WALLEM SHIPMANAGEMENT LTD Prepared by : MSQR Issue … - REVISION... · 2017-09-12 · WALLEM...

WALLEM SHIPMANAGEMENT LTD

SHIPBOARD MANAGEMENT MANUAL- PART I

CONTENTS

Page - 1 -

Prepared by Issue Date Checked by 3rd Edition Rev. Date Approved by

: MSQR : 31.3.98 : Director (Marine) : 31.1.06 : Dec 2016 : Directors

TABLE OF CONTENTS

Section pages no.

TABLE OF CONTENTS--------------------------------------------------------------------------------------------------------- 1 FOREWORD TO 3ND EDITION ----------------------------------------------------------------------------------------------- 1 SIGNATURE CARD ---------------------------------------------------------------------------------------------------------- 1 REVISION SHEET ---------------------------------------------------------------------------------------------------------- 1 MANAGEMENT REVIEW ------------------------------------------------------------------------------------------------------ 1

SECTION 1.0 OBJECTIVES AND POLICIES ----------------------------------------------------------------------------- 1

1.1 INTRODUCTION TO QUALITY ASSURANCE IN SHIP MANAGEMENT--------------------- 2 1.2 HEALTH & SAFETY ---------------------------------------------------------------------------------------- 3

1.3 CONSERVATION & PROTECTION OF THE ENVIRONMENT --------------------------------- 4 1.4 DRUG & ALCOHOL POLICY ---------------------------------------------------------------------------- 4 1.5 MINIMISING PROCESS LOSS AND IMPROVEMENT OF LOSS CONTROL --------------- 5 1.6 MANDATORY REGULATIONS & LAWS ------------------------------------------------------------- 5

SECTION 2 OVERVIEW OF DOCUMENTS -------------------------------------------------------------------------- 1 2.1 OVERVIEW OF SHIP AND OFFICE DOCUMENTS ----------------------------------------------- 1 2.2 TERMS OF REFERENCE -------------------------------------------------------------------------------- 1 2.3 APPROVAL, ISSUANCE, REVISIONS AND AMENDEMENTS --------------------------------- 1 2.4 DOCUMENT RETENTION PERIOD ------------------------------------------------------------------- 1 2.5 BASIS FOR WALLEM SEP/ ISM/ SMS SYSTEMS & DOCUMENTATION ------------------- 2 2.6 SHIPBOARD DOCUMENT CONTROL AND DISTRIBUTION ----------------------------------- 3 2.7 COMPANY STATIONERY -------------------------------------------------------------------------------- 6 2.8 FILING SYSTEM -------------------------------------------------------------------------------------------- 6 2.9 DOCUMENTATION SYSTEM --------------------------------------------------------------------------- 7 2.9.1 MASTER'S FILING SYSTEM ---------------------------------------------------------------------------- 7 2.9.2 CHIEF ENGINEER'S FILING SYSTEM ---------------------------------------------------------------- 9

SECTION 3 ADMINISTRATION ----------------------------------------------------------------------------------------- 1 3.1 DEFINITIONS ------------------------------------------------------------------------------------------------ 1

SECTION 4 ---------------------------------------------------------------------------------------------------------- 1

4.1 ORGANISATION -------------------------------------------------------------------------------------------- 1

4.2 DESCRIPTION OF OFFICE AND SHIP PERSONNEL RESPONSIBILITIES AS APPLICABLE ------------------------------------------------------------------------------------------------- 2

4.3. SHIPS ORGANIZATION – STANDARD MANNING ------------------------------------------------ 7

4.3.1 SHIPS ORGANIZATION - FOR JOB DESCRIPTIONS -------------------------------------------- 8

4.4 MASTER DELEGATION OF MANAGEMENT OF SAFETY AND ENVIRONMENTAL PROTECTION ----------------------------------------------------------------------------------------------- 9

4.5 JOB DESCRIPTIONS /RESPONSIBILITIES/DUTIES ------------------------------------------- 10

4.5.1 JOB TITLE MASTER ---------------------------------------------------------------------------------- 10

4.5.2. INTERRELATIONS (SHIP / SHORE) I.E. MASTER WITH OTHERS ------------------------ 13

(!)

(!) (!)

(!)

(!)

(!)

(!)



CONTENTS

Page - 2 -



4.5.2. INTERRELATIONS (SHIP / SHORE) – MASTER WITH OTHERS, EXPLANATION OF

MATRIX ----------------------------------------------------------------------------------------------------- 14

4.5.2.1 COMMERCIAL OPERATIONS & CHARTER PARTY -------------------------------------------- 14

4.5.2.2 POLLUTION, ACCIDENT, MAJOR EMERGENCIES -------------------------------------------- 14

4.5.2.3 COMMUNICATION – SHIPBOARD OIL POLLUTION EMERGENCY PLAN (SOPEP)/ VESSEL RESPONSE PLAN (VRP/ NTVRP) ------------------------------------------------------- 14

4.5.2.4 COMMUNICATION - MAJOR CASUALTY CONTINGENCY MANUAL (MCCM)---------- 14

4.5.2.5 P & I CLUB LOCAL CORRESPONDENT ----------------------------------------------------------- 14

4.5.2.6 CERTIFICATES & SURVEYS-------------------------------------------------------------------------- 15

4.5.2.7 COMMUNICATIONS AND CORRESPONDENCE WITH WSM OFFICE ------------------- 15

4.5.2.8 SHIP CHANDLERS & SERVICE ENGINEER ------------------------------------------------------ 16

4.5.2.9 DEALING WITH THE MEDIA -------------------------------------------------------------------------- 16

4.5.2.10 SECURITY ------------------------------------------------------------------------------------------------- 16

4.5.2.11 PERSON IN CHARGE OF MEDICAL CARE ------------------------------------------------------ 16

4.5.3 JOB TITLE CHIEF OFFICER ALSO KNOWN AS ------------------------------------------------ 17

4.5.4 JOB TITLE JUNIOR CHIEF OFFICER -------------------------------------------------------------- 20

4.5.5 JOB TITLE 2ND OFFICER / 2ND MATE / NAVIGATING OFFICER ------------------------ 21

4.5.6 JOB TITLE ADDITIONAL 2ND OFFICER ---------------------------------------------------------- 23

4.5.7 JOB TITLE THIRD OFFICER / 3RD MATE -------------------------------------------------------- 25

4.5.8 JOB TITLE ADDITIONAL THIRD OFFICER/ ADDITIONAL 3RD MATE OR JUNIOR WATCHKEEPING OFFICER --------------------------------------------------------------------------- 27

