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OCONTO COUNTY

BASICSAFETYMANUAL

ADOPTED: MARCH 20, 2003Oconto County Board of Supervisors

Revised: January 6, 2020

WELCOME TO OCONTO COUNTY EMPLOYMENT

Oconto County welcomes all employees to the county. The prevailing philosophy explained in this handbook is that the safety of all employees and the public is paramount in the operations of the County.

In accordance with this philosophy, Oconto County has developed a Safety and Health Program, which conforms to all applicable Federal and State Agency Regulations. Compliance with all federal and state laws will be a minimum requirement toward this safety effort which will identify inherent hazards and prescribe safeguards. It will eliminate risk while increasing productivity. Thus, the program and this manual are guides to help all employees achieve an accident-free and injury-free time while with the county.

A well-done safety program begins with solid commitment from the County Board, management and employees. This in turn leads to a good safety record, which leads to excellent work records, and thus reduced insurance costs for the county. Lost work time and damaged equipment due to accidents are regarded as needless waste.

The Emergency Management Director, Administrative Coordinator, County Board Chairman, and members of the Main Loss Control Committee are committed to assisting all employees in preventing accidents and injuries. To make this program a success, full cooperation by all employees is expected

Safety is everyone’s responsibility!

Sincerely,

MAIN LOSS CONTROL COMMITTEE

Chairperson Paul BednarikAll SleeterGary FrankGreg SekelaDoug McMahon

INDEXPage

GENERAL OVERVIEW AND GUIDELINES OF SAFETYPolicy................................................................................................................................................. 1Policy Authorization............................................................................................................................ 1Employee Conduct............................................................................................................................. 1Workplace Violence........................................................................................................................... 1Operation of Equipment..................................................................................................................... 2Safety Equipment............................................................................................................................... 2Housekeeping.................................................................................................................................... 2Organization for Safety....................................................................................................................... 2Department Heads............................................................................................................................. 3Supervisors and Foremen.................................................................................................................. 3Employee Responsibility.................................................................................................................... 3Employee Safety Orientation..............................................................................................................4General Safety Rules......................................................................................................................... 4Cardinal Safety Rules........................................................................................................................ 6Jewelry Policy.................................................................................................................................... 6Emergency Medical Care (911)..........................................................................................................7First Aid Treatment............................................................................................................................. 7County ID Badges.............................................................................................................................. 7Specific Training Cards...................................................................................................................... 7

ACCIDENT REPORTING SYSTEM POLICYPolicy ................................................................................................................................................. 8Policy Authorization............................................................................................................................ 8Program............................................................................................................................................. 8Individual Responsibilities

Supervisor/Department Head...................................................................................................8Administrative Coordinator.......................................................................................................8Employee.................................................................................................................................. 9

TRANSITIONAL (“RETURN TO WORK”) WORK PROGRAMPolicy ............................................................................................................................................... 10Policy Authorization.......................................................................................................................... 10Program........................................................................................................................................... 10

SEVERE WEATHER PLANPurpose............................................................................................................................................ 11Severe Weather (Tornado) Disaster Plan (Intermittent Blast)

Courthouse Complex..............................................................................................................11Highway Department..............................................................................................................11Health & Human Services – New View, Gillett........................................................................11Forests & Parks Department..................................................................................................11Land Conservation................................................................................................................. 11Law Enforcement Center........................................................................................................11

Sheltering......................................................................................................................................... 11

MEDICAL EMERGENCY PLANPurpose............................................................................................................................................ 12Procedure......................................................................................................................................... 12

Dispatchers Role....................................................................................................................12Emergency Medical Services.................................................................................................12

FIRE SAFETY PLANPurpose............................................................................................................................................ 13Notification (Constant Blast!)

Courthouse Complex..............................................................................................................13Highway Department..............................................................................................................13Health & Human Services.......................................................................................................13Forests & Parks Department..................................................................................................13Land Conservation................................................................................................................. 13

Law Enforcement Center .......................................................................................................13Sheltering......................................................................................................................................... 13

FIRE EXTINGUISHER POLICYPolicy............................................................................................................................................... 14Policy Authorization.......................................................................................................................... 14Program........................................................................................................................................... 14

Training and Location of Extinguishers...................................................................................14How to Use a Typical Fire Extinguisher..................................................................................14Types of Fire Extinguishers....................................................................................................14

GUIDELINES FOR PROPER LIFTING TECHNIQUESPolicy ...................................................................................................................................... 18Policy Authorization.......................................................................................................................... 18Program........................................................................................................................................... 18

ERGONOMIC SAFETY GUIDELINES POLICYPolicy............................................................................................................................................... 19Policy Authorization.......................................................................................................................... 19Program........................................................................................................................................... 19Ergonomic Team.............................................................................................................................. 19Reporting Procedure........................................................................................................................19Training............................................................................................................................................ 19

WORKPLACE-RELATED THREATS AND VIOLENCE POLICYPolicy............................................................................................................................................... 20Policy Authorization.......................................................................................................................... 20Program........................................................................................................................................... 20Reporting Procedure........................................................................................................................20Training............................................................................................................................................ 20Enforcement..................................................................................................................................... 21Threat Incident Report Form............................................................................................................22Emergency Situational Procures......................................................................................................23Active Intruder Policy & Procedures.................................................................................................24

HAZARD COMMUNICATIONS PROGRAMPolicy............................................................................................................................................... 26Policy Authorization.......................................................................................................................... 26Program........................................................................................................................................... 26

I. Hazard Determination...................................................................................................26II. Hazardous Substance Inventory...................................................................................26III. Labeling........................................................................................................................ 27IV. Safety Data Sheets (SDS)............................................................................................27V. Employee Training........................................................................................................28VI. Information to Non-Employees......................................................................................28VII. Personnel Policies........................................................................................................28VIII. Record Keeping............................................................................................................28IX. Community Hazard Communication.............................................................................29X. Evaluation and Program Maintenance..........................................................................29

HAZARDOUS MATERIALS SPILL PLANPurpose............................................................................................................................................ 30Notification....................................................................................................................................... 30

BLOOD-BORNE PATHOGEN POLICYPolicy............................................................................................................................................... 31Policy Authorization.......................................................................................................................... 31Program........................................................................................................................................... 31Employee Exposure Determination..................................................................................................31

TUBERCULOSIS EXPOSURE PLAN POLICYPolicy............................................................................................................................................... 32

Policy Authorization.......................................................................................................................... 32Program........................................................................................................................................... 32Purpose............................................................................................................................................ 32Exposure Controls............................................................................................................................ 32Engineering Controls........................................................................................................................32TB Screening................................................................................................................................... 33Post Exposure.................................................................................................................................. 33Record Keeping............................................................................................................................... 33

DRIVING ELIGIBILITY POLICYPolicy............................................................................................................................................... 34Policy Authorization.......................................................................................................................... 34Driver Selection................................................................................................................................ 34Driver Orientation/Training...............................................................................................................34Accident Reporting........................................................................................................................... 34Accident Review Board....................................................................................................................35Vehicle Inspection Policy and Insurance Coverage.........................................................................35Vehicle Maintenance Policy.............................................................................................................35Driving vehicles................................................................................................................................ 36Specific endorsements.....................................................................................................................36Failure to become eligible................................................................................................................36

PROTECTIVE FOOTWEAR POLICYPolicy............................................................................................................................................... 37Policy Authorization.......................................................................................................................... 37Program........................................................................................................................................... 37Selection and Purchase of Protective Footwear...............................................................................37Accountability................................................................................................................................... 37Accommodations.............................................................................................................................. 37

INTERNAL INSPECTIONS POLICYPolicy............................................................................................................................................... 38Policy Authorization.......................................................................................................................... 38Program........................................................................................................................................... 38

1. Formal Inspections.........................................................................................................382. Safety Inspection Procedures.........................................................................................383. Casual Inspection of County Property............................................................................39

HAZARD SPECIFIC POLICIES................................................................................................................41

ADDITIONAL SAFETY REFERENCES....................................................................................................42

SPECIFIC SAFETY POLICIES

Policies listed below apply to specific employees who will receive additional training during orientation and also the annual safety day training. Policy documents are provided through the county safety consultant and are available in the Administrative Coordinator’s Office and affected departments.

CHAIN SAW AND CHIPPING SAFETY POLICY

LOCK OUT/TAG OUT PROGRAM POLICY

PERSONAL PROTECTIVE EQUIPMENT PROGRAM POLICY

RESPIRATORY PROTECTION PROGRAM POLICY

HEARING CONSERVATION PROGRAM POLICY

MATERIALS HANDLING EQUIPMENT SAFETY PROGRAM POLICY

CONFINED SPACE ENTRY PROGRAM POLICY

COMMERCIAL DRIVERS LICENSES ALCOHOL AND DRUG TESTING POLICY

HIGHWAY DEPARTMENT SPECIFIC SAFETY POLICY

SAFETY POLICY FOR OUTSIDE CONTRACTORS

SHERRIFF OFFICE SAFETY POLICY

GENERAL OVERVIEW AND GUIDELINES OF SAFETY

POLICY

Oconto County shall provide employees with a safe working environment free of unnecessary hazards.

POLICY AUTHORIZATION

- Department of Safety and Professional Services 332, Public Employee Safety and Health, Wisconsin Administrative Code.Wisconsin State Statute 101.055 State Statute authorizing SPS 332

- Main Loss Control Committee, February 2003, Revised December 2018- Resolution 20-03, March 20, 2003 (original), revised per Resolution 2018-12-07 adopted on

December 20, 2018

EMPLOYEE CONDUCT

All employees bear primary responsibility for ensuring their own personal safety. Employees are responsible for learning and obeying the safety rules and wearing all required personal protective equipment. All employees should carefully study all the Safety Rules and become familiar with those rules pertaining to their job.

Employees must notify their supervisors immediately of any unsafe conditions or acts. The employer will immediately undertake every means possible to reduce and/or eliminate safety risks.

Employees are expected to report to work at the time scheduled, or called, and be “fit for duty,” defined as "the ability to perform an assigned job in a safe, secure, productive, and effective manner without impairment to physical or mental judgment.” Employees are expected to report to work in a healthy, alert physical condition. Employees who are intoxicated or drug-impaired are potential hazards to themselves and co-workers. Employees shall be considered unfit for duty if they are impaired in any way with legal, prescription or illegal substances, or have a medical condition that impacts their ability to perform their job as defined by their job description. All questions should be referred to one’s supervisor or Human Resources.

Employee Responsibilities:

1. Employees are responsible for managing their health in a manner that allows them to safely perform their job responsibilities.

2. Employees must come to work fit for duty and must perform their job responsibilities in a safe, secure, productive, and effective manner during the entire time they are working.

3. Employees are responsible for notifying their supervisors when they are not fit for duty.

4. Employees are responsible for notifying the supervisor when they observe a coworker acting in a manner that indicates the coworker may be unfit for duty. If the supervisor’s behavior is the focus of concern, an employee may inform an upper level manager.

5. Every employee is expected to act in a professional, responsible, and courteous manner that fosters a positive and productive working environment. Conversely, inappropriate or unprofessional behavior is disruptive and unproductive. Practical jokes, rowdiness and horseplay are strictly forbidden. Since these actions can lead to serious accidents, they will not be tolerated.

WORKPLACE VIOLENCE

No Employee should feel threatened, or that his/her personal safety is in danger because of the actions or speech of employees/civilians/contractors. To minimize the chance of workplace violence, Oconto County advocates that all employees promote positive behavior and lead by example, by treating everyone with the respect and dignity each person deserves. If workplace violence does happen, employees should immediately contact their supervisor. In cases of extreme emergency, Law Enforcement can be reached

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via the "Panic Button" installed in various offices of the Courthouse or via a telephone call to 911, if necessary. If Law Enforcement intervention is not immediately required, the supervisor shall notify the Department Head or Administrative Coordinator’s office immediately.

OPERATION OF EQUIPMENT

Employees are to not operate any equipment or power tools unless instructed to do so by their supervisor and then only if they have been properly trained on their operation and safety rules. In certain circumstances, such as operation of large trucks, forklifts and powered-industrial trucks, certain specialized training, licensure or certification is required.

Employees are to never operate power equipment if impaired in any way. This includes the use of prescription medications whose warning labels specifically state to not operate dangerous or heavy equipment, or do not drive.

SAFETY EQUIPMENT

Certain safety products will be provided by the County and are to be used for their designated purpose. Supplies such as safety glasses/goggles, hard hats, respirators, hearing protection, latex gloves, lock-out/tag-out equipment, safety belts/harnesses and ergonomic equipment will be provided for all departments depending upon the assessed need. When new equipment is introduced, training on its proper use will be provided.

HOUSEKEEPING

Each employee is responsible to keep his/her work area clear and free from protruding objects. Shop areas shall be swept and cleaned to eliminate possible slip hazards (i.e. oil on floor, lubricant on floor etc.) and fall hazards (i.e. electrical cords across aisles, pipes lying in the middle of the floor, etc.). Office areas shall be kept clean with electrical cords secured and out of the way and file drawers closed after use. All papers, boxes, and other items will be kept out of hallways. Compliance with the Public Facilities Handbook is a work requirement.

ORGANIZATION FOR SAFETY

Over time, the safest work methods are always the most effective and the least costly – and they keep all employees free from accident and injury.

The County Administrative Coordinator has primary responsibility for direction and coordination of safety education, loss control, and all related loss prevention program activities. The County Administrative Coordinator will provide advice, guidance, and any assistance required to prevent accidents to employees of the County and the public

The County will maintain a Loss Control Committee composed of the Finance/Insurance Committee with the County Administrative Coordinator serving as staff person to this group.

The Main Loss Control Committee shall concern itself with the following matters:

Review of the safety and health inspection reports to assist in correction of identified unsafe conditions or practices.

Evaluate accident investigations conducted since the last meeting to determine if the cause of the unsafe acts or unsafe conditions involved was properly identified and corrected.

Evaluate the safety program to determine whether further strengthening of the safety effort is needed.

Establish procedures for the prompt handling of suggestions and recommendations of the committee.

Check each meeting to see if recommendations made at the prior meeting have been handled or are still pending action.

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Recommend changes or additions to improve protective clothing, safety devices, such as ear and eye protection, boots, hard hats and other personal protective devices. Recommend areas of work where such equipment must be worn for personal protection.

Promote safety, educational, and first-aid training for employees.

Review the minutes and recommendations of the five sub-committees on Loss Control.

Loss Control Sub-Committees:

1. VEHICLE LIABILITY & SAFETY2. PERSONNEL & WORKERS’ COMPENSATION3. LAW ENFORCEMENT/EMERGENCY MANAGEMENT4. HEALTH & HUMAN SERVICES (HHS)5. HIGHWAY

DEPARTMENT HEADS:

Should provide the proper example and leadership necessary to foster a climate of safety throughout the department.

Review reports of safety inspections of departmental equipment and facilities and initiate corrective action on hazards reported.

Discuss the reports and circumstances of accidents with the supervisor under whose jurisdiction the incident occurred. Discuss the cause of the accident and what steps will be taken to prevent a recurrence.

Provide training on all new and existing equipment (owned or leased) and proper safety procedures.

Insure that all construction and remodeling of facilities meet the requirements of the State of Wisconsin – Department of Safety & Professional Services (DSPS) and other relevant safety standards.

