion was put

A Division was called by Cr Koce:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Marcia

Griffin, Sally Davis, Glen Atwell, Judy Hindle and Steven StefanopoulosAgainst: NilAbsent: Nil

The procedural motion was

Carried unanimously

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Having declared a conflict of interest in Item 2, Planning Application 0259/19 48 Commercial Road, Prahran as a family member has a business nearby Cr Hindle left the Council Chamber prior to discussion (7:29pm)

2 PLANNING APPLICATION 0259/19 - 48 COMMERCIAL ROAD, PRAHRAN - USE OF THE LAND AS A RESTAURANT, ASSOCIATED SALE AND CONSUMPTION OF LIQUOR (RESTAURANT AND CAFÉ LIQUOR LICENCE) AND BUILDINGS AND WORKS IN A RESIDENTIAL GROWTH ZONE

MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE

That consideration of 48 Commercial Road Prahran be deferred for one Council Meeting cycle.

Carried

Cr Hindle returned to the Council Chamber (7:32pm)

3 PLANNING APPLICATION 0513/19 - 168 CHAPEL STREET, WINDSOR - DEMOLITION AND CONSTRUCTION OF A MIXED USE BUILDING IN AN ACTIVITY CENTRE ZONE AND HERITAGE OVERLAY AND ASSOCIATED REDUCTION IN CAR PARKING REQUIREMENT

MOTION: MOVED CR MELINA SEHR SECONDED CR JAMI KLISARIS

That a Notice of Decision to Grant a Planning Permit No: 513/19 for the land located at 168 Chapel Street, Windsor be issued under the Stonnington Planning Scheme for demolition and construction of a mixed use building in an Activity Centre Zone and Heritage Overlay and associated reduction in car parking requirement to the following conditions:

1. Before the commencement of the development, 1 electronic copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans prepared by McIldowie Partners (Job No. 2988) and advertised in August 2019 but modified to show:

a) The existing floor levels and proposed levels must be shown on all corners of the property including on the footpath and the lane (i.e. R.O.W) to the east.

b) The access between the external terrace on the third level and the office space must be shown on relevant floor and elevation plans.

c) Annotations must be included on the Basement Floor Plan, confirming the use as ‘Retail shop’;

d) Annotations must be included on the Ground Floor Plan, confirming the use as ‘Retail shop or Food and drink premises (other than Hotel, Convenience restaurant and Bar)’

e) In accordance with the Swept Path Analysis contained in the Traffic Memo prepared by Traffix Group and Council date stamped 22 October 2019, the proposed car lift must be set back with an additional 330mm

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from the lane to the east and shown on relevant floor plans.

f) Annotations must be included on the Proposed Ground Floor Plan stating that ‘The fire service cabinet doors must not project beyond the street alignment more than 600mm when in the fully open position’.

g) A convex mirror must be provided on the north side of the acccessway and shown on the Proposed Site Plan and the Proposed Ground Floor Plan.

h) A minimum headroom clearance of 2.2 metres should be shown on relevant plans including at the entry point.

i) A corner splay of 1.5m x 1.5m must be provided at the intersection between Victoria Street and the lane to the east and shown on the Proposed Site Plan and the Proposed Ground Floor Plan.

j) A car parking schedule must be included on the Basement Floor Plans detailing how the car parking spaces will be allocated to each of the tenancies.

k) A schedule of the bicycle facilities / spaces must be included on relevant plans detailing how the proposed 11 bicycle facilities / spaces will be allocated to each of the tenancies.

l) Annotations must be included on relevant floor plans stating that the Australian Standards require a minimum gradient of 1 in 200 (0.5%) for covered areas to allow for adequate drainage.

m) The proposed awnings must provide a minimum 0.75 metres clearance from the street kerbs of Chapel Street and Victoria Street. This must be depicted on the Proposed Site Plan.

n) In accordance with the Heritage Memo prepared by Ivar Nelsen and Council date stamped 23 October 2019, the two vault doors in the existing building must be adaptively reused with appropriated interpretation / annotations on the elevation plans.

o) Any amendment required by Condition 3.p) Any amendment required by Condition 4.