4.5.9 JOB TITLE DECK CADET OR JUNIOR OFFICER ----------------------------------------------- 29

4.5.9.1. JOB TITLE SHIPS CLERK ---------------------------------------------------------------------------- 30

4.5.10 JOB TITLE CHIEF ENGINEER ----------------------------------------------------------------------- 31

4.5.11 JOB TITLE 2ND ENGINEER, ------------------------------------------------------------------------- 34

4.5.12 JOB TITLE 3RD ENGINEER -------------------------------------------------------------------------- 36

4.5.13 JOB TITLE 4TH ENGINEER -------------------------------------------------------------------------- 38

4.5.14 JOB TITLE ADDITIONAL 4TH ENGINEER OR JUNIOR WATCHKEEPING ENGINEER -------------------------------------------------------------------------------------------------------- 39

4.5.15 JOB TITLE ENGINEERING CADET OR 5TH ENGINEER OR JUNIOR ENGINEER ---- 40

4.5.16 JOB TITLE ELECTRICAL OFFICER ---------------------------------------------------------------- 41

4.5.17 JOB TITLE REEFER/ELECTRICAL ENGINEER ------------------------------------------------ 42

4.5.18 JOB TITLE ELECTRO TECHNICAL OFFICER (ETO) ------------------------------------------- 44

4.5.19 JOB TITLE PUMPMAN (6EP) ------------------------------------------------------------------------- 46

4.5.20 JOB TITLE FITTER OR MECHANIC (6EF) -------------------------------------------------------- 47

4.5.21 JOB TITLE RIDING FITTER --------------------------------------------------------------------------- 48

4.5.22 JOB TITLE BOATSWAIN (BOSUN), OR CPO ---------------------------------------------------- 49

4.5.23 JOB TITLE ABLE & ORDINARY SEAMAN (OR GP1 & GP2) -------------------------------- 50

4.5.24 JOB TITLE TRAINEE SEAMAN OR DECK BOY ------------------------------------------------ 51

4.5.25 JOB TITLE OILER/FIREMAN/MOTORMAN OR GP1 ------------------------------------------- 52

4.5.26 JOB TITLE WIPER OR GP2 -------------------------------------------------------------------------- 53

(!) (!) (!)

(!)

(!)

(!)

(!)



CONTENTS

Page - 3 -



4.5.27 JOB TITLE CHIEF COOK (PCO) -------------------------------------------------------------------- 54

4.5.28 JOB TITLE 2ND COOK (OR CREW COOK) ------------------------------------------------------ 55

4.5.29 JOB TITLE MESSMAN --------------------------------------------------------------------------------- 56

4.5.30 JOB TITLE MESS BOY --------------------------------------------------------------------------------- 57

4.6 CHANGING OF MASTER, OFFICER, CREW AND FAMILIARISATION -------------------- 58

4.6.1 SENIOR OFFICERS ------------------------------------------------------------------------------------- 58

4.6.2 FAMILIARISATION OF EMERGENCY EQUIPMENT FOR NEWLY JOINED PERSONNEL. ---------------------------------------------------------------------------------------------- 58

4.6.3 FAMILIARISATION BOOKLET FOR SAFETY AND SHIPBOARD FAMILIARISATION ( RANK SPECIFIC) --------------------------------------------------------------------------------------- 58

4.6.4 RECORD OF SAFETY FAMILIARISATION, SHIPBOARD TRAINING AND SHIPBOARD FAMILIARISATION --------------------------------------------------------------------------------------- 59

SECTION 5 REVIEW AND VERIFICATION -------------------------------------------------------------------------- 1 5.1 SEP MEETINGS -------------------------------------------------------------------------------------------- 1

5.1.1 RESPONSIBILITY ------------------------------------------------------------------------------------------ 1

5.1.2 SAFETY & ENVIRONMENT PROTECTION COMMITTEE MEETING ------------------------ 1

5.1.3 MANAGEMENT MEETINGS ----------------------------------------------------------------------------- 1

5.2 CONDUCT OF SAFETY & ENVIRONMENT PROTECTION COMMITTEE MEETING ---- 2

5.3 OFFICE FEEDBACK TO MINUTES OF SAFETY & ENVIRONMENT PROTECTION COMMITTEE MEETING ---------------------------------------------------------------------------------- 3

5.4 MASTER’S REVIEW --------------------------------------------------------------------------------------- 3

5.5 MASTER’S, CHIEF ENGINEER & CHIEF OFFICER’S INSPECTIONS ----------------------- 4

5.6 INSPECTIONS AND AUDITS ---------------------------------------------------------------------------- 5

5.6.1 VESSEL INSPECTIONS ---------------------------------------------------------------------------------- 5

5.6.2 INTERNAL ISM AUDIT ----------------------------------------------------------------------------------- 5

5.6.3 TRAINING VISITS ------------------------------------------------------------------------------------------ 5

5.6.4 OWNERS AND CHARTERERS INSPECTIONS ---------------------------------------------------- 6

5.6.5 EXTERNAL AUDITS BY CLASS FOR ISM/SMC AND ISO 9001, ISO 14001, OHSAS 18001 ---------------------------------------------------------------------------------------------------------- 6

5.6.6 CLOSING OF AUDIT FINDINGS. ----------------------------------------------------------------------- 7

5.7 ISPS AUDITS ------------------------------------------------------------------------------------------------ 7

5.7.1 INTERNAL ISPS AUDIT ---------------------------------------------------------------------------------- 7

5.7.2 EXTERNAL ISPS AUDIT BY ADMINISTRATION / RSO ----------------------------------------- 7

5.7.3 PORT STATE CONTROL INSPECTIONS – Requirements for Hong Kong flag ships: ---- 7

5.8 INCIDENT/ACCIDENT REPORTING, FEEDBACK AND PREVENTIVE ACTION ---------- 7

5.9 ACCIDENT / INCIDENT INVESTIGATION --------------------------------------------------------- 10

5.9.1 INVESTIGATION REQUIREMENTS ----------------------------------------------------------------- 10

5.9.2 TABLE OF CATEGORY OF ACCIDENT ------------------------------------------------------------ 11

5.10 SYSTEM REVIEW ELEMENTS FOR PROCESS IMPROVEMENT -------------------------- 12

5.11 RISK ASSESSMENT ------------------------------------------------------------------------------------- 13

5.12 SHIP/ MANAGEMENT REVIEW FLOW DIAGRAM --------------------------------------------- 14

(!)