SUPERVISORS AND FOREMEN

The supervisor, being in constant contact with employees, is the key person in the safety control program. Each supervisor should assume leadership in safety. Safety is an operating function and cannot be transferred to a staff person.

The individual supervisor or foreman represents management and is expected to carry out the County’s safety policies. The supervisor is expected to provide active participation and support in the following matters:

Provide complete safety instruction to employees prior to assignment of duties. “New hires” need full instruction. Employees who “don’t know” are dangerous to themselves and to others.

Keep a job safety instruction guide list of important job steps with all safety key points. Enforce all rules of safety which have been adopted for work in one’s department. Follow up instructions consistently.

See that employees make use of personal protective devices and safeguards provided to them. If necessary, enforce safety rules by disciplinary action.

EMPLOYEE RESPONSIBILITY

Employees are expected to follow safe work procedures and take an active part in protecting themselves, their fellow employees, and their work area. They are expected to report hazardous conditions, practices, and behavior in their work places and make suggestions for their correction.

No employee is expected to perform work that he/she does not understand. If there are any parts of the job assignment that employees do not understand, they are to ask their supervisor to explain the work methods and safety key points involved.

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Frequently, the person who is the direct cause of an accident does not receive an injury. An employee’s responsibility, therefore, includes providing for the safety of others in the work area.

If employees expect a safe place in which to work, they must make it so by direct participation in the safety effort as follows:

Keep one’s self, co-workers, machines and equipment free from accident.

Make every effort to understand one’s job as well as the safe practices to be followed in doing the work.

Anticipate all possible hazards of the work; think defensively regarding what must be done to make the job safe before starting to perform the work. For example, warm up or exercise muscles before attempting to lift objects that could cause strain.

Be alert for unsafe practices or conditions and report these to one’s supervisor.

Keep physically fit and obtain sufficient rest to be able to do one’s job safely.

Observe all safety rules.

Think and talk up safety on the job. Practice safe work methods so others will follow one’s lead.

Report all injuries promptly to one’s supervisor, including so-called minor first- aid cases.

Keep work areas clean and orderly at all times. Poor housekeeping can cause accidents and inefficiency.

Use the correct tools and equipment for the job in a safe manner.

Operate only equipment or machinery authorized by one’s supervisor, and only after proper instruction in its use.

Wear proper personal protection such as eye protection, safety shoes, and hard hats, when working in hazardous situations requiring this protection.

EMPLOYEE SAFETY ORIENTATION

All new employees need to understand that the County is sincerely interested in preventing accidents of all kinds; that accidents do not just happen, they are caused, but that it is possible to control accidents with employee attention to safe practices.

General safety indoctrination is not sufficient. Each job, because of its nature, has certain key points of safety in which new employees should be fully informed. Supervisors should tell, show, and then let the employees do the job under close observation. They should then check back frequently to see that proper work methods, including safe practices, are being followed.

The employee’s immediate supervisor, foreman, County Administrative Coordinator and/or loss control consultant should do the safety training. This instills proper work habits and gets new employees “started off on the right foot.” It shows that the County cares enough to spend this time with them to help them with important information that will serve them in doing their jobs safely, efficiently and correctly.

All safety orientation for employees must be documented and placed in their employee or training file.

GENERAL SAFETY RULES

Over 80% of all accidents result from unsafe acts, chance-taking, short-cut methods, or failure to follow instructions. Without exception, all employees must be concerned with the following safety rules:

1. Obey all warning signs.

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2. Walk, do not run. Use special caution when walking on wet surfaces or while going up or down stairs.

3. Wear sensible nonskid-sole shoes. No slippers, flip flops, or other unsafe footwear may be worn at work.

4. Avoid loose clothing that can be caught in sprockets or moving machinery parts.

5. Horse-play, scuffling and playing of practical jokes, throwing objects, and so forth, shall not be permitted; if observed, appropriate disciplinary action will be taken.

6. Report any potential accident-producing situation to a supervisor without delay.

7. Do not remove or render ineffective any guard except for repair. In such cases, equipment must be locked-out at the main disconnect and be clearly tagged before the machine guard is removed.

8. Without exception all safety devices must be used. All guards are to be in place before starting any equipment.

9. Employees who are authorized to repair or work on equipment must have proper locks and tags bearing their names.

10. Before starting work on any equipment (electrical, mechanical, or otherwise), the switch or valve controlling its source must be locked out and tagged.

11. Before any repair job is considered complete, all trash and remnants (metal scraps, etc.) shall be picked up and all safeguards replaced or new guards installed.

12. Observe good housekeeping by keeping one’s work area clean and picked up. A clean and orderly work area is a safe place to work.

13. All hand tools are to be maintained in good condition. The use of mushroom wedges, chisels, drills, hammers, and any other defective tool is prohibited. Such defective tools shall be repaired or taken out of service promptly.

14. All electrical hand tools shall be properly grounded.

15. Bend down nails projecting from lumber as they can cause painful injuries.

16. Keep all floors and aisles clear of material.

17. Before using a ladder, see that it has safety feet and is free from cracks, broken rungs or other defects.

18. Use compressed air only on the job for which it is intended. Do not clean clothes with it. Don’t direct the air against anyone as it might cause eye injury or other serious injury.

19. Never stand or walk under a suspended load from a crane or hoist.

20. Learn the location of all fire exits and alarm boxes in one’s department. Fire extinguishers should be A-B-C type (useable on all types of fire).

21. Know where the firefighting equipment is located in one’s department. For electrical fires, use extinguishers approved for Class C first (carbon dioxide or dry chemical).

22. For fires in rubbish, paper, wood or rags, use water, foam, or soda-acid extinguishers.

23. For any fire of flammable liquids, A-B-C extinguishers are provided.

24. Always utilize proper Lock Out Tag Out protocols when working on equipment

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25. Never enter confined spaces unless trained and authorized with the proper permits.

26. Ensure proper backup is present before acting in any rescue situation.

27. Do not take actions which are above one’s training or certification and, or license level.

CARDINAL RULES

Violation of the following rules will result in termination.

1. Falsification of County safety documents. 2. Failure to perform required lockout/tagout safety measures.3. Possession or use of illicit drugs or alcohol.4. Possession of unauthorized firearms or weapons.

JEWELRY POLICY

The occupational health, safety and welfare of the individual is the prime consideration when determining the suitability of wearing jewelry at work. This is due to the possibility of jewelry being caught in machinery, protruding objects or on material being handled.

There is a risk of accident or personal injury due to uncovered jewelry. Serious injuries have occurred from contact with hazards such as electricity, moving equipment / machinery, hot surfaces, items getting caught or snagged, etc.

Definition: Jewelry refers to finger rings, earrings, nose rings, studs, facial attachments such as chains and rings, bracelets (including medical bracelets), necklaces and watches, decorative designs and materials on a person or person’s clothing.

Consequences: Wearing jewelry at work while performing certain tasks can result in:

Torn earlobes Injured fingers, hands, wrists, necks and other body parts Amputations Electrical shock Infection spread and sanitation loss Chemical exposure Shocking during tactical operations Lost-time from work The need for medical attention including reconstructive surgeries

Application of policy: This policy will apply to all safety sensitive positions in which the wearing of certain jewelry due to the nature of the work could cause injury. In some cases, this means that jewelry could be allowed in some activities and in others must be eliminated (in the office but not during any field work). The following are positions in which jewelry is banned.

Sheriff: all positions except office staffHighway: all positions except office staffMaintenance: all positionsRecycling: all positionsForestry & Parks: all positions except office staffNEW View: all positions

All employees are required to conform to the requirements of this policy. Supervisors are required to ensure compliance with this policy.

EMERGENCY MEDICAL CARE (911)6

Serious injuries or illnesses that produce unconsciousness, profuse bleeding, stopped breathing, a lack of pulse, etc., require immediate medical attention.

Call 911 and administer first aid until help arrives.

Fatalities and serious injuries shall be reported by telephone to the Administrative Coordinator promptly, providing the name of the victim, when, how, and where the accident occurred, and the nature of the accident; follow-up details must be provided after the initial notification.

FIRST AID TREATMENT

Minor cuts, bruises, small punctures, and scratches shall be given attention using first aid methods. However, if there should be any question about additional medical help, the injured person should call the Nurse Care Line at 1-855-650-6580, a free service of the County’s workers’ compensation insurance carrier.

First aid kits shall be carried in every vehicle used to transport more than two (van, truck, or car if more than two) employees and shall be readily accessible at worksites and in all offices.

Supervisors should check the contents of first aid kits on a regular monthly schedule to insure that soiled or used items are replaced.

Emergency telephone numbers, such as ambulance, police and fire department, should be posted near telephones and also at dispatch centers.

COUNTY ID BADGES

All County employees are required to carry a County-issued ID badge. Department heads are responsible for ensuring that each employee in their department complies with this requirement; they are also responsible for determining the appropriate method of wearing the ID badge for their employees

SPECIFIC TRAINING CARDS

Certain employees are issued additional training documentation cards or other state credentials designed to be carried on their person such as in a wallet, credential carrier or a badge to be worn. [Examples include MSHA training cards, State of Wisconsin Credentialing System cards, powered- industrial truck operator certifications, badges etc.]

It is the responsibility of all employees to have all required credentials with them at all times. Failure to do so will result in employees being considered ‘not fit for duty.’ One’s job description and/or supervisor can provide specific requirements for each job.

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ACCIDENT REPORTING POLICY

POLICYThis policy outlines the responsibilities and proper procedures for reporting a work-related injury, illness or accident.

POLICY AUTHORIZATION- Wisconsin Workers Compensation Act - Wisconsin Department of Workforce Development DWD 80 - Wisconsin State Statue 102- Wisconsin Trans 377- Federal Motor Carrier Safety Regulations- Main Loss Control Committee, February 2003, Revised December 2018- Resolution 20-03, March 20, 2003 (original), revised per Resolution 2018-12-07 adopted on

December 20, 2018

PROGRAM

All employees of Oconto County who incur a work-related injury, illness, or accident, no matter how small or minor, must notify their Supervisor IMMEDIATELY.

Oconto County requires its employees to notify the police immediately concerning all on-duty automobile accidents and property damage.

All accidents, injuries and illnesses will be documented using the Injury-Illness Report (Form 1100) located on the intranet. This form will be filled out by the immediate Supervisor AND the employee, then forwarded to the Administrative Coordinator. Investigations should be done immediately by the Department Head or Administrative Coordinator or instructed personnel (Supervisor). Information involving conditions and certain occurrences may be difficult to obtain unless gathered immediately.

INDIVIDUAL RESPONSIBILITIES

Supervisor/Department Head:

Upon notification of a work-related injury, illness, or accident, and depending upon the circumstances, arrangements may be made for treatment by a clinic or hospital.

The supervisor/department head should then interview any witnesses to the incident. The supervisor should obtain each witness’s name, address, and phone number. If there is more than one witness, each should be interviewed separately, getting their statements in private. The mission of the supervisor/department head is to ascertain facts only and not, at this point, to assign fault for the incident.

After the investigation, corrective actions should be implemented to avoid any future injury, illness, or accident. The supervisor/department head and employee should then prepare an Initial Report of Injury or Illness form and submit it to the County Clerk’s Office within forty-eight [48] hours.

Administrative Coordinator:

Upon notification of a work-related injury, illness, or accident, the Administrative Coordinator shall:

A. Review the report and discuss it with the supervisor/department head, and the Insurance Company Loss Control consultant if necessary.

B. In cases of lost-time injury or illness, discuss the case with the insurance carrier and the treating physician or person providing medical care to the employee.

C. Determine which insurance companies need to be notified, if any, and coordinate what information is needed.

D. Send all appropriate documentation, if the injury or illness is work-related, in accordance with the State of Wisconsin Workers’ Compensation guidelines.

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Employees:

All employees suffering a work-related injury, illness, or accident must report the occurrence immediately to their immediate Supervisor. That Supervisor will provide forms for the employees to complete and return immediately for proper payments to be made. Any paperwork to be completed by the hospital or doctor is to be returned to the employee’s supervisor immediately along with any other forms the doctor or hospital may have given the employee. Any change in conditions requires a Physicians Return to Work Form (supplied by the doctor) to be completed by the treating physician and immediately returned to the immediate supervisor, who shall forward a copy to the Administrative Coordinator.

For any injury, please note employees need to contact the County Mutual Care Line. AT 1-855-650-6580

An employee who will be absent from work due to a work-related injury, illness or accident must contact the County in accordance with the County policies and procedures and as deemed necessary by the Department Head.

All serious injuries should be treated immediately and then reported as soon as possible. All other claims meeting the above criteria should utilize the “Care Line Nurse” to assess the injuries and provide helpful instructions.

The Care Line will:

Provide general guidance after an injury is sustained Find a medical facility near one’s jobsite and/or home Assist in finding appropriate medical care Coordinate a modified work program with one’s physician Obtain a return-to-work document for one’s supervisor Assist with scheduling follow-up appointments Help find specialist care, when a referral is warranted

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TRANSITIONAL (“RETURN TO WORK”) PROGRAM

POLICY

Oconto County will provide employees with an opportunity to “Return to Work” while on accommodated status with a work-related injury and/or illness


- Wisconsin Workers Compensation Act - Wisconsin Department of Workforce Development DWD 80 - Wisconsin State Statue 102- Main Loss Control Committee, February 2003, Revised December 2018- Resolution 20-03, March 20, 2003 (original), revised per Resolution 2018-12-07 adopted on December 20,

2018

PROGRAM

Oconto County desires that employees, unable to perform the functions of the regular job because of a work-related injury or illness that prevents their return to regular assigned duty, where possible and with necessary medical certification, will be temporarily assigned alternative productive work.

Oconto County does not assign employees to non-productive work. It does, however, desire the benefits of a temporary assignment of alternative work, which maintains a level of activity that is productive, serves a therapeutic purpose, and quickens the employee’s return to regular assignment. Alternative productive work is reserved for employees who are temporarily disabled because of a work-related injury or illness. Such work may be assigned within or outside an employee’s regular department.

See Administrative Manual for further information and details on the program.

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SEVERE WEATHER PLAN

PURPOSE

To provide a means for employees, agents, and visitors to cope with hazards that could be encountered on County property. [Note: Not for the jail and evacuation of prisoners.]

SEVERE WEATHER (TORNADO) DISASTER PLAN (Intermittent Blast)

EACH PUBLIC AREA SHALL POST A COPY OF THE SEVERE WEATHER EVACUATION PLAN IN PLAIN SIGHT FOR EMPLOYEES AND VISITORS TO SEE AND FOLLOW.

COURTHOUSE COMPLEX: In the event of severe weather, the Courthouse/Complex shall be notified by the Oconto County Sheriff’s Office, the Emergency Management Director or the Lieutenant in charge. Upon Notification of a Tornado Warning, the Sheriff's dispatcher will notify the on-duty jailer to sound the tornado alarm. Evacuation of each office shall be the responsibility of each department head. Doors to offices may be locked during a Severe Weather Emergency.

Department heads or designees shall also warn normally unoccupied areas such as bathrooms, storage rooms, etc. [Warning will be satisfied by announcing in a loud voice and visually checking areas as much as possible.] Elevators are not to be used in Severe Weather Emergencies because power could fail, trapping those inside.

All Personnel and visitors shall gather in lower level inner hallways, away from windows.

HIGHWAY DEPARTMENT: Employees in these facilities shall receive a copy of their facility’s specific plan from the Highway Commissioner. All facilities will be posted with maps showing both emergency exits and hazardous weather shelter areas. In some facilities, this may be in a neighboring building or public shelter (Mountain and Sampson garages and portable mine office trailer as an example).