To the satisfaction of the Responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. Concurrent with the endorsement of plans, a Waste Management Plan must be approved by the Responsible Authority. The Waste Management Plan must be generally in accordance with the Waste Management Plan by Leigh Design Council date stamped 3 July 2019 but updated / modified to include:

a) Any changes required by Condition 1

To the satisfaction of the Responsible Authority.

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4. Concurrent with the endorsement of any plans, a Sustainable Management Plan (SMP) must be approved by the Responsible Authority. Upon approval the SMP will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SMP to the satisfaction of the Responsible Authority. The report must be generally in accordance with the Sustainable Management Plan (SMP) prepared by Sustainable Built Environments Pty Ltd Council date stamped 3 July 2019 and advertised in August 2019, but modified to include:

a) Managementi. An implementation schedule is to be included clearly assigning

responsibility for each ESD initiative and stating what stage in the development process the initiative would occur.

ii. Clarification is to be provided showing how the terrace area on the third floor is accessed from the office space

b) Wateri. The proposed centralised system powered by natural gas with a solar

hot water array of 15 square metres must be detailed or annotated on the Roof Plan.

ii. Whether any dishwashers are to be installed must be made clear in the BESS report.

iii. The proposed water efficient landscaping arrangement as detailed in the BESS report must be shown on a detailed landscape plan depicting plant species, numbers, whether native or exotic and the type of irrigation system.

c) Energyi. The Deemed to Satisfy (DtS) glazing Calculations must be included.

d) IEQi. Daylight: annotations must be included on relevant plans

confirming that FN-05 (Glass sunshade with ceramic frit pattern) has a 50% transparency as indicated in the daylight modelling.

ii. Daylight Modelling: further clarification must be provided demonstrating how the external glass sunshade with ceramic frit pattern and 50% transparency are achieved; the West Elevation (A201) must be amended to show the full glazed façade at ground level as detailed in the SMP; confirmation must be provided confirming that the reflectance of 40% is used for all surrounding buildings.

iii. Ventilation: natural ventilation strategies should be considered as necessary.

iv. Shading: annotations of the proposed FN-05 on the West Elevation (A201) must be amended to accord with the description on the Finishes Schedule (A910).

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e) Stormwateri. The proposed location and size of the proposed rainwater tank must

be detailed on relevant plans in accordance with the SMP and with annotations confirming that the proposed rainwater tank is to be connected to all toilets.

ii. A water balance calculation / report must be provided to ensure that the proposed rainwater tank is appropriate.

iii. A site management plan must be provided detailing how the site will be managed through construction. This requires a statement that outlines construction measures to prevent litter, sediments and pollution entering stormwater systems, the types of measures required to be implemented on site (such as adoption of ‘Keeping our stormwater clean’ guide by Melbourne Water and typical measures suggested).

iv. A maintenance program must be included setting out future operational and maintenance arrangements. This requires a statement that outlines operational and maintenance measures to check the effective operations of all systems.

f) Transporti. The type of the proposed bicycle rack system and the total number

of racks must be clearly demonstrated. ii. The dimensions of the proposed racks must be set out including

allowance for egress.

All works must be undertaken in accordance with the endorsed Sustainability Management Plan to the satisfaction of the Responsible Authority. No alterations to the Sustainable Management Plan may occur without written consent of the Responsible Authority.

5. Prior to the occupation of the development approved under this permit, a report from the author of the Sustainability Management Plan, approved pursuant to this permit, or similarly qualified person or company, must be submitted to the Responsible Authority. The report must be to the satisfaction of the Responsible Authority and must confirm that all measures specified in the Sustainability Management Plan have been implemented in accordance with the approved plan.

6. The development levels must match the existing footpath levels and the existing footpath levels must not be lowered in any way.

7. The levels of the right-of-way must not be lowered in any way (to facilitate access to the car lift) to ensure the development is protected from stormwater runoff from the ROW.

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8. Prior to a building permit being issued, a report for the legal point of discharge must be obtained from Council and a drainage design for the development must be prepared by a suitably qualified Engineer in accordance with all ‘recommendations’ and requirements contained in that report. All drainage must be by means of a gravity based system with the exception of runoff from any basement ramp and agricultural drains which may be pumped. The relevant building surveyor must check and approve the drainage design and ensure that protection of the building is provided from a 1 in 100 A.R.I. rainfall event as required by the Building Regulations.

