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MINUTES

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING

POLK ELEMENTARY SCHOOL – MONTAGNO’S OFFICE WEDNESDAY, DECEMBER 16, 2009, 7:00 P.M.

PRESENT: Antonio Addona John Chipko, Vice Chairman David Demirs Mark Guerrera Michael Magas

Mario Mancini Robert Porter, Chairman

John Waiculonis, Secretary Tom Walsh

ABSENT: None

OTHERS PRESENT: Remo Ceniccola, Facilities Manager, Board of Education Fred Khericha, Kaestle Boos Associates Dave King, Kaestle Boos Associates Lynn LaForme, Project Assistant Vito Lavacca, Project Manager, Montagno Construction, Inc. Mark Sedensky, Project Manager, O & G Industries (Judson) Joseph Vetro, Project Manager, O & G Industries (Swift & WHS)

1. Convene Regular Meeting – 7:00 P.M.

Mr. Porter, Chairman, Called the Regular Meeting to Order at 7:05 p.m.

2. Roll Call

Mr. Porter, Chairman, executed the Roll Call.

3. Public Participation None

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 2

4. Minutes A. Walk Through – November 18, 2009 MOTION: (Mr. Chipko, sec. Mr. Demirs) to approve the Walk Through Minutes

dated November 18, 2009 as presented. Discussion: None MOTION PASSED UNANIMOUSLY B. Regular Meeting – November 18, 2009 MOTION: (Mr. Waiculonis, sec. Mr. Demirs) to approve the Regular Meeting

Minutes dated November 18, 2009 as presented. Discussion: None MOTION PASSED UNANIMOUSLY

5. Correspondence None

6. Old Business A. Fire Station #1 Renovations

Mr. Porter: Nothing to report. B. Swift Middle School 1. Owner Costs (attached)

Mr. Porter: For your information. C. Heminway Park School/Space Study Needs

Mr. Porter: Nothing to report. D. 3 School Project

1. Information Encompassing Construction Details of all 3 Schools

Mr. Porter: Nothing to report.

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 3 E. Judson Elementary School

1. Monthly Progress Report #16, dated November, 2009, by Mark Sedensky,

Project Manager, O & G Industries (distributed at meeting).

Mr. Sedensky:

Summary Data Sheet Last Report This Report Renovation and Addition Work 100% 100% Site Work 99% 100% Abatement 100% 100% Construction Budget $13,895,767 $13,895,767 Committed Contracts $13,799,945 $13,799,945 Value of Approved Changes $ 79,823 $ 80,685 Estimated & Pending Changes $ 1,600 $ 0 Projected Construction Cost $13,881,368 $13,880,630 Construction Funds Available $ 14,399 $ 15,138

Mr. Sedensky: There is a slightly larger amount than last month in the contingency and that is due to (inaudible) and it was actually an error that I found when I was writing change orders in allowances back to you in your favor. We have $15,000. Do you want to go over change orders? There’s really no difference from last month. Just contractor to contractor changes and 2 bond costs for additional bonds, that’s the only items that are on there, there’s no additional to the Town other than what was shown last month. Commentary

Interior:

• Warranty Issue: Gym Floor bubbled in many areas. Moisture test

performed 12/11 to 12/14/09. Repair attempt scheduled for Christmas

Holiday.

Mr. Sedensky: If the gym repair doesn’t hold, we’ll get a new floor during the Summer. It’s actually a teraflex thick linoleum like a thick linoleum sports floor and what we think is happening, and I’m not a flooring expert, but we what we think is happening is the (inaudible) that was placed over the existing slab is not bonding and is actually coming up with the rubber. I don’t think there was any diabolical, no one, just one of those things that happened. As far as the (inaudible) attempt to repair and if the repair is no good, we’ll redo it. I’m working with the flooring guy, they’re not walking away, our subs are not going anywhere.


Mr. Demirs: If we have to redo it (inaudible)? No cost to the Town, Mark?

Mr. Sedensky: Well right now there is no reason to think that there would be any additional costs to the Town and I just say that because we don’t really know why it’s coming up. Right now there’s nothing that would point to an existing condition that would be your problem.

• Minor warranty, AWI Casework, punch list items remain. See attached

remaining punch list.

Mr. Sedensky: There are a couple of warranty items, there are some marker boards that are chipped that have been reviewed by the manufacturer. Again we will attempt to repair. We’ve had the manufacturer out there, the guy who actually made them, not just the installer, to look at them to give them a shot at repair and if he can’t repair them, we’ll either replace them or offer you a credit or product or something. So we can rip them off the walls, that may not be what you want to do because they are very miniscule. There are still some casework issues that are being done now and anything that remains to be done over Christmas. Some of the rolling carts, or the stationary carts now do have chips in them when they showed up. (Inaudible) put a list on the back of (inaudible). Exterior

• All exterior items completed.

Mr. Sedensky: As far as I know we’ve looked at it, all the items are completed. Site:

• All items completed.

• Final Acceptance of Trailer Area Lawns 5/2010

Mr. Sedensky: I talked about last month, there is a lawn area where we had the trailer that needs to be established. I did write a letter, Bob you probably haven’t received it yet, but I did write a letter to you saying if you want to release the site contractor’s funds (inaudible) out, we can do that, or we can wait because he’s not going anywhere.

Mr. Inaudible: (Inaudible).


Mr. Sedensky: Yea, the fields there is a rate (inaudible). On the back page you’ll see there are some minor items, cost of these actually, a few of them have been hanging out, the first 2 were actually done yesterday, that’s why there is a line through them, but most of the items were actually picked up (inaudible). We have been getting input from the principal and the teachers (inaudible). That’s all I have. Any questions?

Mr. Porter: Did you correct that door to the electrical room?

Mr. Sedensky: No. That will actually be done over Christmas. That is not on here but (inaudible).

Mr. Chipko: (Inaudible) is that on here?