HEALTH & HUMAN SERVICES – NEW VIEW, GILLETT: Employees in this facility shall receive a copy of this facility’s plan from the Vocation Services Manager. These facilities will be posted with maps showing both emergency exits and hazardous weather shelter areas. In some facilities, this may be in a neighboring building or public shelter.

FORESTS & PARKS DEPARTMENT: Employees in this facility shall receive a copy of this facility’s plan from the Forest & Parks Administrator. These facilities will be posted with maps showing both emergency exits and hazardous weather shelter areas. In some facilities, this may be in a neighboring building or public shelter.

LAND CONSERVATION: Employees in this facility shall receive a copy of this facility’s plan from the County Conservationist. These facilities will be posted with maps showing both emergency exits and hazardous weather shelter areas. In some facilities, this may be in a neighboring building or public shelter.

LAW ENFORCEMENT CENTER: Employees have duties to protect jail inmates and themselves. All employees should follow the building design evacuation guidance. Only certain storms would require full evacuation of the building. During predicted inclement weather the Sheriff may order certain activities cancelled, or limit where employees and inmates may reside. The Sheriff may cancel visitation or travel at his discretion.

SHELTERING

After notification that a Tornado Warning has been issued, all persons should immediately proceed to their designated shelter area in accordance with the following information; all personnel shall use the stairways and avoid using the elevator:

All floors of the Courthouse Complex shall go to lowest level of the building. In Annex A, proceed to the hallway outside conference rooms 1003 & 1004. For the rest of Building A, proceed to the hallway outside the Employee Break room.

In Building B (Technology Services Dept.) proceed to the ground floor work area

In Building C, proceed to the hallway located behind the Courtrooms.

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For other facilities, follow the building’s plan.

12

MEDICAL EMERGENCY PLAN

Note: Call 911PURPOSE

To assure employees and members of the public of a quick response in case of a need for emergency medical services (EMS) arises within the Courthouse/Complex.

PROCEDURE

Making The Call - Once it has been determined that EMS is needed, someone close to the scene should immediately call 911.

Minimum Information Needed - Once the 911 has been contacted, the following information should be supplied:

1. Provide your name and your location.2. What the problem is. 3. Any additional Information about the person needing assistance

SAMPLE CALL: “This is Jane Doe in Clerk of Courts and we have a MALE/FEMALE subject that has collapsed here by the counter. “

Dispatchers Role Once the dispatch center has received a call, the City of Oconto EMS will be dispatched. The EMS crew will be advised of the problem and what Building and Office to respond to.

Emergency Medical Services The City of Oconto will be familiarized with the Courthouse.

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FIRE SAFETY PLAN

PURPOSE

To assure employees and members of the public of protection when the threat of a fire arises.

NOTIFICATION (Constant Blast!!!!)

DEPARTMENT HEADS SHALL ATTEMPT TO NOTIFY ALL AREAS ACCESSIBLE TO THEM AFTER A WARNING HAS BEEN SOUNDED. EACH OFFICE SHALL CREATE A PLAN TO ACCOUNT FOR ALL EMPLOYEES.

COURTHOUSE COMPLEX: Fire alarms are located throughout the Courthouse building. All employees are to become familiar with the location and operation of fire alarms. The first duty shall be to warn others and to get out.

It is not recommended that employees fight any fires. Firefighting efforts are at an employee's own volition, and only after fire alarm/warning sounded and the Fire Department has been called. When reporting a fire, call 911 and calmly report the location and type of fire (i.e. hallway, closet, office, of building A, B, C, and D). Employees with visitors in their area shall direct those present to the designated exit for the office and assist those who may need help in exiting the building.

Posters indicating fire exits for each office shall be posted in plain sight for employees and visitors. The elevators should NOT be used as fire exits because power may fail, trapping those inside the elevators. Offices doors shall be left closed and unlocked in Fire Evacuation Plan as fire fighters may need to gain access to offices to fight a fire.

HIGHWAY DEPARTMENT: Employees in this facility shall receive a copy of this facility’s plan from the Highway Commissioner.

HEALTH & HUMAN SERVICES – NEW VIEW, GILLETT: Employees in this facility shall receive a copy of this facility’s plan from the Vocational Services Manager.

FORESTS & PARKS DEPARTMENT: Employees in this facility shall receive a copy of this facility’s plan from the Forest & Parks Administrator.

LAND CONSERVATION: Employees in this facility shall receive a copy of this facility’s plan from the County Conservationist.

LAW ENFORCEMENT CENTER: Employees in this facility shall receive a copy of this facility’s plan from the Sheriff.

SHELTERING

After the Fire Alarm has sounded, all persons should immediately proceed to their designated evacuation area. All personnel shall use the stairways and avoid using the elevator:

All floors of the Courthouse Complex shall go to the nearest exit and proceed to the Veterans’ Memorial for accountability.

Each department head or designee shall account for all their employees and visitors. For other facilities, follow the building’s plan.

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FIRE EXTINGUISHER POLICY

POLICY

Oconto County shall provide a written program and training to affected employees on the use of fire extinguishers. Under SPS 332 and state fire codes, the county places extinguishers in buildings and vehicles. Except at MSHA regulated facilities and the Jail, no employee is expected to fight a fire. Extinguishers therefore are for use only if the user feels comfortable in their use, and if the event is in its beginning stage.


- Department of Safety and Professional Services 332, Public Employee Safety and Health, Wisconsin Administrative Code.

- Main Loss Control Committee, February 2003, Revised December 2018- Resolution 20-03, March 20, 2003 (original), revised per Resolution 2018-12-07 adopted on December 20,

2018

PROGRAM

Fire extinguishers are "First Aid" appliances designed to put out a fire when it has been detected early. When the extinguisher is used properly, it can and often will keep a small incident from becoming a major one; however, if the fire has spread out of control, call for professional help immediately.

Training and Location of Extinguishers:Fire extinguishers are provided in all office buildings and in most county vehicles. Training for fire extinguisher use will be completed at least annually by an instructor, video and/or web-based training for those staff designated to be trained. Certain employees, who are expected to use extinguishers, may receive hands-on training.

How to Use a Typical Fire Extinguisher:A. Hold the extinguisher upright. B. Pull the pin.C. Stand back from the fire eight to ten feet.D. Aim at the base of the fire and squeeze the handle.E. Sweep the base of the fire with the extinguishing agent.

Most extinguishers have a very limited operation time, usually only eight to ten seconds, so one must act quickly.

Types of Fire Extinguishers

Class A extinguishers put out fires in ordinary combustible materials such as cloth, wood, rubber, paper, and many plastics.

Class B extinguishers are used on fires involving flammable liquids, such as grease, gasoline, oil, and oil-based paints.

Class C extinguishers are suitable for use on fires involving appliances, tools, or other equipment that is electrically energized or plugged in.

Class D extinguishers are designed for use on flammable metals and are often specific for the type of metal in question.

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Class K fire extinguishers are intended for use on fires that involve vegetable oils, animal oils, or fats in cooking appliances. Generally found in commercial kitchens, such restaurants, cafeterias, and caterers.

There are also multi-purpose fire extinguishers - such as those labeled "B-C" or "A-B-C" - that can be used on two or

more of the above type fires.

The below regulations shall be followed with regard to type and placement of extinguishers.

USDOT Trucks meeting requirements as commercial vehicles

Subpart H - Emergency equipment

§ 393.95 Emergency equipment on all power units. Each truck, truck tractor, and bus (except those towed in driveway-tow-away operations) must be equipped as follows: (a) Fire extinguishers-(1) Minimum ratings. (i) A power unit that is used to transport hazardous materials in a quantity that requires placarding (See §177.823 of this title) must be equipped with a fire extinguisher having an Underwriters' Laboratories rating of 10 B:C or more. (ii) A power unit that is not used to transport hazardous materials must be equipped with either:(A) A fire extinguisher having an Underwriters' Laboratories rating of 5 B:C or more; or(B) Two fire extinguishers, each of which has an Underwriters' Laboratories rating of 4 B:C or more. (2) Labeling and marking. Each fire extinguisher required by this section must be labeled or marked by the manufacturer with its Underwriters' Laboratories rating. (3) Visual Indicators. The fire extinguisher must be designed, constructed, and maintained to permit visual determination of whether it is fully charged. (4) Condition, location, and mounting. The fire extinguisher(s) must be filled and located so that it is readily accessible for use. The extinguisher(s) must be securely mounted to prevent sliding, rolling, or vertical movement relative to the motor vehicle. (5) Extinguishing agents. The fire extinguisher must use an extinguishing agent that does not need protection from freezing. Extinguishing agents must comply with the toxicity provisions of the Environmental Protection Agency's Significant New Alternatives Policy (SNAP) regulations under 40 CFR Part 82, Subpart G. (6) Exception. This paragraph (a) does not apply to the driven unit in a driveway-tow away operation. (b) Spare fuses. Power units for which fuses are needed to operate any required parts and accessories must have at least one spare fuse for each type/size of fuse needed for those parts and accessories. (c)-(e) [Reserved]

Mine Safety and Health Administration Mine Sites

The following portable fire extinguisher ratings will be acceptable as meeting the requirements of paragraph (c)(1). All trucks up to and including those of 20-ton (load) capacity should be equipped with at least one extinguisher having a minimum rating of 5BC. Trucks larger than 20-ton capacity should be equipped with an extinguisher having at least a 10BC rating. Two 5BC extinguishers are acceptable.

Other mobile equipment, such as front-end loaders, bulldozers, portable welding units, and augers of comparable size (to the trucks) should be rated on an equivalent basis, except hydraulically-operated equipment containing flammable and combustible liquids, trucks transporting flammable and combustible liquids, and diesel-powered motor generator sets. Examples are as follows:

1. A front-end loader or portable welding unit no larger in size (weight) than a 20-ton truck should require the same protection as a 20-ton truck or 5BC.

2. A front-end loader, bulldozer, auger, etc., larger than a 20-ton truck should require the same protection as a truck larger than a 20-ton or 10BC. Office, shops and other County Buildings

OSHA in Plant or Facility Locations Such as Shops, Offices Etc.

Selection and distribution.

1910.157(d)(1) Portable fire extinguishers shall be provided for employee use and selected and distributed based on the classes of anticipated workplace fires and on the size and degree of hazard which would affect their use.1910.157(d)(2) The employer shall distribute portable fire extinguishers for use by employees on Class A fires so that the travel distance for employees to any extinguisher is 75 feet (22.9 m) or less.

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http://www.osha.gov/pls/oshaweb/owalink.query_links?src_doc_type=STANDARDS&src_unique_file=1910_0157&src_anchor_name=1910.157(d)(1)

1910.157(d)(4) The employer shall distribute portable fire extinguishers for use by employees on Class B fires so that the travel distance from the Class B hazard area to any extinguisher is 50 feet (15.2 m) or less.

1910.157(d)(5) The employer shall distribute portable fire extinguishers used for Class C hazards on the basis of the appropriate pattern for the existing Class A or Class B hazards.

1910.157(d)(6) The employer shall distribute portable fire extinguishers or other containers of Class D extinguishing agent for use by employees so that the travel distance from the combustible metal working area to any extinguishing agent is 75 feet (22.9 m) or less. Portable fire extinguishers for Class D hazards are required in those combustible metal working areas where combustible metal powders, flakes, shavings, or similarly sized products are generated at least once every two weeks.

1910.157(e) Inspection, maintenance and testing.The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. Portable extinguishers shall be visually inspected monthly.

1910.157(e)(3) The employer shall assure that portable fire extinguishers are subjected to an annual maintenance check. Stored pressure extinguishers do not require an internal examination. The employer shall record the annual maintenance date and retain this record for one year after the last entry or the life of the shell, whichever is less. The record shall be available to the Assistant Secretary upon request.

1910.157(e)(4) The employer shall assure that stored pressure dry chemical extinguishers that require a 12-year hydrostatic test are emptied and subjected to applicable maintenance procedures every 6 years. Dry chemical extinguishers having non-refillable disposable containers are exempt from this requirement. When recharging or hydrostatic testing is performed, the 6-year requirement begins from that date.

Class B Locations that contain Class B flammables, such as workshops, storage areas, research operations, garages, warehouses, or service and manufacturing areas requires that all employees have access to an extinguisher within 50 feet travel-distance [29 CFR 1910.157(d)(4)].

HazardExtinguisher Spacing

Light (Low) - Small amounts of flammable liquids used for copy machines, art departments, etc., that are stored safely and kept in closed containers.

5-B 30'10-B 50'

Ordinary (Moderate) - The total amount of flammable liquids is present in greater amounts than expected under low-hazard locations. This can include garages, workshops, or support service areas.

10-B 30'20-B 50'

Extra (High) - Locations where flammable liquids are present and used in large quantities. This includes areas used for storage, production, woodworking (finishing), vehicle repair, aircraft and boat servicing, or where painting, dipping, and coating, operations are performed with flammable liquids.

40-B 30'80-B 50'

(Adapted from Standard for Portable Fire Extinguishers, NFPA 10 (2010), Table 6.3.1.1, Fire Extinguisher Size and Placement for Class B Hazards)

Class A The National Fire Protection Association (NFPA) recommends that locations such as offices,

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http://www.nfpa.org/aboutthecodes/list_of_codes_and_standards.asp?cookie_test=1

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9811#1910.157(d)(4)

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9811#1910.157(d)(4)

http://www.osha.gov/pls/oshaweb/owalink.query_links?src_doc_type=STANDARDS&src_unique_file=1910_0157&src_anchor_name=1910.157(e)(3)

classrooms, and assembly halls that contain mainly Class A combustible materials have one 2-A extinguisher for every 3,000 square feet.

It shall be the Building Manager’s responsibility to ensure the extinguishers are the proper size and that they are maintained and properly placed.

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GUIDELINES FOR PROPER LIFTING TECHNIQUES

POLICY

Oconto County shall provide written guidelines and training to affected employees on the proper lifting techniques as to prevent injury.




2018

PROGRAM

The following guidelines should help employees avoid incidents involving back injuries.

A. Before performing a lift, conduct a Pre-Lift check according to the following rules:Test the object before handling it. If it appears too heavy or bulky then GET HELP. DO NOT LIFT HEAVY OR AWKWARD OBJECTS ALONE.

B. Guidelines to follow when lifting:

1. Get a good grip on the load. Use the palm of one’s hand when wearing gloves.

2. Get the load close to one’s body; place feet eight to twelve inches apart for proper balance.

3. Keeping the back straight, squat down at the knees and grasp the load.

4. Primarily lift by straightening one’s legs while keeping the back straight. (Lift with the legs, not the back!)

5. If unable to lift this way, GET HELP FROM A CO-WORKER.

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ERGONOMIC SAFETY GUIDELINES

POLICY

To help train employees on how to recognize and report work-related ergonomic problems.


- Department of Safety and Professional Services SPS 332.15, Public Employee Safety and Health, Wisconsin Administrative Code.


2018

PROGRAM

Ergonomics is the practice of fitting the job to the person, rather than the person to the job. This program is intended to assist Oconto County employees with their health, comfort and well-being by enabling them to identify ergonomic risk factors and reporting them properly; thus, risk factors may be addressed and corrected, as necessary.

