· Web viewAmendments; 13 May 2020 / 22 May 2020 / 3rd July 2020 / 18th August 2020 / 3rd , 8th,...

Amendments; 13 May 2020 / 22 May 2020 / 3rd July 2020 / 18th August 2020 / 3rd , 8th, 28th September /2020/7th October 2020/4 Jan 2021

Churchdown Village Infant School Preventing and Managing Sickness including outbreaks

Risk Procedures and Risk Assessment

Progression of restrictions / Staged ResponseAt CVIS we have 4 stages for when dealing with medical incidents / outbreaks - depending on the nature of the situation stages may vary.

ResponseStage

Trigger Actions Who Notes

STAGE 1 –General

(everyday hygiene and procedures)

None- General reminders for hygiene- Effective handwashing facilities and soap available (checked daily)

- Follow usual absence periods for sickness (unless COVID)

All In the event that children have used soap supplies for the day pupils are encouraged to tell an adult if it needs replenishing

STAGE 2 –Prevention

Where an increased risk is present

- Increased absence rates of pupils or staff

- Local increases in sickness e.g. flu, gastric, coronavirus

- Public health alerts- Suspected cases of specific illness in school or within the community (eg.coronavirus / gastric)

- Increase hygiene procedure- Communication with key people including key information (staff,

governors, pupils and families, users of the site)- Specific hygiene lessons in class- Increased enforced use of handwashing on entering the building

and before eating of food- Enforce 48hr after symptoms have stopped for all fever, sickness,

diarrhea etc.- Consider the types of trips and events and make changes as

necessary (e.g. those where lots of close contact / touch points)- Review Risk Register and alter accordingly- Daily review of the situation- Share DfE, PHE information as available

SLTAdmin Staff

Key information supplied to schools by Public Health England/DfE to be forwarded on to all stakeholders.Specific procedures relating to an outbreak will be forwarded to all stakeholders in relation to the context.Handwashing to be supervised by staff. More frequent checks of soaps and sanitisers Increase order of hygiene productsNon-curric. trips to be considered for postponement

STAGE 3 –Mitigate/ Delay

Where a significant risk is present

- direct case or increased likelihood of cases

- Public health advice for restrictions -

--

Consider reducing / cancelling contact situations:- Assembly- Carpet time- School events- Trips Consider- Any screening measures e.g. visible symptoms.- Reduction or exclusion of visitors – visitors to follow additional hygiene procedures

Head SLTAdmin staff

Whole school assemblies cancelledOutside trips/providers to be cancelledDeep clean organized Vulnerable staff/pupil to be notified and attendance reviewed where necessary


-- Lunch arrangements and hygiene procedures to be reviewed- Increase time of exclusion from school for those with symptoms (following PHE guidance)- Sending home any children & staff with any symptoms and following PHE guidelines- Additional Cleaning including deeper cleans – ensure ‘touchable’ surfaces are the priority- Continue to share DfE, PHE information to staff and parents

Children and staff presenting with- symptoms to be sent home TO- FOLLOW GOVERNMENT- GUIDELINES REGARDING TESTING.----

Lunchtime/playtime procedures altered accordingly to meet staffing ratios AND GOVERNMENT GUIDELINESWork uploaded to website ANDPUT ON SEESAW FOR THOSE NOTATTENDING SCHOOL, Plans onlyfor YR & Y1 as of 1st June. To include Y2 as well. Daily updates from Public HealthEngland and DfE to allstakeholdersLiaising with CVJS for continuityWebsite statements of latestupdatesEXTRA CLEANING OF ALLRESOURCES, TABLES, DOORHANDLES AND EQUIPMENTTHROUGHOUT THE DAY BY ALLSTAFF.STAFF TO BE GIVEN WRITTENGUIDELINES ABOUTPRECAUTIONS TO BE FOLLOWED.CHILDREN TO BE KEPT IN THESAME GROUPS OF 15 OR LESSWITH THE SAME ONE/TWOADULTS THROUGHOUT THE TERMWHEREVER FEASIBLE.RISK ASSESSMENT TO BE SENT TOALL STAFF AND GOVERNORS.KCSIE UPDATED.PARENTS INFORMED OFGOVERNMENT GUIDELINES THATWE FOLLOW.CHILDREN TO BE KEPT IN CLASS BUBBLES AS MUCH AS POSSIBLE AND YEAR GROUP BUBBLES WITH CLASS TEACHERS AND TAS WHERE POSSIBLE.