Mr. Khericha: Yes, B111.

Mr. Sedensky: The frame we think was set incorrectly and they actually tried to (inaudible) the door back into place (inaudible). It worked, it shuts, it locks, they just have to put a shoulder on it. The only way to do it is to take out the entire wall or cut out the frame and put a new frame in.

Mr. Porter: Any questions for Mark on the punch list? Those items we talked about the day we walked through, those are all corrected?

Mr. Sedensky: Those are all corrected other than the repair in Classroom B106. The bad patch job, that has not been done yet.

Mr. Porter: What did they find in the kitchen area with the . . . . epoxy floor?

Mr. Sedensky: We came back in and looked at it again after the walk through and yea, maybe the top coating we may need to address so the flooring contractor is going to be out with, (inaudible) he’s going to be out with his epoxy guy actually tomorrow to look at it and they’re set up to go in over Christmas.

Mr. Porter: In the cafeteria floor, when we walked in there were those marks?

Mr. Sedensky We think those are burn marks. (Inaudible) spots that may have been hit a little bit too hard with a buffer. We set up Johnsonite to come in and we’re trying to get them to come in and look around to see if we’ve done anything or if the subs did anything to cause this.

Mr. Khericha: Mark, how about the tile in the corridor (inaudible)?


Mr. Sedensky: There’s an area over by the music room, the back of the stage, that will actually be replaced over Christmas.

Mr. Porter: Any other questions?

Mr. Sedensky: It’s all set to go. There are minor issues going on. There’s heating issues, one thing I will say is our super is right down the street, he’s there whenever anybody calls. The warranty/maintenance, the subcontractors are responding. They may not get it right the first time but they keep coming back. There were heating issues today, and there were a bunch of people out there all working on it today.

Mr. Porter: (Inaudible.)

Mr. Sedensky: Hopefully not but . . . . 2. Comments by Kaestle Boos Associates

Mr. Khericha: No comments. 3. Comments by Business Manager.

Mr. Porter: Rey Ceniccola is here tonight in place of Karen Clancy.

Mr. Ceniccola: No. 4. Discussion and Possible Vote on Kaestle Boos Associates, Invoice #29, dated

November 30, 2009, in the amount of $23,077.28 (attached).

Mr. Porter: The amount is incorrect. The corrected amount is $22,627.41. The justification is attached to it.

MOTION: (Mr. Demirs, sec. Mr. Guerrera) to approve payment to

Kaestle Boos Associates, Invoice #29, dated November 30, 2009, in the amended amount of $22,627.41.

Discussion: None In Favor: Mr. Addona, Mr. Demirs, Mr. Guerrera, Mr. Magas, Mr.

Mancini, Mr. Porter, Mr. Waiculonis, Mr. Walsh Opposed: None Abstained: Mr. Chipko MOTION CARRIED (8-0-1)

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 7 5. Discussion and Vote on O & G Industries, Inc., Application for Payment #16,

dated November 15, 2009, in the amount of $? (? pending approval by the Planning and Zoning Commission) (distributed at meeting).

Mr. Porter: Of that amount $ is a Planning and Zoning item. MOTION: (Mr. Chipko, sec. Mr. Magas) to Approve payment to O & G

Industries, Inc., Application for Payment #16, dated November 15, 2009, in the amount of $73,141.33 ($0 pending approval by the Planning and Zoning Commission).

Discussion: None MOTION PASSED UNANIMOUSLY 6. Correspondence from David King, Vice President, Kaestle Boos Associates

to Karen Baldwin, Superintendent of Schools, Town of Watertown, dated November 19, 2009, Re: Request for Additional Services Reduction (attached).

Mr. Porter: For your information. 7. Owner Costs (attached)

Mr. Porter: For your information. 8. Discussion and Vote on Furniture, Technology and Custodial Equipment

(attached).

Mr. Porter: This is the list of additional furniture requested for Judson, additional technology and additional custodial equipment. This was reviewed by the Facilities Committee of the Board of Education on Monday and the Full Board of Education on Monday, and they approved it, subject to our releasing it. The total amount is $111,138.44. There are monies left over from the construction, close to $200,000 so there is plenty of money to cover. The furniture is $61,380.68. This is for 17 rooms of furniture.

Mr. Guerrera: Why wasn’t this on the original furniture list?

Mr. Porter: This is over and above. The original budget had, we were going to reuse the furniture in the building, which we did, so this replaces all of the old furniture.

Mr. Guerrera: That we were reusing?

Mr. Porter: Yes.


Mr. Khericha: Basically now the school has all new furniture.

Mr. Magas: I have a question on smart boards. Are those going in classrooms?

Mr. Porter: There are 8.

Mr. Khericha: I think some of them are.

Mr. Porter: And there are two portable smart boards.

Mr. Magas: The only question/concern I had with that is as a teacher, (inaudible) have smart boards in every room, and the smart board unfortunately is located right in the center of the whiteboard and 90% of the teachers hate that location. It can’t be moved, they can’t write in the center of the board, they have to write on the side, the kids sitting on that side of the room can’t see the board, but when you have wall mounted unit it causes a problem. Technically you’re not supposed to write on the smart boards and I brought up at another meeting that we should consider doing sliding brackets for these smart boards. To me it makes sense. I just hate to see the teachers get the smart boards in place and then next year say I can’t use my whiteboard. Especially at an elementary level, the kids are writing a lot. Is that something that was addressed Monday?

Mr. Ceniccola: I’m not sure if was addressed, (inaudible) meeting but the intention (inaudible). And it’s our understanding from the manufacturer that (inaudible) but the fact is we’re (inaudible).

Mr. Demirs: I question that because it says wall mounted. And we have wall mounted (inaudible).

Mr. Ceniccola: The rail system will allow (inaudible).

Mr. Magas: Wall mounted can’t move and the teachers are going to hate it.

