11

WSLIC-2WSLIC-2

Water Supply & Sanitation for Water Supply & Sanitation for Low Income CommunitiesLow Income Communities

Project OverviewProject Overviewfor Kamal Karfor Kamal Kar

September 2004September 2004

22

ContentsContents

1.1. Design overviewDesign overview

2.2. Project processesProject processes

3.3. Project organisationProject organisation

4.4. Technical assistanceTechnical assistance

5.5. Current StatusCurrent Status

6.6. IssuesIssues

7.7. Questions/discussionQuestions/discussion

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Design OverviewDesign Overview

44

ObjectiveObjective

1.1. Objective:Objective: Improved health status, productivity and quality of Improved health status, productivity and quality of

life.life.

2.2. To be achieved through interventions which To be achieved through interventions which focus on:focus on: Health behaviour & services related to water borne Health behaviour & services related to water borne

diseases;diseases; Providing safe, adequate, accessible & cost-Providing safe, adequate, accessible & cost-

effective water supply & sanitation services;effective water supply & sanitation services; Enhancing sustainability and effectiveness through Enhancing sustainability and effectiveness through

community participation.community participation.

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Key featuresKey features

1.1. Demand responsive approach.Demand responsive approach.2.2. Poverty & gender focus.Poverty & gender focus.3.3. Use of MPA/PHAST methodology for community Use of MPA/PHAST methodology for community

participation.participation.4.4. Villagers responsible for planning, implementation & Villagers responsible for planning, implementation &

O&M.O&M.5.5. Project funds channelled directly to villages.Project funds channelled directly to villages.6.6. Community contributes 20% of village implementation Community contributes 20% of village implementation

funding (4% cash, 16% in kind).funding (4% cash, 16% in kind).7.7. Government (with consultant support) role as Government (with consultant support) role as

facilitator.facilitator.8.8. Participatory sustainability monitoring (MPA)Participatory sustainability monitoring (MPA)

66

Project componentsProject components

Four components:Four components:

1.1. Community and local institutions capacity Community and local institutions capacity building; building;

2.2. Improvement of health behavior and Improvement of health behavior and services; services;

3.3. Provision of water and sanitation Provision of water and sanitation infrastructure; and infrastructure; and

4.4. Project management. Project management.

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Project locationProject location

1.1. Project activities in 7 provinces:Project activities in 7 provinces:Commenced 2002 (March)Commenced 2002 (March) East Java (500)East Java (500) West Nusa Tenggara West Nusa Tenggara

(300)(300) West Sumatra (300)West Sumatra (300) South Sumatra (260)South Sumatra (260) Bangka Belitung (40)Bangka Belitung (40)

Commenced 2004 (June)Commenced 2004 (June) West Java (300)West Java (300) South Sulawesi (300)South Sulawesi (300)

2.2. Operating in 34 districts and 2000 villages.Operating in 34 districts and 2000 villages.

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Location mapLocation map

Bangka Belitung

South Sumatra West Java

East Java

West Nusa Tenggara

South Sulawesi

West Sumatra

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FundingFunding

1.1. Financing – total US$106.7 million.Financing – total US$106.7 million.

SourceSource AmountAmount SourceSource AmountAmount

IDAIDA 77.477.4 GOIGOI 12.212.2

AusAIDAusAID 6.56.5 CommunityCommunity 10.610.6

2.2. Allocation (US$ million)Allocation (US$ million)

CategoryCategory AmountAmount CategoryCategory AmountAmount

Village grantsVillage grants 62.162.1 Project managementProject management 3.83.8

Service contractsService contracts 28.628.6 Material/equipmentMaterial/equipment 1.81.8

TATA 6.56.5 Govt. supportGovt. support 3.93.9

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Project processesProject processes

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Village selectionVillage selection

1.1. Provinces preselected based on poverty index, Provinces preselected based on poverty index, prevalence of water borne disease; and level prevalence of water borne disease; and level of WS&S access.of WS&S access.