FOR BASC – CHILDREN KEPT IN YEAR GROUP BUBBLES INSIDE AND WHERE POSSIBLE OUTSIDE. CVJS PUPILS ARE NO LONGER ALLOWED TO USE OUR BASC


STAGE 4 –Containment

Where specific and/or significant changes or restrictions need to be in place.- High levels of sickness- High rates of absence- Significance of danger of

disease or illness

- Pooling of classes / using support staff to cover teacher absence (risk to be assessed by SMT)

- Staff self-isolating following PHE guidance that are NOT showing symptoms to continue to provide and send in work / be available / contactable by email

- Part / full closures of site / classes- Deep clean if essential- On closure of school – staff to follow expectations and guidance

provided by Head.

HT / Chair of Governors

Staff self-isolating SMT covering classesDeep clean 21.03.2020Staff to be notified via WhatsApp group chat


Coronavirus Key Actions (if/as situation escalates)

Specific Issue Actions including messages Who Notes

Suspected case in school (staff or pupil)

- Contact relevant agencies e.g. LA / Public Health England/ DFE helpline- Deep clean core areas and ‘touchable’ surfaces- Inform staff- Core reminders of hygiene- Contact parents – general information about sickness etc.- If anyone becomes unwell with a new, continuous cough or a high temperature to be

quarantined until able to go home, then self-isolate for 14 days or until test negative (as perguidelines)

SLT Done FOLLOW GOVT GUIDELINES

Confirmed case in school

- Contact relevant agencies e.g. LA / Public Health England/ DFE helpline- Deep clean core areas and ‘touchable’ surfaces- Inform staff- Core reminders of hygiene- Contact parents – general information about sickness etc. and the key next steps e.g. closure

of a class / school/ or carry on etc following PHE advice. Whole bubble sent home & self-isolate

- for 14 days

SLT; Site FOLLOW GOVT GUIDELINES

Suspected case in a family- Parents to ensure child washes hands before leaving the house.- Child to wash hands immediately after coming into school- Increase monitoring of pupils- Staff / child to remain at home if they are also showing symptoms i.e. new, continuous cough or a

high temperature to avoid spreading infection to others.Parents to inform (send in) school of results of any tests for COVID

Families; Staff; Admin

FOLLOW GOVT GUIDELINES

Confirmed case in a family- Children in the family to remain at home for a fixed period of time following DfE & PHE advice- Deep clean of ‘touchable’ surfaces in the classroom and school

Parents to inform (send in) school of results of any tests for COVID

SLTSite

FOLLOW GOVT GUIDELINES

Teacher shortage- Supply / Splitting classes / SLT Cover- Partial closure for certain classes or part time / AM / PM classes

SLT SLT will organize cover

Support staff shortage - Prioritise most vulnerable children / classes with remaining staff SLT Covered in school

Protection for most vulnerable children

- Identify who these vulnerable children are e.g. underlying health conditions that may be affected by the current threat

- Discuss with parents the initial steps and agree key actions re. isolation/seclusion

SEND Team Children identified

Staff with health issues(e.g. Heart)

- Ask them to contact their consultants to seek advice on their condition- Consider working from home

Staff List of staff with ongoingor specific health issues

Staff with symptoms - Stay at home; follow PHE, DfE and NHS 111 advice; inform HT HT Staff self-isolating


Pregnant staff - Ask them to contact midwife to seek advice- Work from home especially if in 3rd Trimester- If attend school, an individual risk assessment needs to be written by HT & contact with OH is

advised

SLT FOLLOW GOVT & RCOG GUIDELINES ON WORKING

Kitchen shut down - Parents to provide packed lunches SLT; Families In the event that there are restrictions to theservice ABM provide

Site team shortage - Discuss with cleaning staff cover arrangements in good time Site SLT/staff to do essentialsLeadership shortage - Access via phone, email, skype, WhatsApp, zoom SLT; StaffAdmin shortage - Cover with TAs / SLT

- Parents to reduce onsite queries for minimum face-to-face contact- Inform parents not to phone unless emergency

Site

Other school users - Inform of control measures, including the possibility that a suspension may occur. Site

Long period shut down- Provide E-Learning provision through seesaw. Plans and activities will be uploaded weekly to

Seesaw platform with some links also available on the school website. Each child & family will have own login details with access to communication with class teachers.