Mr. Porter: And the custodial equipment, Rey has provided the list it’s $31,562.85 and this is the figure we had originally plugged in when we started the project, the $31,000,000 for custodial. Do you want to take each category, the furniture first?

Mr. Demirs: Is this the end of this stuff now?


Mr. Porter: It should be, yes. The reason this came in at the end was as we’ve done with every project, anything like this we had the original construction budget with our wishes. At the end if there were additional monies, then we could authorize spending it and this is what we did with some of the extras at Swift.

Mr. Demirs: This is also reimbursable money.

Mr. Porter: Yes.

Mr. Guerrera: What do they do with all of the old equipment? Just throw it in the dumpster?

Mr. Porter: No, you can’t do that.

Mr. Demirs: Where does all the old stuff go?

Mr. Ceniccola: We are looking at having, there are several ways, one is to

(inaudible). Somebody comes in, evaluates the furniture and determines whether or not it can be used somewhere else (inaudible). Again (inaudible) throw it out if they are in pretty bad shape or if it’s something useful, they’ll take it.

MOTION: (Mr. Magas, sec. Mr. Guerrera) to approve the furniture in the

amount of $61,380.68, technology in the amount of $18,193.11, and custodial equipment in the amount of $31,562.85 for a total amount of $111,136.64.

Discussion: None MOTION PASSED UNANIMOUSLY

MOTION: (Mr. Demirs, sec. Mr. Magas) to Add Agenda Item 6E9, Correspondence

from Mark Sedensky, Project Manager, O & G Industries, Inc., to Jeff Fatum, BKM Total Office, dated December 16, 2009, Re: Gymnasium Testing Results.


WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 10 9. Correspondence from Mark Sedensky, Project Manager, O & G Industries,

Inc., to Jeff Fatum, BKM Total Office, dated December 16, 2009, Re: Gymnasium Testing Results (distributed at meeting).

Mr. Porter: In regards to the gym floor, there is correspondence that Mark Sedensky sent me today. These are the test results on the gym floor, for your information.

F. Watertown High School

1. Monthly Progress Report #16, dated November, 2009 by O & G Industries

(distributed at meeting).

Mr. Vetro:

Summary Data Sheet Original Projected Renovation and Addition Work 55% 63% Site Work 88% 96% Abatement 81% 81% Value of Approved Changes $1,181,310 $1,181,310 Estimated Pending Changes $ 223,597 $ 223,836 Construction Funds Available $1,232,919 $1,202,680 Change Orders By Trade Contractor

Asbestos Abatement - SMI

• No Change. Site Work - Mather

� $2,785 – D – RFI#252 – Cogen Unit Piping – we have a few bucks more than that, we did it on a T & M basis, and it came out to $2,785. That was for running the gas line over, from the gas main service to the pool area (inaudible) lower level.

� $2,500 – Site PR#24 – Erosion Control Swale – We have the pedestrian gage. P & Z approved that gate in the back, so I put a placeholder, I haven’t gotten the actual proposal yet from the contractor.


� $8,000 – Site – RFI#272 – Sanitary Manhole 1A – again just a dollar amount throw off to the side. What that entails is they went ahead and WMC has relocated or shifted the grease trap. It was currently supposed to be underneath the dumpster location, just seemed like a storage place (inaudible). WMC agreed to shift it out beyond the dumpster, otherwise what happens, you have one of the compactor type dumpsters, if you ever had to get it cleaned, you’d have to move that compactor out of the way, clean it, then put the compactor back. Just wasn’t a logical spot. We’ve also called for a drain in that location. They’ve done a few other things relocating the pipe (inaudible) and again it’s just a placeholder, should be less than that.

Concrete – Waterbury Masonry

• No Change. Masonry – Civitillo

• No Change. Structural Steel – Topper & Griggs

• No Change.

General Trades – Secondino

• No Change. Roofing – Greenwood

• No Change. Drywall – CGM

• $1,475 – B – RFI#187 – Fan Room Exterior Wall – when we went in there to put in the doorframes we weren’t able to save the masonry up above it. Where the louver and the doorframe comes together, it’s literally one on top of the other so that took the masonry (inaudible) out and we weren’t able to save it. So that all came out and it’s just the sheetrock and that sort of thing back so we went, and then they put a metal siding over the top of that. The siding looks like (inaudible).

• $18,306 – Site – Egress Walkway – we had $25,000 as of the last meeting on that. The time and material tickets came out to $18,306.

• $10,636 – B, D & F – Soffit & Pipe Chases – We’ve added some soffits in Areas F, B, and D. Area B the Lecture Hall is where we added the soffit for the curtain. And then in Area D right there at the pool/new addition, we made some soffit changes due to ductwork and how it had to transmit into the existing building, the ceiling heights or the roof deck wasn’t as high as we had anticipated originally.

Flooring – BKM

• No Change.


Plumbing – G & R Valley

• $3,500 – F – ASI#110 – Ice Maker – we’ve added piping and a drain for an icemaker up in Area F, the Science wing. Again that’s my placeholder, I haven’t gotten actual prices for that yet.

HVAC – Action Air

• No Change.

Fire Protection – M.J. Daly

• No Change.

Electrical – Banton

• $20,611 – PR#2 – Concession Electrical Feeds – previously it was $24,000 and change, it’s come down to $20,611.

• $2,499 – F – RFI#318R – Giggle Cabinet Outlets – for adding outlets for the goggle cabinets in the science room.

• $4,159 – A & B – RFI#228 – Teacher Stations – we added a couple of teacher stations.

• $4,398 – Site – RFI#298 – Power for Scoreboards – these are the scoreboards out in the athletic field and up on the wall of the exterior building.

• $21,988 – PR#10 – A & B – Data Power Changes – the wireless access point, it’s actually an older one, it’s been in the system here for awhile, but this is where we had to put in wireless access points throughout Areas A & B and even in Section F.

