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Adventure Playground Coronavirus Reopening Doc V1 June 2020

Activity being assessed

AP Re-opening Plan : COVID19 Coronavirus

Name of assessor Date of assessment

Description of activity an open access adventure playground dedicated solely for free play. The service target age range is 6 to 15years old. Children and young people are free to choose who, when and where they play while attending the playground. Operating an open access policy means children and young people are not restricted in their movements and can come and go freely as they wish during the session.The setting has been closed during ‘lockdown’ restrictions (3months) and reopening on a modified trail period summer 2020.

This Risk Assessment has been carried out following the guidelines on the HSE (Health and Safety Executive) web site www.hse.gov.uk and www.gov.uk/government

Generic Risk Assessment Precautions

The Best Practice Guide sets out instructions and guidance for all staff and the play team. This includes positive ways of working and delivery inline with the Code of Conduct.

All staff and play team members involved in day to day delivery to have read, understood and follow all policies/procedures associated with the adventure playground, service delivery

The playgrounds prime content & delivery is underpinned by the knowledge of the Playwork Principles.

All up to date policies, procedures, health safety regulations and risk assessment are in place and still active.

The adventure playground terrain, layout, play structures, apparatus, toys and activities are designed with age-appropriate understanding and knowledge. All play team members advocate and promote free ranging play for children and young people reinforced by play theories. We will follow the site procedures with regards all play structures and planned activities

play team staff have enhanced DBS Check. Experienced youth and playworkers involved in the delivery and creation of environment and programme.

CYP complete Membership forms - staff can access contact details of young people (including parent/carer)

1


Daily briefings held at start and closure of day. Senior Playworker to carry out daily checks to ensure staff are adhering to best practice.

Planned programme and activities to be delivered outdoors only. Main play hut not to be used by attendee children or young people for play.

Limited attendance permitted daily. Maximum up to 20 CYP in bubbles /zones within the outdoor play space.

Developed trace and track registration sign in. Record of bubble groups and assigned staff member

Until further notice or advise the playground to operate a closed gate policy. CYP will not be permitted to move freely in and out of the playground. If a CYP chooses to leave the playground, they will not be permitted re-entry during the session unless approved by senior leader

Modification access/time for play session reduced

Increase hygiene (personal and premises) and cleaning rotas

Enhanced cleaning regime is in place in line with Coronavirus Gov.UK COVID19: Cleaning in non healthcare settings guidance.

https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people/guidance-on- social-distancing-for-everyone-in-the-uk-and-protecting-older-people-and-vulnerable-adults

Current evidence and guidance has indicated, Coronavirus (COVID-19) is primarily transmitted through respiratory droplets and contact routes. Two methods to reduce the spread of the virus are good hygiene and social distancing

RISK BENEFITEncourages health and wellbeing

Promotes healthy

Benefit of activity

All children and young people need to play. The impulse toplay is innate. Play is a biological, psychological and social necessity, and is fundamental to the healthy development

Hazard

Coming into contact and engagement with others outside of the family

2

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings


exercise and fitness

Allows for greater understanding of social distancing and hygiene

Explore and understand the world around them

Allows for independence and discovery away from their family home

Fosters resilience and strength

Relaxing and therapeutic

and well-being of individuals and communities.’ (Playwork Principles Scrutiny Group 2005)

The objective of reopening the playground allows for continual campaigning the ethos and value of play. The play policy makes a significant contribution to providing a richer play environment for CYP within the community

Allows for a positive play space for reflection, understanding and greater knowledge

Possible improvements to mental health, well-being, safety and opportunities

Improves and expands the play opportunities for CYP outside of the family home

Being a community and building on friendships (support network)

home

3


environmentFun and social

Allows for positive attitudes and behaviour

4


Hazard description

Who is a risk?

RISK Existing Control Measures Level of risk

(Probability x Severity)

Is the hazard

adequately controlled?