ERGONOMIC TEAM

The team shall consist of the Department Head, Administrative Coordinator, and the County Mutual Loss Control consultant. The consultant shall do all ergonomic assessments which shall then be reviewed by the Department Head and the Administrative Coordinator

REPORTING PROCEDURE

When an employee feels the effects of an injury/illness may be caused by a work-related ergonomic problem, the employee is to report the injury immediately by completing an Injury – Illness Report (Form 1100 on the intranet). Reporting guidelines are to be followed in accordance with the Accident Reporting Policy and the Transitional (“Return to Work”) Work Program of this Oconto County Basic Safety Manual.

Employees may also request a preventative ergonomic assessment before any injury occurs by completing the ergonomic request form and forwarding it to their respective Department Head for approval. The Department Head will send the form to the Administrative Coordinator, who shall contact the County Mutual Loss Control consultant to set up an ergonomic assessment.

TRAINING

The County Mutual Loss Control consultant shall provide training to the employee on proper ergonomics.

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WORKPLACE-RELATED THREATS AND VIOLENCE POLICY

POLICY

To guide supervisors and employees in situations of workplace-related threats and violence.




2018

PROGRAM

The purpose of this program is to advise employees of Oconto County on how to handle threats and/or violent acts in the workplace. Additionally, it stresses the importance of a safe and secure work environment for all employees.

This program is intended to eliminate actions that cause individuals to be concerned for their safety and well-being or which give the perception that a danger may exist. Situations which may provoke these feelings and/or perceptions may include, but are not limited to, the following: possession of firearms or other dangerous weapons while at work, verbal threats, threatening or intimidating behavior, and/or an act of violence against an employee, contractor, vendor, visitor or other individuals present in the building. The above actions WILL NOT BE TOLERATED.

Except as otherwise authorized, Oconto County prohibits the possession or use of unauthorized firearms or other dangerous weapons on county-owned or leased property. See County Weapons Policy for more details.

REPORTING PROCEDURE

All threats will be considered authentic until proven otherwise.

If a call is received regarding a threat (i.e. bomb, hostage taken, etc.} in the building, the person receiving the call should try to get as much information from the caller as possible, such as: where, who, deadlines, or the reason for the threat. This information may help diffuse the incident and minimize injury or damage to property. If possible, keep a caller on the phone and have a fellow employee call 911. Try to get the caller to answer as many questions as possible as listed on the Threat Incident Report Form.

If a threatening call is received – call 911.

Upon receipt of a call, the Sheriff’s Office will determine the appropriate course of action. All news media questions shall be referred to the Sheriff or designee.

Retaliation against employees or visitors who report or experience instances of work-related intimidation, threats, etc., will be considered a violation of this policy and will not be tolerated.

ASSAULTS OR OTHER VIOLENT ACTS THAT REQUIRE IMMEDIATE ATTENTION SHOULD BE REPORTED TO THE PROPER AUTHORITIES BY CALLING 911 OR USING THE PANIC BUTTONS INSTALLED IN THE OFFICE (WHERE AVAILABLE).

All employees who apply for or obtain a protective or restraining order that lists their place of employment must provide a copy to the Administrative Coordinator’s Office and their Department Head.

TRAINING

Employees will be trained on reporting procedures and warning signs of potential hostility or violence, which include but are not limited to:

1. Direct or veiled verbal threats

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2. Unauthorized weapons [guns, knives, etc.] at the workplace or reference to the use of weapon(s) to harm one’s self or others.

3. Throwing objects regardless of size or type at another person.4. Physically touching another employee in an intimidating, malicious, or sexually harassing manner (includes

such acts as hitting, slapping, poking, kicking, pinching, grabbing, and/or pushing). Sexual harassment incidents/claims fall under Oconto County’s Sexual Harassment Policy.

5. Physically intimidating others -- includes such acts as obscene gestures.6. Statements indicating approval of the use of violence to resolve problems.

Training will be upon initial employment and periodically thereafter.

Employees who deal with potentially abusive clients shall receive a copy of the “Potentially Abusive /Violent Clients within Workers’ Offices” handout.

Any employee making a deliberate false statement may be subject to legal action

ENFORCEMENT

Violations of this policy will lead to disciplinary action up to, and including, termination, arrest, and prosecution. When necessary, local authorities will be called upon to conduct an investigation. Once local authorities are involved, they will have total control of the investigation; prosecution may result.

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THREAT INCIDENT REPORT FORM

Incident type: BOMB HOSTAGE BODILY INJURY Other: _______________

Employee Receiving Call: ______________________________ Date: _____________

Name Given by Caller: ___________________ Caller location: ___________________

Time call was received: ____________________ Time call ended: ________________

EXACT words of person calling: ________________________________________________________________________________________________________________________________________________________________________________________________________

(Use back of sheet for more room)KEEP CALLER ON LINE AS LONG AS POSSIBLE (Try asking many questions -Who, What, Where, When, Why?}

BOMB: HOSTAGE:

When is it going to explode? Where are you?

Where is it? How many others? Partners Hostage

What kind is it? What are you going to do?

Is it disguised or concealed? How?

What sets it off? Any weapons?

Are there more? What do you want?

Why are you doing this? Why are you doing this?

How and where are you?

FOLLOW UP ANSWERS WITH QUESTIONS TO LEARN AS MUCH AS POSSIBLE! DESCRIPTION OF CALLER

Male or Female Age: Young 0-20 Middle-age 20-50 Old 50+

Tone of Voice: Calm Angry Excited Disguised

Voice characteristics: ____________________________________________________(Rasp/Accent/Slur - Use of words - Race - Education level)

Did the voice sound familiar? ____________ Sounded like whom? ____________

Background Noises: Music -Rock & Roll, Pop, Country, Classical Motors running Other voices -Children or adults Traffic noise

==================================================================Report compiled by: ____________ Call recorded Y N Previous calls YAdministrative Coordinator Notified: Y N Police Notified Y N Area Evacuated: Y N Outcome: _______________________________________

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EMERGENCY SITUATIONAL PROCEDURES

Public Disturbance – report received of a possible incident; an email message is sent to ZZ-All.

Active Intruder Alert – See specific policy on active intruder and do as trained.

Weather – employees are advised to sign up to Code Red to receive weather alerts as needed.

Fire -- If the fire alarms sound, employees are to evacuate the building per established guidelines.

NOTE: Fire alarms may sound due to maintenance work; an email message is sent to ZZ-All prior to maintenance work.

.

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ACTIVE COURTHOUSE INTRUDER POLICY/PROCEDURES

An active intruder is an individual or individuals actively engaged in or demonstrating a high likelihood of killing or physically harming employees or the public in the Courthouse Campus typically with a firearm or other weapon. These events are usually unpredictable, evolve quickly, and require a response from Law Enforcement.

Alert Activation & Deactivation

1. 911 notified of the situation.2. 911 notifies Jail Control to activate the ACTIVE INTRUDER audible alert.3. Jail Control activates the audible alert.4. When on the scene Law Enforcement notifies 911 to deactivate audible alarm.5. Law Enforcement personnel will search department by department to escort employees and public from the

safe area, out of the building and then to Oconto City Hall when deemed necessary.

Employee/Public Response

1. Employees/Public in immediate danger are to take whatever steps they deem necessary to protect their lives and the lives of others. Call 911 when it is safe to do so.

2. Upon hearing the audible active intruder alarm, employees and the general public with them, shall move to the department’s designated safe area or leave the building and go to Oconto City Hall.

3. When leaving the building, everyone should do so in an orderly manner and relocate to Oconto City Hall until released by Law Enforcement.

4. If in the designated department safe area, stay until released by Law Enforcement.a. Alarm will stop, indicating that Law Enforcement is on scene. Employees shall stay in their

designated safe area until Law Enforcement arrives.b. Law Enforcement will identify themselves and provide a code word: Code Green.c. Employees are to provide a code word: Code Gold, to notify law enforcement that the situation is

safe for them to be evacuated.d. Follow Law Enforcement directions to exit the building.e. All employees/public will need to go to Oconto City Hall to be officially released.

When Law Enforcement Arrives:

Remain calm and only exit the designated safe area upon Law Enforcement identifying themselves and hearing code word.

Raise hands and spread fingers. Keep hands empty and visible at all times. Avoid any quick movements toward officers. Avoid pointing, screaming or yelling.

Departmental Safe Areas

Each Department Head is to select an appropriate safe area for their employees with the assistance of the Emergency Management Director and Law Enforcement.

Each area designated shall be on file with Law Enforcement and the Emergency Management Director.

Calling 911 if an intruder is present

Keep calm. Provide the following information.

o Location of intruders.o Number of intruders.o Physical description of intruder(s).o Number and type of weapons.o Number of potential victims at the location.

Seek a safe area.

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Situation Coping Tips

Be aware of one’s work environment and possible dangers. Identify nearest exits in a work area. Leave belongings behind. Silence/Vibrate cell phones or pagers. Block entrance to safe areas. Last Resort – Take Action Against Intruder when in imminent danger.

o Attempt to incapacitate the intruder.o Act with physical aggression and throw items at intruder.

Department Heads are responsible to account for all of their employees.

All Employees shall annually review the Active Intruder safety video.The County shall annually conduct an active intruder alert drill.

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HAZARD COMMUNICATIONS PROGRAM

POLICY

To provide employees with information regarding hazardous chemicals they may be exposed to in the workplace as defined in Subchapter III Comm. 32.16 of the Department of Commerce, Public Employee Safety and Health, Wisconsin Administrative Code.




2018

PROGRAM

The following hazard communications program has been designed to ensure that:

1.Hazardous substances present in the workplace are identified and labeled.

2.Employees have ready access to information on the hazards of these substances.

3.Employees are given information on how to prevent injury or illness due to chemical exposure.

The program will be available to all employees for review and a copy will be located in the following areas:

1.Courthouse – Maintenance Engineer’s OfficeLand Conservation – County Conservationist OfficeForestry & Parks – Foreman’s OfficeHighway Shop Oconto – Superintendent’s OfficeHighway Shop Suring – Shop Foreman’s OfficeNew View Industries –Safety Coordinator’s OfficeRecycling Center – Recycling Supervisor’s Office

Note: each position listed above is the “designated employee” to ensure a copy of the Haz Comm plan is available for reviews as well as the SDSs [Safety Data Sheets] are up to date. These employees shall receive annual training on Haz Comm and SDS from the County safety consultant.

2.Emergency Management Director. (Master Copy)

I. HAZARD DETERMINATION

Manufacturers, importers and distributors will be relied upon to perform the appropriate hazard determination for the substances they produce or sell. If substances are manufactured which, during normal use by customers or employees, may lead to exposure to hazardous substances, a Safety Data Sheet (SDS) must be developed. If the product is chemically the same as the raw materials, the SDSs received for them may simply be passed on.

II. HAZARDOUS SUBSTANCE INVENTORY

A. An inventory of hazardous chemicals has been compiled. All Departments shall keep a master inventory for their respective department in an easily-accessed area. The County master inventory will be kept in the Emergency Management Director's Office.

B. A designated employee is responsible for maintaining his/her department master list of hazardous substances The Emergency Management Director is responsible for maintaining the County master list of hazardous substances.

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Departments may designate the Emergency Management Director as their designated employee for their department.

A substance inventory will include the common identity and trade name of the product and the name and address of the manufacturer which will list hazardous substances alphabetically. As new products are added to the list, they will be inserted and all lists updated.

III. LABELING

A. The designated employee is responsible for evaluating labels on incoming containers. Please consult the Emergency Management Director for assistance. Each label will be checked for:

Identity of the substance Appropriate hazard warning Name and address of the manufacturer

. 1. If the label is not appropriate, the designated employee is responsible for notifying the manufacturer that the label is not appropriate.

2. The designated employee will send a second request to the manufacturer if the label is not received within thirty [30] days.

3. The designated employee is responsible for preparing an appropriate label if the manufacturer does not supply one within the second thirty [30] days.

4. A container will not be released for use until an appropriate label is affixed.

B. The designated employee is responsible for updating labels when new information is received.

C. Labels shall be removed if they are incorrect and when the container is empty if it will be used for other material.

D. All designated employees are responsible for seeing that all containers used in their departments are labeled properly and remain legible. Defacing labels or using them improperly is prohibited.

E. Unlabeled transfer containers, like pails and buckets, will only be used by one employee and will be emptied at the end of each shift.

IV. SAFETY DATA SHEETS (SDS)

A. An SDS will be available on all hazardous substances for which there is potential or actual exposure. The designated employee is responsible for assuring that an SDS is available on all incoming products. A product will not be released for use until a completed SDS is on file. If an SDS is not available, the designated employee is responsible for notifying the manufacturer or distributor that an SDS is needed.

The designated employee will be notified to send a second request to the manufacturer if the SDS is not received within thirty [30] days.

The designated employee is responsible for arranging to have an SDS prepared, if necessary.

B. The designated employee is responsible for review of all incoming data sheets. If the SDS is not complete, it will be returned to the manufacturer with a request for the missing information. If the information is not received within thirty [30] days, the designated employee will send a second request.

C. All departments shall request an SDS on the purchase orders of all new products. New chemicals introduced should be brought to the Emergency Management Director’s attention before use.

D. The designated employee is responsible for compiling and updating the building’s SDS file. The Emergency Management Director is responsible for compiling and updating the master County SDS file.

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E. Employees will have access to these SDS's during all working shifts. Copies will be made available upon request to the designated employee for that building or the Emergency Management Director.

F. The designated employee is responsible for updating the data sheets to include new information as it is received. A copy will be sent to the Emergency Management Director. A notice will be posted to inform employees which information has been revised.

V. EMPLOYEE TRAINING

A. Before starting work with new hazardous substances, all employees will attend a Hazard Communication Training Session where they will receive information on:

1. Policies and procedures related to the Hazard Communication Standard.2. How to read and interpret an SDS.3. Physical and health hazards of hazardous substances in their work area.4. Work practices that may result in exposure.5. How to prevent or reduce exposure.6. Procedures to follow if exposure occurs.

B. The Department Head is responsible for coordinating the training sessions, which may consist of videotape, PowerPoint, lecture, etc. Please consult the Emergency Management Director for assistance.

C. All employees will sign a form documenting that they have received the training.

D. The Department Head is responsible for: identifying and listing non-routine hazardous tasks coordinating training on the specific hazards of the job and protective measures to be taken documenting this training

VI. INFORMATION TO NON-EMPLOYEES

Department Heads are responsible to notify the Emergency Management Director of any contractors as described below.

A. The Emergency Management Director is responsible for providing outside contractors with the following information:

1. Hazardous Chemicals to which they may be exposed as a result of working in a facility.

2. Suggestions for appropriate protective measures.

B. Contractors will not be allowed to begin working in an area until they have been given this information and have signed a form to document this exchange.

C. The Emergency Management Director is responsible for obtaining information from contractors on all hazardous substances to which county employees may be exposed as a result of the contractor's work at the facility.

D. Information (SDSs) will be made available to job applicants who have been offered a position and to former employees upon request. The Emergency Management Director is responsible for providing this information.

VII. PERSONNEL POLICIES

A. When an employee is not following safety and health rules while working with a hazardous substance, disciplinary action may be taken up to, and including, termination.

B. If an employee refuses to work with a substance on which information has been given and training received, discipline may result up to, and including, termination.

VIII. RECORD KEEPING

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A. All SDSs will be kept for a period of thirty [30] years after the use of substance has been discontinued.