• $8,000 – Site – Bleacher/Exist. Light Conflict – (inaudible) testing out there before.

• $3,500 – A – ASI#108 – Dark Room Lights – we’ve added a couple of more lights in the dark room. It was too dark for the teacher to conduct a class as I understand.

CM Reimbursables

• No Change. CM Fee

No Change.

Items for Approval Site Work Cogen Unit Piping $ 2,758 Drywall Fan Room Exterior Wall $ 1,475 Site – Egress Walkway $18,306 B, D, & F – Soffits and Pipe Chases $10,636


Electrical PR#2 – Concession Electrical Feed $20,611 A&B-RFI#76 & 113 – Additional Switches $ 4,858 D&F – Sump Pump/water heater wiring $ 4,500 F – RFI#319R – Goggle Cabinet Outlets $ 2,499 A & B –RFI#228 – Teacher Stations $ 4,159 Site RFI#298 – Power for Scoreboards $ 4,398 D-RFI#333 – Gymnasium PA System $ 9,268 PR#10 – A&B – Data/Power Changes $21,988

TOTAL $105,483

Mr. Vetro: The Gymnasium PA System has been eliminated for the time being because right now the system works fine the way it is, we just need to review (inaudible). The new total is $96,215. Any questions?

Mr. Demirs: Rey, (inaudible) do you know anything about this?

Mr. Ceniccola: (Inaudible) yea, it works fine now. (Tape #1, Side A ended – may have missed some)

Mr. Demirs: Is (inaudible) game? (Inaudible.)

Mr. Ceniccola: The issue is the amplifier (inaudible).

Mr. Demirs: While we’re doing all this work, it makes sense to (inaudible).

Mr. Ceniccola: Right.

Mr. Demirs: (Inaudible) still on going?

Mr. Vetro: (Inaudible.)

Mr. Magas: Ice maker in the science room? Why?

Mr. Vetro: That’s for the piping and for the drain.

Mr. Demirs: There’s water up there already.

Mr. Vetro: They are talking about some sort of (inaudible) to keep the frog legs cold. They do have refrigerators but they need the icemaker for ice. (Inaudible) go downstairs and over. (Inaudible.) Just my number right now, I haven’t got a number on it.

Mr. Guerrera: Where do we stand with this electrical claim dispute as far as (inaudible)?


Mr. Vetro: We are planning on having a meeting to go over that with the contractor and attempt to resolve it once again. Right now it is still out there. They are anticipating (inaudible).

Mr. Guerrera: Can you tell me what their argument is?

Mr. Vetro: Do you want to go over it here and now? I’ll get together with you another time to discuss that. MOTION: (Mr. Chipko, sec. Mr. Demirs) to approve the Items for

Approval in the amount of $96,215 as presented. Discussion: None MOTION PASSED UNANIMOUSLY

Project Commentary

Sitework

Phase 1 & 2 – Complete, including grass establishment. Phase 1 & 2 has

been turned over to the owner.

Phase 3 & 4 – The field drainage work is ongoing. Topsoil placement has

started.

Area A – Media Center/Art Rooms

Area A is complete except for punch list work. The owner has moved in.

Area B – Auditorium/Offices

The office areas, corridors and classrooms are complete except for punch list

work. The Auditorium is complete except for the stage lighting, seating and

punch list items. The owner has moved into these areas.

Area D – Gym/Locker Rooms

The locker room areas are complete except for punch list work. The gym is

complete except for thresholds and punch list work. The gym and locker

room areas have been turned over to the Owner.


Area F

Painting is complete. Window installation is complete. Ceiling grid and

tile installation is complete. MEP finish installation is complete. The floor

installation is complete. Lockers, marker boards and tack board installation

is ongoing. Phase 4 is being turned over to the owner on 12/18/09 and

12/21/09. Phase 5 is starting on 12/18/09.

Mr. Vetro: Everything is the same except Area F. It will be our smaller phase that we’re going into right now. Well be taking the pool area . We will be taking the pool area (inaudible).

Mr. Magas: What day is the abatement starting?

Mr. Vetro: (Inaudible) next week. We have two different abatement items. We have one item here in the report which is the transite board, we’re going to take that transite board either on Wednesday, I talked to Mark Granville. He’s telling me I can actually do that transite board (inaudible) some sort of school activity, so I need to coordinate around that activity on Wednesday, so it looks like we’re either doing it Thursday or Friday.

Mr. Magas: We’re chasing the core activity on Tuesday.

Mr. Vetro: I hadn’t heard that.

Mr. Magas: We are waiting for an answer (inaudible).

Mr. Vetro: Well we have the transite material then, if we’re good to go on Wednesday, then we’ll do it on Wednesday, otherwise we are planning on doing it either Thursday or Saturday.

Mr. Magas: You won’t be there Wednesday? Okay.

Mr. Vetro: And then it’s all the following week and then it will run through Saturday and Sunday hopefully we’ll get our clearances by Sunday. Correct. There is quite a bit of abatement in that area, you know you have all the floors still in the science room. We had abated (inaudible) definitely would have been way too much for the abatement contractor to have done in one week’s time and he’ll bring a decent sized crew. They’ll be working on both floors at the same time, and they will take out all the floor tile, the fittings in those rooms, there is a decent amount of fittings in those science rooms and they will have a separate crew working on the windows. All the windows throughout all the rooms in that area have to come out.


Again, they can’t do that while kids are in the building so all of that will take place, there is also abatement that will take place across the hall next to the cafeteria where the old lecture hall was, there’s a classroom there, they will be doing the abatement in that space and we are pushing the contractor to go into where the old dark room was, there is a room over there that we’re going to abate, and we’re pushing him to get into that. If I had the rest of the space to do, what we didn’t do in the summer, I’d never make it. Even as it is right now it’s going to be (inaudible) they are working on right now.

