APPLICATION FORM

CONFIDENTIAL APPLICATION FOR EMPLOYMENT

The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background.

PLEASE NOTE:

The Royal Parks (TRP) and the charity The Royal Parks Foundation have agreed they should become a new single organisation to fundraise for and manage the capital's eight Royal Parks. Both organisations plan to join within a new charitable public corporation.  A detailed plan has been worked up, and work is ongoing but it is hoped the new organisation will be established from 1 March 2017. The new organisation will be a charitable public corporation with increased freedoms and flexibilities to manage the parks more efficiently.

If the above takes effect from the proposed date, staff joining TRP before 1 March 2017 will be civil servants but after that date their status will change as TRP will be moving out of the civil service to a new charitable status.  Staff terms and conditions will be protected on transfer.

The closing date for this application is Tuesday, 13 th December 2016.

Tip: You can use the arrow keys on your keyboard to move between fields. Once completed, please email your form to vacancies@royalparks.gsi.gov.uk with the job title as the subject, we don’t require a hard copy as well.

1. JOB POSITION

Position applied for: Park Services Support Officer (part-time – 2days per week)

Grade: Grade I (Admin)Vacancy reference: PSSO1116

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2. PERSONAL DETAILS

Title: Please select:

Surname:      

Forename(s):      

Address:      

Postcode:      

Daytime telephone(s):      

Email Address:      

Do you have a full current driving licence? (If required by the job description)

Please select:

Are you currently a Civil Servant? Please select:

Have you ever been a Civil Servant? Please select:

At what stage are you applying? Please select:

3. EDUCATION

A) Secondary Education

School name/address From

(MM/YYYY)

To

(MM/YYYY)

Examinations (subject/result, etc.)

                       

(Tip: Tables will automatically expand as you type if extra space is needed)

B) Further Education and Training

University/college name From

(MM/YYYY)

To

(MM/YYYY)

Type of

Course

Subjects Qualifications or class of degree

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C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations

College/Institute

or other name

From

(MM/YYYY)

To

(MM/YYYY)

Qualification/level

                       

4. EMPLOYMENT HISTORY

Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this.

Current salary and benefits or salary when last employed:

£      Notice required:

     

Name and address of employer and type of

business

From

(MM/YYYY)

To

(MM/YYYY)

Job title and main duties

Reason for leaving

                             

                             

                             

                             

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5. REASON FOR APPLICATION – Skills, Qualities and Experience

In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification on the job description enclosed below. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency.

Changing and Improving: Co-operate with and be open to the possibilities of change and consider ways to implement and adapt to change in own work role.     

Seeing the Big Picture: Gather information from a range of relevant sources inside and outside their department.     

Collaborating and Partnering: Proactively contribute to the work of the whole team.     

Delivering Value for Money: Keep track of spend and make sure work is approved and signed off as necessary.     

Managing a Quality Service: Gain the knowledge needed to follow the relevant legislation, policies, procedures and rules that apply to the job.     

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Delivering at Pace: Work in an organised manner using own knowledge and expertise to deliver on time and to standard.     

6. PERSONAL STATEMENT

This is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words.

     

7. ATTENDANCE RECORD

If you wish to comment on any extended absences from the office, please do so here.

     

8. PART TIME

If you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share.

9. REFEREES

Please provide the contact details of referees from your employment over the past 3 years.

Please note that your present employer and other referees will not be contacted without your prior consent.

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Referee 1 Referee 2Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

Referee 3 Referee 4Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

10. DECLARATION

By submission of your form, you agree to the following:

I confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form.

Name:       Date: Click here to enter a date.

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11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available)

If you are currently employed as a Civil Servant you will be required to complete this section in full. Candidates must attach their entire completed application, with section 11 for their line managers to complete. Please also attach your last 2 years' appraisal reports.

External candidates should proceed directly to Section 12.

1) I consider this applicant to be:

Highly suitable Suitable Unsuitable I am unable to judge

Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons:

     

To be completed only if applicant is applying for trawled post on promotion.

2) Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for?

Yes No

Please comment on your promotion assessment:

     

Name:       Grade:       Date: Click here to enter a date.

Line Manager/Countersigning Officer for Please select: years and Please select: months

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12. DIVERSITY FORM (this will be detached from your application by the HR Dept)

Section A: Your Details

Section B: Disability

The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence.

Do you consider that you have a disability? Yes No Prefer not to say

What is the nature of your disability?      

Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment:      

Section C: Religion or Belief and Sexual Orientation

Which religion or belief do you most associate with? Please tick one box only.

No religion Buddhist Christian Hindu Jewish

Muslim Sikh Any other religion Prefer not to say

Which sexual orientation do you most associate with? Please tick one box only.

Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight

Other Prefer not to say

Section D: National Identity

Which National Identity do you most identify with? Please tick one box only.

British English Northern Irish Scottish

Welsh Other (please specify if you wish)       Prefer not to say

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Section E: Ethnic Identity

Which Ethnic Background do you most identify with? Please tick one box only.