2.2. Districts selected by provinces according Districts selected by provinces according similar criteria.similar criteria.

3.3. Villages long-listed by application following Villages long-listed by application following “road-show” to village representatives at “road-show” to village representatives at district level. district level.

4.4. Village short-listing based on priorities Village short-listing based on priorities according to health (diarrheal disease index), according to health (diarrheal disease index), poverty and WS&S access.poverty and WS&S access.

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Village planning Village planning (1 of 2)(1 of 2)

1.1. Village Implementation Team (VIT) elected to manage Village Implementation Team (VIT) elected to manage the planning and implementation of village level the planning and implementation of village level activities.activities.

2.2. Support provided by District Technical Consultants and Support provided by District Technical Consultants and Community Facilitators.Community Facilitators.

3.3. CFs work directly with villagers (through VIT) to CFs work directly with villagers (through VIT) to facilitate the preparation of a Community Action Plan facilitate the preparation of a Community Action Plan (CAP).(CAP).

4.4. MPA/PHAST are key tools for the village CAP process.MPA/PHAST are key tools for the village CAP process.5.5. At the core of CAP is informed choice by community At the core of CAP is informed choice by community

members including women and the poor.members including women and the poor.

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Village planning Village planning (2 of 2)(2 of 2)

6.6. CAP components include:CAP components include: Water supply infrastructure to level of detailed engineering design;Water supply infrastructure to level of detailed engineering design; Sanitation infrastructure;Sanitation infrastructure; Community capacity building activities (health promotion, training).Community capacity building activities (health promotion, training).

7.7. Average cost of CAP is ~ Rp 200 mil (being increased to ~ Average cost of CAP is ~ Rp 200 mil (being increased to ~ Rp 250 mil in 2005). Includes community contribution.Rp 250 mil in 2005). Includes community contribution.

8.8. Allocation is approximately Rp 175 mil for WS and Rp 25 Allocation is approximately Rp 175 mil for WS and Rp 25 mil for sanitation and other non WS activities.mil for sanitation and other non WS activities.

9.9. Community WS&S facilities funded directly from CAP Community WS&S facilities funded directly from CAP budget (as grant).budget (as grant).

10.10. Individual household WS connections funded by Individual household WS connections funded by households.households.

11.11. Household sanitation facilities funded by credit. Capital Household sanitation facilities funded by credit. Capital provided to village as a grant.provided to village as a grant.

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CAP approvalCAP approval

1.1. CAPs are evaluated and approved by an CAPs are evaluated and approved by an Evaluation Team at district levelEvaluation Team at district level

2.2. CAP which exceed specfied financial and/or CAP which exceed specfied financial and/or technical criteria are forwarded to CPMU for technical criteria are forwarded to CPMU for review and approval.review and approval.

3.3. Bank approval required in some circumstances Bank approval required in some circumstances (water supply investment cost > Rp 200 (water supply investment cost > Rp 200 million).million).

4.4. Process monitored by PMC (CPMU - MC).Process monitored by PMC (CPMU - MC).

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CAP implementation CAP implementation (1 of 2)(1 of 2)

1.1. Payment made in 3 tranchesPayment made in 3 tranches 11stst tranche - 25% IDA grant plus 8% GOI (APBN + APBD). tranche - 25% IDA grant plus 8% GOI (APBN + APBD).

Prerequisite – approved CAP, signed agreement between Prerequisite – approved CAP, signed agreement between VIT and District (DPMU), 4% cash contribution and VIT and District (DPMU), 4% cash contribution and commitment to in-kind funding.commitment to in-kind funding.

22ndnd tranche - 50% IDA grant. Prerequisite – maximum tranche - 50% IDA grant. Prerequisite – maximum residual cash 10%.residual cash 10%.

