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2015 General Conference Support Team

Job Descriptions

2015 Worldwide ConferenceIndianapolis Convention Center

Indianapolis, Indiana November 5 – 8, 2015

AGLOW INTERNATIONAL2015 Worldwide Conference

General Conference Support Team (GCST)Job Description

Job Title: General Conference Support Team ChairReports To: SECOFLSA Status: Volunteer*Prepared By: Special Events/Conference DirectorPrepared Date: November 2014

SUMMARY

The Chair is responsible for overall organization and oversight of each committee within the GCST. She will be organized, punctual, discerning, compassionate, and have plenty of time available to dedicate to a very demanding position. Her overall demeanor will have a great effect on the GCST as a whole, and therefore must be a woman of great character and righteous influence.

RECRUITMENT:

The Chair is recruited by SECO.

DUTIES AND RESPONSIBILITIES

1. Serves as leader and member of the GCET and attends all meetings.2. Solicit help from nearby Area Leadership Team Presidents as soon as possible.3. Recruit chair and co-chair for each committee.4. Instruct each committee chair in her responsibilities.5. Plan and conduct monthly GCST Meetings.6. Attend all combined GCST and SECO Meetings.7. Report periodically by phone, mail and or/email to SECO on the GCST progress.8. Keep written details of all communication with SECO, Headquarters Staff and business personnel for records.9. After receiving approval from SECO, make contact with Aglow’s assigned staff person at the CVB or hotels as

needed.10. Assist SECO with all needs during conference.11. Submit any bills, receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Must have knowledge of the Aglow ministry to include history, mission and mandates.2. Must be an experienced communicator (verbal and written).3. Excellent organizational skills.4. Ability to lead, organize and motivate a volunteer work force.5. Ability to work well with others and complement co-chair’s skills.6. Must have adequate time to donate to carrying out details.7. Experienced Microsoft Office (Word and Excel) user and email savvy with an email account.8. Must live in the same general area of the conference.

* GCST members serve on an uncompensated basis, donating their time, mileage, phone calls, and in some cases even supplies.



Job Title: General Conference Support Team Co-ChairReports To: General Conference Support Team ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference DirectorPrepared Date: November 2014

SUMMARY

The Co-Chair works in direct contact with the GCST Chair. As one of the Chair’s two co-chairs, she is to help with many of the duties, relational and administrative. Her ability to provide a second opinion and work in unity with the Chair will be pivotal to a successful GCST.

RECRUITMENT:

The Co-Chair is recruited by the GCST Chair, with final approval given by SECO.


1. Serves as member of the GCET and attends all meetings.2. Assist GCST Chair in recruiting volunteers for each committee of the GCST.3. Assist GCST Chair in instructing volunteers in their duties and responsibilities.4. Help Chair plan and conduct monthly GCST Meetings.5. Attend all combined GCST and SECO Meetings.6. Report periodically by phone, mail and or/email to Chair and SECO on the GCST progress.7. Keep written details of all communication with SECO, Headquarters Staff and business personnel for records.8. Assist Chair/SECO with all needs during conference.9. Submit any bills, receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Must have knowledge of the Aglow ministry to include history, mission and mandates.2. Must be an experienced communicator (verbal and written).3. Ability to work well with others.4. Follows through on details and meets deadlines.5. Receives direction well and follows through with given tasks.6. Ability to organize and motivate a volunteer work force.7. Flexible, creative, and enjoys working with people.8. Experienced Microsoft Office (Word and Excel) user and email savvy with an email account.




Job Title: General Conference Support Team Administrative Co-ChairReports To: General Conference Support Team ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference DirectorPrepared Date: November 2014

SUMMARY

The Administrative Co-Chair facilitates communication. Her gifts and talents in the areas of organization, note taking and letter writing as well as paying attention to details are priceless to the General Conference Chair (GCC) and the General Conference Support Team as a whole.

RECRUITMENT:

The Administrative Co-Chair is recruited by the GCST Chair, with final approval given by SECO.


1. Serves as a member of the GCET and attends all meetings.2. Attend all GCST Meetings.3. Attend all combined GCST and SECO Meetings.4. Work closely with the GCC and Co-Chair administratively assisting them and the GCST before, during and

after conference.5. Facilitate GCST communication.6. Record and distribute minutes of all the meetings.7. Maintain and distribute GCST rosters.8. Provide SECO with a simple snapshot of each committee chair and co-chair. 9. Submit any bills, receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Must have knowledge of the Aglow ministry to include history, mission and mandates.2. Must be an experienced communicator (verbal and written).3. Ability to work well with others.4. Follows through on details and meets deadlines.5. Requires minimum direction. 6. Ability to organize and motivate a volunteer work force.7. Flexible, creative, and enjoys working with people.8. Experienced Microsoft Office (Word and Excel) user.9. Email savvy with an email account.