ASIAN OR ASIAN BRITISH:

Bangladeshi Indian Pakistani

Any Other Asian Background (please specify if you wish)      

BLACK OR BLACK BRITISH:

African Caribbean Any Other Black Background (please specify if you wish)      

CHINESE:

Any Chinese Background (please specify if you wish)      

MIXED ETHNIC BACKGROUND:

Mixed White and Asian Mixed White and Black African Mixed White and Black Caribbean

Any Other Mixed Background (please specify if you wish)      

WHITE:

Any White Background (please specify if you wish)      

OTHER ETHNIC BACKGROUND:

Any Other Ethnic Background (please specify if you wish)      

Prefer not to say

Thank you for completing these forms, please now email your final application and diversity form to vacancies@royalparks.gsi.gov.uk with the job title as the subject

JOB DESCRIPTION

Job Title: Park Services Support Officer (part time - 2 days per week)

Location: Park Office (Ranger’s Lodge), Hyde Park

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Grade and Salary: Grade I (Admin), £20,000 - £23,188

Key functional relationships:Head of Park Services, Head of Landscape, Horticultural and Landscape Officer, Landscape Architect, Finance Team, Ecology Team, Arboricultural Team, Park Managers and Assistant Park Managers Hyde, Records Management Team (for Trim)

Representation on TRP internal groups:Park Services meetings

Key external relationships:Contractors, Energy and Sustainability Consultants, Landscape Consultants and Contractors, DCMS, Public

Main purpose of the job: This part-time post is part of the Parks Services Team based within the Park Office (Rangers Lodge) at Hyde Park. The main duties are to provide financial, project and administrative support to the Parks Services Team, including Head of Park Services, Head of Landscape, Horticultural Officer, Landscape Architect, Project Delivery Officers and Arboricultural Officers.

Main duties/responsibilities:

To support Park Services including administration of reports and plans. To input and maintain up -to -date data on finance budget spreadsheets

(ledger) for Park Services recording and generating purchase orders, invoices, grant claims and commitments including project programmes.

To raise purchase orders, grant claims and invoices on the Ebis system for the Parks Services Group and check that supporting documentation is filed appropriately. Act as credit control, chasing non-payment and missing invoices.

To return the monthly Park Services GPC (credit) card statement to Finance with all supporting documentation and expense coding.

Provide support for financial end of year. Assist planning and forecasting for new financial year.

To assist with data gathered during surveys and inspections including handling records supplied by consultants, volunteers and students.

To act as a central point for liaison and enquiries for the Parks Service team particularly via the Cycle mailbox and the Park Services mailbox and deal with these as appropriate.

To research a variety of subjects and initiatives and provide background material for reports, presentations and meetings.

Organise and provide on the day supervision of consultation activities throughout the Parks, such as bike week.

To maintain the Trim electronic filing systems and carry out document tracking.

Draft and word process correspondence and proof read documents as required

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To arrange and attend meetings and take minutes, Park Services and Park Manager’s meetings and on occasions other meetings

Manage TRP fleet of bicycles, arrange maintenance and organise cycle training for organisation.

To help co-ordinate calendars such as the Park Services Car booking system,

To provide administrative support to the Royal Parks planning of Ceremonial/Major State occasions.

To handle visitor and telephone enquiries from members of the public, contractors and other enquirers

Monitor electricity, gas and water usage and obtaining meter readings across the Parks from Vinci on a monthly basis

Send Carbon usage returns to DCMS on a monthly basis and water returns on a quarterly basis.

Assist with the preparation of carbon and sustainability monitoring data for the Royal Parks Annual Report

To cover reception duty as part of the lunch time rota. Undertake other related administrative duties that may be agreed with the

line manager from time to time. The post holder will maintain an awareness and observation of TRP Fire

and Health & Safety Policies, Procedures and H&S Regulations

Person Specification:(Please refer to the competency framework)

Competencies/Selection Criteria

STRATEGIC CLUSTER – SETTING DIRECTION Essential / Desirable

Changing and Improving

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Co-operate with and be open to the possibilities of change and consider ways to implement and adapt to change in own work role. E

Review working practices and come up with ideas to improve the way things are done.

DLearn new procedures, seek to exploit new technologies and help colleagues do the same.

D

Seeing the Big PictureGather information from a range of relevant sources inside and outside

their department.E

Making Effective DecisionsSpeak up to clarify decisions and query these constructively. D

PEOPLE CLUSTER – ENGAGING PEOPLE

Collaborating and PartneringProactively contribute to the work of the whole team. E

PERFORMANCE CLUSTER – DELIVERING RESULTS

Delivering Value for MoneyMaintain recognised financial procedures and practices. DHandle numbers confidently, collate information ensuring accuracy of financial and performance data. DKeep track of spend and make sure work is approved and signed off as necessary.

EManaging a Quality ServiceGain the knowledge needed to follow the relevant legislation, policies, procedures and rules that apply to the job. E

Act to prevent problems reporting issues where necessary. DDelivering at PaceWork in an organised manner using own knowledge and expertise to deliver on time and to standard.

E

Take responsibility for the quality for own work and keep manager informed of how the work is progressing.

D

Maintain consistent performance. DSee the Civil Service competency framework for further information on civil service competencies.

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