(!)

(!)

(!)

(!)

(!!)

(!!)



CONTENTS

Page - 4 -



SECTION 6 MANDATORY REGULATION AND CLASS CERTIFICATES ------------------------------------------ 1

6.1 NATIONAL LEGISLATION-------------------------------------------------------------------------------- 1

6.2 ANNUAL INSPECTIONS, MANDATORY REPORTING OF INCIDENTS / ACCIDENTS ACCORDING TO FLAG STATE ADMINISTRATION REQUIREMENTS: --------------------- 1

6.3 OFFICIAL LOG BOOKS ----------------------------------------------------------------------------------- 1

6.4 RENEWAL OF SHIPS CERTIFICATES --------------------------------------------------------------- 1

6.5 HULL & MACHINERY SURVEYS ----------------------------------------------------------------------- 1

6.6 USCG ---------------------------------------------------------------------------------------------------------- 2

6.7 GENERAL LETTERS -------------------------------------------------------------------------------------- 2

6.8 INSPECTION OF SHIPBOARD MEDICINE CHEST ----------------------------------------------- 2

6.9 MEDICAL CARE -------------------------------------------------------------------------------------------- 2

SECTION 7 PERSONNEL ------------------------------------------------------------------------------------------------ 1 7.0 FPD POLICIES, AIMS & OBJECTIVES --------------------------------------------------------------- 1

7.1 OBJECTIVE -------------------------------------------------------------------------------------------------- 1

7.2 BUSINESS PRACTICES/ETHICS ---------------------------------------------------------------------- 2

7.3 COMMISSIONS PAID TO FPD STAFF OR STAFF OF OUR APPOINTED MANNING AGENCIES --------------------------------------------------------------------------------------------------- 3

7.4 GLOSSARY OF TERMS USED ------------------------------------------------------------------------- 3

7.5 CONTINUAL IMPROVEMENT --------------------------------------------------------------------------- 3

7.6 MANNING LEVELS (MLC 2006 – REG 2.7) ---------------------------------------------------------- 4

7.7 COMPETENCE & QUALIFICATIONS (MLC 2006 – REG 1.3) ---------------------------------- 4

7.8 EXPERIENCE ------------------------------------------------------------------------------------------------ 4

7.9 SEAFARER TRAINING (MLC 2006 – REG 2.8) ----------------------------------------------------- 6

7.10 CADET TRAINING/LIFE ONBOARD ------------------------------------------------------------------- 6

7.11 ENGLISH LANGUAGE ------------------------------------------------------------------------------------ 7

7.12 BIAS – NATIONALITY, GENDER OR AGE----------------------------------------------------------- 7

7.13 FITNESS FOR DUTY - WORK/REST HOURS (MLC 2006 – REG 2.3) ----------------------- 8

7.14 HEALTH - BODY MASS INDEX (BMI) & PRE-EMPLOYMENT MEDICAL APPROVALS -- -------------------------------------------------------------------------------------------------------- 10

7.15 DISCIPLINARY ACTION/DISMISSAL ONBOARD SHIPS -------------------------------------- 11

7.16 CHECKING OF JOINING CREW’S DOCUMENTATION --------------------------------------- 15

7.17 FLAG STATE DOCUMENTATION ------------------------------------------------------------------- 15

7.18 SEAFARER’S EMPLOYMENT AGREEMENTS (MLC 2006 – REG 2.1) -------------------- 16

7.19 SEAFARER’S MEDICAL CERTIFICATES (MLC 2006 – REG 1.2) --------------------------- 16

7.20 PAYMENT OF WAGES (MLC 2006 – REG 2.2) -------------------------------------------------- 17

7.21 CASH TO MASTER (CTM) ----------------------------------------------------------------------------- 17

7.22 ONBOARD ACCOUNTING ----------------------------------------------------------------------------- 18

7.23 BONUS PAYMENTS/SPECIAL WORK ALLOWANCES ---------------------------------------- 19

7.24 CHIEF STEWARD ALLOWANCE -------------------------------------------------------------------- 19

7.25 APPRAISAL REPORTING ------------------------------------------------------------------------------ 20

7.26 PROMOTION (MLC 2006 – REG 2.8) --------------------------------------------------------------- 22



CONTENTS

Page - 5 -



7.27 RELIEF PLANNING -------------------------------------------------------------------------------------- 23

7.28 HANDOVER PERIOD & HANDOVER NOTES ---------------------------------------------------- 24

7.29 REPATRIATION (MLC 2006, REGULATION 2.5) & ENTITLEMENT TO LEAVE INCLUDING SHORE LEAVE (MLC 2006, REGULATION 2.4) -------------------------------- 25

7.30 TRAVEL, TRAVEL ADVANCE & LOST BAGGAGE ---------------------------------------------- 26

7.31 EXPENSES WHEN ACCOMMODATED IN A HOTEL ------------------------------------------- 27

7.32 FAMILY CARRIAGE -------------------------------------------------------------------------------------- 28

7.33 VISITORS --------------------------------------------------------------------------------------------------- 29

7.34 FIREARMS & PETS -------------------------------------------------------------------------------------- 29

7.35 UNIFORM/WORKING GEAR (PERSONAL PROTECTIVE EQUIPMENT - PPE) -------- 29

7.36 CREW WELFARE ONBOARD ------------------------------------------------------------------------ 30

7.37 CREW MAIL ------------------------------------------------------------------------------------------------ 30

7.38 ONBOARD MESS COMMITTEE (FOOD & CATERING - MLC 2006 – REG 3.2) -------- 31

7.39 VISITS TO DOCTOR------------------------------------------------------------------------------------- 32

7.40 MEDICAL REPATRIATION (P&I) CASES, DEATH ONBOARD OR PERSONS MISSING AT SEA, PRESUMED DEAD --------------------------------------------------------------------------- 33