2. Comments by Kaestle Boos Associates

Mr. Khericha: None. 3. Comments by Business Manager

Mr. Ceniccola: None. 4. Discussion and Possible Vote on Kaestle Boos Associates, Invoice #29, dated


MOTION: (Mr. Demirs, sec. Mr. Magas) to approve payment to Kaestle Boos Associates, Invoice #29, dated November 30, 2009, in the amount of $27,140.56.


Mancini, Mr. Porter, Mr. Waiculonis, Mr. Walsh Opposed: None Abstained: Mr. Chipko MOTION CARRIED (8-0-1) 5. Discussion and Vote on O & G Industries, Inc., Application for Payment #15,

dated November 15, 2009, in the amount of $1,432,600.00 ($38,474.72 pending approval by the Planning and Zoning Commission) (attached).

Mr. Porter: Of that amount, $38,474.72 is pending approval by the Planning and Zoning Commission.

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 17 MOTION: (Mr. Chipko, sec. Mr. Demirs) to approve payment to O & G

Industries, Inc., Application for Payment #15, dated November 15, 2009, in the amount of $1,432,600.00 ($38,474.72 pending approval by the Planning and Zoning Commission).

Discussion: None MOTION PASSED UNANIMOUSLY 6. Discussion and Vote on Eagle Leasing Company, Invoice #RI213338, dated

November 30, 2009, in the amount of $155.00 (attached). MOTION: (Mr. Guerrera, sec. Mr. Magas) to Approve payment to Eagle

Leasing Company, Invoice #RI213338, dated November 30, 2009, in the amount of $155.00.

Discussion: None MOTION PASSED UNANIMOUSLY 7. Discussion and Vote on Nationwide, Invoice #6724, dated November 6,

2009, in the amount of $1,437.18 (attached).

Mr. Porter: Rey, what did we haul?

Mr. Ceniccola: These were items that were storage and (inaudible).

MOTION: (Mr. Chipko, sec. Mr. Magas) to Approve payment to Nationwide, Invoice #6724, dated November 6, 2009, in the amount of $1,437.18.


Mr. Porter: Rey where do we sit with trailers? Have we gotten rid of anymore?

Mr. Ceniccola: As of last month, no. (Inaudible) we should probably be able to get rid of one more trailer (inaudible).

Ms. LaForme: And for some reason we haven’t been getting billed by Nationwide, I have no idea why, I have to call them. We haven’t gotten a bill in a long time.


8. Discussion and Vote on School Specialty, Invoice #208103324578, dated

November 23, 2009, in the amount of $186.38 (attached).

Mr. Demirs: What is this?

Mr. Ceniccola: (Inaudible.)

MOTION: (Mr. Magas, sec. Mr. Guerrera) to Approve payment to School Specialty, Invoice #208103324578, dated November 23, 2009, in the amount of $186.38.

Discussion: None MOTION PASSED UNANIMOUSLY 9. Discussion and Vote on TechDepot, Invoice #B091114713V1, dated


Mr. Porter: Laser Printers. MOTION: (Mr. Magas, sec. Mr. Waiculonis) to approve payment to

TechDepot, Invoice #B091114713V1, dated November 18, 2009, in the amount of $2,849.88.

Discussion: None MOTION PASSED UNANIMOUSLY 10. Discussion and Vote on TechDepot, Invoice #B091114713V2, dated


Mr. Porter: That’s a total of 19 printers?

Mr. Ceniccola: Correct.

Mr. Magas: For the classrooms?

Mr. Ceniccola: These are for (inaudible).

MOTION: (Mr. Guerrera, sec. Mr. Chipko) to approve payment to TechDepot, Invoice #B091114713V2, dated November 19, 2009, in the amount of $1,329.93.


WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 19 11. Correspondence from Joe Vetro, Project Manager, O & G Industries, Inc. to

Robert Porter, Chairman, Public Buildings Committee, Town of Watertown, dated December 2, 2009, Re: Traffic Light on French Street (attached).

Mr. Porter: For your information. 12. Correspondence from Joe Vetro, Project Manager, O & G Industries, Inc. to

Robert Porter, Chairman, Public Buildings Committee, Town of Watertown, dated December 2, 2009, Re: Traffic Light Installer’s Retainage (Losito Electrical Contractors, Inc.) (attached).

Mr. Porter: $3,973 is the amount of the retainage for the traffic light. For your information.

Mr. Vetro: We want to release it to the contractor, you don’t have any problem with that?

Mr. Porter: No.

Mr. Vetro: I know we are waiting on Planning & Zoning to approve that, hopefully tonight.

13. Owner Costs (attached).

Mr. Porter: For your information. 14. Science Lab Shelving (attached).

Mr. Porter: This came from Karen Clancy: “Please include on the PBC meeting agenda the following: There are two

storage rooms between science labs at the High School that need shelving to support the storage of chemicals. This shelving was not included in the scope of the renovation project. Rey has received quotes to purchase the necessary shelving as follows:

Local vendor: Knothole Unfinished Furniture Shelving: 30” x72” x 16” unfinished pine shelving Cost: $281.00 each Total Cost: $281 x 8 shelves 0 $2,248”

Mr. Guerrera: Is this the installed price?

Mr. Ceniccola: No.


Mr. Porter: I’m assuming that you’re going to install them, Rey?

Mr. Ceniccola: We plan on installing them.

Mr. Demirs: Rey, what kind of chemicals are you keeping in there?

Mr. Ceniccola: Chemicals for the chemistry lab and (inaudible).

Mr. Demirs: (Inaudible.)

Mr. Ceniccola: No, there is actually a special cabinet for (inaudible).


Mr. Khericha: (Inaudible.)

Mr. Magas: Why are we buying them unfinished?

Mr. Ceniccola: We will finish them ourselves. We received several quotes and prices and have come up with what we (inaudible).

Mr. Porter: I’m just playing the devil’s advocate, but have you gotten additional quotes?