B. The inventory lists will also be kept for thirty [30] years. The OSHA Standard 1910.20, Access to Employee Exposure and Medical Records, requires that "exposure records" on an employee be kept for a period of thirty [30] years beyond the duration of employment. If the SDS is the only exposure information available, these become "exposure records." The actual SDS does not have to be kept; though a record of the identity and manufacturer of the substance (enough information to track down the SDS) must be kept. Oconto County suggests keeping some form of the SDS because a manufacturer may go out of business.

IX. COMMUNITY HAZARD COMMUNICATION

The Emergency Management Director is responsible for handling requests for information from members of the community on hazardous substances used in a facility.

X. EVALUATION AND PROGRAM MAINTENANCE

The Emergency Management Director is responsible for program evaluation and maintenance. An evaluation of the program will be conducted annually.

The individual responsible for items identified for improvement will be notified in writing. It is expected that action will be taken to correct the identified problem within three working days.

Note: In addition to this policy, some departments may have their own, more detailed task-specific or department programs [i.e. Highway, Sheriff and Health Departments]. Departments with their own

specific plans (location and how to access the data) will share them with employees during department or job-specific training.

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HAZARDOUS MATERIALS SPILL PLAN

PURPOSE

To assure protection to employees and members of the public when there is a spill. NOTIFICATION

Courthouse employees and visitors shall be notified by phone or personal contact by an emergency worker if they are in a vulnerable or dangerous area due to a release of a toxic or hazardous substance.

The Sheriff’s Office and Emergency Government Office shall notify all department heads who shall activate warning procedures on their floor.

As each incident may be different, careful instructions shall be given by phone or emergency worker. If time allows, each office may evacuate out of the area to a pre-designated location (away from the spill in an up-wind location or as designated by emergency response personnel). If time does not allow evacuation, in-place sheltering will be utilized.

In-place sheltering consists of shutting off all outside-air intake sources, such as heating/cooling systems. It also requires barriers, such as wet towels, etc., be placed in front of doors and windows leading to the outside of the building. Employees should seek an interior room or wait for further instruction to seek shelter either in the basement or on an upper-level depending on the substance released.

After obtaining information to vacate the building, the building will be ventilated until any trace of substance is cleared.

A battery-powered radio shall be available for information purposes in case of a power loss.

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BLOOD-BORNE PATHOGEN POLICY

POLICY

To control and prevent the spread of Blood Borne Pathogens along with the proper procedures for protecting employees from exposure.




2018

PROGRAM

The Administrative Coordinator’s Office has separate programs on file for reference. The details of these plans will be shared with employees during department or job-specific training.

Employees of the Highway Department and Sheriff’s Office are covered under their respective exposure control plans.

EMPLOYEE EXPOSURE DETERMINATION

Exposure determination is made without regard to the use of personal protective equipment since employees are considered “exposed” even if they do wear personal protective equipment.

An evaluation of the potential exposure to blood or other potentially infectious materials (OPIM) has been made for all employees. Tasks of employees were evaluated to determine into which of the following three categories their exposure level falls.

1. Exposure is expected on a regular (daily) basis or could be expected to occur due to regular involvement in medical emergencies;

2. Exposure could occur as the result of a collateral duty (providing first-aid or assisting an injured person); or

3. The potential for exposure is minimal.

An employee list is provided in the Attachment section that identifies the classification of each employee. For category 1 and 2 employees, the work task(s) that cause them to be in this category are identified as well.

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TUBERCULOSIS EXPOSURE CONTROL PLAN POLICY

POLICY

Oconto County shall provide a written plan to affected employees on the control of Tuberculosis Exposure.


- Centers for Disease Control and Prevention (CDC) (cdc.gov/tb) - Main Loss Control Committee, February 2003- Resolution 20-03, March 20, 2003 Revised per Resolution 56-12 adopted on

September 20, 2012

PROGRAM

Employees may potentially have occupational exposure to persons who may have or do have active tuberculosis disease. OSHA has not released a standard specific to TB, however, the CDC has listed persons who are at higher risk of exposure (cdc.gov/tb). If persons work only with those already known to have TB, the expectation is that appropriate PPE will be worn and that exposure controls will be in place. Thus, those persons are not exposed to TB.

The Oconto County Sheriff’s Office has developed their own TB Exposure Control Plan specific to the Department. The “Oconto County Tuberculosis Exposure Control Plan” will cover all other Oconto County Departments.

PURPOSE

The purpose of this tuberculosis (TB) exposure control plan is to reduce the risk of transmission of tuberculosis to staff and clients of Oconto County. TB infection control will be accomplished through risk assessment of staff, TB testing of staff determined to be at high risk, and surveillance of prevalence and trends within Oconto County. The Oconto County Public Health Department is responsible for the surveillance of prevalence and trends.

EXPOSURE CONTROLS

In order to minimize exposure to M. Tuberculosis and ensure a safe working environment the following is provided:

1. An annual assessment of the risk for transmission of M. tuberculosis in the particular work setting will be conducted. This assessment is based on the incidence of active TB cases in Oconto County. This county is assumed to be very-low risk. The risk classification is determined by the Public Health Department.

2. Medical screening of employees determined to be at risk of TB exposure will be managed according to CDC guidelines.

3. Evaluation and management of employees with positive TB tests, or a history of positive skin tests, will be done by the staff member’s primary care provider and/or the Public Health Department.

4. Fit Testing and evaluation of National Institute of Occupational Safety and Health (NIOSH) respiratory protection use, will be done prior to an employee working with a known or suspected active infectious case of TB.

ENGINEERING CONTROLS

1. Attempt to design safety into the workplace. (Environmental Health Specialist evaluation of the workspace, Oconto County Emergency Management Director)

2. If needed, personal Respiratory Protective Equipment will be provided and used by the employee to prevent exposure to potentially infectious air droplet nuclei. Oconto County will fit NIOSH approved personal respiratory protective equipment, and will fit each employee as needed, prior to working with a known or suspected active infectious TB case.

TB SCREENING

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Oconto County is a very-low risk area based upon the incidence of active TB in the county. Therefore the tuberculosis screening of employees will be the following:

For Health Care Personnel:

Upon hire, an individual risk assessment/symptom evaluation form and TB testing with an interferon-gamma release assay blood draw (IGRA) or a tuberculin skin test (TST) for persons without documented prior TB disease or latent TB infection (LTBI) Recent test results within 12 months acceptable.

After baseline testing is completed, no routine serial TB testing at any interval will be completed, unless there is a known exposure or documented ongoing transmission

Oconto County encourages treatment for all health care personnel with untreated LTBI, unless treatment is contraindicated. Annual symptom screening for health care personnel with untreated LTBI will be conducted.

Oconto County will also provide annual TB education for all health care personnel including a risk assessment questionnaire.

Other County Employees No screening for tuberculosis

Screening may also be done prior to working in an area of increased risk and testing may be done more frequently for an employee assigned to a high-risk work site or after a known exposure to a person with active TB.

A positive TB test means an infection with M. Tuberculosis has occurred, but does not prove active TB disease. The employee will be referred for further medical evaluation. Employees found to have latent TB infection will be treated and followed by their health care provider. Employees found to have active TB disease will be isolated, evaluated and treated by their health care provider. The employee will not be allowed to return to work until it is determined they are non-infectious by their health care provider and with the approval of the Public Health Department.

CDC Guidelines will be followed for employees who have had a previously documented positive TB test or treatment.

POST EXPOSURE

Occupational exposure to M. Tuberculosis is defined as:

1. Potential exposure to the exhaled air of an individual with suspected or confirmed active TB disease directly or associated with a high-hazard procedure (ex: CPR), which would generate potentially infectious airborne droplet nuclei.

After known exposure to a person with potentially infectious TB disease without use of adequate personal protection, health care personnel should have a timely symptom evaluation and additional testing, if indicated. Those without documented evidence of prior LTBI or TB disease should have an IGRA or a TST performed. Health care personnel with documented prior LTBI or TB disease do not need another test for infection after exposure. These persons should have further evaluation if a concern for TB disease exists. Those with an initial negative test should be retested 8–10 weeks after the last exposure, preferably by using the same test type as was used for the prior negative test.

The Oconto County Emergency Management Director and the Oconto County Public Health Department will be notified of any potential exposures to active TB disease within 24 hours of exposure per the Tuberculosis Exposure Plan Policy.

RECORD KEEPING

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The employer will maintain records of all TB records for each employee. Active tuberculosis disease in employees will be reported to the Oconto County Public Health Department and the Oconto County Human Resource Department.

DRIVING ELIGIBILITY POLICY

POLICY

To establish a uniform procedure to determine if an employee, volunteer, or potential employee for Oconto County is qualified to drive during working hours. This includes, but is not limited to, using a county-owned or leased vehicle, or private vehicles being utilized for County business. Sheriff’s Office employees are exempt from this policy and should follow their departmental policy.


- Wisconsin County Mutual- Main Loss Control Committee, February 2003, Revised December 2018- Resolution 20-03, March 20, 2003 (original), revised per Resolution 2018-12-07 adopted on December 20,

2018

DRIVER SELECTION

When selecting a potential employee where driving is a requirement in the job description, the Department Head may obtain a copy of the Department of Motor Vehicle (DMV) driving record of the candidate and forward it to the Administration Office Director for review. Administration will look at the driver’s last three [3] years on the DMV driving record. Drivers must have a valid driver's license and/or Commercial Driver's License where required. All drivers must be a minimum of eighteen [18] years old or older.

Existing drivers shall have a DMV driving record checked every other year at a minimum. Commercial Driver’s License holders will have their records checked every six months. DMV driving records may be checked more frequently if the Department Head or Administration deems necessary.

DRIVER ORIENTATION/TRAINING

The procedure outlined below shall be instituted by all affected departments to insure that all potential and regularly assigned drivers of County vehicles are provided with the proper information about this program and about the vehicle they will be driving. (NOTE: This procedure is designed primarily for use with heavy vehicles and equipment by departments such as Highway, Parks, etc. However, it is strongly recommended that a similar preparatory procedure be followed for any employees using County automobiles or equipment.)

A "lead person" shall be designated to introduce the new driver to the vehicle. This introduction shall include, but not be limited to:

1. Pre-start inspections, i.e. horn, lights, directional, mirrors, tires, vital fluids, etc.

2. Vehicle road test. The length of the test will be determined by the complexity of the vehicle and its intended use. The road test is to include at least three [3] backing-up situations.

3. All paper work (forms) needed when operating the vehicle, should be explained and reviewed.

Driver training will be offered periodically to keep skills sharp and to introduce any new law or rules of the road.

STATE LAW REQUIRES EVERYONE TO WEAR A SEAT BELT IN A VEHICLE. OCONTO COUNTY ALLOWS NO EXCEPTIONS TO THIS RULE!!!!

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THERE WILL BE NO DRINKING, POSSESSION OF ALCOHOLIC BEVERAGES, OR USE OF ILLEGAL DRUGS DURING WORKING HOURS OR WHILE IN POSSESSION OF A COUNTY VEHICLE. OCONTO COUNTY ALLOWS NO EXCEPTIONS TO THIS RULE!!!!

ACCIDENT REPORTING

Follow all procedures as set forth in Accident Reporting Section (page 10).

ACCIDENT REVIEW BOARD

An Accident Review Board may be convened to review any accidents where reasonable suspicion or knowledge of improprieties may exist. All accidents involving bodily harm or fatalities are automatically sent to the Accident Review Board. The need for an Accident Review Board will be determined by the Administrative Coordinator and/or the Emergency Management Director.

The Accident Review Board shall consist of the following individuals:

1. Administrative Coordinator

2. Department Head of affected department

3. Emergency Management Director

The Emergency Management Director shall present the facts of the case and request assistance from the Sheriff’s Office, or other sources necessary, to assist the review board.

The Accident Review Board shall carefully consider and review all of the facts and evidence relative to each case. The Board may then recommend corrective actions and determine the amount of negligence on the employee’s part, if any. Such recommendations will be forwarded to the appropriate Home Committee and other parties, as necessary.

VEHICLE INSPECTION POLICY AND INSURANCE COVERAGE

Vehicles covered in this section shall include but are not limited to:

1. All personal vehicles that are utilized to transport persons other than county employees.2. All county-owned vehicles.3. All other vehicles as deemed necessary by the Department Head.4. Any other vehicles licensed for highway use for county business.

Some State and Federal rules and regulations governing certain departments may require more stringent compliance than the county requires. In those cases, State and Federal rules and regulations will be followed.

Personal vehicles used for county business must carry, at the minimum the following insurance coverage amounts as recommended by our carrier, Wisconsin County Mutual,

1. $250,000 per Person, and2. $500,000 per Accident-Bodily Injury, and3. $100,000 per Accident-Property Damage, or a 4. $500,000 Combined Single Accident Limit

Employees/volunteers are to request that their automobile insurance company send a Certificate of Insurance to the Department Head who will forward a copy to the Administrative Coordinator’s office. These certificates will be kept on file and will need to be updated upon change in carrier.

Vehicles not meeting the full requirements of this policy will not be allowed to be used for county business.

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Any use of a vehicle for county business that does not comply with this policy is prohibited, and will be done at the owner’s liability.

VEHICLE MAINTENANCE POLICY

Good maintenance records will be kept to ensure that all county-owned vehicles are in a good and safe operating condition at all times. Because of specialized equipment and unusual usage, the Highway Department and Sheriff’s Office should develop specific maintenance policies to fit their equipment.

The Department Heads or their designees, that have county-owned vehicles assigned to their department, shall be responsible for keeping maintenance records on the vehicles until such time that vehicles are sold, traded or otherwise disposed of. Each department is responsible for assigning numbers to vehicles when there is more than one vehicle assigned to the department. This is for efficient tracking purposes. All departments must maintain proper maintenance records on their assigned vehicle(s) utilizing the Oconto County Preventive Maintenance Record Form. Other forms, or computer programs that maintain the same data, may be used as substitutes. For guideline purposes the vehicle manufacturer’s maintenance schedule will be the policy for all county-owned vehicles.

Operators of county-owned vehicles shall conduct a daily inspection of their vehicle before operation. The Vehicle Maintenance Checklist is provided as a guide for the daily inspection. It is not required that this form be filled out; that will be at the Department Head’s discretion.

Any county-owned vehicle that does not have current maintenance records will be ordered out of service until such time as maintenance records are provided. Additionally, a safety inspection must be completed in accordance with the County vehicle inspection policy before operation will be allowed.

DRIVING VEHICLES

When driving a vehicle, all proper driving techniques shall be complied with as stated in the Wisconsin Motorist Handbook, issued by the Department of Transportation. Improper activities would include, but not limited to cell phone use, eating, putting on make-up, reading a newspaper or map, or any other activities that take attention away from the road.

SPECIFIC ENDORSEMENTS

Certain employee classifications require differing endorsements. These include commercial vehicle tanker endorsements, air brake endorsements, hazardous materials endorsements and emergency vehicle operations course (EVOC) qualifications completion. Department heads and/ or job descriptions will determine individual job requirements.

FAILURE TO STAY ELIGIBLE

Losing the ability to drive a vehicle for any reason may jeopardize an employee from being determined ‘fit for duty’ on these policies and eliminate the ability to perform designated job functions.

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PROTECTIVE FOOTWEAR POLICY

POLICY

As a personal safety measure, all Oconto County employees working in the departments and job capacities listed in the program section of this policy are required to wear appropriate protective footwear.