9. Prior to an ‘Occupancy Permit’ being issued, a suitably qualified Engineer must carry out a detailed inspection of the completed stormwater drainage system and associated works including all water storage tanks and detention (if applicable) to ensure that all works have been constructed in accordance with the approved design and the relevant planning permit conditions. Certification of the completed drainage from the Engineer must be provided to Council prior to a ‘Statement of Compliance’ being issued for the subdivision.

10. The redundant vehicular crossings from Victoria Street must be removed and the footpath and kerb reinstated at the owner’s cost to the satisfaction of Council.

11. Any poles, service pits or other structures/features on the footpath required to be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.

12. All utility services to the subject land and buildings approved as part of this permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

13. Prior to occupation, access for persons with disabilities must be provided in compliance with the Disability Discrimination Act 1992 and such access must be maintained at all times the building is occupied or in use.

14. Prior to the occupation of the building/commencement of use, the walls on the boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

15. All plant and equipment (including air-conditioning units) shall be located or screened so as to minimise visibility from any of the surrounding footpaths and from overhead views and must not be located on balconies. All plant and equipment shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.

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16. During the demolition stage, should any remnants worthy of retention be discovered, an archival quality photographic record must be undertaken by a professional photographer in accordance with the directions provided on the Heritage Victoria website, to the satisfaction of the Responsible Authority. Once produced, the record must be deposited with the Stonnington History Centre.

17. The awning must be constructed and maintained to the satisfaction of the Responsible Authority.

18. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit. c) The use is not commenced within five years of the date of this permit.d) The use is discontinued for a period of two years or more.

In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

NOTES

A. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

B. The crossover must be constructed to Council’s Standard Vehicle Crossover Guidelines unless otherwise approved by the Responsible Authority. Separate consent for crossovers is required from Council’s Building and Local Law Unit.

C. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

i. Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and

ii. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried

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4 PLANNING APPLICATION 0264/19 - 7A ISABELLA STREET, MALVERN - DEMOLITION OF THE EXISTING BUILDINGS AND SUBSEQUENT USE AND DEVELOPMENT OF THE LAND FOR THE PURPOSE OF A MEDICAL CENTRE IN A GENERAL RESIDENTIAL ZONE AND HERITAGE OVERLAY AND ASSOCIATED REDUCTION IN CAR PARKING REQUIREMENT

MOTION: MOVED CR JUDY HINDLE SECONDED CR MELINA SEHR

That a Notice of Refusal to Grant a Planning Permit No: 264/19 for the land located at 7A Isabella Street Malvern be issued under the Stonnington Planning Scheme for the use and development of the land for the purpose of a medical centre in a General Residential Zone and Heritage Overlay on the following grounds:

1. The proposed medical centre use is inappropriate in this location and is at odds with the purpose of the General Residential Zone. In particular the site is not adjacent a Road Zone Category 1.

2. The proposed new building fails to respect the existing heritage character of the area and as such is at odds with the provisions of the General Residential Zone, the Heritage Overlay and the Heritage Policy of the Stonnington Planning Scheme.

3. The proposed medical centre use will result in unreasonable amenity impacts to neighbouring properties.

4. The proposed new building will result in unreasonable amenity impacts to neighbouring properties.

Carried

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5 TALBOT CRESCENT AT TOORAK ROAD - PROPOSED TRAFFIC MANAGEMENT AFTER LEVEL CROSSING REMOVAL

MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER

1. Council approve a reduced consultation process of:a. All property occupiers in Talbot Crescent and Elizabeth Street (north

of Talbot Crescent), all sporting clubs who use the Council reserves north & east of Talbot Crescent between Glenferrie Road and Toorak Road and emergency authorities be consulted as to their views on a permanent closure of Talbot Crescent at Toorak Road, to be implemented in conjunction with the construction of the level crossing removal works at Toorak Road;

b. Circular letters being distributed as soon as possible seeking responses within 14 days

2. A further report on the feedback be submitted to the Council meeting of 16 th

December, 2019 for Council’s consideration.

