Web CAPP ReportWeb CAPP Report

Doug RutledgeDoug Rutledge

Indiana University of Indiana University of PennsylvaniaPennsylvania

Monday, November 21, 2005Monday, November 21, 2005

IntroductionIntroduction

IUP has created a self-service IUP has created a self-service option to display a web CAPP option to display a web CAPP report to replace the SunGard report to replace the SunGard SCT delivered report. This SCT delivered report. This presentation will explain why we presentation will explain why we created this process and what created this process and what was involved.was involved.

About IUPAbout IUP

14,000 students; 1,800 14,000 students; 1,800 employeesemployees

Largest Member of PASSHELargest Member of PASSHE 3 campuses; 1 center; 1 3 campuses; 1 center; 1

academyacademy Doctoral IDoctoral I Clock-hour programsClock-hour programs

Banner at IUPBanner at IUP

Live with 8 baseline modules and Live with 8 baseline modules and 6 Self Service products since 6 Self Service products since 2000.2000.– Banner 7.x – October 2005Banner 7.x – October 2005– Oracle 9i DatabaseOracle 9i Database– Oracle Application Server 10gOracle Application Server 10g– Sun Solaris – DB serversSun Solaris – DB servers– INB Servers (4)INB Servers (4)

Topics of DiscussionTopics of Discussion

What Is CAPP?What Is CAPP? Need For Web ReportNeed For Web Report SolutionSolution IssuesIssues Future PlansFuture Plans SummarySummary Questions And AnswersQuestions And Answers

What Is CAPP?What Is CAPP?

Curriculum Advising and Program Curriculum Advising and Program Planning - Degree AuditPlanning - Degree Audit

Degree Evaluation (Compliance)Degree Evaluation (Compliance) A comparison of a student’s A comparison of a student’s

coursework against a specific set coursework against a specific set of program requirements, of program requirements, including transfer credits, including transfer credits, substitutions, waivers and in-substitutions, waivers and in-progress courseworkprogress coursework

What Is CAPP?What Is CAPP?

Answers questions such as:Answers questions such as:– What are the requirements for the What are the requirements for the

given program?given program?– What courses has the student What courses has the student

taken?taken?– Which requirements have and have Which requirements have and have

not been met?not been met?

What Is CAPP?What Is CAPP?

Tool for advising students:Tool for advising students:– Within their current programWithin their current program– Who are contemplating changing Who are contemplating changing

their major, adding a minor, etc. their major, adding a minor, etc. (“what if” scenarios)(“what if” scenarios)

– Simplify graduation clearanceSimplify graduation clearance

Need For Web ReportNeed For Web Report

Problems with SCT delivered Problems with SCT delivered report:report:– Too long – 6-31 pagesToo long – 6-31 pages– Detail report too wide – had to scroll Detail report too wide – had to scroll

over to see entire reportover to see entire report– Had to print landscape - did not look Had to print landscape - did not look

professionalprofessional

Need For Web ReportNeed For Web Report

Web is only interface to CAPP for Web is only interface to CAPP for faculty, advisors, and students – faculty, advisors, and students – they could run evaluations, but they could run evaluations, but report was not usefulreport was not useful

Shorten SCT report?Shorten SCT report?– Our director contacted SCT Product Our director contacted SCT Product

ManagerManager– Communications broke downCommunications broke down

SolutionSolution

Created our own reportCreated our own report Rolled out January 2005Rolled out January 2005 Utilized customized client reportsUtilized customized client reports Faculty feedback very positiveFaculty feedback very positive CAPP utilized for other areasCAPP utilized for other areas

– PDE – state requirementsPDE – state requirements– NCATE - accreditationNCATE - accreditation

SolutionSolution

Improvements/Enhancements:Improvements/Enhancements:– Added SGASTDN information to Added SGASTDN information to

reportreport– Changed information text to give Changed information text to give

users directions/instructionsusers directions/instructions– Groups were not usedGroups were not used

Shortened report tremendouslyShortened report tremendously They were not working anywayThey were not working anyway

SolutionSolution

Replaced existing linksReplaced existing links– ““Previous Evaluations” now “IUP Previous Evaluations” now “IUP

Previous Evaluations”Previous Evaluations”– ““Current Enrollment” now “Your Current Enrollment” now “Your

Current Program” and “Advisee Current Program” and “Advisee Current Program” to avoid confusionCurrent Program” to avoid confusion

– Used SQL to make this easierUsed SQL to make this easier

SolutionSolution

2 pages2 pages6 pages6 pagesGraduateGraduate

5 pages5 pages31 pages31 pagesUG w/ PA UG w/ PA CertificationCertification

4 pages4 pages23 pages23 pagesUndergraduaUndergraduatete

IUP ReportIUP ReportSCT ReportSCT ReportEvaluation Evaluation TypeType

IssuesIssues

Upgrade could present problemsUpgrade could present problems– Previous evaluations page uses SCT Previous evaluations page uses SCT

functions, information text, and logicfunctions, information text, and logic– Major changes in CAPP could disrupt Major changes in CAPP could disrupt

our reportour report– Created in version 6.2, all right in 7.1Created in version 6.2, all right in 7.1

Deans now want customized Deans now want customized report for each departmentreport for each department

Future PlansFuture Plans

Roll out to studentsRoll out to students– February 2006February 2006– Currently enabled for faculty and Currently enabled for faculty and

advisorsadvisors– Will only have to activate an SCT Will only have to activate an SCT

menu itemmenu item Add major fields to student Add major fields to student

informationinformation– Want to see double majorsWant to see double majors

SummarySummary

Creating our own web CAPP Creating our own web CAPP report allowed us to expand upon report allowed us to expand upon SCT’s report while reducing the SCT’s report while reducing the overall sizeoverall size

The university community is very The university community is very pleased with the new report, pleased with the new report, because it easily provides because it easily provides extremely helpful informationextremely helpful information

Questions And Questions And AnswersAnswers Questions?Questions?

Thank You!Thank You!

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