- 29 CFR 1910.132 OSHA Standard.- Main Loss Control Committee, February 2003, Revised 2018- Resolution 20-03, March 20, 2003 Revised per Resolution adopted on September 20, 2018

PROGRAM

The following departments and job capacities require appropriate protective footwear.

FORESTS & PARKS DEPARTMENT All Dept. employees except office staff

SOLID WASTE DEPARTMENT All Dept. employees

HIGHWAY DEPARTMENT All Dept. employees except office staff

MAINTENANCE DEPARTMENT All Dept. employees

EMERGENCY MANAGEMENT/SAFETY DEPARTMENT Emergency Management Director (when in above areas)

LAND INFORMATION County Surveyor (when in areas that require it) Asst. County Surveyor (when in areas that require it)

NEW VIEW

Business Community & Relations ManagerVocational Support Staff – wood shop areaMaintenance/Safety CoordinatorNew View Employees engaged in certain high hazard areas.

SELECTION AND PURCHASE OF PROTECTIVE FOOTWEAR

County employees required to wear protective footwear may select and purchase appropriate footwear at any retail location at their cost. The County will provide $150 per year to employees to assist in the purchase of safety footwear.

ACCOUNTABILITY

Oconto County Department Heads will be responsible for ensuring that employees working under their supervision are wearing appropriate footwear.

ACCOMMODATIONS

If an employee, who is otherwise qualified, cannot wear protective footwear due to a disability (as defined by state or federal law), Oconto County will attempt to identify, through a flexible, interpretive process with the employee and on

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a case-by-case basis, a reasonable accommodation which will allow the employee to perform his or her job in a safe manner.

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INTERNAL INSPECTIONS POLICY

POLICY

Oconto County will perform necessary internal inspections to ensure compliance with housekeeping and safety rules, policies and standards.


- Main Loss Control Committee, February 2003, Revised 2018- Resolution 20-03, March 20, 2003 Revised per Resolution adopted on September 20, 2018

PROGRAM

The need is great for effective inspections to keep management informed of problems that could adversely affect County operations. Inspection is the best way to control and detect deteriorating conditions before losses occur that could involve people, equipment, material and/or environment.

Formal and informal inspections are necessary for effective management control. The inspections for loss control are essential tools for supervisors and are a vital part of their management functions.

Inspections of departments/sections should be conducted at least annually under the direction of the Administrative Coordinator, Maintenance Engineer and the Emergency Management Director. The annual inspections should be coordinated and conducted jointly with the respective department/section supervisor. Informal inspections should be continuous during daily operations to assure that hazards are kept at a minimum and safe work practices are enforced. Unannounced formal inspections may be anticipated by the Dept. of Safety Professional Services [DSPS].

Oconto County Main Loss Control Committee, or their designated representative, may make either formal or informal inspections as a part of their responsibilities. These inspections are to be conducted and coordinated according to the following guidelines:

1. Formal Inspections

a. Formal inspections should be performed on a regular schedule that will be convenient to the department/section head concerned.

b. Individuals within the departments should fully cooperate in the inspection to insure that all areas are covered and all hazards are itemized.

c. Appropriate checklists should be utilized for each area being inspected. Standards promulgated under DSPS must be adhered to.

d. Emphasis should be placed upon condition of buildings and facilities, equipment, machines, tools, materials, procedures in operations and processes, and the actions of employees, as well as implementation of the overall program.

A record of the visit, substandard condition notes, corrective action, and follow up actions should be on file in the respective department and the Administrative Coordinator’s office.

2. Safety Inspection Procedures

a. How to conduct an inspection:

1) Look for off-the-floor and out-of-the-way items. Without endangering one’s self or anyone else, get the “big picture” of the whole area. It is usually items that are off the beaten track that cause problems. Look for things that would normally be missed in everyday operations.

2) Systematically cover the area. Allot an adequate amount of time to do the job.

3) Describe and locate each item clearly. Much time is wasted answering questions and revisiting areas after an inspection report is submitted because descriptions of items or their locations were not clear and accurate. Use established names and, wall or column markings, if available, to pinpoint locations.

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4) Follow up on urgently and/or necessary items immediately. When anything is discovered that represents a serious risk or potential danger, take action immediately.

5) Report items that seem unnecessary in their present location. There isn’t anything that will “pay off” the time a supervisor spends on an inspection faster than the relocation of idle material and equipment where someone else can use it.

Look for the basic cause of problems. The supervisor must consciously strive toward recognition and analysis of all substandard practices and conditions observed as being symptoms of the real problem. The effort to identify the basic cause(s) of the problem(s) uncovered during an inspection is key to a permanent remedy. If nothing is done but correcting the symptom (which is usually all that seen), what has been done to control its recurrence?

Repetitive correction of the symptoms of a problem is a major and unnecessary cost. Action directed at the basic cause of a problem is usually a once-and-done cost.

b. Typical items for attention

The categories listed below may provide the supervisor with the general type of things to look at. The importance of each of the items will vary with the area and with related circumstances.

1)Air Movers: blowers, fans, etc.2)Atmospheric Conditions: dust, fumes, vapors, mists, etc.3)Automotive Vehicles: trucks, autos, etc.4)Buildings: windows, doors, stairs, roofs, floors, walls, etc.5)Chemical Substances: acids, caustics, all toxic chemicals.6)Compliance: work rules being followed or not?7)Containers: all objects (fixed and portable) for holding materials, i.e., bins, boxes, barrels, cans,

etc.8)Conveyors: all mechanical systems that move material.9)Elevator Type Equipment: powered platforms, hoisting machinery, elevators, man lifts, etc.10) Explosives and Blasting Agents: all chemicals with explosive reaction properties and related

materials and equipment.11) Electrical Equipment: switchboxes, panels, transformers, wiring fuses, fixtures, etc.12) First Aid Kits: clean supplies, etc.13) Flammable Material: all materials (liquid and solid) that readily burn.14) Guards and Devices: all fixes and moveable guards and devices for machinery equipment,

open pits, ditches, tanks, etc.15) Hand Tools: all powered and non-powered portable tools.16) Housekeeping: all areas are kept clean and orderly.17) Machinery: all power equipment used to process or modify products and material, i.e., lathes,

drills, presses shears, etc.18) Materials: all materials, raw and processed, used or handled in occupational processes.19) Materials Handling Equipment: cranes, lift trucks, and equipment other than automotive.20) Personal Protective Equipment: all appliances and clothing, including respirators, safety hats,

aprons, gloves, masks, hoods, etc.21) Power Source Items: all sources electrical, pneumatic, hydraulic and steam powered.22) Pressure Vessels and Equipment: boilers, heating and cooling equipment, compressed gas

cylinder, pipes, etc.23) Preventive Maintenance: vehicles, equipment, etc.24) Pumps and Compressors: all devices for internal compressing or moving of liquids or gas.25) Storage: stacking, flammables/combustibles, etc.26) Structural Openings: all openings into which material, equipment or people can fall.27) Warning Systems: all devices to warn and signal, i.e., sirens, buzzers, bells, flashing lights,

etc.

3. Casual Inspection of County Property

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The County is charged with, and is legally responsible for, the proper maintenance of all County-owned property. It is of prime importance that negligence in carrying out such responsibility be eliminated.

All County employees, regardless of occupation, can contribute immeasurably toward eliminating costly penalties against the County by being alert to deficiencies such as breaks in sidewalks, deep holes in streets, damaged or clogged drainage ditches, or hazards noted in buildings, parks, pools, etc., and reporting those noted directly to the agency or department concerned or to the safety office.

Every hazard noted should be assigned for correction to prevent injuries and expensive damage claims that may result.

DSPS compliance officers may independently inspect County facilities periodically. In accordance with the law, these inspections will be conducted without prior notice. Department Heads and all personnel shall cooperate fully with the inspectors in order to make the visit as profitable as possible. If department heads desire to be advised of these inspections, internal procedures may be established to alert them when an inspector presents his/her credentials in any area of jurisdiction. DSPS inspectors are authorized by law to make inspections within reason of all facilities.

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HAZARD SPECIFIC POLICIES

To further ensure the safety of our employees and to ensure compliance with specific requirements that may be mandated under local, state or federal regulations, the County has various safety and health plans, programs and procedures designed to address specific hazards in the workplace available in the Administration Office. These plans will be updated periodically as indicated by law and changes in the operation:

CONFINED SPACE PROGRAM EMERGENCY PREPAREDNESS & FIRE PROTECTION FALL PROTECTION FIRST AID GROUND DISTURBANCE (Diggers Hot Line) HAZARD ASSESSMENT HAZCOM HOTWORK LADDERS / STAIRWAYS TRENCHING / EXCAVATION ELECTRICAL SAFETY SCAFFOLDS LOCK OUT / TAG OUT NOISE EXPOSURE POWERED INDUSTRIAL TRUCKS AND FORKLIFT PERSONAL PROTECTIVE EQUIPMENT RESPIRATORY PROTECTION DOT TRANSPORTATION

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ADDITIONAL SAFETY REFERENCES

GENERAL CONSTRUCTION SAFETY REQUIREMENTS

It is not expected that each employee is an expert on safety requirements. Some rules are complex and not easy to understand. In these situations, employees should refer to the competent person on the job site, or contact the Department Head. To familiarize all employees with the basics in construction safety, the below are brief explanations of common requirements.

General Construction Safety Requirements

Abrasive Grinding All abrasive wheel bench and stand grinders must be provided with safety guards that cover the spindle

ends, nut and flange projections, and are strong enough to withstand the effects of a bursting wheel. An adjustable work rest of rigid construction must be used on floor and bench-mounted grinders, with the work rest kept adjusted to a clearance not to exceed 1/8 inch (0.3175 centimeter) between the work rest and the surface of the wheel.

All abrasive wheels must be closely inspected and ring-tested before mounting to ensure that they are free from cracks or other defects.

All Field Portable grinders must at all times have guards in place. Inspect all grinder discs to ensure they are usable prior to installation.

Access to Medical and Exposure RecordsEach employer must permit employees, their designated representatives, and OSHA, direct access to employer-maintained exposure and medical records. The standard limits access only to those employees who are, have been (including former employees), or will be exposed to toxic substances or harmful physical agents. Each employer must preserve and maintain accurate medical and exposure records for each employee. Exposure records and data analyses based on them are to be kept for thirty [30] years. Medical records are to be kept for at least the duration of employment plus thirty [30] years. Background data for exposure records such as laboratory reports and work sheets need to be kept for only one year.Construction Accident Recordkeeping and Reporting RequirementsEach employer must maintain, in each location, a log and summary of all recordable injuries and illnesses (resulting in a fatality, hospitalization, lost workdays, medical treatment, job transfer or termination, or loss of consciousness) for that location, and enter each recordable event no later than six [6] working days after receiving the information. Where the complete log and summary records are maintained at a place other than the establishment, a copy of the log that reflects the injury and illness experiences of the establishment must be complete and current to date within forty-five [45] calendar days and must be available at the original site. In addition to the log of occupational injuries and illnesses, each employer must have available for inspection at each establishment within six [6] working days after notification of a recordable case, a supplementary record for each occupational injury or illness for that establishment.

Each employer must post an annual summary of occupational injuries and illnesses for each establishment, compiled from the collected OSHA Log, which includes the year’s totals, calendar year covered, company name, establishment name and address, certification signature, title, and date. An OSHA Log must be used in presenting the summary. The summary must be posted by February 1 of each year and must remain in place until March 1 of the same year. The log and summary, the supplementary record, and the annual summary must be retained in each establishment for five [5] years following the end of the year to which they relate. Records must be made available, as authorized, upon request.

Within eight [8] hours after its occurrence, an employment accident that is fatal to one or more employees or that results in the over-night hospitalization of an employees must be reported by the employer, either orally or in writing, to the nearest OSHA area director. This is federal law and the major requirement behind adequate field reporting of accident data.

Aerial LiftsAerial lifts, powered or manual, include, but are not limited to, the following types of vehicle-mounted aerial devices used to elevate personnel to jobsites above ground: extensible boom platforms, articulating boom platforms, and vertical towers.

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When operating aerial lifts, employers must ensure employees are: Trained and authorized Setting brakes and using outriggers Not exceeding boom and basket load limits Wearing personal fall protection and attaching the lanyard to the boom or basket, when required Not using devices such as ladders, stilts, or step stools to raise the employee above the basket

In addition, manufacturers or the equivalent must certify, in writing, that any modifications made to aerial lifts are safe by design and for the specific application. As such, no homemade devices can be utilized with aerial lifts.

Air ToolsPneumatic power tools must be secured to the hose in a positive manner to prevent accidental disconnection. Safety clips or retainers must be securely installed and maintained on pneumatic impact tools to prevent attachments from being accidentally expelled. The manufacturer’s safe operating pressure for all fittings must not be exceeded.

Belt Sanding MachinesBelt sanding machines must be provided with guards at each nip point where the sanding belt runs onto a pulley. The unused run of the sanding belt must be guarded against accidental contact.

Compressed Air Compressed air used for cleaning purposes must be reduced to less than thirty [30] pounds per square inch (psi) and then only with effective guarding and personal protective equipment. This requirement does not apply to concrete form, mill scale, and similar cleaning operations.

Compressed Gas CylindersValve protection caps must be in place and secured when compressed gas cylinders are transported, moved, or stored. Cylinder valves must be closed when work is finished and when cylinders are empty or are moved. Compressed gas cylinders must be secured in an upright position at all times, except if necessary for short periods of time when cylinders are actually being hoisted or carried. Cylinders must be kept far enough away from the actual welding or cutting operations so that sparks, hot slag, or flame will not reach them.When this is impractical, fire-resistant shields must be provided. Cylinders must be placed where they cannot become part of an electrical circuit. Oxygen and fuel gas regulators must be in proper working order while in use. Segregation of flammable and oxidizing gases in storage is required.

Confined SpacesAll employees required to enter into confined or enclosed spaces must be certified, and instructed as to the nature of the hazards involved, the necessary precautions to be taken, and in the use of required protective and emergency equipment. The employer must comply with any specific regulations that apply to work in dangerous or potentially dangerous areas. Confined or enclosed spaces include, but are not limited to, storage tanks, process vessels, bins, boilers, ventilation or exhaust ducts, sewers, underground utility vaults, tunnels, pipelines, and open top spaces more than four [4] feet deep (1.2192 meters) such as pits, tubs, vaults, and vessels. Adequate emergency rescue must be available per the regulatory requirements.

Cranes and RiggingThe employer must comply with the manufacturer’s specifications and limitations. Rated load capacities, recommended operating speeds, and special hazard warnings or instructions must be conspicuously posted on all equipment.

Instructions or warnings must be visible from the operator’s station. Equipment must be inspected by a competent person before and during use. Any deficiencies are to be corrected before further use.

Accessible areas within the swing radius of the rear of the rotating superstructure of any machine capable of lifting must be properly barricaded to prevent employees from being struck or crushed by the crane or excavator swing radius.

Except where electrical distribution and transmission lines have been de-energized and visibly grounded at point of work, or where insulating barriers not a part of, or an attachment to, the equipment or machinery have been erected to prevent physical contact with the lines, no part of a crane or its load must be operated within twenty [20] feet of a line rated 50 kilovolts (kV) or below; twenty [20] feet plus 0.4 inches for each kV over 50 kV for lines rated over 50 kV, or twice the length of the line insulator, but never less than twenty [20] feet.

