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Texas School for the Blind and Visually ImpairedOutreach Programs1100 West 45th StreetAustin, Texas, 78756

Drawing a Map Using Drawing Tools in Microsoft Word 2007

Patrick Van Geem, TVI Assistive Technology [email protected]

Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010

mailto:[email protected]

ContentsTexas School for the Blind and Visually Impaired............................................................1Drawing a Map Using Drawing Tools in Microsoft Word 2007.........................................1Find a Map from a Website..............................................................................................3Tracing Map Considerations............................................................................................3

Copying a Bitmap Image from a Web Page.................................................................3Tracing Map on the Word Document............................................................................4

.........................................................................................................................................4Tracing Over the Map Image to Make a Line Drawing Map.............................................5

Choosing the "Freeform" Drawing Tool........................................................................5Tracing the Map Using the Freeform Drawing Tool......................................................5Freeform Vector Graphic Production............................................................................6

Removing the Bitmap Image (Web Page Image).............................................................7Selecting the Image Map..............................................................................................7Removing the Image Map............................................................................................7

Smoothing the "Rough" Lines.......................................................................................8..................................................................................................................................... 8Freeform Edit Points.....................................................................................................8Determining the Line Weight......................................................................................12

According to the BANA Tactile Graphic Guidelines................................................12Adding Content to the Map............................................................................................13

Arranging Tools..........................................................................................................13Place Marker Points:..................................................................................................14

Preparing the layout and illustration........................................................................14Drawing a Place Marker..........................................................................................15Filling In the Point...................................................................................................16Place Marker Point Movement into Position:..........................................................16

Place Name Labels....................................................................................................17Lead Lines..............................................................................................................17Place Names...........................................................................................................19Tactile Graphic Guidelines:.....................................................................................20

Using Fill Pattern on a Tactile Outline Map................................................................20Creating a Fill Pattern Region on a Map.....................................................................23Keys............................................................................................................................25


Find a Map from a Website

University of Texas Library Map Department http://www.lib.utexas.edu/maps/texas.html

There are several sources to find line drawing maps. The University of Texas Perry-Castaneda Library contains a large source of maps of most countries, regions, and continents of the world.

Tracing Map Considerations

Copying a Bitmap Image from a Web Page

Figure 1: Relief Map of Texas with Contextual Menu Activated.

Place the cursor on the image Press the right mouse button to activate a contextual menu. Choose "Copy Image" Go to the Word document and paste image into the document from the clipboard. Save the Word document now as a .doc (Word 97-2003).


http://www.lib.utexas.edu/maps/texas.html

Tracing Map on the Word Document

Figure 2: Map of Texas with a Dashed Arrow Indicating the Whole Tracing Area

Make sure the entire map is visible in a Word document layout area without having to scroll. You cannot draw a map if some of the area is not visible because leaving the drawing area to scroll up or down forces you to “abandon” the drawing tool which means ending the tracing process. The tracing area needs to be visible for completion.


Tracing Over the Map Image to Make a Line Drawing Map

Choosing the "Freeform" Drawing Tool

Figure 3: Screenshot: Shapes Menu with the Shapes Icon Highlighted

Select the "Shapes" icon in the Quick Access Toolbar. Go to the "Lines" category. Select the "Freeform" tool.

Tracing the Map Using the Freeform Drawing Tool

Figure 4: Freeform drawing tool is displayed.


When the Freeform drawing tool is activated the cursor turns into a crosshair drawing cursor.

Place the cursor at a start point then click with the left mouse button. Move the crosshair to another point on the image. Click again (left button) and a

straight line from the start point to the second click point is drawn. Holding the left mouse button down while moving the crosshair cursor will draw free

form lines, much like drawing with a pencil.

Freeform Vector Graphic Production

Figure 5: Screenshot: Outline Drawing of Texas

If all goes well, you should end up at the starting point. If connecting with the start point a solid (shape filled with a white color) freeform

image will appear. A solid independent scalable vector graphic (SVG) freeform image can be moved

anywhere on the document. The border line weight of the illustration can be changed if needed. It can be as thin

as ¼ to as thick as 6 point. Territorial border are usually set to 3 point weight. Subject content within the

territory (objects of study) will have the largest point weight (i.e., rivers, regions, land features)


Removing the Bitmap Image (Web Page Image)

Selecting the Image Map

Figure 6: Screenshot: Texas outline map is moved slightly out of line from the image map.

Select the newly drawn map and drag it slight off the image map (from the website). Select the website map by clicking (left mouse button) anywhere on the image. The

map is now highlighted (selected).

Removing the Image Map

Figure 7: Vector Outline Map of Texas

With the image map selected, choose "Cut" from the Ribbon menu to delete it. The key command to cut is Ctrl+X. The line drawing map should now be the only object on the document.


Smoothing the "Rough" Lines

Figure 8: Texas Outline Map Indicating the Smoothing Boundary Lines

During the tracing process rough borders (i.e., river boundaries) should drawn smooth.

Smoothing the lines make it easier for the student to interpret the tactile graphic. Most line drawing (mainly maps) need to contain boundaries that are smoother than

some of the original line drawings. Maps displayed this way are less tactually cluttering for students.