- Medium Term Plans including phonics and spellings are available on the class pages on the school website

- Login details for Reading Buddy are shared with pupils in the Reading Diaries with additional Information to be put on our website.

SLT; Staff


Core Control MeasuresControl Measure Control Stage Notes / Action Who Review

Tissues for Each Class

1

- Ensure adequate stock levels of tissues for each class / office- Replenish as needed- Staff to also self-replenish from stock

Cleaning team ; Staff

As required

Alcohol based gel

2

- Additional dispenser if available in key areas (wiped down after use/daily)

- Ensure dispensers and full from the start of each day- Ensure adequate stock levels

Cleaning team; Staff; LunchStaff

As necessary

Soap for hand washing1

- Ensure soap in all wash areas -Paper towels for hand drying

Cleaning team ; Support staff

daily

Off Site visits

2,3,

- Risk Assess any off site visits or sporting fixtures - all currently cancelled

- Ensure hygiene (hand washing) expectations are maintained- Seek advice from the venue/organisers of the event- If deemed too high a risk then cancel event

Visit lead/SLT

As required

Finding out about travel arrangements now and in the future of staff and pupils

3 (where specific threats

are evident aboard)

Newsletter:- Ask parents to inform us of any close family member who has

returned from abroad within the last month- Staff members to inform SLT of any travel arrangements to high-

risk areas including those of any close friends or family they have been in contact with.

Admin; HT As required

Face coverings 1 - Staff will wear face coverings at beginning and end of day (pick up & drop off)

- Parents / Carers will wear face coverings whenever on site, especially at pick up & drop off

- All staff to wear face masks when not in their own bubbles ie in the corridors and communal and office areas where other bubbles might be/have been. No staff to go into other bubbles at any time unless absolutely necessary.


Control Measure Control Stage Notes / Action Who ReviewReducing contact point activities

2

Ensuring extremely high hygiene for any- Food making / tasting

Avoid any activity where you are passing items around a class- Circle time objects- Artefact sharing- Touching activities – PE / Gymnastics- Timetable for outdoor areas- No use of Adventure Playground Other Can be used on a rota

basis so each year group has use of it for one week on a three week rota.

- Cease hand shaking of children and visitors- Cease use of shared cups in class (e.g. using cups for water);

replace with water bottles, parents to provide. Bottles will be sent home at the end of each day, not kept or cleaned in the classroom. Cups will be used in the classroom (as well as bottles) and removed and put in dishwasher for cleaning.Cancel any unnecessary visitors into schoolOffer telephone/online meetings in place of parent meetings. All meetings to be conducted over remote access eg zoom

Staff In line with relevant advice

Good Personal Hygiene

1,2

Newsletter:- Inform parents of hygiene expectations and to discuss with

children;- All children to wash their hands before coming to school, before

going home and when they get home.- Classes to teach children hand washing techniques- Children to wash hands before snack (classroom) and before

eating dinner (classrooms/ hall corridor toilets) and when returning to the classroom from play. And at appropriate times inbetween.

- Information:- Distribute key information posters

HT; Staff Regular reminders, HL week, curric.Requireme nts, PSHE


Review of cleaning

2, 3

- Meet with cleaning staff to review cleaning arrangement and make any necessary changes

- Increase focus cleaning on touch points and tables (redirect from vacuuming etc) or increase hours if required

- Daily cleaning of classrooms (already in place)- Preparations for deep cleans if necessary

SBM;Cleaning Team , HT

As required


Additional touch pointcleaning daily 2, 3

- Handles and rails to be cleaned at mid points during the day MDS, staff pm

School visitors and site users 2, 3

- Compulsory handwashing / use of gel before entering school;- Inform them of new requirements and risk of suspension of use- Informing us of any suspected or confirmed cases by any users- Consider cancelling visitors- Statutory/essential Service visits will where possible be conducted

at the beginning or end of the school day.- Own PPE should be used as per COVID-19 guidelines- Government Social Distancing rules should be followed (i.e. 2- meter)

There will be no unnecessary visitors allowed access into thebuilding.