Additional control

measures needed

5


SERVICE USERS

Attending CYP & visitors arriving at playground with existing symptoms or known exposure to coronavirus

Children & Young People

Play Team Staff

Contractors

Cross contamination with others in attendance

Increased spreading of the virus to household members and wider community

Clear communication, instructions and continual reminder to all members not to allow individuals to attend the playground who have been exposed to the virus within the at risk time frame, or are showing symptoms that may be indications of active virus.

Process in place for communicating with parents prior to visiting site

As standard practise adventure playground play team will ask service users / visitors to disclose if they feel unwell at any time

On site playground displayed signs instructing attending people If at any time you don’t feel well, please stop what you are doing and tell us straight away

Staff to assess nominated area that might raise concerns regarding coronavirus cross contamination and an isolation space for individual pending evaluation

Symptoms play team to be aware of / concerned: A cough Shortness of breath A high temperature (average body temperature is

37˚C/99˚F) Any disclosure to play team staff should be referred

to Senior Leader immediately.

Attendees and visitors exhibiting symptoms or who have any reason to believe they may have come into contact with the virus within the previous 14 days should not come on site and should follow NHS guidelines’ guidelines

Playground first aid emergency kit contains for Covid19

2 x 4 =8

Medium

YES

6


only – noncontact thermometerAt the point of concern or disclosure Young Hackney/Play Team staff to follow procedure and wear issued PPE, gloves, face shields etc

Attendees unknowingly exposed to coronavirus while at the adventure playground

Children & young people

Play Team Staff

Contractors

Cross Contamination

Developed illness & symptoms

Increased spreading of the virus to household members and wider community

The adventure playground displaying information and warning notices/signs at front entrance and intermittently around the main building and play space advising on how to avoid cross contamination, importance of social distancing and continual hygiene

On arriving all attendees must visit the outside Hand Washing Stations before moving into the main areaHand washing action will be for at least 20seconds

Recommendation to all attendees will be to bring their own hand sanitizer gels etc

Multiple hand sanitizer bottles/stations will be assigned throughout the play space and available for use

Social distancing markings at ground level will be visible (spots and lines)

Barriers and hazard tape blockades will indicate closed off zones and required spacing throughout the play space

As much as possible play activities to avoid cross contamination between visiting attendees and groups. Per designated areas separating activities

Planned programme and activities designed to avoid close contact or proximity to others.Tables and areas to be marked out and spaced 2 meters away from each other. No contact games or activities to be

2 x4 =8

Medium

YESCleaning sign off sheets to bedesigned

7


delivered

Staff team to thoroughly clean and disinfect surfaces, gates, apparatus, furniture, toilets, kitchen, and office area daily (clean as we go and at end of day)

End of the week a thorough deep clean rota organised to disinfect and clean zones etc

Track and trace: Process for contacting parents in place if /when necessary

Attendees diagnosed with suspected Coronavirus while visiting the adventure playground

Young People

Play Team Staff

Contractors

Cross contamination


Attendees with symptoms feeling anxious, scared or distressed

Attendee with suspected symptoms to be isolated in designated nominated space away from others

Taking temperature of anyone in the playground who may begin to feel unwell and recorded (non-contact thermometer)

Guidance and action taken pending advice from Senior Leaders and NHS 111

Account taken of individuals and attendees affected (trace and trace)

Thorough disinfection of play space used by the affected person and others

Senior Leader report occurrence to Senior Management and H&S

Track and trace: Process for contacting parents in place if necessary, to share details

2 x 4 =8

Medium

YES

8


Following the advice from Senior Management the playground will consider factors regarding remaining open

The decision to isolate the playground through closure will be made on advice from the Council Senior Management team and H&S etc

General First Aiders at the Playground

Children and Young People

Staff

Cross contamination


First aid exceptions need to be made with injured CYP. Social distancing will not always be possible depending on the nature of injuring and assistance needed

Primary Main First aid zone: Allocated first aid tent installed outside with a 2meter corral visible barrier zone

Secondary alternative first aid zone (reserve) appointed inside the main hut.