Freeform Edit Points

The Freeform "Edit Points" are arbitrary anchor points. When activated, these points are located on any freeform outline drawing. Placing the mouse cursor on an edit point, then holding down the left mouse button, that point can now be moved anywhere on the drawing layout area. Doing this will change the line at that section of the outline drawing.

Click anywhere on the outline drawing to activate the selection indicators of the freeform drawing.

Once the drawing is selected, press the "contextual submenu button" (or the cursor button) to activate a contextual submenu.

To activate the edit points on the outline drawing, select "Edit Points" from the list of items in the submenu.

Edit anchor points now appear throughout the freeform line drawing.


With the left mouse button pressed, lines can be "pulled" in a direction to fine tune a area on the line drawing. Lines can be pulled to show more or less detail of an area.


Use the Edit Points featurea to correct lines, enhance more detail, or to smooth lines.

Determining the Line Weight

Figure 9: Shapes Outline Menu with the Line Weight Submenu Active

Select the “Outline Weight” icon in the Quick Access Toolbar. Select “Weight” from the list of options. Select the preferred point (pt) from the list of line weights.

According to the BANA Tactile Graphic Guidelines The line weight of a map outline is the middle weight (3pt). Lead lines are the lightest weight (1pt). The content information is the heaviest weight (6pt) (i.e. rivers, mountains,

roadways, etc.). Borders around a region are 1pt. Place name markers are 1/8"-¼” (.125-.25") in diameter. No smaller than .125". Use only up to five distinctly different shapes fill patterns. Three is preferred. Legend or key is on the left facing page if it two pages are needed. Key comes before the tactile graphic illustration and text if it can fit on one page.


Adding Content to the Map

Arranging Tools

When using different patterns to identify different regions on a map, parts of a region may need to "lie" on top of another part. This may cover up a small part of another region. This is called "masking". This technique is very useful on maps indicating various geographical or political features.

You need the two arranging tools both with the pull down arrows; Bring Forward and Send Backward

Bring Forward

Figure 11: Illustrations of the Bring Forward Tool and Its Pull Down Menu

Send Backward

Figure 12: Illustration of the Send Backward Tool and Its Pull Down Menu


Figure 10: Illustration of Shapes Arrangement

The arranging tools have the potential to be used frequently for illustrations in these subjects:

Geography History Chemistry Geosciences Physics Biology Astronomy

Place Marker Points:

Preparing the layout and illustration

Set the gridlines to the default .130" for both vertical and horizontal

Figure 13: Drawing Grid Configuration Dialog Window

If the "Use margin" checkbox is not checked, the guidelines will run across the entire layout page from left to right and top to bottom. This gives you the option of placing the illustration anywhere on the document. However, the illustration should not be placed in the far right section of any layout. According to the guideline standards, illustrations need to be place close to the left hand margin (about 1" from the left side of the layout area).


If your map outline has a fill, set the shapes fill to "No Fill"

Figure 14: Shapes Fill Menu with "No Fill" Selected

Drawing a Place Marker Make sure the gridlines are in view mode and set to .13" vertical and horizontal. Also make sure margins checkbox is not checked. Select the "Oval" tool in the Shapes tool menu. The default circle will be larger the 1/8" (about .125-.13"). Resize the circle by placing the cursor and holding down the left mouse button on

one corner of the circle then dragging diagonally inward until it reshapes to a the smaller 1/8" diameter.

Duplicate (Ctrl+D) to make other place markers.


Figure 15: Shapes Tools with Oval Tool Selected

Filling In the Point Make sure the newly drawn circle is selected. Select the "Shapes Fill" pull down arrow to open the submenu. Select the solid black fill color (Use only the solid black fill color).

Figure 16: Shapes Fill Tool with the Theme Color Submenu Activated

Place Marker Point Movement into Position: Tapping the arrow keys will move the point in gridline "blocks' To move outside the gridline confines hold down the control key plus tapping with a

directional arrow key.


Figure 17: Screenshot: Illustrating a point being moved into position on the map.

Place Name Labels

Lead LinesAccording to the BANA Guidelines and Standard for Tactile Graphics when there is need for a lead line in the graphics, if it crosses the illustration line, a space between the illustrations on either side of the lead line is needed.

This can be accomplished by making a small square with the 1/8" guidelines.

Figure 18: Screenshot: Drawing a square shape within the gridlines

Make sure the gridline are in view mode and set to .125 or .13" vertical and horizontal spacing.Select the "rectangle" tool in the "Shapes" tools menu.Click anywhere on the layout.Resize to one gridline block


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Move the squaring using the arrow keys and/or arrow keys plus holding down the control key.

Figure 19: Square shape is moved to the boundary line of the outline map.

Once in place select "No Outline" in the "Shapes Outline" tool.

Figure 20: Shows a break in the map boundary made by the square set to no outline and a white fill.


The square now has created a break in the illustration outline. This is a masking point.The lead line can now go through this point. Make sure the lead line is "in front" of the square mask. Use the "Bring Forward" tool to accomplish this.