- SEN visitors and ATS to do remote visits only.

As required


School visitors (specifically agencies working with children)

2,3 - Meeting with other professional will take place virtually where possible. SEN visitors and ATS to do remote visits only.

- Meetings that are unable to take place virtually, visitors must wash their hands with soap or alcohol-based sanitiser (that contains no less than 60 percent alcohol) and follow infection control procedures in accordance with the DfE and PHE’s Guidance at regular intervals, including when they enter and exit the building. Further guidance on hand washing can be found at https:// www.nhs.uk/live-well/healthy-body/best-way-to- washyour-hands/

- Visitors must give at least 24 hour notice, via school office, that they are still attending meeting. SEN visitors and ATS to do remote visits only.

- Visitors can observe / work with multiple pupils during visit. SEN visitors and ATS to do remote visits only.

- Observations of children should be carried out in the child’s environment (own classroom / outside only) to preventCrosscontamination or in the conservatory.

- Meetings with staff must take place in a room where social distancing can be adhered to (BASC & Library only), keeping socialdistancing rules of 1-2 meters.

- Visitors will be asked to phone the main office once they have arrived at the school, they will then be invited to the school gate /informed that they will receive a call when to come to school gate. Admin staff to sign visitor in & take temperature. Visitors not to enter conservatory unless due to weather. Visitors can enter conservatory if invited to by Admin/SLT. They will sign in on the

HT, SLT

As required


ipad for track and trace purposes and sanitise before and after. Temperature will not be taken.

- Class teacher will meet visitor at school gate/outside conservatory and escort straight to designated area. Same in reverse at end of


meeting.

- If meeting is held, at least 10 minutes needs to be left between use of rooms & surfaces wiped at end of meetings. Class teachers responsibility.

- Notes from meetings need to be emailed to SENCo, not handedout / provided for photocopying during meeting.

Classroom organisation

1, 2 - Daily cleaning of any resources used i.e. toys / scissors- Doors to be left open (door stops), to prevent contact. Windows to

be left open when children are in and door to be left open when children are out to ensure fresh air circulation.

- No use of electronic equipment. Smartboards, ipads and laptops can be used but must be sanitized before and after use.

- Pencils to be labelled per child. Equipment where possible to be used only by one pupil. Pencil cases to be optional for key stage 1.

- One book per pupil, to be left in the classroom only & touched only by bubble members. Books to be used as normal but staff and children to sanitise hands before and after use.

- No soft toys- Limit resources to those that can be wiped/rinsed daily- Tables can remain in group arrangements- Guided Reading Books – class teachers to take pack of books for

term (most packs consist of 5 different titles) for each reading group. Books to stay in classroom & be returned / swapped at half termly intervals to prevent cross-contamination. Books not to beshared between groups. Books to be sent home after they have been quarantined. Reading books to be used as normal but with sanitization of hands between writing in each book. Reading one to one to be carried out at the individual staff member’s discretion.

All staff

As required


Social Distancing Measures in school

1, 2, 3 - Minimising contact and mixing through the use of class / year group bubbles

- Bubbles will be kept apart- Staggered Lunch times, bubbles to have allocated times in hall &

playground as well as designated staff/lunchtime supervisors.Tables etc will be cleaned between (year group) bubbles. SLT to provide timetable. Each year group bubble to collect lunch from hall and eat in the class room except for Reception who will eat in the hall once the KS1 children have collected their lunches.

- Staggered entry / exit times & collection points. . Year 1 to enter from EY playground and Y2 from top playground. Robins to enter at front of school in little playground and exit from same place. Parents told relevant times and areas for drop off and pick up.

- Parents will not be allowed into classrooms / use facilities in school & will have to leave the site promptly. Can use staff toilet nearest to office for emergencies and follow cleaning requirements before and after use.