Job Title: Airport Hospitality Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers. Members of this committee serve as greeters for those traveling by air. This is a very important role since some of our attendees may not be experienced travelers. Be the first to hug, bless and greet our Aglow Int’l women from all over the world!

RECRUITMENT:

Airport Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Know and become familiar with all services and the layout of airports.4. Secure local airport policies and procedures regarding greeting travelers.5. Coordinate the décor of hospitality tables with SECO.6. Collect information, staff and oversee welcome stations.7. Submit any bills, receipts, evaluations and required written reports.

QUALIFICATIONS

1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Experience with Microsoft Office (Word and Excel).7. Email savvy with an email account.




Job Title: Banquet Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit and supervise volunteers in creating and assembling decorations for SECO designated food functions.

RECRUITMENT:

Banquet Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.

DUTIES AND RESPONSIBILITIES:

1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the banquet facilities with the GCST.4. Develop and submit a decoration plan to SECO, who gives final approval.5. Submit suggestions for and execute approved plans for decorating SECO assigned food function tables

and/or rooms. 6. Set up décor for food functions on site7. Collect tickets for food functions. 8. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Creative.2. Ability to work well with others.3. Follows through on details.4. Requires minimum direction. 5. Ability to organize and motivate a volunteer work force.6. Experience with Microsoft Office (Word and Excel).7. Email savvy with an email account.




Job Title: Conference Promotion Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers who will publicize the conference in and around the conference city and state.

RECRUITMENT:

The GCST Executive Team will nominate individuals to serve as Chair and/or Co-Chair of the Publicity Committee. SECO will conduct interviews and make the final decision.

DUTIES AND REQUIREMENTS

1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Publicize the conference in and around the conference city and state.4. Distribute Press Kits, conference materials and other publicity tools. 5. Assist SECO with local community contacts that would build awareness of the event. 6. Assist in transporting guests, speakers or others to media interviews.7. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Must have knowledge of the Aglow ministry to include history, mission and mandates.2. Must be an experienced communicator (verbal and written).3. Experience in journalism or advertising is desirable.4. Skilled in verbal and written communication.5. Ability to work well with others.6. Follows through on details.7. Requires minimum direction. 8. Ability to organize and motivate a volunteer work force.9. Flexible, creative, and enjoys working with people.10. Experience with Microsoft Office (Word and Excel).11. Email savvy with an email account.




Job Title: Conference Systems Equipment and Support CommitteeChair/Co-Chair

FLSA Status: VolunteerPrepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY

The chair and co-chair of the Conference Systems Equipment and Support Committee recruit, train, and schedule volunteers to assist our non-English speaking guests by distributing radios and keeping them operational by trouble shooting when necessary.

RECRUITMENT:

The Conference Systems Equipment and Support Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Responsible for the sale of radios to attendees requiring interpretation.4. Train attendees to use radios.5. Troubleshoot and/or replace defective radios.6. Submit any bills, receipts, evaluations and required written reports.

QUALIFICATIONS

1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Cash counting experience.5. Ability to organize and motivate a volunteer work force.6. Flexible, creative, and enjoys working with people of different cultures.7. Ability to speak French, Spanish or another foreign language desirable, but not required.8. Experience with Microsoft Office (Word and Excel).9. Email savvy with an email account.




Job Title: Decorations Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference DirectorPrepared Date: November 2014

SUMMARY

The chair, co-chair and the committee work closely with SECO to create attractive spaces in designated areas.

RECRUITMENT:

The Decorations Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings. 3. Submit suggestions for and execute approved plans for decorating SECO designated spaces.4. Obtain bids from florists and nurseries desiring to supply conference with required flowers and greenery.5. Submit any bills with receipts, evaluations and required written reports.

QUALIFICATIONS1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Creative. Ability to create something wonderful from little or nothing.5. Ability to organize and motivate a volunteer work force.6. Flexible, creative, and enjoys working with people.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: Finance Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair serve as treasurers giving financial oversight for all GCST funds. They also recruit, schedule, and train volunteers to assist representatives from Aglow during conference.

RECRUITMENT:

Finance Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Serve as GCST Treasurer.4. Assist Aglow staff with counting, sorting, and securing conference funds. 5. Recruit volunteers to staff Aglow’s Product Table in the Marketplace.6. Submit any bills with receipts, evaluations, and required written reports.7. After conference close checking account, and forward any remaining funds to SECO.