One lead designated named first aider on duty each sessionSecond support first aider on standby and only to assist if and when needed

Individual requesting first aid will be directed to the outdoor first aid tent if able to move

First aider to Wash hands before and after proceeding with any first aid assistance

PPE – face shield, disposable apron, and medical gloves to be worn (each first aider will be issued their own face shield and keep in their emergence kits)

3 x 5 =15

High

YES

Safety notices and visual displays informing of actions needed in first aid zone

9


First aid zone to be disinfected and wiped down after each use and cleaned thoroughly at the end of each day

Plastic clipboard used to record first aid to be thoroughly cleaned each day

Taking temperature of person in the playground who may begin to feel unwell (non-contact thermometer)

A member of staff contracts or is exposed to known carrier of coronavirus


Play Team Staff

Cross contamination


Staff members to go into self-isolation as instructed by Government Guidelines.

Travel or leave will not be approved by foreign office and World Health Organisations

Additional staff not to join the play team unless approved by senior management

3 x 4 = 12

MediumYES

Line Manager approving leave requests to be aware of current out of bounds areas & government rules

Staff reporting coronavirus type symptoms


Play Team Staff

Cross contamination


YH Staff member with symptoms feeling anxious, scared, or distressed

Staff team member not to attend work and to go into self-isolation

Report symptoms to NHS 111 and seek advice if required

Senior leader to report details to senior management and H&S Welling Team

Playground to carry out assessment on the individuals case including an inventory of attendees the individual staff member may have encounter at the playground (track and trace)

4 x 4 = 16

HighYES

An accurate inventory registration to be recorded daily

10


Staff team additionally feeling worried for their own safety, distressed and concerned

Potential reputation damage to organisation if parents became concerned, angry

Council support networks, guidance and alternative services available on staff Intranet

Domestic cleaning and decontaminating an area

Contracted Cleaning Team

Play Team Staff

Cross contamination


Exposure, allergies, infections, skin damage to cleaning products

Arrangements have been made to adopt the cleaning practices recommended by Public Health England (PHE) for Cleaning in Non-Healthcare Settings https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings.

All surfaces, items, and area that people come into contact with must be cleaned using disposable cloths and household detergents, according to current recommended workplace legislation and practice.

These include high-contact areas & items: surfaces door handles handled objects telephone & walkie talkies clipboards Play equipment and toys

3 x 4 = 12

Medium YES

RevisedCOSHSAssessment on cleaning products

Risk assessmentUse of MILTON BLEACH & COSHH assessment

Confirmation from H&S department on cleaning products

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All surfaces, items, and area that a suspected person has encounter must be cleaned thoroughly.Staff members to PPE to be worn always:Disposable glovesSurgical face maskDisposable apronFace shieldAll rubbish to be tied and double bagged

Use of disposable cloths and mop heads.

General cleaning disinfection/detergents used (household). Alternative disinfectants can be used such as diluted chlorine

permitted on site

Contaminated waste

Contracted Cleaning Team

Staff

Public services

Cross contamination


Contact waste from an individual such as used tissues, used masks, gloves, drinking bottles should be placed in a refuse sack, double bagged and disposed following guidance.

Waste refuse bags and containers containing contaminated waste to be kept closed and stored separately from communal waste for 72 hours

Personal items should be placed in staff members flexi tub and placed into a designated quarantine zone

3 x 5= 15

High

YESSeparate marked bin to be allocated and used

Limit access by storing in separate designated zone

Playground Space

Access to play


Staff

Cross contamination

Developed illness &

The number of attendees/CYP has been significantly reduce to a maximum of 20 people each session excluding staff

Access only permitted to registered service user aged

2x 5 = 10

Medium

YESPre-opening: Members wanting to gain access to the

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space & environment, equipment, apparatus reduced.