- Parents to ring the school office to make an appointment if need to speak to someone on site. Parents to have meetings remotely or by telephone

- Parents not permitted to come into the school office. Permitted to come in one at a time. Parents not to come in to office except in exceptional circumstances and should be wearing a mask.

- Staggered morning breaktimes, SLT to provide a timetable. Staff to- organize duties.

Enrichment & Peripatetic music lessons will restart.Enrichment – pupils will stay in their classrooms with staff going to

All staff

As required

them. Pupils remain in their bubble with their own teacher for enrichment. Reception children stay in their bubble with Mr Newton and Mr Rouse.Peripatetic lessons – will be contained in one room. Surfaces to be wiped between lessons. The Peripatetic teachers are responsible

for their cleaning.Other considerations; Homework

1, 2 - Weekly reading books can be sent home. Books will need to be isolated for 48 hours (72 for plastic) once returned to school.Class teachers to organise own rotation. i.e. collect / change

All staff

As required


books on one day, have isolation box in classroom etc- Homework (maths etc) can be sent home but must be collected in

with time for it to be isolated before marked. When marking hands must be washed inbetween each book. Homework can be sent by Seesaw app.


ICT 1, 2, 3 - iPads to be divided up & assigned to year groups. When using an ipad hands must be sanitized before and after use.

- - Staff are responsible for wiping iPads / laptops down before returning to cupboard

- Staff responsible for collecting & returned any ICT equipment, not pupils

- - Laptops are already class / year group assigned. Bubbles to only use designated laptopsConnecting to IWB; Bubbles to use assigned main class laptop not pupil or staff home laptops - where possible.Staff to use class printers as much as possible. Office printers to be retained, where possible, for office staff only. Office printersto be wiped down between uses.

All staff

As required

Meetings with Parents (incl SEND review meetings)

1, 2, 3 - All pre-planned expectations meetings will be held via zoom as opposed to on the school site. Slides will be available on the website prior to meeting. Times to be kept the same. Invites will be sent out via the school office.

- SEND review meetings will be offered as either zoom or face-face meetings (parents decide). Zoom meetings to be organized by class teachers (in discussion with SENCo) & sent out from SENCo / admin. Class teachers to send out Zoom information so can share screen. Only Zoom or telephone meetings will take place in every circumstance.Face-face meetings will only take place in rooms where social distancing measures can be adhered to (BASC & Library). A protocol will be put in place & shared with both parents & staff to minimize contact points. Parents will be asked to phone the main office once they have arrived at the school, they will then be invited to the school gate / informed that they will receive a call when to come to school gate. Admin staff to sign parents in & take temperature. Parents not to enter conservatory unless dueto

All staff

As required

weather. Class teacher will meet parents at school gate/outside conservatory and escort straight to meeting. Same in reverse at end of meeting. At least 10 minutes needs to be left between use


of rooms & surfaces wiped at end of meetings. Class teachersresponsibility. Parents do not need to ring – they should press the buzzer to be admitted. They should sanitise before using the buzzer.


- Adults will be asked to sanitize their hands and are encouraged to wear face coverings.

- Parents asked to bring own copy of review paperwork. Newpaperwork will be sent out after meeting (as per usual).

Physical activities 1, 2, 3 - No after school clubs will be run in at least the first term. After school clubs run in year group bubbles with one year group for 2 days and then next for 2 days and resources isolated inbetween year group use. No after school clubs including sports clubs will be run.

- Pupils should be kept in consistent groups, sports equipment thoroughly cleaned between each use by different individual groups, and contact sports avoided.

- Outdoor sports should be prioritised where possible, and large indoor spaces (hall) to be used where it is not, maximising distancing between pupils and paying scrupulous attention tocleaning and hygiene.

All staff / PEstaff

As required

Extra-curricular provision (BASC)

1, 2, 3 - Breakfast and after-school provision will be resumed, from the start of the autumn term.

- Children will be kept within their year groups or bubbles where possible. If it is not possible to maintain bubbles being used during the school day then schools should use small, consistent groups. . Children will be kept in specific bubbles.

- Parents will be advised to the limit of number & if booking changesare made

SLT /admin/ BASCstaff

As required

School lettings 1, 2, 3 - An after school YOGA club for adults (external provider letting) will be starting from autumn term. . Suspended until further notice.