Mr. Ceniccola: Actually what we did was we catalog searches (inaudible).

Mr. Porter: (Inaudible.)

Mr. Ceniccola: This is the cheapest price we found so far.

Mr. Porter: You know why I asked the question.

Mr. Ceniccola: When the time comes we will (inaudible).

Mr. Magas: Is there an aesthetic reason we’re buying pine shelving for this?

Mr. Ceniccola: It’s what was requested.

Mr. Magas: They will be in closets?

Mr. Ceniccola: It’s a storage room. (Inaudible)

Mr. Magas: It’s a metal with particle board shelving.

Mr. Ceniccola: It has to be a product that is compliant to State regulations and also not promote (inaudible).


Mr. Walsh: Hardwood or plywood?

Mr. Ceniccola: No, hardwood pine, not plywood. Additionally the shelving has to have ¾ inch lip on the front of it. We are going to add that to the existing. (Inaudible) standard cabinet with shelving in it unfinished, we’ll finish, we’ll add that strip to it and install it.

Mr. Walsh: It’s a required strip?

Mr. Ceniccola: Yes.


Mr. Walsh: Stupid.

Mr. Ceniccola: It can’t be more than 6 feet high.

Mr. Walsh: (Inaudible.)

Mr. Ceniccola: It’s all on the regulations. MOTION: (Mr. Magas, sec. Mr. Demirs) to purchase the shelving for an

amount not to exceed $2,248.00. Discussion: None MOTION PASSED UNANIMOUSLY

G. Polk Elementary School 1. Monthly Progress Report, dated December 4, 2009, from clerk of the works

(attached).

Mr. Porter: For your information. 2. Monthly Progress Report #3, dated December 9, 2009, from Montagno

Construction, Inc.

Mr. Lavacca: Starting with the site work on the south side we are moving counterclockwise around the building, the south side is all buttoned up. All of the deep storm and sanitary is completed and the process base for paving has been placed. Moving up to the east side, the same thing with the exception of some minor yard rains and some tie ins for the roof leaders.

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 22 We are moving around to the north side right now and we are about ¼ of the

way around on the north side with the deep storm and sanitary and we should be in pretty good shape by the end of, by the middle of January we should be in pretty good shape with the process. The addition, the steel is up. The masons are about 60% complete, they are expecting to complete the masonry, at the addition, the exterior wall before Christmas and the roofing is scheduled to start on Monday.

The inside of the building, the sequence we’re following is C wing, B wing

and then A wing. C is in very good shape, with all of the mechanical and electrical rough-ins. The plumber still has some toilet rooms that he’s working on right now and the mason has to complete the chase walls. B wing is actually a little bit more advanced than C wing and in A wing the existing portion of A wing, the mechanical and electrical generally is about, it’s better than 50%. Once the addition is closed in, which again we’re hoping by the end of this month, then the mechanical and electrical crews can start working out there. The boilers were delivered this week. The windows and generator are on site. The A-on and tray units are expected next week. Sprinkler pipe is coming on Monday.

Going back to the site for just a minute, the lead soil has all been removed

from the basement and is currently stored in 6 or 7 dumpsters on site, and those dumpsters are scheduled to start leaving the site on Monday of next week.

Mr. Porter: Are there any issues that prevent you from finishing on time?

Mr. Lavacca: Right now we don’t see that. We are, based on the schedule that we’ve provided, we are about 2 to 3 weeks behind schedule, but we’re looking at places to pick that time up and it’s basically in the site work and that represents final completion. Substantial completion we’re still on track for the beginning of July.

Mr. Porter: That steel was delayed about 3 weeks, did that have any impact?

Mr. Lavacca: Not really, no, because when they came in they erected it a lot quicker than we had scheduled it.

Mr. Porter: Has the whole job been bought out so far?

Mr. Lavacca: Everything except some miscellaneous specialties, small things, narcotics cabinets, the mail sorter, I don’t think there’s any, maybe a few of the athletic equipment I believe, they’re working on that now, the paving.

Mr. Porter: Does that have any impact?


Mr. Lavacca: The fencing and the landscaping.

Mr. Porter: Does that have any impact on completion on time?

Mr. Lavacca: No. Anything that has not yet been purchased is pretty much stand alone, discreet items that will just come out and be installed. Submittals are all in work right now and as I mentioned, some of the items are Spring items, landscaping, paving, a few little miscellaneous items.

Mr. Porter: Thank you. 3. Comments by Kaestle Boos Associates

Mr. Khericha: As far as the project is concerned I think what Vito said that everything is on schedule and will be done for substantial completion for first week of July, so I don’t have any comments on the project, I think it’s moving well. I have a list of change orders that I would like to present to the committee for approval.

Last month we had, this is just for record purposes, we had the electrical

upgrade, we said $37,000 approval. When the exact number came in it was $37,228. It was over by $228. I called Bob Porter and let him know and he said to move forward with it (inaudible) for record purposes.

Music Room Ceiling, we had a number of $8,400 without acoustical ceilings. With the acoustical ceilings included the price was $10,228, which Bob Porter approved that we move forward with it.

We had a change in one of the doors with the hardware for $2,032, which Bob Porter approved it.

These are the changes that I’m looking for now for approval. We made changes in the sprinkler system from a dry system in the basement.

Gave a credit to do that work for ($3,152.00). Do you want approval item by item?

Mr. Porter: No, total.

Mr. Khericha: I don’t have totals, because I have more items.

Mr. Porter: We’ll accept the credit.

Mr. Khericha: We added a chain link fence at the play area. We have a unit price for that, the total is $2,415.00.

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 24 We deleted some toilet accessories because the owner is supplying it, so we

have a credit of ($3,882.00). We added some grab bar and changed some flush valves, the add is

$1,254.00. We had to remove some tree stumps which was discovered during

excavation, which is an add for $2,253.00. We had changed from a precast curb to a bituminous curb, which was a

request by the Department of Transportation. We have a credit for ($4,886.00). That’s the credit we have from Montagno but I’m negotiating that number with them, because there (inaudible).