Children and families understanding and cooperating with new regime

symptoms

Children and young people confused, understand and failure to listen to instructions regarding areas and usage

Children and Young people may feel left out or unfairly treated if they cannot gain access

Potential reputation damage to organisation if parents became angry, complain

member 6 to 15-year old

No adults or children under 6 years permitted to attend session

Adventure playground will be operating a closed gate policy

Entrance and exit point at front gate have been arranged to ensure non-contact and social distancing can be adhered to

Attendees will only be able to access the outdoor space(main hut will not be used for activities or gathering) excluding toilets

Access and movement around the playground especially at the front entrance and building have been rearranged to allow as space between individuals as practical

The adventure playground has clear information and notices/signs at front entrance and intermittently around the main building and play space advising on how to avoid cross contamination, importance of social distancing and continual hygiene

Resources and play items which are not easily washable or wipeable have been be removed (soft play toys, cushions)

Sharing of loose play equipment shall be prevented where possible. Shared toys, loose parts, materials, and surfaces shall be cleaned and disinfected more frequently during the day, end of day and week. Individual sole use items encouraged use and cleared afterwards

playground to be known

13


Social DistancingGuidance


staff

Cross contamination


There are two measures highlighted to reduce the spread of the virus hygiene and social distancing. Social distancing guidance (2meter) is in place in and around the playgroundVisual indicators, signs and markings are in place to demonstrate the distance CYP / visitors should be (2meters)

Control measures and monitoring by staff is in place during the session

Full instructions and advice is given verbally and visually to attending CYP

PPE is available for staff when distance rule is relaxed such as first aid or major emergency

1 x 5 =5

Low

YES

Main Building (Play Hut)


Play Team Staff

Contractors

Cross contamination


Enclosed space, impact and contact zones increased

Failure by children and young people to understand restricted zones

Arrangements are in place to restrict access to the main building. Staff will no longer deliver activities or free play inside the hut. All activities and access will be offered outside

Multiple sails, gazebos, shade (tree line), tents available and erected during each session

Consideration will be made each day depending on reported weather conditions and assessment on opening

Children and young people will be encouraged to bring their own drinks bottles

2 x 4 = 8

Low

YESRevised evacuation procedure and share with all staff and children

Alarm bell to be relocated outside to designated accessible zone

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and access

Weather conditions: extreme heat or poor weather – storms, rain/snow, wind

Exhaustion and heatwave exposure

Social distancing and contact within building

Staff have been supplied portable drinks bottles to be filled prior to session

Arrangements made for entering the main building and movement.At one time only two staff members permitted inside the building. (E.g One staff member in the kitchen & one staff member in the office = no more members allowed to enter)(Excluding first aid arrangements or major emergency procedures)

Arrangements and restriction for main building: Kitchen 1 staff member Office 1 Staff member Main room space 2 staff members if no one is in the

kitchen, or office

Social distancing rules apply within the building (2meters) Line marking and visual aids installed to indicate distancing rules

One in one out procedure from the building. One-way system in and out and signposted. During the session if staff must enter building

Enter main door located at front tarmac Exit door via side main door facing playground zone

(Notices have been erected to show IN & OUT routes)

Pairing system updated daily if required for those in attendance

Fire drill

Toilet areaChildren & young people

Play Team Staff

Cross contamination


Toilets are not open to public or Park users

Access to toilet will be via the back-door entrance. (no entrance via the main building apart from staff)

C/YP will not be allowed to social gather in the corridor or toilet zone. One in one out procedure for both boys and

3 x 4 = 12

MediumYES

15


Poor hygiene & cleanliness

girls (unisex access one at a time)

Access to only one cubical in each room (2 cubicles out of service)

Hand washing and good hygiene monitored and encouraged. Soap and paper towels available for use

Social distancing and good hygiene notice and signs are on display

Staff toilet assessable/disabled toilet main playroom. Staff encourage to clean area after use (handles, door etc)

Toilet cubicles to be cleaned before and end of each session. Cleaning regime thoroughly at the end of the week

Outdoor Hand Washing Station

Hand sanitizer stations


Play Team Staff

Cross contamination


Poor hygiene & cleanliness

Arrangements in place to teach habitual action of increased handwashing routinely with soap and water. Knowledge known that consistent handwashing removes dirt and germs from surfaces and skin. This action contributions with lowering the risk of spreading the COVID19 virus to others

Arrangements are in place for all attendees to wash their hands at the first point of entry into the playground.