- Provider will be given a key / alarm code etc.- SLT to ensure that there is a separate risk assessment in place

which is signed before lettings commence (i.e. insurance, hall agreement etc)

- Provider is responsible to cleaning all touch points after use.- Provider to contact HT asap if notified of outbreak from one of

members.

HT & provid er

As required


Control Measure Control Stage Notes / Action Who Review

Absence policy2 , 3

- Review time period of absence for ill children or staff and increase if necessary but at least to the minimum standard (e.g. 48 hrs clear of sickness / diarrhea or as advised by PublicHealth England

SLT Annually or as required

Support for families affected 2, 3

- Communicate to parents and staff to contact school if they require support;

- Regular contact with affected families and staff – wellbeing checks.

SLT; As required

Churchdown Village Infant School - Preventing and Managing Sickness

Information for staff, visitors and building users

STAGE 2 - PREVENTION

We currently increased precautions in place to ensure effective the prevention of the spread of illness.

All users of the building are asked to follow the following guidance:Do

wash your hands with soap and water often – do this for at least 20 seconds always wash your hands when you get home or into work use hand

sanitiser gel if soap and water are not available cover your mouth and nose with a tissue or your sleeve (not your hands)

when you cough or sneeze put used tissues in the bin straight away and wash your hands afterwards

try to avoid close contact with people who are unwell

Don't

X do not touch your eyes, nose or mouth if your hands are not clean


Information for staff, visitors and building users

STAGE 3 - MITIGATE/ DELAY

We currently increased precautions in place to ensure effective the prevention of the spread of illness.

All users of the building are asked to follow the following guidance:

Do

wash your hands with soap and water often – do this for at least 20 seconds always wash your hands when you get home or into work use hand sanitiser gel if soap and water are not available cover your mouth and nose with a tissue or your sleeve (not your hands) when you

cough or sneeze

put used tissues in the bin straight away and wash your hands afterwards try to avoid close contact with people who are unwell

Don't

X do not touch your eyes, nose or mouth if your hands are not cleanX enter the school if you are feeling unwell or have been in close contact with any person who is unwell (staff should contact

the head teacher to discuss).


Business Continuity Plan if school closure for a prolonged period

ü School based message to parents explaining the above and the expectations from parents to support thisü Each class teacher - prepare a list of suggested sites and work to support learning at home for reading, writing, mathematics

and topic work, if not immediately then from the second day when teachers have had time to prepare the work/create lists of possible sites to support home learning

ü Provide children with an exercise book to work in and any answer sheets/ mark schemes if possible. Children (or parents/carers) can mark their own work. As there will be no opportunity to ‘teach’ each session parents/carers will need to guide children and support them on which parts of each activity they can access. Please try to avoid providing work that needs to be printed at home – it can be looked at on a screen and recorded in books

ü Depending on the duration of any school closure, teachers to send weekly emails via the office for parentmail for each year group with additional suggestions/work for home learning

ü If allowed, a member of school staff will be in school each day from 9-12 to respond to any communications Emails should be checked at least once each day by all staff

ü Support staff should prepare resources undertake admin tasks requested by their class teacher/Line manager – display lettering, resource labels…

ü Teachers should complete planning, resources, subject leader documentation, progression documents, update policies etc

Would you have kept your child off school before Covid?

Children who are otherwise well with:• Runny noses• Sore throats without a

fever• Mild coldscan go to school as

Speak to their specialist team about testing criteria if you haven't already spoken to them or had a letter in the post telling you when to act

Ring 119or go to www.gov.uk/coronavirus to order a home test kit.

Youcannot accessa test through 111or 999. Pleasedo not go to A&E.Your child and your household must self• isolate until youhave the result of this test

1. Anew continuous cough?2. A fever (high

temperature over 3S°C using a thermometer)?

3. A completeloss or change of smell or taste?

· Web viewAmendments; 13 May 2020 / 22 May 2020 / 3rd July 2020 / 18th August 2020 / 3rd , 8th,...

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Transcript of · Web viewAmendments; 13 May 2020 / 22 May 2020 / 3rd July 2020 / 18th August 2020 / 3rd , 8th,...