Carried

6 COMMUNITY INFRASTRUCTURE LOANS SCHEME - PRAHRAN TOWN HALL REDEVELOPMENT

MOTION: MOVED CR JOHN CHANDLER SECONDED CR JAMI KLISARIS That Council APPROVE the lodgement of an application for a loan of $10.0 million under the Community Infrastructure Loans Scheme for the Prahran Town Hall redevelopment, and if successful, will refer the project and associated loan funding for consideration as part of Council’s 2020/21 budget deliberations.

Cr Griffin foreshadowed a refusal of the proposal.

The motion was put

A Division was called by Cr Hindle:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce and

Steven StefanopoulosAgainst: Crs Marcia Griffin, Sally Davis, Glen Atwell and Judy HindleAbsent: Nil

Carried

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7 PERTH STREET, PRAHRAN - PROPOSED TRIAL OF ONE-WAY CLOSURE

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MELINA SEHR That Council:1. ENDORSE a one-way flow arrangement in the southbound direction in Perth

Street, Prahran between Commercial Road and Greville Street, for a trial period of 6 months;

2. ENDORSE a one-way flow arrangement in the northbound direction in Perth Street, Prahran between High Street and Greville Street, for a trial period of 6 months;

3. Exhibit these one-way flow options under the Section 223 process of the Local Government Act;

4. Consider a further report at the conclusion of the S223 consultation process in Recommendation 3.

Carried

7:56pm Cr Koce left the Council Chamber.

7:58pm Cr Koce returned to the Council Chamber.

8 TREE RISK MANAGEMENT FRAMEWORK

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MELINA SEHR That Council APPROVE the Tree Risk Management Framework 2019.

Carried

9 SEPTEMBER 2019 QUARTERLY FINANCIAL REPORT

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR JOHN CHANDLER That Council resolves to receive and note the Quarterly Financial Report for the period ending 30 September 2019.

Carried

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10 COUNCIL ELECTION PERIOD (CARETAKER) POLICY REVIEW

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MELINA SEHR

That Council ENDORSE the revised Election Period Policy and Procedures; and circulate to all Councillors and display on Council’s website.

Carried

11 HAROLD HOLT SWIM CENTRE IMPROVEMENT PROGRAM UPDATE

MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER That Council:1. NOTE the update on implementation of the Harold Holt Swim Centre

Improvement Program.2. NOTE the feedback from the community on Council’s proposal to restore the

diving facility at the Harold Holt Swim Centre.3. NOTE the proposal to develop sustainable options for the return of diving to the

Harold Holt Swim Centre in consultation with Heritage Victoria.4. INVESTIGATE a range of sustainable options for the dive pool including a

moveable floor and heating in consultation with Heritage Victoria.5. CONSIDER a further report on the proposed renovations and improvements to

the dive tower and diving pool following discussion with Heritage Victoria. 6. APPROVE the implementation of the improvements to the Harold Holt Swim

Centre as outlined in this report.

Carried

Other General Business

Cr Griffin noted she had attended the opening of the new Chadstone Hotel.

8:05pm Cr Chandler left the Council Chamber.

Cr Griffin noted she had attended The Inaugral Inspring Positive Lifestyles Breakfast held on Thursday 14 November 2019 where Prahran Junior Football Club won the award for their work in encouraging female participation. Susan Alberti AO was the guest speaker.

Thank you to the General Manager Community & Culture for this event. Also attended celebrations for Halloween held in the Toorak Village.

Cr Davis noted she had attended with Cr Hindle [untitled] our writers, readers and stories Stonnington Libraries Literary Festival held 14 – 17 November 2019.In particular the session on Saturday 16 November 2019 titled ‘No Apologies: Women in Comedy’ facilitated by Joanne Brookfield along with Jo Stanley and Judith Lucy was an excellent session. Cr Davis presented

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Council with the book ‘No Apologies’ by Joanne Brookfield to be donated to the Stonnington Library collection.

Cr Hindle noted she had also attended the session ‘The Art of Growing Up’ with John Marsden held on Sunday 17 November 2019 and complimented the library staff on the event. Cr Hindle also noted the celebrations for Halloween at the Toorak Village were great.

Cr Koce noted he had attended the Toorak Village Residents Action Group Annual General Meeting where Eddie Young had been re-elected as President.