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An annual inspection of the hoisting machinery must be made by a competent person. Records must be kept of the dates and results of each inspection. All crawler, truck, and wheel cranes in use must meet the requirements as prescribed in the ANSI B30.5-1968, Safety Code for Crawler, Locomotive and Truck Cranes. More frequent inspections including daily visual and monthly written inspections shall be completed by each operator.

The use of a crane to hoist employees on a personnel platform is prohibited, except when the erection, use, and dismantling of conventional means of reaching the worksite—such as a personnel hoist, ladder, stairway, aerial lift, elevating work platform or scaffold—would be more hazardous or is not possible because of structural design or worksite conditions. Where a decision is reached that this is the case, then OSHA Standard 1926.550(g) must be reviewed and complied with.

Drinking WaterAn adequate supply of potable water must be provided in all places of employment.Portable drinking water containers must be capable of being tightly closed and equipped with a tap. Using a common drinking cup is prohibited. Where single service cups (to be used but once) are supplied, both a sanitary container for unused cups and a receptacle for used cups must be provided. Employees can maintain their own drinking water if they choose.

Electrical InstallationsEmployers must provide either ground-fault circuit interrupters (GFCIs) or an assured equipment grounding conductor program to protect employees from ground-fault hazards at construction sites. The two options are detailed below.

(1) All 120-volt, single-phase, 15- and 20-ampere receptacles that are not part of the permanent wiring must be protected by GFCIs. Receptacles on smaller generators are exempt under certain conditions.

(2) An assured equipment grounding conductor program covering extension cords, receptacles, and cord- and plug-connected equipment must be implemented. The program must include the following:

A written description of the program At least one competent person to implement the program Daily visual inspections of extension cords and cord- and plug-connected equipment for defects.

Equipment found damaged or defective must not be used until repaired. Continuity tests of the equipment grounding conductors or receptacles, extension cords, and cord- and

plug-connected equipment. These tests must generally be made every three [3] months.

Light bulbs for general illumination must be protected from breakage, and metal shell sockets must be grounded. Temporary lights must not be suspended by their cords, unless they are so designed. Portable lighting used in wet or conductive locations, such as tanks or boilers, must be operated at no more than 12 volts or must be protected by GFCIs.

Extension cords must be of the three-wire type. Extension cords and flexible cords used with temporary and portable lights must be designed for hard or extra hard usage (for example, types S, ST, and SO). Worn or frayed electric cords or cables must not be used. Extension cords must not be fastened with staples, hung from nails, or suspended by wire. Cords must be of an adequate American Wire Gauge (AWG) size for the electrical load.

Work spaces, walkways, and similar locations must be kept clear of cords. Cords cannot be used in place of permanent wiring.

Listed, labeled, or certified equipment must be installed and used in accordance with instructions included in the listing, labeling, or certification.

Electrical Work PracticesEmployers must not allow employees to work near live parts of electrical circuits, unless the employees are protected by one of the following means:

DE Energizing and grounding the parts Guarding the part by insulation Any other effective means such as PPE (Authorized Employees Only)

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Excavating and TrenchingThe estimated location of utility installations—such as sewer, telephone, fuel, electric, water lines, or any other underground installations that reasonably may be expected to be encountered during excavation work—must be determined prior to opening an excavation.

Utility companies or owners must be contacted within established or customary local response times, advised of the proposed work, and asked to establish the location of the utility underground installations prior to the start of actual excavation. When utility companies or owners cannot respond to a request to locate underground utility installations within twenty-four [24] hours (unless a longer period is required by state or local law), or cannot establish the exact location of these installations, the employer may proceed, provided the employer does so with caution, and provided detection equipment or other acceptable means to locate utility installations are used.

When excavation operations approach the estimated location of underground installations, the exact location of the installations must be determined by safe and acceptable means. While the excavation is open, underground installations must be protected, supported, or removed, as necessary, to safeguard employees.

Each employee in an excavation must be protected from cave-ins by an adequate protective system except when:

• Excavations are made entirely in stable rock, or excavations are less than five [5] feet in depth and examination of the ground by a competent person provides no indication of a potential cave-in.

Note: Excavation rules apply (kick in) when the depth exceeds four [4] feet. At this time a competent person must be on site, exam the site and determine protective measures.

• Protective systems must have the capacity to resist, without failure, all loads that are intended or could reasonably be expected to be applied or transmitted to the system.

Employees must be protected from excavated or other materials or equipment that could pose a hazard by falling or rolling into excavations. Protection must be provided by placing and keeping such materials or equipment at least two [2] feet from the edge of excavations, or by the use of retaining devices that are sufficient to prevent materials or equipment from falling or rolling into excavations, or by a combination of both if necessary.

Daily inspections of excavations, the adjacent areas, and protective systems must be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. An inspection must be conducted by the competent person prior to the start of work and as needed throughout the shift. Inspections must also be made after every rainstorm or other hazard- increasing occurrence. These inspections are only required when employee exposure can be reasonably anticipated. Where a competent person finds evidence of a situation that could result in a possible cave-in, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions, exposed employees must be removed from the hazardous area until the necessary precautions have been taken to ensure their safety.

A stairway, ladder, ramp, or other safe means of egress must be located in trench excavations that are four [4] feet (1.2192 meters) or more in depth so as to require no more than twenty-five [25] feet of lateral travel for employees.

Eye and Face ProtectionEye and face protection must be provided when machines or operations present potential eye or face injury. Eye and face protective equipment must meet the requirements of ANSI Z87.1-1968, Practice for Occupational and Educational Eye and Face Protection.

Employees involved in welding operations must be furnished with filter lenses or plates of at least the proper shade number. Employees exposed to Class 2, 3, 4 laser beams must be furnished suitable laser safety goggles that will protect for the specific wave length of the laser and the optical density adequate for the energy involved.

Fall ProtectionEmployers are required to assess the workplace to determine if the walking/working surfaces on which employees are to work have the strength and structural integrity to safely support workers. Employees are not permitted to work on those surfaces until it has been determined that the surfaces have the requisite strength and structural integrity to support the workers.

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Where employees are exposed to falling four [4] foot or more at facilities such as the shop, and six [6] feet or more at construction sites, from an unprotected side or edge, the employer must select a guard-rail system, safety net system, or personal fall arrest system to protect the worker.

A personal fall arrest system consists of an anchorage, connectors, body harness and may include a lanyard, a deceleration device, lifeline or a suitable combination of these. Each employee in a risk area must be protected from falling. If guardrail systems (or chain gate or guardrail) or portions thereof must be removed to facilitate hoisting operations, as during the landing of materials, and a worker must lean through the access opening or out over the edge of the access opening to receive or guide equipment and materials, that employee must be protected by a personal fall arrest system.

Personal fall arrest systems, covers, or guardrail systems must be erected around holes (including skylights) that are more than six [6] feet above lower levels.

Each employee at the edge of an excavation six [6] feet deep or more must be protected from falling by guardrail systems, temporary fences, barricades, or covers. Where walkways are provided to permit employees to cross over excavations, guardrails are required on the walkway if it is six [6] feet or more above the excavation floor.

Each employee using ramps, runways, and other walkways must be protected from falling six [6] feet or more by guardrail systems. Walkways must be constructed so they meet the standards including toe boards where the risk of falling objects will impact employees working below.

All employees working over six [6] feet and when reaching more than ten [10] inches below the level of a walking/working surface on which they are working must be protected by a guardrail system, safety net system, or personal fall arrest.

On low-slope roofs fifty [50] feet or less in width, the use of a safety monitoring system without a warning line system is permitted. Each employee on a steep roof with unprotected sides and edges six [6] feet (1.8288 meters) or more above lower levels must be protected by guardrail systems with toe boards, safety net systems, or personal fall arrest systems.

Fire ProtectionA firefighting program is to be followed throughout all phases of the construction and demolition work involved. It must provide for effective firefighting equipment to be available without delay, and designed to effectively meet all fire hazards as they occur.

Firefighting equipment must be conspicuously located and readily accessible at all times, must be periodically inspected, and be maintained in operating condition.

A fire extinguisher, rated not less than 2A, must be provided for each 3,000 square feet of the protected building area, or major fraction thereof. Travel distance from any point of the protected area to the nearest fire extinguisher must not exceed 100 feet. One or more fire extinguishers, rated not less than 2A, must be provided on each floor. In multistory buildings, at least one fire extinguisher must be located adjacent to stairway.

When high risk operations such as hot work, welding or use of flammable liquids will occur, extinguishers should be immediately available within reach of operators. All construction equipment and Commercial Motor Vehicles must have fire extinguishers. All extinguishers must be adequately inspected and have annual certifications.

FlagmenWhen signs, signals, and barricades do not provide necessary protection on or adjacent to a highway or street, flagmen or other appropriate traffic controls must be provided. Flagmen must be provided with and must wear a MUTCD Compliant ANSI warning garment while flagging. Warning garments worn at night must be of retro-reflective material. Flaggers must be trained and certified according to MUTCD regulations.

Flammable and Combustible LiquidsOnly approved containers and portable tanks must be used for storing and handling flammable and combustible liquids. Flammable or combustible liquids must be stored in an approved storage cabinet. No more than three storage cabinets may be located in a single storage area.Inside storage rooms for flammable and combustible liquids must be of fire-resistive construction, have self-closing fire doors at all openings, four [4] inch (10.16 centimeter) sills or depressed floors, a ventilation system that provides

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at least six [6] air changes within the room per hour, and electrical wiring and equipment approved for Class 1, Division 1 locations. Flammable liquids must be kept in closed containers when not actually in use. Conspicuous and legible signs prohibiting smoking must be posted in service and refueling areas.

Gases, Vapors, Fumes, Dusts, and MistsExposure to toxic gases, vapors, fumes, dusts, and mists at a concentration above those specified in the OSHA Permissible Exposure Limit standard or the Threshold Limit Values of Airborne Contaminants of the American Conference of Governmental Industrial Hygienists (ACGIH), must be avoided.

When engineering and administrative controls are not feasible to achieve full compliance, protective equipment or other protective measures must be used to keep the exposure of employees to air contaminants within the limits prescribed. Any equipment and technical measures used for this purpose must first be approved for each particular use by a competent industrial hygienist or other technically qualified person. Whenever respirators are used, their use must comply with OSHA Standard 1926.103. No person may wear a respirator unless approved by a MD, trained, fit tested and documented as such by the Safety Director. General Duty ClauseHazardous conditions or practices not covered in an OSHA standard may be covered under Section 5(a)(1) of the Occupational Safety and Health Act of 1970, which states: “Each employer must furnish to each of his employee’s employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees.”

Hazard CommunicationEmployers must develop, implement, and maintain at the workplace a written hazard communication program for their workplaces. Employers must inform their employees of the availability of the program, including the required list(s) of hazardous chemicals, and safety data sheets required.

The employer must ensure that each container of hazardous chemicals in the workplace is labeled, tagged, or marked with the identity of the hazardous chemical(s) contained therein; and must show hazard warnings appropriate for employee protection.

Chemical manufacturers and importers must obtain or develop a safety data sheet for each hazardous chemical they produce or import. Employers must have a safety data sheet for each hazardous chemical they use.

Head ProtectionHead protective equipment (helmets) must be worn in areas where there is a possible danger of head injuries from impact, flying or falling objects, or electrical shock and burns. Helmets for protection against impact and penetration of falling and flying objects must meet the requirements of ANSI Z89.1-1969. Helmets for protection against electrical shock and burns must meet the requirements of ANSI Z89.2-1971.

Hearing ProtectionFeasible engineering or administrative controls must be utilized to protect employees against sound levels in excess of those in the OSHA Standard.

When engineering or administrative controls fail to reduce sound levels within the limits of the standard, ear protective devices must be provided and used. In all cases where the sound levels exceed the values shown in the standard, a continuing, effective hearing conservation program must be administered. A hearing conservation program in construction should include the following elements:

monitoring employee noise exposures, using engineering, work practice and administrative controls, and personal protective equipment

fitting each overexposed employee with appropriate hearing protectors training employees in the effects of noise and protection measures explaining procedures for preventing further hearing loss, and recordkeeping

Exposure to impulsive or impact noise should not exceed 140 dB peak sound pressure level.

Heating Devices (Temporary)When heating devices are used, fresh air must be supplied in sufficient quantities to maintain the health and safety of workers. Solid fuel salamanders are prohibited in buildings and on scaffolds.

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HousekeepingForm and scrap lumber with protruding nails and all other debris must be kept clear from all work areas. Combustible scrap and debris must be removed at regular intervals.

Containers must be provided for collection and separation of all refuse. Covers must be provided on containers used for flammable or harmful substances.

Wastes must be disposed of at frequent intervals. Site floors, walkways and work areas must be kept free of clutter as to maintain a safe worksite.

IlluminationConstruction areas, ramps, runways, corridors, offices, shops, and storage areas must be lighted to not less than the minimum illumination intensities while any work is in progress.

Minimum Illumination Intensities in Foot-candles5 Foot-candles -- General construction area lighting.

3 Foot-candles -- General construction areas, concrete placement, excavation, waste areas, access ways, active storage areas, loading platforms, refueling, and field maintenance areas.

5 Foot-candles -- Indoor warehouses, corridors, hallways, and exit ways.

5 Foot-candles -- Tunnels, shafts, and general under-ground work areas. (Exception: minimum of 10 foot-candles is required at tunnel and shaft heading during drilling, mucking, and scaling. Bureau of Mines approved cap lights must be acceptable for use in the tunnel heading).

10 Foot-candles -- General construction plant and shops (e.g., batch plants, screening plants, mechanical and electrical equipment rooms, carpenter’s shops, rigging lofts and active store rooms, barracks or living quarters, locker or dressing rooms, mess halls, indoor toilets, and workrooms).

30 Foot-candles -- First-aid stations, infirmaries, and offices.

LaddersPortable and fixed ladders with structural defects— such as broken or missing rungs, cleats or steps, broken or split rails, or corroded components—must be withdrawn from service by immediately tagging “DO NOT USE” or marking in a manner that identifies them as defective, or must be blocked, such as with a plywood attachment that spans several rungs. Repairs must restore ladder to its original design criteria.

Portable non-self-supporting ladders must be placed on a substantial base, have clear access at top and bottom, and be placed at an angle so the horizontal distance from the top support to the foot of the ladder is approximately one-quarter the working length of the ladder. Portable ladders used for access to an upper landing surface must extend a minimum of three [3] feet above the landing surface, or where not practical, be provided with grab rails and be secured against movement while in use.

Ladders must have nonconductive side rails if they are used where the worker or the ladder could contact energized electrical conductors or equipment.

A ladder (or stairway) must be provided at all work points of access where there is a break in elevation of nineteen [19] inches or more except if a suitable ramp, runway, embankment, or personnel hoist is provided to give safe access to all elevations.

LasersOnly qualified and trained employees must be assigned to install, adjust, and operate laser equipment. Employees must wear proper eye protection when working in areas where there is a potential exposure to direct or reflected laser light greater than 0.005 watts (5 milliwatts).

Beam shutters or caps must be utilized, or the laser turned off, when laser transmission is not actually required. When the laser is left unattended for a substantial period of time—such as during lunch hour, overnight, or at change of shifts—the laser must be turned off.

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Employees must not be exposed to light intensities in excess of the following: Direct staring—1 microwatt per square centimeter Incidental observing—1 milliwatt per square centimeter diffused reflected light— 2-1/2 watts per square

centimeter.