Multiple outdoor mobile handwashing stations situated within the play space with liquid soap:

Entrance Main zone outside building

Children and young people directed to wash their

2 x 4 = 8

LowYES

16


hands for 20seconds or longer at entrance and throughout the session

Disposable paper towels to be used and disposed of following procedures.

Staffing Children & young people

Play Team Staff

Cross contamination


Insufficient staffing and ratio cover

Arrangements in place for any externally support and additional staff from Senior Management

Play team staff are first aid trained

Consideration given to staffing roles and responsibilities with regards to the continued remote online provision alongside face to face delivery

Consideration given to the options forredeployment of staff to support Council borough wide

If redeployment happens play team staff are aware of controls and processes in order of tasks they may be unfamiliar with

Approach to support wellbeing, mental health and resilience in place, including bereavement support

Staff are aware of available support and advice

Information can be obtained from Intranet site, weekly briefings, and newsletters

Support for wellbeing, mental health and resilience is in place, including bereavement supportThe Bereavement Policy has been reviewed to ensure it reflects current circumstances and arrangements

3 x 4 = 12

MediumYES

Check with contractors any requirements their employer has specified before visit.

17


Testing centres and arrangements to access tests are in place. Staff are clear on returning to work guidance

Arrangements in place for any visitors & contractors on site, protocols and expectations shared at entrance/booking

Contractors maybe require to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor employer.

Play staff planning and offering limited activities which maintain social distancing

All equipment thoroughly cleaned before and after use

Daily am/pm briefings with full team. Lead person to monitor actions needed and address matters

Play staff encouraged and given the opportunity to raise concerns and offer suggestions

Play team staffing and allocations to bubble groups determined daily/weekly. This is to record consistency regarding track and trace methods

Timetables, control measures, guidance and information available in handbooks and on the new COVID19 display board main hut/entrance point

National/ local increase level of virus and R rating resulting in spike forcing

Children & young peoplePlay Team Staff

Children, young people and play team staff could experience significant

Arrangements are made to track and monitor daily briefings and shared information nationally and locally

Instructions and Government Guidance will be adhered to with regards ‘lockdown’, reduced service,

3 x 4 = 12

Medium

YES

18


playground to re-close

damage to wellbeing and mental health

Children, Young person and play team staff may feel isolated and left out

Children & Young person safeguarding concern

Distressing and upsetting for children young person and play team staff effected by repeat closure and access to space

Impact on children and young people’s resilience to deal with difficult and challenging events/situations

additional procedures as and when new information is shared

Playground will have accurate records of track and trace of all those who have visited the playground daily

Process in place for communicating with parents via YH membership forms/IYSS

Consideration given to the options for redeployment of staff within Council to support needs borough wide

Consideration will be given to play team staff roles and responsibilities with regards to the continued remote provision

Arrangements and guidance for accessing testing, if needed, are in place.

Play team will be briefed on returning to work guidance once information is available

19


Staff clothing / uniform

staff Cross contamination


Consideration given to staff clothing/uniform. Staff to ensure clothes worn are standard issues uniform that is easily washable. NO to the following:

long hanging cords hanging scarves sashes flowing skirts tassels

Arrangements are in place for staff to receive additional items of uniform from stock when needed

Arrangements are in place for staff to store person items in their own flexi tubs which can be thoroughly cleaned by users start and end of the day

Staff ID lanyards: arrangements are in place for staff to display their ID either attached at belt buckle or pinned to clothing at front (badge pins)

Staff with long hair must have it tied back

2 x 4 = 8

Low

YES

PPE – face covering & masks


staff

Cross contamination


Where social distancing and other hygiene measures are in place face covering and face masks are not recommended when situated in the outdoor play space ashttps://www.gov.uk/government/publications/covid-19-safeguarding-in-schools-colleges-and-other-providers/coronavirus-covid-19-safeguarding-in-schools-colleges-and-other-providers

CYP and staff are not required to wear face coverings/ masks unless instructed to do so.