33rdrd tranche - 25% IDA grant. Prerequisite – 75% physical tranche - 25% IDA grant. Prerequisite – 75% physical completion, satisfactory review of community accounts and completion, satisfactory review of community accounts and PMC approval.PMC approval.

2.2. Implementation by unpaid community labour with Implementation by unpaid community labour with suppliers and/or contractors engaged for equipment suppliers and/or contractors engaged for equipment supply and specialised services.supply and specialised services.

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CAP implementation CAP implementation (2 of 2)(2 of 2)

1.1. DTC and CFs continue support to DTC and CFs continue support to community with facilitation and training community with facilitation and training during implementation and for a period during implementation and for a period post completion. post completion.

2.2. PMC monitors process in accordance PMC monitors process in accordance with project systems and procedures.with project systems and procedures.

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Completion & hand-overCompletion & hand-over

1.1. Community responsible for operation and Community responsible for operation and maintenance of completed facilities.maintenance of completed facilities.

2.2. Village level WS&S management organisation Village level WS&S management organisation (WMO) established to assume responsibility post (WMO) established to assume responsibility post completion.completion.

3.3. Payment (water tariff) system implemented to Payment (water tariff) system implemented to meet costs for sustainable O&M.meet costs for sustainable O&M.

4.4. Assets handed over to community after completion Assets handed over to community after completion of construction and establishment of WMO.of construction and establishment of WMO.

5.5. Project cycle from shortlisting to completion takes Project cycle from shortlisting to completion takes 12 – 18 months.12 – 18 months.

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Project organisationProject organisation

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Organisation ChartOrganisation ChartSteering Committee

Ministry of HealthDG CDC & EH

Technical Team

Working Group

CPMU

Technical ConsultantSub-team (TC)

ManagementConsultant Sub-team

(MC)

Project TeamLeader (PTL)

Project Manager(Central level)

ProvincialSecretariat

TC - Health Promotion MC - Provincial LiaisonOfficer (PLO)

Project Manager(Provincial level)

Technical TeamCoordination Team

DPMU

DTC(including CFTs)

MC - ProcessMonitoring Consultant

(PMC)

Project Manager(District level)

Technical TeamCoordination Team

STRATEGIC POLICYOPERATIONAL POLICY ,

GUIDANCE, COORDINATION,SUPERVISION

IMPLEMENTATION - PLANNING, MANAGEMENT, COORDINATION,SUPERVISION, MONITORING & EVALUATION

DIS

TR

ICT

PR

OV

INC

EN

AT

ION

AL

Legend:Direction & reporting

Coordination

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Central levelCentral level

1.1. Ministry of Health, Directorate General for CDC & EH is Ministry of Health, Directorate General for CDC & EH is executing agency. executing agency.

2.2. National Development Planning Board and Ministries of National Development Planning Board and Ministries of Education, Finance, Home Affairs, and Settlements & Education, Finance, Home Affairs, and Settlements & Regional Infrastructure are key GOI stakeholders.Regional Infrastructure are key GOI stakeholders.

3.3. CPMU at central level is responsible for day to day project CPMU at central level is responsible for day to day project management including liaison with World Bank. management including liaison with World Bank.

4.4. CPMU supported by TA for project management, technical CPMU supported by TA for project management, technical support and MIS/M&E.support and MIS/M&E.

5.5. Project Steering Committee provides strategic policy Project Steering Committee provides strategic policy guidance.guidance.

6.6. Central Technical Team and Working Group provide support Central Technical Team and Working Group provide support with operational policy, coordination/liaison and supervision.with operational policy, coordination/liaison and supervision.

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Provincial levelProvincial level

1.1. Provincial Secretariat headed by Provincial Secretariat headed by Provincial Health Office provides day to Provincial Health Office provides day to day coordination and liaison.day coordination and liaison.

2.2. Provincial Coordination Team and Provincial Coordination Team and Technical Team mirror arrangements Technical Team mirror arrangements and the central level.and the central level.