QUALIFICATIONS

1. Aglow treasurer experience preferred.2. Bookkeeping experience.3. Cash counting experience.4. Proficiency on a ten key adding machine.5. Pays attention to detail.6. Has discretion.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: Flag Chair and Co-ChairFLSA Status: VolunteerPrepared By: Special Events/Conference DirectorPrepared Date: November 2014

SUMMARY

The chair and co-chair recruit, schedule, and train volunteers to assist national representatives who participate in Aglow’s flag parade. They help with conference rehearsals, ceremonies, and the care and shipment of the flags.

RECRUITMENT:

The Flag Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings. 3. Supervise volunteers as they assist with helping international delegates fulfill their Flag Parade

responsibilities.4. Unpack and prepare flags, poles, flag stands and sashes for use during conference. Pack them after

conference for shipment.5. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Ability to work well with multicultural groups.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Ability to speak French, Spanish or another foreign language desirable, but not required.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: Gifts to the City Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to assist with the collection of gifts which will be given to a local charity in the conference vicinity.

RECRUITMENT:

Gifts to the City Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Recommend 3-5 charities to SECO who will make the final selection.4. Devise a plan to decorate the Gift to the City booth.5. Work with the selected charity to develop a plan for gift pick up during conference.6. Submit any bills, with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Experience with Microsoft Office (Word and Excel).7. Email savvy with an email account.8. Ability to lift 20lbs.




Job Title: Hotel Hospitality Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co chair recruit, schedule, and train volunteers to serve as Aglow Ambassadors greeting attendees within conference hotels.

RECRUITMENT:

Hotel Hospitality Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit hotels and become familiar with layout, procedures, and routes to the convention center.4. Prepare a three ring binder for each conference hotel containing information about the specific hotel.5. Coordinate the decor of hospitality tables with SECO. Submit any bills with receipts, evaluations, and

required written reports.

QUALIFICATIONS





Job Title: Information/Lost and Found Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to man Aglow’s conference information center. In addition they also oversee lost and found operations.

RECRUITMENT:

Information/Lost and Found Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center, hotels and any other meeting facilities with the GCST.4. Gather pertinent information pertaining to the conference, the city, hotels, etc.5. Organize information gathered so that it is easy for volunteers to access.6. Develop a system of storage and retrieval for lost and found items.7. Serves as a communication hub utilizing radios and telephones.8. Submit any bills with receipts, evaluations, and required written reports to the GCC.

QUALIFICATIONS





Job Title: International Hospitality Committee Chair/Co-ChairFLSA Status: VolunteerPrepared By: Special Events/Conference DirectorPrepared Date: November 2014

SUMMARY

The chair and co-chair recruit, train, and schedule volunteers to serve our non-English speaking delegates by recruiting linguists to serve as conversational interpreters.

RECRUITMENT:

The International Hospitality Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings. 3. Supervise and schedule volunteers to work in various conference locations as they assist with the

language challenges of non-English speaking international delegates.4. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Ability to work well with multicultural groups.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Ability to speak French, Spanish or another foreign language desirable, but not required.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: Marketplace Hospitality Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers who serve as Marketplace hostesses.

RECRUITMENT:

Marketplace Hospitality Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center with the GCST.4. Assist with all facets of the Marketplace operation including set-up and tear down. 5. Serve as a host to attendees and vendors in the Marketplace.6. Maintain an organized and orderly shopping area.7. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Experience with Microsoft Office (Word and Excel).7. Email savvy with an email account.8. Ability to lift 20 lbs.




Job Title: Mothers’ Nursery Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair of the Mothers’ Nursery Committee recruit schedule and train volunteers to create a comfortable, yet functional room for use by mothers of toddlers and infants. Mothers are responsible for supervising their own children. Volunteers will NOT babysit.

RECRUITMENT:

Mothers’ Nursery Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center with the GCST.4. Develop and submit a room décor plan to SECO, who gives final approval.5. Furnish and decorate the Mothers’ Nursery to accommodate the needs of the women with young

children.6. Periodically check the nursery during conference to make sure it is clean, orderly and well stocked.7. Submit any bills with receipts, evaluations, and required written reports to the GCC.

QUALIFICATIONS



AGLOW INTERNATIONAL

2015 Worldwide ConferenceGeneral Conference Support Team (GCST)

Job Description

Job Title: Pastors Liaison Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to reach out to the pastors and their spouses in the vicinity of Louisville, KY. The purpose of this committee is to bless this segment of society on behalf of Aglow International.