Face coverings or face masks should not be worn by those

2 x 4 = 8

Low

YES

20


who may not be able to understand or use as directed (small children, SEND or disabilities) as it may inadvertently increase the risk of transmission & contamination.

Effective leaning & hygiene regimes are in place to control the spread of the virus.

PPE is only needed by staff in the following areas: Personal issued face shield during first aid duties Contact with a child or young person if necessary,

during any form of care, staff to wear disposable gloves, a disposable apron and a face mask

If a child, young person or staff member becomes unwell with symptoms of coronavirus while in the playground

Each member of staff has a PPE emergency kit assigned to them.

Refreshments and Catering

Water Drink Station


staff

Cross contamination


School holiday hunger

Where possible children and young people will be advised and encouraged to eat before leaving home

Primarily arrangements in place to potentially provide limited snacks. Individually wrapped or bagged items. Fruit (washed apples, bananas etc)

Encouraged use of disposable waste such as paper plates, paper bags, paper napkin/roll etc.

The use of any catering, dinnerware items where possible to be limited. Items used must be washed at 70degrees (dishwasher) and rotated on a daily basis (quarantined 48hours rotation)

3 x 4 = 12

MediumYES

Designed food pick up point to be arranged

Re-open kitchen social project

Cleaning rota and action plan to be prepared

21


The main building cannot be accessed by CYP apart from toilets area accessed via back door. (one in one out policy)

Only one staff member allowed inside the kitchen. ‘Clear as your go’ action plan in place

Kitchen Social project has been suspended until further notice

Food deliveries (Felix Project) has been suspended until further notice

Children and young people encouraged to bring their own drinks bottles

Young Hackney Play staff supplied reusable drink pouches. Pouches will be filled prior to opening.

Staff drinks pouches dishwasher cleaned at 70degrees daily.

Arrangements in place to refill drinks bottles or cups limited. Drink station to manned by assigned ONE staff member. One finger water pump cooler bottle. Children without drinks bottles can obtain a cup of water (disposable paper cups) and encouraged to bring water bottle during next visit. ‘Clean as you go’ action plan in place.

Drinks station and any catering/refreshment zones to be thoroughly cleaned periodically during the day, deep cleaned at the end of the day and weekly.

Safeguarding Children & Vulnerable Re-opening arrangements do not affect the Safeguarding Staff to

22


Young People

staff

children and Young people isolated and reduced contact with others

Vulnerable children and Young people isolated from a safe environment

policy that is still active

Staff are trained & prepared for supporting the health and wellbeing of all Young Hackney service users

staff are prepared on receiving any potential disclosures

Consideration and arrangements are in place to ensure individual children have a confidential space to talk with staff as and when needed. Staff will ensure the social distancing guidelines are followed.

Local Authority updated Child Protection Policy in place

Work with other agencies is in place to support vulnerable children and Young people

Attention is given to the safe use of physical contact in context of managing behaviour

2 x 5 = 10

Medium

YES refresh trainingon policies &procedures

Source COVID19Child Protection Policy and ensure it is read by all staff members

Free PLAY,Play equipment & apparatus


staff

Cross contamination


The freedom to play will be encouraged wherever possible. Increased frequency of handwashing before and after every play activity.

Attending CYP will be able to play with their peers in small bubble groups (4/5). Bubble groups must not intermix or form large groups. All attending C/YP must adhere to the social distancing guidelines set down by the adventure playground. (Track and trace) Each bubble group will be monitored by a staff member

The Open Access policy has been suspended. CYP are not permitted to come and go from the playground. If a CYP chooses to leave the playground during the session they are not permitted to re-enter unless approved by Senior

3 x 4 = 12

MediumYES

23


Leaders.