3.3. Provincial Liaison Officer (PLO - Provincial Liaison Officer (PLO - Consultant) assists with liaison, Consultant) assists with liaison, coordination and reporting.coordination and reporting.

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District levelDistrict level

1.1. DPMU headed by District Health Office responsible for DPMU headed by District Health Office responsible for day to day management at district level.day to day management at district level.

2.2. DTC provides implementation support.DTC provides implementation support.

3.3. Process Monitoring Consultant responsible for Process Monitoring Consultant responsible for ensuring implementation process accords with project ensuring implementation process accords with project guidelines.guidelines.

4.4. District Coordination Team and Technical Team mirror District Coordination Team and Technical Team mirror arrangements and the central level. Important for cross arrangements and the central level. Important for cross sectoral liaison and coordination.sectoral liaison and coordination.

5.5. A subdistrict level technical team facilitates project A subdistrict level technical team facilitates project coordination & liaison at the subdistrict level.coordination & liaison at the subdistrict level.

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Technical assistanceTechnical assistance

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District level District level (1 of 2)(1 of 2)

1.1. TA support at district level provided through TA support at district level provided through District Technical Consultants (DTC). District Technical Consultants (DTC).

2.2. DTC team includes community facilitators DTC team includes community facilitators (CFs) and a training team.(CFs) and a training team.

3.3. Intensive front end training provided plus Intensive front end training provided plus periodic refesher training and other capacity periodic refesher training and other capacity development events.development events.

4.4. Community empowerment and MPA/PHAST Community empowerment and MPA/PHAST methodologies are a key focus of training.methodologies are a key focus of training.

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District level District level (2 of 2)(2 of 2)

5.5. DTC teams are contracted on a regional/ DTC teams are contracted on a regional/ provincial basis.provincial basis.

6.6. Resources include a WS&S Engineer and a Resources include a WS&S Engineer and a CD/Heath Consultant in each district managing CD/Heath Consultant in each district managing 2-6 teams of CFs (CFTs).2-6 teams of CFs (CFTs).

7.7. CFTs operate as a team of 3:CFTs operate as a team of 3: WS&S engineering,WS&S engineering, Community empowerment, &Community empowerment, & Community health.Community health.

8.8. Each CFT supports planning and Each CFT supports planning and implementation activities in about 4 villages implementation activities in about 4 villages per year.per year.

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Central levelCentral level(1 of 2)(1 of 2)

1.1. Project Team Leader/Adviser to CPMU –Project Team Leader/Adviser to CPMU –provides overall project management provides overall project management support to CPMU.support to CPMU.

2.2. Technical Consultant (TC) Sub-team Technical Consultant (TC) Sub-team provides support to CPMU, DPMU and provides support to CPMU, DPMU and DTC in the key technical areas of WS&S, DTC in the key technical areas of WS&S, water quality, CD, MPA/PHAST, school water quality, CD, MPA/PHAST, school & community health/hygiene promotion, & community health/hygiene promotion, capacity building/training, IEC.capacity building/training, IEC.

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Central levelCentral level(2 of 2)(2 of 2)

1.1. Management Consultant (MC) Sub-team Management Consultant (MC) Sub-team provides support to CPMU and DPMU provides support to CPMU and DPMU with financial management, procurement, with financial management, procurement, MIS/monitoring & evaluation, and MIS/monitoring & evaluation, and progress/management reporting.progress/management reporting. M&E supported by district based Process M&E supported by district based Process

Monitoring Consultants (PMC);Monitoring Consultants (PMC); Provincial Liaison Officers (PLOs) assist Provincial Liaison Officers (PLOs) assist

with liaison and coordination at provincial with liaison and coordination at provincial level.level.

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StatusStatus

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Physical progressPhysical progress

1.1. Implementation status as at June 2004Implementation status as at June 2004:: Elapsed implementation time based on Elapsed implementation time based on

original project timeframe 45% (27 of 60 original project timeframe 45% (27 of 60 months field activity);months field activity);

Planning completed in 708 Villages (35%);Planning completed in 708 Villages (35%); Construction substantially completed (water Construction substantially completed (water

systems functional) in 424 Villages (21%).systems functional) in 424 Villages (21%).