7.41 DESERTION ----------------------------------------------------------------------------------------------- 34

7.42 PROHIBITED ITEMS ------------------------------------------------------------------------------------- 35

7.43 TRADING --------------------------------------------------------------------------------------------------- 35

7.44 THEFT OF COMPANY OR SHIP’S PROPERTY -------------------------------------------------- 35

7.45 CUSTOM’S REGULATIONS --------------------------------------------------------------------------- 35

7.46 ALTERATIONS TO SHIPBOARD FIXTURES & FITTINGS ------------------------------------ 35

7.47 LOSS OF PERSONAL EFFECTS (MLC 2006 – REG 2.6) ------------------------------------- 36

7.48 ITF VISITS -------------------------------------------------------------------------------------------------- 36

7.49 ONBOARD COMPLAINT PROCEDURE (MLC 2006, REGULATION 5.1.5) --------------- 37

7.50 TRAVEL & PERSONAL EFFECTS ------------------------------------------------------------------- 41

7.51 FAMILY VISITS -------------------------------------------------------------------------------------------- 41

7.52 MONTHLY DOCUMENTATION STATUS REPORT - ------------------------------------------- 41

7.53 GENERAL LETTERS ------------------------------------------------------------------------------------ 42

7.54 CONTACT DETAILS OF COMPETENT AUTORITIES - ---------------------------------------- 42

SECTION 8 TRAINING ---------------------------------------------------------------------------------------------------- 1 8.1 OVERVIEW OF WALLEM TRAINING AND EVALUATION SYSTEM ------------------------- 1

8.2 SHIP STAFF TRAINING – SELF HELP --------------------------------------------------------------- 2

8.3 ON - THE - JOB - TRAINING ---------------------------------------------------------------------------- 2

8.4 ON BOARD SAFETY TRAINING ----------------------------------------------------------------------- 2

8.5 OIL SPILL PREVENTION AND CONTAINMENT TRAINING ------------------------------------ 3

8.6 WALLEM FLEET OFFICER MEETING (WFOM) AND TRAINING SESSIONS ------------- 3

8.7 NEW ENTRANTS ------------------------------------------------------------------------------------------- 3

8.8 SPECIALIST COURSES ---------------------------------------------------------------------------------- 3

8.9 OFFICE STAFF TRAINING ------------------------------------------------------------------------------ 4

(!)



CONTENTS

Page - 6 -



8.10 WALLEM MARITIME TRAINING CENTRE (WMTC) ---------------------------------------------- 4

SECTION 9 OPERATIONAL PROCEDURES - GENERAL ------------------------------------------------------- 1 9.1 POLICY BASED OPERATING PROCEDURES ----------------------------------------------------- 1

9.2 SAFETY PROCEDURES REFER TO COMPANY SAFETY MANUAL. ----------------------- 1

9.3 BRIDGE PROCEDURES REFER TO BRIDGE PROCEDURES MANUAL. ---------------- 1

9.4 SHIP SPECIFIC OPERATIONAL PROCEDURE - REFER TO THE SHIP TYPE SPECIFIC OPERATION MANUAL. --------------------------------------------------------------------- 1

9.5 SECURITY PROCEDURE REFER TO SHIP SECURITY PLAN ------------------------------ 1

9.6 NOISE --------------------------------------------------------------------------------------------------------- 2

9.7 Vibration ------------------------------------------------------------------------------------------------------- 3

9.8 HIGH AND LOW TEMPERATURE CONDITIONS -------------------------------------------------- 4

9.9 EXPOSURE TO SMOKE ---------------------------------------------------------------------------------- 5

9.10 HANDLING CHEMICALS --------------------------------------------------------------------------------- 6

SECTION 10 DECK PROCEDURES ------------------------------------------------------------------------------------- 1 10.0 DECK PROCEDURES ------------------------------------------------------------------------------------- 1

10.1 SUB CONTRACTORS AND OTHER SHORE PERSONNEL ------------------------------------ 1

10.2 EMERGENCY PROCEDURES -------------------------------------------------------------------------- 1

10.3 MUSTERS, EMERGENCY EXERCISES AND BOAT STATIONS ------------------------------ 1

10.4 EMERGENCY MUSTER BILL --------------------------------------------------------------------------- 2

10.5 EMERGENCY SIGNALS ---------------------------------------------------------------------------------- 2

10.6 FIRE PREVENTION ---------------------------------------------------------------------------------------- 2

10.7 FIRE PRECAUTIONS IN PORT ------------------------------------------------------------------------- 3

10.8 SMOKING ----------------------------------------------------------------------------------------------------- 3

10.9 CO2 / HALON FIRE EXTINGUISHING INSTALLATIONS ---------------------------------------- 3

10.10 BREATHING APPARATUS ------------------------------------------------------------------------------- 4

10.11 FIRE DETECTION SYSTEMS --------------------------------------------------------------------------- 4

10.12 MAINTENANCE OF SAFETY & LIFESAVING EQUIPMENT ------------------------------------ 4

10.13 LIFEBOATS AND LIFE-RAFTS ------------------------------------------------------------------------- 4

10.13.1 FREE FALL LIFEBOATS ---------------------------------------------------------------------------------- 5

10.13.2 LAUNCHING OF LIFEBOATS --------------------------------------------------------------------------- 5

10.14 SECURITY - UNAUTHORISED ENTRY -------------------------------------------------------------- 6

10.15 PROTECTIVE CLOTHING AND EQUIPMENT ------------------------------------------------------ 6

10.16 LIGHTING ----------------------------------------------------------------------------------------------------- 6

10.17 GUARD RAILS AROUND OPENINGS ---------------------------------------------------------------- 6

10.18 MEANS OF ACCESS -------------------------------------------------------------------------------------- 6

10.19 ENTRY INTO ENCLOSED SPACES ------------------------------------------------------------------- 6

10.20 HOT WORK -------------------------------------------------------------------------------------------------- 6

10.21 GREASING & LUBRICATION ROUTINES ----------------------------------------------------------- 7

10.22 DEPARTURE/ARRIVAL AND SAFETY CHECK LISTS ------------------------------------------- 7

10.23 SAFETY & POLLUTION EXERCISES ----------------------------------------------------------------- 7



CONTENTS

Page - 7 -



10.24 CHECK LIST FOR VARIOUS EMERGENCIES ----------------------------------------------------- 7

SECTION 11 ENGINE ROOM PROCEDURES------------------------------------------------------------------------ 1 11.1 GENERAL RESPONSIBILITIES ------------------------------------------------------------------------- 1