RECRUITMENT:

Individuals being considered to serve as the Pastor Liaison Chair and/or Co-Chair will be recommended to SECO by the GCST Executive Team. SECO, with input from the Regional Director, will make the final decision. Candidates will go through an interview process.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Work with SECO to promote the conference among the leaders in the religious community.4. Encourage local lighthouses and area teams to sponsor activities for pastors and their spouses.5. Distribute complimentary passes to pastors.6. Submit any bills with receipts, evaluations, and required written reports to the GCC.

QUALIFICATIONS

1. Must have knowledge of the Aglow ministry to include history, mission and mandates.2. Must be an experienced communicator (verbal and written).3. Ability to communicate effectively with leaders in the Body of Christ.4. Ability to work well with others.5. Follows through on details.6. Requires minimum direction. 7. Ability to organize and motivate a volunteer work force.8. Flexible, creative, and enjoys working with people.9. Experience with Microsoft Office (Word and Excel).10. Email savvy with an email account.




Job Title: Prayer Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit volunteers to pray for specific needs before, during, and after conference. They serve as liaison between the conference Prayer Committee, the Prayer Ministry Team, various prayer ministries, and the Prayer Director. This committee is responsible for staffing the Prayer Chapel, the Prayer Shield and the Prayer Watch.

RECRUITMENT:

The State Prayer Coordinator (SPC) usually serves as the chair of this committee. The SPC, or chair of this committee, along with the GCST Executive Team will recommend an individual to serve as Prayer Committee Co-Chair. Aglow’s Prayer Director with input from the Regional Director and SECO will make the final decision. Candidates will go through an interview process.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Work with the Prayer Director to develop schedules and guidelines for the Prayer Watch, Prayer Chapel

and the Prayer Shield.4. Develop and submit a Prayer Chapel decoration plan to the Prayer Director who gives final approval.5. Under the guidance of the Prayer Director, communicate with State Prayer Coordinators and Church-

Aglow Regional Prayer Leaders regarding conference intercession needs. 6. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS





Job Title: Prayer Ministry Team Committee Chair / Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to serve as prayer ministry team members ministering to individuals during conference

RECRUITMENT:

Individuals being considered to serve as Chair and/or Co-Chair of the Prayer Ministry Committee will be recommended to SECO and the Prayer Director by the State Prayer Coordinator and the GCST Executive Team. Final decision will be made by the Prayer Director with input coming from the Regional Director and SECO. Candidates will go through an interview process.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Work in cooperation with the Prayer Director and the Prayer Committee Chair. 4. Serve as prayer ministers for conference attendees.5. Develop and submit a Prayer Ministry decoration plan to the Prayer Director who gives final approval.6. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Known to be trusted, respected, mature women of God.2. Experience in giving sound Biblical ministry.3. Ability to work well with others.4. Follows through on details.5. Requires minimum direction. 6. Ability to organize and motivate a volunteer work force.7. Flexible, creative, and enjoys working with people.8. Ability to speak French, Spanish or another foreign language desirable, but not required.9. Experience with Microsoft Office (Word and Excel).10. Email savvy with an email account.




Job Title: Production and Stage Support Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to assist the professional production team in the areas of technical, video, and stage support.

RECRUITMENT:

Production and Stage Support Committee Chair and Co-Chair are recruited/recommended by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center and any other meeting facilities with the GCST.4. Assist with the production of stage appearance, backstage activities, tech booth duties, and other support

tasks.5. Provide volunteers with Stage Support Checklist. A representative from SECO will provide detailed

instructions concerning specific duties needed.6. Submit any bills with receipts, evaluations, and required written reports to the GCC.

QUALIFICATIONS





Job Title: Radio Communications Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to assist the SECO staff and the GCST in keeping their radios operational by trouble shooting and replacing defective instruments and parts.

RECRUITMENT:

Radio Communications Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Responsible for the check in and out of radio’s to Aglow, SECO and GCST personnel.4. Train GCST on radios.5. Troubleshoot. 6. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS





Job Title: Registration Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to assist the Conference Registrar with all aspects of conference registration.

RECRUITMENT:

Registration Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Work closely with the Conference Registrar.4. Staff the registration counters to assist attendee registration.5. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Ability to work well with others. 2. Follows through on details.3. Requires minimum direction. 4. Cash counting experience.5. Ability to organize and motivate a volunteer work force.6. Flexible, creative, and enjoys working with people.7. Ability to speak French, Spanish or another foreign language desirable, but not required.8. Experience with Microsoft Office (Word and Excel).9. Email savvy with an email account.




Job Title: Signs Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to coordinate the distribution of the signs needed for conference as well as their timely placement and removal.