2.2. Overall progress estimated at 27%.Overall progress estimated at 27%.

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Financial progressFinancial progress

1.1. Expenditure to 30 June 2004Expenditure to 30 June 2004

Source of FundsSource of Funds Amount (Billion Rp)Amount (Billion Rp)IDAIDA 173.8 [28%]173.8 [28%]Trust Fund (AusAID)Trust Fund (AusAID) 27.7 [53%]27.7 [53%]GOI (APBN + APBD)GOI (APBN + APBD) 58.8 [60%]58.8 [60%]CommunityCommunity 23.3 [27%]23.3 [27%]

TotalTotal 283.5 [33%]283.5 [33%]

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Issues Issues

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Implementation progress Implementation progress (1 of 3)(1 of 3)

1.1. Progress significantly behind schedule.Progress significantly behind schedule.2.2. Significant variations between provinces.Significant variations between provinces.3.3. Changes planned including:Changes planned including:

Additional districts (increase from 34 – 40);Additional districts (increase from 34 – 40); Implementation timeframe extended to Implementation timeframe extended to

2007 or 2008;2007 or 2008; Substantial increase in number of CFsSubstantial increase in number of CFs 15% increase in number of target villages 15% increase in number of target villages

without overall budget increase.without overall budget increase.

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Implementation progress Implementation progress (2 of 3)(2 of 3)

1.1. Percentage of work completed as at June 2004.Percentage of work completed as at June 2004.

0%

10%

20%

30%

40%

50%

60%

EastJava

NTB WestSumatra

SouthSumatra

BangkaBelitung

WestJava

SouthSulawesi

OverallProject

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Implementation progress Implementation progress (3 of 3)(3 of 3)

Productivity by province (Based on 2003 Jan – Dec):Productivity by province (Based on 2003 Jan – Dec):

0

1

2

3

4

5

6

East Java NTB WestSumatra

SouthSumatra

BangkaBelitung

Project

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Component 2 – Component 2 – Health Behaviour & ServicesHealth Behaviour & Services

1.1. Health component has under-performed:Health component has under-performed: Lack of integration with existing government health services and Lack of integration with existing government health services and

programs;programs; Sanitation outcomes.Sanitation outcomes.

2.2. Strategy is being reviewed/improved to:Strategy is being reviewed/improved to: Engage with existing health services & programs (Puskesmas & Engage with existing health services & programs (Puskesmas &

Sanitarian)Sanitarian) Increase focus on health behaviour and sanitation in CAP;Increase focus on health behaviour and sanitation in CAP; Address village-wide sanitation improvements in CAP Address village-wide sanitation improvements in CAP

preparation;preparation; Strengthen training of CFs in relevant areas;Strengthen training of CFs in relevant areas; Provide improved tools to support “informed choice” based on Provide improved tools to support “informed choice” based on

broader range of technical options;broader range of technical options; Improve credit mechanisms.Improve credit mechanisms.

3.3. Field trials of new approaches also planned in Field trials of new approaches also planned in conjunction with WASPOLA.conjunction with WASPOLA.

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Procurement & MIS/M&EProcurement & MIS/M&E

1.1. Delayed procurement of TA consultants Delayed procurement of TA consultants has impacted significantly on has impacted significantly on implementation in West Java and South implementation in West Java and South Sulawesi, and on overall progress. Sulawesi, and on overall progress.

2.2. MIS/MONEVMIS/MONEV Slow implementation of sustainability Slow implementation of sustainability

monitoring.monitoring. MIS infrastructure not conducive to MIS infrastructure not conducive to

effective use of data.effective use of data.

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Thank youThank youQuestions/discussionQuestions/discussion