11.2 CHIEF ENGINEER'S STANDING ORDERS --------------------------------------------------------- 1

11.3 RELIEVING WATCHKEEPING ENGINEERS -------------------------------------------------------- 1

11.4 ENGINE ROOM LOG BOOK ----------------------------------------------------------------------------- 2

11.5 ENGINE ROOM BILGES ---------------------------------------------------------------------------------- 2

11.5.1 OILY WATER SEPERATOR(OWS) -------------------------------------------------------------------- 2

11.6 MAIN MACHINERY ----------------------------------------------------------------------------------------- 3

11.7 HIGH PRESSURE FUEL PIPES ------------------------------------------------------------------------ 3

11.8 BOILERS ------------------------------------------------------------------------------------------------------ 3

11.9 UNATTENDED MACHINERY SPACES (UMS) ------------------------------------------------------ 3

11.10 MAIN ENGINE DEFECTS -------------------------------------------------------------------------------- 3

11.11 OVERHAULING MACHINERY --------------------------------------------------------------------------- 4

11.12 STANDBY PROCEDURES ------------------------------------------------------------------------------- 4

11.13 AIR POLLUTION -------------------------------------------------------------------------------------------- 4

11.14 SEWAGE ----------------------------------------------------------------------------------------------------- 4

11.15 SEALS ON OWS DISCHARGE PIPE & BILGE VALVES ---------------------------------------- 4

11.16 MANNING OF THE ENGINE ROOM ------------------------------------------------------------------ 5

11.17 ENGINE ROOM LEVELS --------------------------------------------------------------------------------- 5

11.18 CONTROL OF ALL PORTABLE PIPES --------------------------------------------------------------- 6

11.19 HAZARDS OF COMMON COOLING SYSTEMS --------------------------------------------------- 6

SECTION 12 CARGO OPERATION PROCEDURES ---------------------------------------------------------------- 1 12.1 GENERAL----------------------------------------------------------------------------------------------------- 1

12.2 CARE FOR CARGO ---------------------------------------------------------------------------------------- 1

12.3 SUPERVISION WHEN WORKING CARGO & SHIPKEEPING IN PORT --------------------- 1

12.4 CHARTER PARTIES --------------------------------------------------------------------------------------- 1

12.5 CARGO DOCUMENTATION ----------------------------------------------------------------------------- 1

12.6 DELIVERY/RE-DELIVERY SURVEY REPORTS --------------------------------------------------- 1

12.7 BILLS OF LADING ------------------------------------------------------------------------------------------ 2

12.8 MATE'S RECEIPTS ---------------------------------------------------------------------------------------- 2

12.9 CLEAN BILLS OF LADING ------------------------------------------------------------------------------- 2

12.10 CARGO PLANS AND STABILITY ----------------------------------------------------------------------- 3

12.11 ADVICE OF DEAD-WEIGHT AND SPACE AVAILABLE ------------------------------------------ 3

12.12 INSPECTIONS OF BILGES AND HOLD PIPING --------------------------------------------------- 3

12.13 DISTRIBUTION OF CARGO ----------------------------------------------------------------------------- 3

12.14 SLACK HOLDS ---------------------------------------------------------------------------------------------- 3

12.15 VENTILATION ----------------------------------------------------------------------------------------------- 3

12.16 NAKED LIGHTS AND SMOKING IN HOLDS -------------------------------------------------------- 4

12.17 HOLD ACCESSES------------------------------------------------------------------------------------------ 4

(!)



CONTENTS

Page - 8 -



12.18 MAST RIGGING AND CARGO GEAR ----------------------------------------------------------------- 4

12.19 DAMAGE CAUSED DURING CARGO OPERATIONS -------------------------------------------- 4

12.20 DAMAGE TO OR SHORTAGE OF CARGO --------------------------------------------------------- 5

12.21 USE OF INERT GAS - TANKERS ---------------------------------------------------------------------- 5

12.22 EMERGENCY INTERNAL TRANSFER OF CARGO ----------------------------------------------- 5

12.23 GUIDANCE MANUALS ------------------------------------------------------------------------------------ 6

12.24 WEATHER MONITORING IN PORT. ------------------------------------------------------------------ 6

SECTION 13 COMPANY POLICY ON DRUGS & ALCOHOL ------------------------------------------------------ 1 13.1 COMPANY POLICY ---------------------------------------------------------------------------------------- 1

13.2 BASIC GUIDELINES ON CONSUMTION OF ALCOHOL ----------------------------------------- 1

13.3 GUIDELINES GOVERNING THE SALE & CONSUMPTION OF ALCOHOL ONBOARD WSM MANAGED VESSELS ---------------------------------------------------------------------------- 2

13.4 GENERAL RULES AND LIMITATIONS ON PURCHASE / POSSESSION OF ALCOHOL ---------------------------------------------------------------------------------------------------------- 2

13.5 CONTROL & MONITORING PROCEDURES ------------------------------------------------------- 3

13.6 EQUIPMENT ------------------------------------------------------------------------------------------------- 3

13.7 ACCIDENT CATEGORY ---------------------------------------------------------------------------------- 4

13.8 PREVENTION OF DRUG TRAFFICKING ------------------------------------------------------------ 4

13.9 DISCOVERY OF DRUGS ONBOARD ----------------------------------------------------------------- 4

13.10 REFERENCE OCIMF – GUIDELINES FOR THE CONTROL OF DRUGS AND ALCOHOL ONBOARD SHIP ----------------------------------------------------------------------------- 4

SECTION 14 MAINTENANCE SYSTEM ---------------------------------------------------------------------------------------- 1

14.1 PLANNED MAINTENANCE SYSTEM ----------------------------------------------------------------- 1

14.2 SMMS PLANNED MAINTENANCE SYSTEM -------------------------------------------------------- 1

14.3 PLANNED MAINTENANCE OF SAFETY, LIFE SAVING & FIRE FIGHTING EQUIPMENT ------------------------------------------------------------------------------------------------- 1

14.3.1 PLANNED MAINTENANCE OF SAFETY, FIREFIGHTING, & LIFESAVING EQUIPMENT DELEGATION OF DUTIES. ------------------------------------------------------------------------------ 2

14.4 ACCESS TO THE OFFICE NETWORK --------------------------------------------------------------- 5

14.5 MAINTENANCE SYSTEM -------------------------------------------------------------------------------- 5

14.6 HULL & SPECIAL SURVEY ------------------------------------------------------------------------------ 5

14.7 ENHANCED SURVEYS ----------------------------------------------------------------------------------- 5

14.7.2 SURVEY REQUIREMENTS ------------------------------------------------------------------------------ 5

14.8 CSM ---------------------------------------------------------------------------------------------------------- 6

14.9 REPORTING OF CLASS CONDITIONS, RECOMMENDATIONS, OVERDUE CSM ITEMS ETC. -------------------------------------------------------------------------------------------------- 6

14.10 HYDRAULIC PLANNED MAINTENANCE ------------------------------------------------------------ 6

14.11 LUBOIL SAMPLES ----------------------------------------------------------------------------------------- 7

14.11.1 ANALYSIS FREQUENCY -------------------------------------------------------------------------------- 7

14.11.3 STERN TUBE LUB-OIL SYSTEM ---------------------------------------------------------------------- 7

14.12 DRY-DOCK & REPAIRS PROCEDURE -------------------------------------------------------------- 7

14.13 CRITICAL SPARE PARTS AND CONSUMABLE ITEMS ---------------------------------------- 9

(!)