RECRUITMENT:

Signs Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center, hotels and any other meeting facilities with the GCST looking for places where

informational and directional signs will be needed.4. Insure that all signs are in the right place and at the right time during conference5. During conference make new signs or correct existing signs.6. Work with GCST to insure that all committees have the signs they require.7. Submit any bills with receipts, evaluations, and required written reports to the GCC.

QUALIFICATIONS

1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Experience with Microsoft Office (Word and Excel).7. Email savvy with an email account.8. Ability to lift 15 lbs.




Job Title: Special Functions Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule and train volunteer to serve assistants and helpers for special functions scheduled during conference

RECRUITMENT:

The Special Functions Chair and Co-Chair are recruited by the GCST Executive Team with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings. 3. Appoint committee captains and supervise their activities.4. Insure by checking badges that only registered individuals are admitted to ticketed events, with the

exception of general sessions.5. Assist with special offerings, distribution of materials and other duties as assigned.6. Assist attendees in finding rooms where satellite meetings are being held. (Serve as human arrows.)6. Submit any bills with receipts, evaluations and required written reports.

QUALIFICATIONS1. Ability to work well with others.2. Follows through on details.3. Requires minimum direction. 4. Ability to organize and motivate a volunteer work force.5. Flexible, creative, and enjoys working with people.6. Ability to speak French, Spanish or another foreign language desirable, but not required.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: Usher Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to serve as ushers in all general sessions, and meetings. Ushers are responsible for receiving offerings, giving directions concerning seating, and assisting individuals as needed.

RECRUITMENT:

Usher Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center, hotels and any other meeting facilities with the GCST.4. Work with the SECO office on an Usher strategy.5. Serve as ushers in all general sessions and specified meetings.6. Gather and organize supplies for the Usher workroom.7. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS





Job Title: VIP Guide Committee Chair / Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit and schedule volunteers to escort high profile individuals through discreet routes to and from Aglow activities.

RECRUITMENT:

Individuals being considered to serve as the VIP Guide Chair and/or Co-Chair will be recommended to SECO by the GCST Executive Team. SECO with input from the Regional Director, will make the final decision. Candidates will go through an interview process.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the headquarters hotel and become familiar with layout and discreet routes to and from the

convention center.4. Coordinate the arrival and departure times with the VIP Transportation Committee using the procedure

and schedule provided by SECO.5. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Has a good sense of direction.2. Ability to work well with others.3. Follows through on details.4. Requires minimum direction. 5. Ability to organize and motivate a volunteer work force.6. Flexible, creative, and enjoys working with people.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: VIP Transportation Committee Chair / Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit and schedule volunteers to provide local transportation for program participants and SECO designated guests to and from the hotels and the convention center.

RECRUITMENT:

Individuals being considered to serve as the VIP Transportation Chair and/or Co-Chair will be recommended to SECO by the GCST Executive Team. SECO, with input from the Regional Director, will make the final decision. Candidates will go through an interview process.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Visit the convention center, hotels and any other meeting facilities and become familiar with routes to

and from the headquarter hotel and the convention center.4. Secure mini vans for the use of transportation during conference.5. Coordinate the arrival and departure times with the VIP Guides using the procedure and schedule

provided by SECO.6. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Has a good sense of direction.2. Ability to work well with others.3. Follows through on details.4. Requires minimum direction. 5. Ability to organize and motivate a volunteer work force.6. Flexible, creative, and enjoys working with people.7. Experience with Microsoft Office (Word and Excel).8. Email savvy with an email account.




Job Title: Welcome Wagon Committee Chair/Co-ChairFLSA Status: Volunteer*Prepared By: Special Events/Conference Office (SECO)Prepared Date: November 2014

SUMMARY:

The chair and co-chair recruit, schedule, and train volunteers to design and prepare welcome baskets for individuals specified by SECO.

RECRUITMENT:

Welcome Wagon Committee Chair and Co-Chair are recruited by the GCST Executive Team, with final approval given by SECO.


1. Attend all GCST Meetings.2. Attend all combined GCST and SECO Meetings.3. Develop and submit a “basket” plan to SECO who gives final approval.

a. Suggest items to be used as a “basket” to hold contents.b. Suggest items to be placed in the basket.

4. Secure supplies and create welcome “baskets”. 5. Develop a distribution plan.6. Submit any bills with receipts, evaluations, and required written reports.

QUALIFICATIONS

1. Creative.2. Ability to work well with others.3. Follows through on details.4. Requires minimum direction. 5. Ability to organize and motivate a volunteer work force.6. Experience with Microsoft Office (Word and Excel).7. Email savvy with an email account.

* GCST members serve on an uncompensated basis, donating their time, mileage, phone calls, and in some cases even supplies

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