At the last Buildings Committee Meeting I had indicated that they tried to

investigate and find the footing drains in the basement; apparently it doesn’t exist, so now we did call for a new footing drain to be in but we need to tie that in the system, so rather than . . . we don’t have a comfort level to tie outside the footing drains, so we decided to tie them to the manhole so there’s an add of $5,482.00, which Bob Porter approved it to move forward so we don’t hold up site work.

Mr. Porter: Freddie, what was the first credit?

Mr. Khericha: ($3,152.00). We had to enlarge the trash compactor enclosure to make sure that the size

that the school wanted is accommodated, so there is an add for $2,331.00.

Mr. Guerrera: (Inaudible)?

Mr. Porter: Yea.

Mr. Guerrera: We did the same thing at Judson.

Mr. Khericha: Well at Judson we did it afterwards, here we are picking it up and making sure it’s done properly with the size that they want. The size was changed and approved by Rey Ceniccola.

To add a borrow lite in the office area, because the wall is weighted but the

existing ceiling isn’t so we have to make an adjustment there, there’s an add of $1,932.00.

We had a bathroom change, toilet change made because the existing toilet has

been (inaudible) so we had to make a wall modification and the add is $2,499.00

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 25 We had a gas line which was shown from right outside (inaudible,) to the

emergency generator but it wasn’t shown anywhere on the documents (inaudible) and it wasn’t the right height and all the utilities went so we had to replace that gas line and that is $7,406.

Mr. Demirs: How long is that gas line? Which side is it? (Tape #1, Side B ended – may have missed some.)

Mr. Khericha: Emergency generator (inaudible). The emergency generator was tied right from the building.

Mr. Demirs: Is it going on the building?

Mr. Khericha: No, outside.

Mr. Demirs: It’s going on the outside of the building?

Mr. Khericha: It’s outside.

Mr. Demirs: So it’s not going under the ground or anything like that?

Mr. Khericha: It is in the ground, underground, goes outside the (inaudible).

Mr. Demirs: What type of piping is it?

Mr. Khericha: I think it’s a black iron.

Mr. Demirs: Black iron, and they are going to bury it?

Mr. Khericha: It is a buried pipe.

Mr. Lavacca: Wait a minute, this is plastic.

Mr. Khericha: I just got the proposal today.

Mr. Demirs: Yea don’t bury the iron; that rots.

Mr. Khericha: No it’s plastic.

Mr. Demirs: The plastic, the black stuff?

Mr. Khericha: The material cost is not that much, it’s $600.

Mr. Demirs: Fred, make sure it’s (inaudible).


Mr. Khericha: 10 foot length, S40 black (inaudible).

Mr. Demirs: Schedule 40 black steel?

Mr. Guerrera: Steel pipe.

Mr. Demirs: Fred, you have to make sure it doesn’t corrode. It says for (inaudible) underground so it probably specifies for that but just make sure.

Mr. Khericha: I’m looking for the Committee to get approval. Once we receive it I’ll review it with Lorel at CES and then approve it, but I just want approval.

Mr. Demirs: Just make sure it’s the right thing, you know what I mean?

Mr. Porter: If my math is correct, there’s $28,572 as an add, subject to verification, and the credit is $11,920.

Mr. Demirs: What do we want to approve?

Mr. Porter: To add the $28,572 with credits of $11,920, so you’re looking at about $16,000 and change as an add but we need to do as presented.

Mr. Khericha: Yea, I’ll be requesting to approve it as a not to exceed number (inaudible) I’ll make sure the numbers are (inaudible).

MOTION: (Mr. Magas, sec. Mr. Demirs) to approve the items for

approval as presented: Basement Sprinkler Changes $(3,152.00) Additional CL Fence @ Play Area $2,415.00 Delete Toilet Accessories $(3,882.00) Grab Bar/Flush Valve Changes $1,254.00 Remove Tree Stumps $2,253.00 Tie Footing Drain $5,482.00 Change Curb (Precast to Bituminous) $(4,886.00)* Toilet Changes $2,499.00 Trash Enclosure Modification $2,331.00 Add Borrow Lite $1,932.00** Replace Gas Pipe $7,406.00** * KBA/Montagno to finalize scope/credit ** KBA to review; Approval not to exceed basis Discussion: None MOTION PASSED UNANIMOUSLY

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 27 Mr. Porter, Chairman, called a Recess at 8:15 p.m. Mr. Porter, Chairman, Reconvened the Regular Meeting at 8:22 p.m. 4. Comments by Business Manager

Mr. Ceniccola: No comment. 5. Discussion and Possible Vote on Kaestle Boos Associates, Invoice #22, dated

December 30, 2009, in the amount of $15,048.63 (attached).

MOTION: (Mr. Magas, sec. Mr. Demirs) to approve payment to Kaestle Boos Associates, Invoice #22, dated November 30, 2009, in the amount of $15,048.63.


Mancini, Mr. Porter, Mr. Waiculonis, Mr. Walsh Opposed: None Abstained: Mr. Chipko MOTION CARRIED (8-0-1) 6. Discussion and Vote on Montagno Construction, Inc., Application #4, dated

November 30, 2009, in the amount of $875,233.10 ($34,422.30 pending approval by the Planning and Zoning Commission) (attached).

Mr. Porter: Of that amount, $34,422.30 is pending approval by the Planning and Zoning Commission tonight.

MOTION: (Mr. Demirs, sec. Mr. Guerrera) to approve payment to

Montagno Construction, Inc., Application #4, dated November 30, 2009, in the amount of $875,233.10 ($34,422.30 pending approval by the Planning and Zoning Commission).


WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 28 7. Discussion and Vote on Eagle Leasing Company, Invoice #RI213181, dated

November 30, 2009, in the amount of $140.00 (attached). MOTION: (Mr. Magas, sec. Mr. Guerrera) to approve payment to Eagle


Discussion: None MOTION PASSED UNANIMOUSLY 8. Discussion and Vote on Eagle Leasing Company, Invoice #RI213824, dated

November 30, 2009, in the amount of $300.00 (attached). MOTION: (Mr. Magas, sec. Mr. Demirs) to approve payment to Eagle


Discussion: None MOTION PASSED UNANIMOUSLY 9. Discussion and Vote on The Drain Doctor, Invoice #22695, dated November

25, 2009, in the amount of $8,250.00 (attached).

Mr. Porter: Is this the total?

Ms. LaForme: No that’s one bill, and then there’s another bill and those two total $9,875.00 and then I got a third bill for like $140 for water and we only have purchase orders for $7,900.

Mr. Khericha: There were two separate (inaudible).

Ms. LaForme: That’s right, one for $6,600 and one for $1,300.

Mr. Khericha: That’s what you pay.

Ms. LaForme: Those are over.

Mr. Khericha: Then he shouldn’t be getting paid for it because he (inaudible).

Ms. LaForme: Right, I have a call in to him, he gave me two proposals.

Mr. Guerrera: Can we Table this?

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 29 MOTION: (Mr. Chipko, sec. Mr. Demirs) to Table payment to The Drain

Doctor, Invoice #22695, dated November 25, 2009, in the amount of $8,250.00.

Discussion: None MOTION PASSED UNANIMOUSLY 10. Discussion and Vote on The Drain Doctor, Invoice #22696, dated November

25, 2009, in the amount of $1,625.00 (attached). MOTION: (Mr. Demirs, sec. Mr. Guerrera) to Table payment to The

Drain Doctor, Invoice #22696, dated November 25, 2009, in the amount of $1,625.00.

Discussion: None MOTION PASSED UNANIMOUSLY 11. Field Observation Report #003, dated November 19, 2009 (attached).

Mr. Porter: For your information. 12. Special Inspection Report #012, dated November 20, 2009 (attached).

Mr. Porter: For your information. 13. Special Inspection Report #013, dated December 7, 2009 (attached).

Mr. Porter: For your information. 14. Test-Con Concrete Inspection Report #2Conc2Reb, dated September 22,

2009 (attached).

Mr. Porter: For your information. 15. Test-Con Concrete Inspection Report #3Conc, dated September 30, 2009

(attached).

Mr. Porter: For your information. 16. Test-Con Concrete Inspection Report #4Conc, dated October 1, 2009

(attached).

Mr. Porter: For your information.

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 30 17. Test-Con Concrete Inspection Report #6Conc, dated October 5, 2009

(attached).


(attached).


(attached).


(attached).


(attached).


(attached).


(attached).


(attached).

Mr. Porter: For your information. 25. Test-Con Concrete Inspection Report #14Conc, dated November 4, 2009

(attached).


WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 26. Test-Con Concrete Inspection Report #15Conc, dated November 20, 2009

(attached).

Mr. Porter: For your information. 27. Test-Con Concrete Inspection Report #16Conc, dated November 23, 2009

(attached).

Mr. Porter: For your information. 28. Test-Con Field Compaction Report #21CT, dated November 10, 2009

(attached).

Mr. Porter: For your information. 29. Test-Con Field Compaction Report #22CT, dated November 11, 2009

(attached).

Mr. Porter: For your information. 30. Test-Con Steel Inspection Report #1 F-SB, dated November 13, 2009

(attached).


(attached).


(attached).

Mr. Porter: For your information. 33. Test-Con Masonry Inspection Report #2 Mor, dated November 4, 2009

(attached).

Mr. Porter: For your information. 34. Test-Con Masonry Inspection Report #3 Mor, dated November 11, 2009

(attached).


WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 32 35. Test-Con Masonry Rebar Inspection Report #2 MasReb, dated November 11,

2009 (attached).

Mr. Porter: For your information. 36. Test-Con Ultrasonic Steel Compaction Report #1 UT, dated November 19,

2009 (attached).

Mr. Porter: For your information. 37. Owner Costs (attached).

Mr. Porter: For your information. MOTION: (Mr. Chipko, sec. Mr. Demirs) to Add Agenda Item 6G38, Discussion and

Vote on The Drain Doctor, Invoice #225891, dated December 3, 2009, in the amount of $132.50.

Discussion: None MOTION PASSED UNANIMOUSLY 38. Discussion and Vote on The Drain Doctor, Invoice #225891, dated December

3, 2009, in the amount of $132.50 (distributed at meeting). MOTION: (Mr. Demirs, sec. Mr. Magas) to Table payment to The Drain

Doctor, Invoice #225891, dated December 3, 2009, in the amount of $132.50.


7. New Business

A. 2010 Meeting Schedule MOTION: (Mr. Demirs, sec. Mr. Guerrera) to approve the 2010 Meeting

Schedule as presented. Discussion: None MOTION PASSED UNANIMOUSLY

WATERTOWN PUBLIC BUILDINGS COMMITTEE REGULAR MEETING DECEMBER 16, 2009 PAGE 33 8. Financial Reports - L. LaForme A. Swift Middle School (attached) B. John Trumbull Primary School (attached) C. Watertown High School (attached) D. Judson Elementary School (attached) E. Polk Elementary School (attached)

Mr. Porter: In the packet for your information.

9. For Your Information None

10. Executive Session None

11. Adjournment

MOTION: (Mr. Demirs, sec. Mr. Guerrera) to Adjourn the Regular Meeting at 8:35 p.m. Discussion: None MOTION PASSED UNANIMOUSLY

Regular Meeting Adjourned at 8:35 p.m.

Respectfully submitted,

Robert Porter, Chairman Watertown Public Buildings Committee

Approved: _______________________________

Lynn M. LaForme, Clerk

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