(!)

(!)



CONTENTS

Page - 9 -



14.14 MEASURING AND TEST EQUIPMENT ------------------------------------------------------------- 10

14.14.1 ATMOSPHERIC SAMPLING EQUIPMENT -------------------------------------------------------- 10

14.14.2 GUIDELINES FOR IDENTIFYING MEASURING & TEST EQUIPMENT WHICH REQUIRES PERIODIC CALIBRATION ------------------------------------------------------------- 11

14.14.3 EXAMPLES OF EQUIPMENT IDENTIFIED FOR PERIODIC CALIBRATION PROCEDURES -------------------------------------------------------------------------------------------- 12

14.14.4 CONDITION MONITORING (SAFETY DEVICES MONITORING) --------------------------- 13

14.14.5 TESTING EQUIPMENT ASHORE ------------------------------------------------------------------- 13

14.15 RISK ASSESSEMNT FORMS IN SMMS ----------------------------------------------------------- 13

14.16 RISK ASSESSEMNT FORMS FOR SHIPS WITH OTHER PMS SYSTEMS ( NON – SMMS ) ------------------------------------------------------------------------------------------------------ 13

SECTION 15 PURCHASING ----------------------------------------------------------------------------------------------- 1 15.1 GENERAL ---------------------------------------------------------------------------------------------------- 1

15.2 WALLEM – REQUISITION SYSTEM ------------------------------------------------------------------ 1

15.3 SPARE PARTS/CONSUMABLE STORE------------------------------------------------------------- 2

15.4 PRE-DELIVERY STORE/SPARES/REPAIRS ------------------------------------------------------- 2

15.5 GUARANTEE CLAIMS ------------------------------------------------------------------------------------ 2

15.6 OLD USABLE SPARES ---------------------------------------------------------------------------------- 2

15.7 REQUISITIONING & PURCHASING PROCESS FLOW CHART ------------------------------ 3

SECTION 16 OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM ---------------------------- 1 16.1 SAFETY POLICY ------------------------------------------------------------------------------------------- 1

16.2 STCW TRAINING COURSES -------------------------------------------------------------------------- 1

16.3 HEALTH AND SAFETY ORGANISATION ----------------------------------------------------------- 1

16.4 OPERATING PROCEDURES AND INSTRUCTION ----------------------------------------------- 1

16.5 PERSONNEL PROTECTION EQUIPMENT --------------------------------------------------------- 2

16.6 MEDICAL EXAMINATION ------------------------------------------------------------------------------- 2

16.7 AIDS & HEPATITIS B ------------------------------------------------------------------------------------- 2

16.8 EMPLOYMENT HEALTH RECORDS --------------------------------------------------------------- 2

16.9 ON BOARD HYGIENE ------------------------------------------------------------------------------------ 3

16.10 CATERING -------------------------------------------------------------------------------------------------- 3

16.11 ON BOARD MEDICAL TREATMENT AND CONTROL OF MEDICINE ---------------------- 3



REVISION SHEET

Page - 2 -



REVISED PAGES(S) MASTER/ CHIEF ENGINEER

REVISED PAGES(S)

MASTER/ CHIEF ENGINEER

NO DATE INITIALS NO DATE INITIALS Table of Contents : All Foreword : All Signature Card : All Revision Sheet : All Mangt. Review : All Section 1 : Pg. 5 Section 4 : Pg. 1 Section 6 : All Section 7 : Pg. 8-46 Section 11 : Pg. 6 Section 16 : Pg. 3 & 4

May 2014

Table of Content : All Revison Sheet : Pg. 2 Mangt. Review : Pg. 1 Section 4 : Pg. 4, 5, 27-29 39-45 Section 5 : Pg. 3,5,6,8,10-14 Section 7 : Pg. 42-47 Section 11 : Pg. 5 Section 13 : All Section 14 : Pg. 7

Dec 2016

Table of Contents : All Revison Sheet : Pg. 2 Mangt. Review : All Section 4 : Pg. 1 Section 7 : Pg 6 Section 13 : All

Dec 2014

Table of Contents : Pg. 4 Revision Sheet : Pg. 2 Section 7 : 19 & 20

Jan 2015

Table of Contents : Pg 4 Revision Sheet : Pg. 2 Section 7 : Pg. 1

Mar 2015

Table of Content : Pg 1 & 3 Revison Sheet : Pg. 2 Mangt. Review : Pg. 1 Section 2 : Pg 7 & 9 Section 4 : Pg. 1 Section 5 : Pg. 4 & 7 Section 7 : Pg. 28 & 29

May 2015

Table of Content : All Revison Sheet : Pg. 2 Mangt. Review : Pg. 1 Section 2 : Pg. 1 Section 5 : Pg. 2

Oct 2015

Revision Sheet : Pg. 2 Section 4 : Pg. 1 Section 7 : Pg. 42

Feb 2016

Table of Content : All Revison Sheet : Pg. 2 Mangt. Review : Pg. 1 Section 2 : Pg. 1, 7 Section 4 : Pg. 1-6, 13-15 Section 5 : Pg. 2, 5, 8 Section 7 : Pg. 6, 21, 33 Section 8 : Pg. 1 Section 11 : Pg. 3 Section 12 : Pg. 6 Secction 16 : Pg. 1

Jun 2016



MANAGEMENT REVIEW

Page - 1 -


: MSQR : 31.3.98 : Director (Marine) : 31.1.06 : Jun 2016 : Directors

MANAGEMENT REVIEW

SECTION REVIEWED DATE REMARKS INITIALS

ALL 03/93 (1st Edition) Office reorganisation and ISMA Audit PT

ALL 12/94 As per Revision Sheets PT

ALL 12/95 Manual Over – full PT

1&4 1/96 Office Reorganisation , revised sec. 1 & 4 AKA

ALL 1/97 Reorganise Manual and issue New Edition AKA

ALL 1/98 Revision in Progress DSH

ALL

3/98 (2nd Edition)