The Mayor, Cr Stefanopoulos noted that the Mayoral Charity Fundraiser held on Thursday 31 October 2019 for the Victorian Pride Centre had been a wonderful event and had raised $66,381.34. The Victorian Pride Centre is a unique initiative that celebrates, enables, nurtures and protects equality, diversity and inclusion. The Chair of The Victorian Pride Centre, Ms Jude Munro and the Communications & Marketing Officer, Ms Justine Dalla Riva had attended dinner with Council this evening.

N. Urgent BusinessNil

O. Confidential Business

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR GLEN ATWELL

That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified:

Confidential Matter Reason for Confidentiality

1. State Government Strategy Response 89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person

2. State Government Project 89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person

3. Prahran Market Board 89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person

4. Lease of 162 Alexandra Avenue, South Yarra

89 (2)(d) contractual matters

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Carried

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR GLEN ATWELL

That the meeting be opened to the public (8:12pm).

Carried

There being no further business the meeting closed at 8:12pm.

Confirmed on Monday 2 December 2019

...................................................................................CR STEVEN STEFANOPOULOS, MAYOR

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ASEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS

Tabled 18 November 2019

Date: Monday 11 November 2019

Time: 6pm

Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern

IN ATTENDANCE

Councillors:

Cr S Stefanopoulos (Mayor)

Cr G Atwell Cr J Klisaris

Cr J Chandler (Deputy Mayor)

Cr J Hindle Cr M Griffin

Cr M Koce (Apology) Cr M Sehr Cr S Davis

Council Officers:

Jacqui Weatherill Stuart Draffin

Cath Harrod Geoff Cockram

Rick Kwasek Phil Gul

Matter/s Discussed:1. COUNCILLOR & EXECUTIVE TEAM DISCUSSION2. 7.00PM - MELBOURNE METRO TUNNEL PROJECT PRESENTATION3. DRAFT STONNINGTON CYCLING STRATEGY 2019-20244. TALBOT CRESCENT AT TOORAK ROAD - PROPOSED TRAFFIC MANAGEMENT AFTER LEVEL

CROSSING REMOVAL5. PERTH STREET, PRAHRAN - PROPOSED TRIAL OF ONE-WAY CLOSURE6. LEASE OF 162 ALEXANDRA AVENUE, SOUTH YARRA7. TREE RISK MANAGEMENT FRAMEWORK8. COUNCIL USE OF GLYPHOSATE AND OTHER HERBICIDES9. HAROLD HOLT SWIM CENTRE IMPROVEMENT PROGRAM UPDATE10. COUNCIL ELECTION PERIOD (CARETAKER) POLICY REVIEW11. PRAHRAN MARKET BOARD12. COMMUNITY INFRASTRUCTURE LOANS SCHEME - PRAHRAN TOWN HALL REDEVELOPMENT13. COUNCIL FINANCIAL REPORT FOR THE PERIOD ENDING 30 SEPTEMBER 201914. SITE SPECIFIC AMENDMENT15. DRAFT METROPOLITAN OPEN SPACE STRATEGY - RESPONSE TO STATE GOVERNMENT

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16. PLANNING AMENDMENT 0006/16 - 93 WATTLETREE ROAD ARMADALE - S72 AMENDMENT TO APPROVED PLANNING PERMIT AND PLANS FOR THE CONSTRUCTION OF AN ADDITIONAL RESIDENTIAL LEVEL AND ADDITIONAL BASEMENT LEVEL, (TOTAL FIVE LEVELS, ABOVE TWO BASEMENT LEVELS BELOW GROUND) COMPRISING 6 ADDITIONAL APARTMENTS, 10 ADDITIONAL CAR SPACES AND ASSOCIATED INTERNAL RECONFIGURATION

17. PLANNING APPLICATION 0259/19 - 48 COMMERCIAL ROAD, PRAHRAN - USE OF THE LAND AS A RESTAURANT, ASSOCIATED SALE AND CONSUMPTION OF LIQUOR (RESTAURANT AND CAFÉ LIQUOR LICENCE) AND BUILDINGS AND WORKS IN A RESIDENTIAL GROWTH ZONE

18. PLANNING APPLICATION 0513/19 - 168 CHAPEL STREET, WINDSOR - DEMOLITION AND CONSTRUCTION OF A MIXED USE BUILDING IN AN ACTIVITY CENTRE ZONE AND HERITAGE OVERLAY AND ASSOCIATED REDUCTION IN CAR PARKING REQUIREMENT