Arrangements and a phased return are in place with regards the use of equipment and apparatus within the outdoor play space.

‘Trail period’ reduced use of outside play structures applies with the offer of low level gathering within the play zone. Encourage play will be nature based, low energy and social.

Areas taken out of service until further notice include: Pirate swing Small nets (dismantled and store away) Fitness gym apparatus Spinning poles x2 Spring bug rider Giant boulders Metal climbing frame Pyramid tyer climbing structure Monkey Bars structure

Barriers and restriction to play structures will be applied. Children will have access only to limited structures within each identified zones until further notice. Dynamic continual assessment applies.

Arrangements are in place to increase use of swings and zones after assessment of space and usage following guidance and risk level (R rating).

Play zones, structures and any apparatus touched or used to be thoroughly cleaning at the end of each session

Staff to continually monitor usage during session (track and

24


trace). Small bubble groups only in each play zone for a fixed period of time

Inclusion & SEND access


staff

Cross contamination


Increased social isolation detrimental to health, wellbeing, and happiness

Sense of unfairness and being forgotten

Some CYP with SEND, may be unable to follow the social distancing guidelines. They may also require personal care or additional support. In these circumstances arrangements and considerations are in place to offer access to vulnerable children and SEND if requested only.

Access offer will be available outside of scheduled group delivery time for sole use.

Arrangements and instructions are in place regarding procedures, access, and hygiene while attending the play space

2 x 4 = 8

LowYES

Volunteers & corporate groups

staff

Visiting Participants/ Contributors

Cross contamination


Consideration is in place regarding partnership and collaboration work.

Groups will only be permitted on site while closed to service delivery.

Maximum of 4 individuals on site at one time alongside staff team adhering to the social distancing rules

Volunteers will be required to wear PPE as and when

3 x 4 = 12

Medium

YES

25


needed following instructions from playground leaders

Corporate groups – maybe required to wear PPE as instructed by their employer. This should be documented as part of the risk assessment carried out by the employee’s organisation and shared.

Day trips & excursions


staff

Cross contamination


All day trips and major events have been suspended until further notice

1 x 5 =5

Low

YES

MajorEmergency(Gang, weaponsTerrorist etc)


staff

Cross contamination


Increased levels of fear, trauma anxiety, & distress

Additionally worry for safety, distress and concern of others

Lack of Social distancing and

In the event that an major emergency incident occurs the Playground Emergency Policy and Procedure is active.

All those in attendance must seek safety within the main building and staff to follow prodcure of lockdown of site.

Where possible CYP will be encourage to adhere to social distancing within the main building until it is safe to leave or assistance appears from emergency services/Police.

2 x 3 =10

Medium

YES

26


contact within building

Appendix 2: Risk Assessment and Guidance

Completing the Risk Assessment: Guidance

1. What is producing the hazard?

The assessor should think about the activities comprised in the project/piece of work which could give rise to particular risks. For example, if the project is an overseas residential, one factor that could lead to a risk could be a language barrier or lack of local area knowledge. If the project/piece of work regards social networking sites, one element that could produce risk would be lack of appropriate privacy settings.

2. Identify the Persons at Risk from the Hazards

The people who may be harmed by the hazard must be identified. For the most part the focus will be on young people at risk. Those completing the risk assessment should also identify particular groups of young people at risk – i.e. those with mobility issues or with learning difficulties. Additionally, the assessor should not neglect to consider staff at risk - especially less experienced members of staff or those who have extra responsibilities i.e. first aider or group leader.

Abbreviations to be used on the Risk Assessment are as follows:

Persons at Risk: E = Employees; C = Contractors; V = visitors; Mp = Members of the public; Yp = Young persons; EM = Expectant Mothers; DP = Disabled persons. The type and numbers of person at risk may impact the degree and likelihood of the risk.