New Edition to incorporate new SEP rules and items from Masters Reviews and Findings from External Audits

DSH / AC/GSM AM / RKM /KZ/ GS

ALL 2/99 Reviewed, with no changes found necessary DSH

ALL 3/00 Reviewed, with no changes found necessary DSH

ALL

3/01

Reviewed, with changes made to the WALLEM Quarterly Report format, to include Master’s Review guidelines for SMS

DSH

ALL

3/02

Full manual to be revised before compliance audit with ISO 9001:2000. Initial revision to indicate changes to office & shipboard organisational structure, as well as WALLEM Policies & Objectives incorporating the QMS & EMS

DSH NK

ALL 2/03 Full manual revised. Compliance with ISO 9001:2000 standard verified

DSH NK

ALL 3/04 Reviewed; to include ISPS code functions DSH/NK

ALL 1/06 (3rd Edition)

All sections page headers amended to job titles only, not individuals name. Amendments: SIRIS incident report system replaced SAFIR system. AMOS-D was replaced by SMMS

DSH CPS

ALL 08/06 All Section Reviewed for Integration of Manuals with Wallem Norway, Revision as per Revision sheet

DSH CPS

ALL 06/07 All Sections reviewed. Revisions as per revision sheet DSH CPS

ALL 10/08 All Sections reviewed. Revisions as per revision sheet DSH, SR

ALL 01/10 All Sections reviewed. Revisions as per revision sheet DSH, SR

ALL 06/10 Changes in ISM code detailed as in Resolution MSC.273(85) included DSH, SR

ALL 01/11 Changed wording from “SBM III” or “General Letters” to “ship type specific operation” or “SMS Documentation DVD” as applicable.

DSH

ALL 03/11 All sections reviewed. Revisions as per revision sheet DSH/SR

ALL 01/12 All sections reviewed. Revisions as per revision sheet DSH/SR

ALL 02/13 All Sections reviewed, Revisions as per revision sheet VMS/SR

ALL 03/13 All Sections reviewed, Revisions as per revision sheet VMS/SR

ALL 05 & 12/14 All Sections reviewed, Revisions as per revision sheet VMS/SR/PNS/JCTY

ALL 01, 03, 05 & 10/15 All Sections reviewed, Revisions as per revision sheet VMS/SR/PNS/JCTY

ALL 06&12/2016 All Sections reviewed, Revisions as per revision sheet SR

This is a quality review of the system and/or procedures on a yearly basis to consider the need for system improvement. When these reviews are done, comments from the Masters’ review will also be taken into account.



SECTION 4

ORGANISATION

Page - 4 -



Management Systems, which includes ISO standards and the ISM code.

k. Prepare, follow through and maintain vessel budgets.

l. Assist in maintaining compliance of ISPS code. m. To arrange for disposal of Oily waste / sludge and garbage to

shore as required by the vessel without budget constraints.

MARINE SUPERINTENDENT

He ensures that the Company’s SHEQ policy is complied with by: Vessels. Responsible for all Marine matters including navigational and cargo issues. Monitoring accident reporting and safety performance of the vessels. Ensuring the Drug and Alcohol Policy is strictly followed on board. Expedites commercial operations safely and within the obligations of the contract of carriage of cargo, liasing with authorities as required

DESIGNATED PERSON The DPA provides the link between the Company and those on board to ensure safe operation of the vessel. The responsibilities and the authority of the DPA (s) include monitoring the safety and environmental protection aspects of the operation of each ship and ensuring that adequate resources and shore-based support are applied as required. The DPA has ISM reporting line to the Managing Director and the ISM reporting line is shown in the Organisation chart. One of the Marine Superintendent in the Fleet Cell would be the DPA and one of the Other Marine Superintendents would be the Alternate DPA. The DPA of the vessel would be stated in the Declaration of DPA and a copy is of the declaration is sent to each vessel. The Declaration of DPA also states the designated E-Mail and 24 hour telephone numbr of the DPA. The back up DPAs would assist the DPA.

(!)



SECTION 4

ORGANISATION

Page - 5 -



DIRECTOR PROCUREMENT

Responsible for the implementation and upkeep of the Purchase System. He is assisted by a Manager, Supervisors & Purchasers and co-ordinates with Technical Department.

FINANCE MANAGER Responsible for Company and Owners accounts. Further details

are available in the Finance Department Manual.

SUPERINTENDENTS (PMS ADMINISTRATOR)

Responsible for the Maintenance of PMS (SMMS or other owner preferred system) in the office. Will prepare new forms and tables as required to enhance and integrate into the system. Will Co-ordinate with the ISD Department to assist vessels to solve any problem with the PMS system on board. Will monitor the data uploaded in the office and advise vessel if any important maintenance schedule has been missed or is being wrongly followed or if important data like running hours of machinery is not being entered in the system.

(!)

(!)



SECTION 4

ORGANISATION

Page - 27 -



4.5.8 JOB TITLE - ADDITIONAL THIRD OFFICER/ ADDITIONAL 3RD MATE OR JUNIOR WATCHKEEPING OFFICER

JOB PURPOSE Carry out, as directed by the Master or Chief Officer watch standing and deck operational duties designed to contribute to safe, economical vessel operation in compliance with owner and International regulations. JOB ACCOUNTABILITIES 1. Assist the Second Officer and Third Officer in maintaining navigational publications including

lists of lights up to date as instructed by the Master.

2. Carry out, under the direction of the Chief Officer, the checking and where necessary replacing of safety equipment in accordance with PMS / SMMS.

3. Under direction from the Master or Chief Officer supervise deck crew activities e.g. mooring, stores receiving.

4. Carry out watch standing duties and take appropriate actions in conformity with all relevant regulations and operational needs.

5. Carry out ad-hoc assignments from the Chief Officer designed to develop competence in the job and potential for development.