Employees must not be exposed to microwave power densities in excess of 10 milliwatts per square centimeter.

Liquefied Petroleum GasEach system must have containers, valves, connectors, manifold valve assemblies, and regulators of an approved type. Every container and vaporizer must be provided with one or more approved safety relief valves or devices. Containers must be placed upright on firm foundations or otherwise firmly secured.

Portable heaters must be equipped with an approved automatic device to shut off the flow of gas in the event of flame failure. All cylinders must be equipped with an excess flow valve to minimize the flow of gas in the event the fuel line becomes ruptured.

Medical Services and First AidThe employer must ensure the availability of medical personnel for advice and consultation on matters of occupational health. When a medical facility is not reasonably accessible for the treatment of injured employees, a person trained to render first aid must be available at the worksite.

Motor Vehicles and Mechanized EquipmentAll vehicles in use must be checked at the beginning of each shift to ensure that all parts, equipment, and accessories that affect safe operation are in proper operating condition and free from defects. All defects must be corrected before the vehicle is placed in service.

No employee must use any motor vehicle, earthmoving, or compacting, lifting or moving equipment having an obstructed view to the rear unless:

• The vehicle has a reverse signal alarm distinguishable from the surrounding noise level, or • The vehicle is backed up only when an observer signals that it is safe to do so.

Heavy machinery, equipment, or parts thereof that are suspended or held aloft must be substantially blocked to prevent falling or shifting before employees are permitted to work under or between them.

Personal Protective EquipmentThe employee is responsible for requiring the wearing of appropriate personal protective equipment in all operations where there is an exposure to hazardous conditions or where the need is indicated for using such equipment to reduce the hazard to the employees.

Employees working over or near water, where the danger of drowning exists, must be provided with U.S. Coast Guard-approved life jackets or buoyant work vests and these must be worn.

Power Transmission and DistributionExisting conditions must be determined before starting work, by an inspection or a test. Such conditions must include, but not be limited to, energized lines and equipment, condition of poles, and the location of circuits and equipment including power and communications, cable television, and fire-alarm circuits.

Electric equipment and lines must be considered energized until determined otherwise by testing or until grounding. Operating voltage of equipment and lines must be determined before working on or near energized parts.

Power Transmission, MechanicalBelts, gears, shafts, pulleys, sprockets, spindles, drums, flywheels, chains, or other reciprocating, rotating, or moving parts of equipment must be guarded if such parts are exposed to contact by employees or otherwise constitute a hazard. Guarding must meet the requirement of ANSI B15.1-1953 (R 1958), Safety Code for Mechanical Power Transmission Apparatus.

RailingsTop edge height of top rails or equivalent guardrail system members must have a vertical height of approximately forty-two [42] inches plus or minus three [3] inches above the walking/working level.

Guardrail systems must be smooth-surfaced, with a strength to withstand at least 200 pounds, the minimum requirement applied in any outward or downward direction, at any point along the top edge.

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A stair railing must be of construction similar to a standard railing with a vertical height of thirty-six [36] inches from the upper surface of top rail to the surface of tread in line with face of riser at forward edge of tread.

Reinforced SteelAll protruding reinforced steel onto and into which employees could fall must be guarded to eliminate the hazard of impalement.

Saws, BandAll portions of band saw blades must be enclosed or guarded, except for the working portion of the blade between the bottom of the guide rolls and the table. Band saw wheels must be fully encased.

Saws, Portable CircularPortable, power-driven circular saws must be equipped with guards above and below the base plate or shoe. The lower guard must cover the saw to the depth of the teeth, except for the minimum arc required to allow proper retraction and contact with the work, and must automatically return to the covering position when the blade is removed from the work.

Saws, RadialRadial saws must have an upper guard that completely encloses the upper half of the saw blade. The sides of the lower exposed portion of the blade must be guarded by a device that will automatically adjust to the thickness of and remain in contact with the material being cut.

Radial saws used for ripping must have non-kickback fingers or dogs. Radial saws must be installed so that the cutting head will return to the starting position when released by the operator.

Saws, Swing or Sliding Cut-Off All swing or sliding cut-off saws must be provided with a hood that will completely enclose the upper half of the saw. Limit stops must be provided to prevent swing or sliding type cut-off saws from extending beyond the front or back edges of the table.

Each swing or sliding cut-off saw must be provided with an effective device to return the saw automatically to the back of the table when released at any point of its travel. Inverted sawing of sliding cut-off saws must be provided with a hood that will cover the part of the saw that protrudes above the top of the table or material being cut.

Saws, TableCircular table saws must have a hood over the portion of the saw above the table, so mounted that the hood will automatically adjust itself to the thickness of and remain in contact with the material being cut. Circular table saws must have a spreader aligned with the blade, spaced no more than 1/2 inch behind the largest blade mounted in the saw. This provision does not apply when grooving, dadoing, or rabbiting.

Circular table saws used for ripping must have non-kickback fingers or dogs. Feeder attachments must have the feed rolls or other moving parts covered or guarded so as to protect the operator from hazardous points.

Scaffolds- General RequirementsScaffold means any temporary elevated platform (supported or suspended) and its supporting structure (including points of anchorage) used for supporting employees or materials or both.

Fall protection—such as guardrail and personal fall arrest systems—must be provided for each employee working on a scaffold more than ten [10] feet above a lower level. This can be confusing because OSHAs fall protection standard states a guard rail system must be in place if a fall is greater than six [6] feet on a construction site.

Employers must have a competent person to determine the feasibility and safety of providing fall protection for employees erecting or dismantling supported scaffolds. Each scaffold and scaffold component must support, without failure, its own weight and at least four [4] times the maximum intended load applied or transmitted to it. Scaffolds must be designed by a qualified person and constructed and loaded in accordance with such design. Scaffolds and scaffold components must not be loaded in excess of their maximum intended loads or rated capacities, whichever is less.

The scaffold platform must be planked or decked as fully as possible with the space between the platform and uprights not more than one [1] inch wide. When side brackets or odd shaped structures result in a wider opening

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between the platform and the uprights, the space must not exceed 9.5 inches. Wood planks must meet OSHA Planking designations.

The platform must not deflect more than 1/60 of the span when loaded.

The work area for each scaffold platform and the walkway must be at least eighteen [18] inches wide. When the work area must be less than eighteen [18] inches wide, guardrails and/or personal fall arrest systems must be used.

Access must be provided when the scaffold platforms are more than two [2] feet above or below a point of access. Direct access is acceptable when the scaffold is not more than fourteen [14] inches horizontally and not more than twenty-four [24] inches vertically from the other surfaces.

Cross braces must not be used as a means of access.

A competent person must inspect scaffolds, scaffold components, and ropes on suspended scaffolds before each work shift and after any occurrence that could affect the structural integrity. He or she also must ensure that prompt corrective action is taken.

Erectors and DismantlersEmployers must provide safe means of access for each employee erecting or dismantling supported scaffolds where the provisions of safe access is feasible and does not create a greater hazard. The determination must be made by a competent person based on his or her analysis of the site conditions.

Fall Arrest SystemsPersonal fall arrest systems include harnesses, and components of the harness belt, such as Dee-rings, snap hooks, lifelines, and anchorage points. Vertical or horizontal lifelines may be used.

Lifelines must be independent of support lines and suspension ropes and must not be attached to the same anchorage points as the support or suspension ropes,

When working from an aerial lift, the lanyard must be attached to the boom or basket at a point designated by the lift manufacturer.

When lanyards are connected to horizontal lifelines or structural members on single or two-point adjustable scaffolds, the scaffold must be equipped with additional independent support lines that are equal in number and strength to the suspension lines and have automatic locking devices.

GuardrailsGuardrails systems must be installed along all open sides and ends of platforms. Guardrails systems must be installed before the scaffold is released for use by employees other than erection/dismantling. Guardrails are not required on the front edge of a platform if the front edge of the platform is less than fourteen [14] inches from the face of the work, when plastering and lathing is being done eighteen [18] inches or less from the front edge, and when outrigger scaffolds are three [3] inches or less from the front edge.

The height of the top rail for scaffolds can be between thirty-eight [38] inches and forty-five [45] inches. Mid rails must be installed approximately halfway between the top rail and the platform surface.

When screens and mesh are used, they must extend from the top edge of the guardrail system to the scaffold platform and along the entire opening between the supports.

Cross bracing is not acceptable as an entire guardrail system; but cross bracing is acceptable for a top rail when the crossing point of the two braces is between thirty-eight [38] inches and forty-eight [48] inches above the work platform. Cross bracing is also acceptable for mid rails when between twenty [20] inches and thirty [30] inches above the work platform. The end points of the cross bracing must be no more than forty-eight [48] inches apart vertically.

PlankingScaffold planking must be capable of supporting, without failure, its own weight and at least four [4] times the intended load. Solid sawn wood, fabricated planks, and fabricated platforms may be used as scaffold planks following the manufacturer, a lumber grading association, or an inspection agency’s recommendation, as long as they meet OSHA standards.

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Supported ScaffoldsSupported scaffolds are platforms supported by legs, outrigger beams, brackets, poles, uprights, posts, frames, or similar rigid supports. The structural members—poles, legs, posts, frames, and uprights—must be plumb and braced to prevent swaying and displacement. Supported scaffold poles, legs, posts, frames, and uprights must bear on base plates and mud sills, or other adequate firm foundations.

Supported scaffolds with a height to base width ratio of more than four to one must be restrained from tipping by guying, tying, bracing or equivalent means.

Guys, ties, and braces must be installed according to the scaffold manufacturer’s recommendations or at the closest horizontal member to the 4:1 height and be repeated vertically at locations of horizontal members every twenty [20] feet or less thereafter for scaffolds three [3] feet wide or less, and every twenty-six [26] feet or less thereafter for scaffolds greater than three [3] feet wide. The top guy, tie or brace of completed scaffolds must be placed no further than the 4:1 height from the top. Such guys, ties and braces must be installed at each end of the scaffold and at horizontal intervals not to exceed thirty [30] feet (measured from one end [not both] towards the other).

TrainingEach employee who performs work on a scaffold must be trained by a person qualified to recognize the hazards associated with the type of scaffold used and to understand the procedures to control or minimize those hazards.

The training must include such topics as the nature of electrical hazards, fall hazards, falling object hazards, the maintenance and disassemble of the fall protection systems; the use of the scaffolds, handing of materials, and the maximum intended load carrying capacity. Employers who erect, disassemble, move, operate, repair, maintain, or inspect a scaffold must be trained by a competent person. The training must include such topics as the nature of the hazards, and the correct procedures for erecting, disassembling, moving, operating, repairing, inspecting, and maintaining the type of scaffolds in use. Recommended training includes erection and dismantling planning, personal protective equipment, access, guys and braces, and parts inspection.

StairsA stairway or ladder must be provided at all worker points of access where there is a break in elevation of nineteen [19] inches or more and no ramp, runway, sloped embankment, or personnel hoist is provided. Except during construction of the actual stairway, skeleton metal frame structures and steps must not be used (where treads and/or landings are to be installed at a later date), unless the stairs are fitted with secured temporary treads and landings.

Stairways must be installed at least thirty [30] degrees, and no more than fifty [50] degrees, from the horizontal. Where doors or gates open directly onto a stairway, a platform must be provided, and the swing of the door must not reduce the effective width of the platform to less than twenty [20] inches

Temporary handrails must have a minimum clearance of three [3] inches (7.62 centimeters) between the handrail and walls, stair rail systems, and other objects. Unprotected sides and edges of stairway landings must be provided with guardrail systems.

StorageAll materials stored in tiers must be secured to prevent sliding, falling, or collapsing.Aisles and passageways must be kept clear and in good repair. Storage of materials must not obstruct exits. Materials must be stored with due regard to their fire characteristics.

Tire CagesA safety tire rack, cage, or equivalent protection must be provided and used when inflating, mounting, or rims equipped with locking rings or similar devices.

Toe boardsToe boards, when used to protect workers from falling objects, must be erected along the edge of the overhead walking/working surface. A standard toe board must be at least 3-1/2 inches in height and may be of any substantial material either solid or open, with openings not to exceed one [1] inch in greatest dimension.

ToiletsToilets must be provided according to the following: 20 or fewer persons—one facility; 20 or more persons—one toilet seat and one urinal per 40 persons; 200 or more persons—one toilet seat and one urinal per 50 workers. This requirement does not apply to mobile crews having transportation readily available to nearby toilet facilities.

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Wall OpeningsEach employee working on, at, above, or near wall openings (including those with chutes attached) where the outside bottom edge of the wall opening is six [6] feet or more above lower levels and the inside bottom edge of the wall opening is less than thirty-nine [39] inches above the walking/working surface must be protected from falling by the use of a guardrail system, a safety net system, or a personal fall arrest.

When an employee is exposed to falling objects, the employer must ensure that each employee wear a hard hat and erect toe boards, screens, or guardrail systems; or erect a canopy structure and keep potential fall objects far enough from the edge of the higher level; or barricade the area to which objects could fall.

Washing FacilitiesThe employers must provide adequate washing facilities for employees engaged in operations involving harmful substances. Washing facilities must be near the worksite and must be so equipped as to enable employees to remove all harmful substances.

Welding, Cutting, and HeatingEmployers must instruct employees in the safe use of welding equipment. Proper precautions (isolating welding and cutting, removing fire hazards from the vicinity, providing a fire watch) for fire prevention must be taken in areas where welding or other “hot work” is being done. No welding, cutting, or heating may be done where the application of flammable paints, or the presence of other flammable compounds or heavy dust concentrations creates a fire hazard. Arc welding and cutting operations must be shielded by noncombustible or flameproof screens to protect employees and other persons in the vicinity from direct arc rays. When electrode holders are to be left unattended, the electrodes must be removed and the holder must be placed or protected so that they cannot make electrical contact with employees or conducting objects.

All arc welding and cutting cables must be completely insulated and be capable of handling the maximum current requirements for the job. There must be no repairs or splices within ten [10] feet of the electrode holder, except where splices are insulated equal to the insulation of the cable. Defective cable must be repaired or replaced.

Fuel gas and oxygen hose must be easily distinguishable and must not be interchangeable. Hoses must be inspected at the beginning of each shift and must be repaired or replaced if defective.

General mechanical ventilation, local exhaust ventilation, airline respirators, and other protection must be provided, when welding, cutting or heating:

Zinc, lead, cadmium, chromium, mercury, -materials or those bearing, based, or coated with beryllium in enclosed spaces;

Stainless steel with inert-gas equipment; In confined spaces; and where an unusual condition can cause an unsafe accumulation of contaminants.

Wire Ropes, Chains, and RopesWire ropes, chains, ropes, and other rigging equipment must be inspected prior to use and as necessary during use to ensure their safety. Defective gear must be removed from service.

Job or shop hooks and links or makeshift fasteners formed from bolts, rods, or other such attachments must not be used.

Always utilize the correct type and amount of rigging. Remember rigging for lifting is certified and of a different type than binding or pulling. If there ever is a question, please contact the safety department.

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I have received a copy of the County’s EMPLOYEE SAFETY MANUAL.

I agree as a condition of employment to become familiar with the content of this Manual and to follow the instructions contained in it to the best of my ability.

SIGNED:

DATE:

LOCATION:

SUPERVISOR:

This form will become a part of each employee’s personnel file in the Administrative Coordinator’s Office.

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