Figure 21: Illustration of a Lead Line Break on a Map Boundary.

Move the lead line by tapping with the arrow key and/or tapping with the arrow key while holding down the control key.

If the angle of the lead line needs to change set the gridline into the hide view gridline mode.

Change angle by placing the cursor on one endpoint of the lead line, hold down the left mouse button, and move vertically (only) up or down.

Place NamesEnter the place name by drawing a textbox firstEnter the name.Set to Courier New typeface and font size:

28 pt font for Tiger 24 pt for TIE or PIAF (encapsulated (swell) paper production)

Figure 22: Screenshot showing a place name label, a place marker, and a lead line.

The lead line must not be too long and the smallest size line weight on the page. Space between place marker and the lead line needs to be about 1/8".


Space between the place name and the lead line needs to be about 1/8". Group the place maker, lead line, and place name together as one object.

Tactile Graphic Guidelines: All text need to stay horizontal on the page and read from left to right and top to

bottom. No full text place names, except for key letters or numbers, are inside the

illustration. The map outline is the middle line weight (3pt). The content outline is the heaviest line weight (6pt). Lead lines are the lightest line weight (1pt). Set the title and transcriber notes in inline text (not textboxes). If a key is used for line textures, pattern fills, and/or place names, it comes before

the graph on either the page before or on the same page.

Using Fill Pattern on a Tactile Outline Map

In order for the "Fill Pattern" function to work properly, the document first has to be saved as a .doc (Word 97-2003 Document).

The most prevalent regional (the one area that dominates the map) should be the "no fill" pattern. In the arrangement, this area is on the bottom.

No more than five different patterns are recommended for a tactile graphic illustration.

It is best to have only three fill patterns. All pattern need to be clearly different from each other.

Figure 23: Four Different Fill Pattern Rectangles

Use the "Freeform" tool to make a fill region. Use the "Send Backward" or "Bring Forward" tools to layer fills on top of each

other.


This is an illustration of a cell with the nucleus in the center. To correctly produce the illustration as suitable tactile graphic several drawing techniques were incorporated:

Freeform drawing Shapes drawing Masking Arrangements of areas Filling in different areas with patterns Spacing Considerations Grouping

Figure 24: Illustration Indicating Where Certain Drawing Techniques Occur


Arranged Freeform Shape Tactile Graphic

Figure 25: Finished Tactile Graphic of a Cell

Lead line goes through the lowest layer pattern with a 1/8" clearance on either side.

The two patterns are distinctly different. The label is on the horizontal plane and reads left to right. The inner pattern is on top of the outer pattern. The "Bring to Front" tool was

used. All objects are grouped together as "one" object. .13" space is on either side of the lead line from object and label.


Creating a Fill Pattern Region on a Map

Select the Freeform tool (looks like a swimming pool) in the Shapes menu.Start by tracing along a boundary.

Figure 26: Illustration Showing How Anchor Point are Placed on an Outline Map

Click(left mouse button) then release to creates an anchor point on the document.

Holding down the left mouse button will turn the cursor into a "pencil". This permits free-hand drawing.

Make sure to connect the finishing point with the starting point. Also make sure that the "View Gridline" is not check.

Figure 27: Illustration of a Traced Area on an Outline Map


Basin and Range Region of West Texas

Figure 28: Illustration of an Area Filled in with a Pattern

Use the state boundary to retrace that part of the featured region.Use the drawing pencil feature for tracing along river and open eastern area.

Arranged Regions of the Basin and Range area and the Stockton Plateau

Figure 29: Illustration Displaying Two Filled In Pattern Areas

Stockton Plateau region is on top (Send to Front) of the Basin and Range region.Freeform drawing tool was used on all boundaries of this region.


Keys (according to the BANA Guidelines and Standards for Tactile Graphics)

A key to the different line textures should be placed before the graph.The key should be listed in the order the line appears from top to bottom or left to right on the graph.

Texture key list are presented in this order: Area textures Line textures Point textures Alphabet textures Numeric textures

Categories of items within a key must be listed in this order: Texture key symbols Letter key symbols Number key symbols

Texture, symbol, or key, needs to match the graphic illustration.Numbered keys should be placed in numeric order.Braille lettering format should follow print format (i.e., capitalization).Transcriber's notes need to use the word "key" even if "legend" is used in print.

Use a key when space is prohibitive to include a label.Single letter keys are not recommended. If used, follow the letter with a period.Short-form words (2 or more braille cells) may be used in a keyInsert a key as a transcriber's note below the tactile graphic title.A blank line must follow a centered title before the beginning of a key.

If possible, a key must appear on the same braille page with the tactile graphic.If not possible, a key is placed on a page preceding the illustration.When a key is on a facing page, it should follow the title of the graphic.

Line symbols in a key must be 1" in length and match the texture on the tactile graphic.An alphabetic key must consist of two lower-case English letters.Single-cell braille contractions cannot be used as a part of a 2-cell alphabetic key.

Patrick Van Geem, TVIAssistive Technology ConsultantOutreach Programs, [email protected]


mailto:[email protected]

http://brailleauthority.org/tg/web-manual/

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