3. Hazard Description

A hazard is something with the potential to cause harm. All the significant hazards must been identified – it might be useful for the assessor to ask for the views of other HYS staff to help identify the hazards. A hazard cold be tripping over unsecured leads or cables resulting in injury or a badly constructed/ maintained kayak or dinghy potentially causing injury, or in the worst case scenario, drowning.

4. Identify Any Existing Precautions

27


The next step is to identify any existing control measures. For example, a control might be to equip staff and young people with the necessary skills to negotiate the hazard by undertaking a particular training course. If this is the case, think about whether the course is a sufficient control i.e. when did staff last attend? How often is the course updated? Are all staff required to attend? Another example of a precaution might be to have activated high privacy settings on a HYS social networking site project.

5. Risk Ranking

Risk involves two factors:-

a) the likelihood that an incident will occur and that the hazards identified will actually cause harm; andb) the severity if that harm is realised and potential consequences.

Potential Severity

When considering how severe the harm from a hazard could be, it is important to be realistic. For each hazard identified the assessor must think: “realistically, what is the worst likely outcome?”

When the assessor has considered the issues around severity, they will need to decide on a ranking score from the following list:-

1. None - No injury or damage likely2. Negligible - Injury or damage but so minor as to be of no consequence (eg a graze)3. Minor - Injury requires first aid treatment only4. Major - e.g. fractures, requires hospitalisation, etc.5. Fatality incident may result in death

Likelihood of Occurrence

The assessor needs to judge the likelihood of a hazard actually causing harm. i.e.

● how often the hazard or hazardous situation occurs;

● how long people might be exposed to the hazard or hazardous situation; and

● how likely is it that existing control measures might fail (for whatever reason)

When the assessor has considered the issues around likelihood, they will need to decide on a ranking score from the following list:-

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1. Improbable - incident is not known to have ever occurred2. Remote - incident could occur, but highly unlikely3. Possible - incident can occur, but infrequently4. Probable - incident likely to occur – possibly frequently5. Certainty - incident will definitely occur

Likelihood of occurrence Potential Severity of injury of financial loss Risk = Likelihood X Severity

1 = Improbable 1 = None2 = Remote 2 = Negligible 3 = Possible 3 = Minor4 = Probable 4 = Major5 = Certainty 5 = Fatal

Using the values above, the risk classification is determined by multiplying the likelihood by the potential severity considered appropriate. The resulting number on the matrix (below) then indicates the level of risk. e.g. If you consider the potential severity to be major (4) and the likelihood to be remote (2) the risk classification is 4 x 2 = 8 which is classed as a “Medium” risk.

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108

15

64

12

2016

96

128

54321

2

3

4

2015105 25 High

Medium

Low


6. Existing Controls

The next step is to make a judgement about how effective the precautions already in place (point 4 above) are at controlling the hazard. Are the precautions implemented? Have they been effective so far? How could they be improved upon? For example: a training course on healthy eating in a commercial kitchen with multiple risks associated (scalding, tripping, fire) may have two fire extinguishers as existing precautions present in the kitchen.

7. Any Additional Control Measures

The assessor must consider whether the existing controls are sufficiently adequate to control the risk of harm occurring. If it is decided that the controls are not adequate, the assessor will need to take action to improve the level of control.

Once the assessor has decided what needs to be done, an action plan should be drawn up and the decisions made should be implemented. The measures proposed should be cost-effective and appropriate to the level of risk. In relation to the example of a commercial kitchen, the additional control measure would be that staff and at least some young people have been trained on Health & Safety issues, as Fire Marshals or First Aiders.

8. Issuing the Assessment

Once the assessment has been carried out, it must be brought to the attention of staff who may be affected by it. Furthermore, it has to be presented to a manager with authority to sign off a risk assessment. The manager may make changes and amendments where appropriate or necessary.

A copy of the assessment must be retained for at least three years.

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