Wayne Madry Subject Matter Expert- Continuing Education.
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Transcript of Wayne Madry Subject Matter Expert- Continuing Education.
Wayne MadrySubject Matter Expert- Continuing Education
If you always doWhat you have always done
Then you will always getWhat you have always got
If you want somethingThat you never had
Then you need to do somethingThat you have never done
If you always thinkThe way you always thought
Then you will always getWhat you have always got!
AUTHOR UNKNOWN
The accuracy of the Institution Class Reports (ICR), which each college submits for all classes delivered and which essentially determines the amount of State funding each college receives, is reviewed both quantitatively and qualitatively to ensure that state funds are distributed equitably among the colleges. All program/course set-up, delivery, and documentation are subject to review. If it is determined that a College's ICR is inconsistent with Community College Laws of North Carolina, the State Board of Community Colleges policies or the North Carolina Community College System Office guidelines, such information is included in the yearly Program Audit Report. The college is then required to reimburse the State …
http://www.nccommunitycolleges.edu/Program_Audit_Services/AuditServicesFunctions.htm
Excerpt from Audit Services Function:
Objectives
Research - ICR Process “Review the entire ICR Process Ensure appropriate “fields” are completed Ensure managerial reports reflects output Ensure Output equals Input (What you put
into the system is what you get out of it!) Discussion - ICR Process
“How many are reporting from CIS?” “How much time is spent on process?” “What can we do to improve the process?”
FTE?
Curriculum and Continuing Education Institutional Class Reporting systems produces full time equivalent (FTE) enrollment data for each institution.
This FTE data form the basis of funding formulas, statistical analysis,
and general curriculum and continuing education class
information needs of the community college system.
Understanding What Must Be Done and Is Going On
Knowledge of NC Administrative Code Program Coding in the Background
Rounding .5 or .50 rounds up .4 or .49 rounds down Overall Total (Manual calculation)
Human Intervention Data Entry Audit Census Point
Constant Awareness
“Are You Losing FTE?”
NC Administrative Code establishes “go” or “no go” Guidelines
Membership versus Contact Hour Self-Supporting Courses Other Course Types Cost Parameters involved
Let’s Begin the ICR Process
“Are you losing FTE”
Section Offering Information
SECTION FINANCIAL INFORMATION
Grading
The Mnemonics - CU
The Mnemonics - CE
XXED CE-Detail Edit Screen
This is a screen shot of the XXED screen
In order to make corrects to the ICR Report you must use the Record ID assigned by
the system when the report is built.
XXEECE ICR Error Correction Screen
Enter the record ID of the error record to edit, or A to add a new record.
XXEXDelete CE ICR Record
Record ID Required to delete
Errors and Warnings What’s the difference?
Errors - will not allow the file to be built, and must be cleared before file can be generated.
Warnings - will not prevent the file from being generated, but the associated courses may not have been included in the work file.
Errors
Some of the most common errors are: Invalid funding accounting method No meeting information found in course section No county specified for building No building specified for course section No location code for building No location type for location No method of instruction for course section
Warnings
The most common warnings are: No valid students registered for course
section Class needed to be canceled Students registered after the 10% point
Student did not have any attendance hours Basic Skills
Warning
Status field will generate with “E”
XCLS
XCES
THIS REPORT GENERATES CLOSE TO ICR OUTPUT
DEFAULT to “YES” when placed on ICR
Positive or Negative Impacts
Negative Course setup
incorrect Incorrectly Flagged
at CFIN or SFIN Mismatch CEU vs
Contact Will Report without
grading
Positive Checks and
Balances Corrections are
allowed Flags for
Identification Warnings and
Errors Report
Discussion
“How many are reporting from CIS?” “How much time is spent on process?” “What can we do to improve the process “What are the advantages? “What are the disadvantages? “Are there tendencies to overlook
FTE?
Documentation Documentation on Auditing USE “SEARCH” Feature TYPE “ICR” CHOOSE “Audit Function” from page Located on the System Office website:
http://www.nccommunitycolleges.edu/Program_Audit_Services/index.html Click on CIS Documentation – password required (local IT or SO Help Desk)
When it seems you don’t know which way
to go—ASK QUESTIONS!!!
Are there any?