19. PLANNING APPLICATION 0264/19 - 7A ISABELLA STREET, MALVERN - DEMOLITION OF THE EXISTING BUILDINGS AND SUBSEQUENT USE AND DEVELOPMENT OF THE LAND FOR THE PURPOSE OF A MEDICAL CENTRE IN A GENERAL RESIDENTIAL ZONE AND HERITAGE OVERLAY AND ASSOCIATED REDUCTION IN CAR PARKING REQUIREMENT

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting

Councillors:

Cr Hindle declared a conflict of interest in item 17 Planning Application 0259/19 48 Commercial Road Prahran as a family member resides nearby. Cr Hindle left the meeting during discussion of this item.

Council Officers: Nil

Form completed by: Judy Hogan

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ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS:

Date:Tuesday 12th November 2019

Name of Meeting: Prahran Town Hall Redevelopment - Steering Committee Meeting #30

Time: 4.00 – 5.30pm

Assembly Location: 311 Glenferrie Road, Malvern – Committee Room

IN ATTENDANCE: Councillors:

Cr Steve Stefanopoulos (Mayor), Cr John Chandler

Apologies: Cr Melina Sehr, Cr Jami Kilsaris, Michelle Read (Consultant)

Tabled at Council Meeting

18 November 2019

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Council Officers:

Jacqui Weatherill (CEO), Rick Kwasek, Cath Harrod, Katherine O’Connell, James Rouse,

ConsultantsVirginia Ross (VR) (WRC),

Matter/s Discussed: As per AgendaItem Topic

1 Apologies

2 Previous Minutes (attached)

3 Heritage Victoria RFI Update:1. Town Hall Stage Design Options/ Costs2. Mechanical Return Air Grilles3. Acoustic Treatment – Town Hall & Functions4. Atrium Design Revision5. Town Hall Patron Toilets6. Library to Atrium Door opening7. Security Glass Door to Stair 48. Window in Functions on Chapel9. Toilet Design Additional Cubicles10. Functions foyer ductwork11. Retain bluestone lane

4 Items not included in Heritage Victoria RFI:1. Additional openings – Bar Foyer

5 Program

6 Communications Update

CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meetingCouncillors:

None

Council Officers:

None

Form completed by: Abbey Marie

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ASSEMBLY OF COUNCILLORS REPORT OCTOBER 2019 A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s

considered are intended or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee;

An Advisory Committee of the Council where one or more Councillors are present – e.g.:-on-site inspections/meetings; planning or other consultative meetings;

DATE OF MEETING

MEETING NAME WARD COUNCILLORS ATTENDANCE

OFFICERS

ATTENDANCE

CONFLICT OF INTEREST DISCLOSURES

AND IF LEFT MEETING

MATTER/S DISCUSSED

COUNCILLORS OFFICERS

2/10/19 Planning Consultative Meeting

East Cr Atwell

Cr Davis

Cr Klisaris

Aliza Fisher Webberley

John Baird

Nil Nil Planning Application 0184/19 1591, 1593, 1595 & 1597 Malvern Road Glen Iris


East Cr Davis

Cr Atwell

Cr Klisaris

Peter Stewart Nil Nil Planning Application 204/17-1 1321-1341 Malvern Road Malvern


North Cr Chandler

Cr Koce

Cr Griffin (Chair)

Amanda Connolly

Nil Nil Planning Application 0395/19 14 Washington Street, Toorak


North Cr Chandler

Cr Griffin

Cr Koce

Peter Stewart Nil Nil Planning Application 567/16-1 39 Caroline Street South, South Yarra

16/10/19 Planning Consultative

East Cr Davis Aliza Fischer Webberley

Nil Nil Planning Application 0110/19 61-67 Chadstone Road Malvern

Tabled at Council Meeting

18 November 2019

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Meeting East


East Cr Davis Bronte Norris Nil Nil Planning Application 1286/18 7 Broad bridge Place Malvern East


East Cr Davis Amanda Connolly

Nil Nil Planning Application 0507/19 851-853 Dandenong Road Malvern East


North Cr Koce

Cr Griffin

Georgina Strachan

Armanda Connolly

Nil Nil Planning Application 0367/19 42 Canterbury Road Toorak

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