6. Formally understudy the 3rd Officer, obtaining knowledge and understanding of his job.

7. On GMDSS ships he will carry out communication duties as directed by the Master.

8. Carry out the maintenance of all meteorological equipment including maintaining the relevant logs.

9. Assist 3/O who along with 3/E is the Ship’s Environmental Officer (EO): The purpose of the Environmental Officer is three fold:

o Firstly, to assist the Master in ensuring the vessel and crew comply with Company’s SHEQ

policy and MARPOL, including any specific environmental laws of the Port State;

o Secondly, to assist to the Master in ensuring continuous environmental improvements are made on board the vessel;

o Thirdly, to facilitate a broader environmental awareness on board ship. He acts as an extra pair of eyes and ears for the Master.

DECISION MAKING AUTHORITY. * Watch standing - All necessary actions to avert potentially hazardous situations in compliance

with owner and International regulations. * Other activities - Under direction from the Chief Officer but with freedom to recommend

improved operating methods.

* EO related - Assists EO in reporting any intentional environmental violation to Master and Company as necessary.

(!!)



SECTION 4

ORGANISATION

Page - 28 -



JOB CHALLENGES * To maintain positive relationships with the crew which enables an understanding of their

problems while preserving their respect.

* Organising his own work to maximise his availability to assist 3/O, 2/O, Chief mate and Master.

RELATIONSHIPS * With seniors in carrying out assigned duties in a conscientious manner.

* With subordinates in supervising their activities e.g. on watch standing or dealing with

their problems e.g. in medical role.

* With shore staff in co-operating to ensure vessel and shore operational requirements are complied with mutual satisfaction.

KNOWLEDGE AND SKILLS Appropriate certification, up to date navigational knowledge and general knowledge of all deck department operations. Completes Environmental Officer training course (CBT)



SECTION 4

ORGANISATION

Page - 29 -



5.9 JOB TITLE - DECK CADET OR JUNIOR OFFICER

JOB PURPOSE

To undergo training for eventual appointment in the Fleet as a qualified Officer in the deck department.

To be professionally trained in the art of being a Seaman/Navigator / and a professional Mariner leading towards the achievement of professional qualifications and Goals.

JOB ACCOUNTABILITIES

1. To understudy and assist other Officers in Deck and Other departments as nominated by the Master or Chief Officer from time to time.

2. To progressively learn the trade along the guide lines and task functions as outlined in the cadets

training record book, and to complete the various training modules in the correct time allotted.

3. To carry out specific tasks as ordered by the Master or Chief officer or other Officers under whom he is delegated to learn / practise the task.

4. To complete assignments and Specific training tasks as directed by the company onboard and or

ashore.

DECISION MAKING AUTHORITY.

* As delegated and for training purposes only.

JOB CHALLENGES

* To Uphold the objectives / Policies of the company and put the same into practice during the execution of the tasks assigned and to work diligently and conduct in a professional manner. Learn and cultivate “Profession Oriented” skills for self and professional improvement.

RELATIONSHIPS

* With all members of the Ships Company in learning and appreciating they’re various job requirements and functions on board.

KNOWLEDGE AND SKILLS

Normal Entry level - High School/ 12th Standard, with sound fundamental knowledge of Physics/Chemistry and Mathematics as foundation for building up professional knowledge.

Graduate Entry: - Bachelors Degree in science subjects.

(!)



SECTION 4

ORGANISATION

Page - 39 -



4.5.14 JOB TITLE - ADDITIONAL 4th ENGINEER OR JUNIOR WATCHKEEPING ENGINEER JOB PURPOSE To carry out as directed watch standing and specific Engine Department maintenance duties designed to contribute to safe economical engine and vessel operation in compliance with owner and International regulations. JOB ACCOUNTABILITIES 1. Same as the 4th Engineer. 2. An additional 4th Engineer is included into a Ships complement because vessel trade or

machinery including deck machinery (Cargo Pumps) make it necessary. He will be allocated specific job responsibilities by the Chief engineer as required.

DECISION MAKING AUTHORITY * Watch standing - all necessary actions to avert potentially hazardous situations in

compliance with owner and International regulations. * Operations/ - other than routine status checking all maintenance work

Maintenance is carried out under the direct supervision and with the involvement of the 2nd Engineer.

JOB CHALLENGES Increasing his knowledge of plant operation and maintenance RELATIONSHIPS With his superior and fellow officers as part of the vessel engineering team. KNOWLEDGE, SKILLS & EXPERIENCE Appropriate certification and at least two years marine engineering with sound understand of his specialist area and a good general knowledge of all the ships engineering activities

(!)



SECTION 4

ORGANISATION

Page - 40 -



4.5.15 JOB TITLE - ENGINEERING CADET OR 5TH ENGINEER OR JUNIOR ENGINEER JOB PURPOSE To undergo training for eventual appointment in the Fleet as a qualified Engineering Officer in the Engine department. To be professionally trained in the art of being a Seaman /Marine Engineer / and a professional Mariner leading towards the achievement of professional qualifications and Goals. JOB ACCOUNTABILITIES 1. To understudy and assist other Officers in Engine and other departments as nominated by the Chief

Engineer from time to time. 2. To progressively learn the trade along the guide lines and task functions as outlined in the graduate

Engineers training record book, and to complete the various training modules in the correct time allotted.

3. To carry out specific tasks as ordered by the Chief Engineer or other Engineering Officers under whom he is delegated to learn / practise the task.

4. To complete assignments and Specific training tasks as directed by the company onboard and or ashore.

DECISION MAKING AUTHORITY. As delegated and for training purposes only. JOB CHALLENGES

To Uphold the objectives / Policies of the company and put the same into practice during the execution of the tasks assigned and to work diligently and conduct in a professional manner. Learn and cultivate “Profession Oriented” skills for self and professional improvement. RELATIONSHIPS With all members of the Ships Company in learning and appreciating they’re various job requirements and functions on board. KNOWLEDGE AND SKILLS Graduate Entry: - Bachelors Degree in Marine Engineering or equivalent as recognised by the Company as equivalent with sound fundamental knowledge of engineering practices as foundation for building up professional knowledge.

(!)



SECTION 4

ORGANISATION

Page - 41 -



4.5.16 JOB TITLE - ELECTRICAL OFFICER / ELCTRICAL ENGINEER/ ELECTRO-TECHNICAL / RATING (E/O/ EL-OFF/ E/E/ ETR)

JOB PURPOSE Check the operational status of all electrical equipment throughout the vessel carrying out all necessary maintenance and repair work under the direction of the Chief Engineer. JOB ACCOUNTABILITIES 1. Monitor on a regular basis the status of all ship electrical equipment, especially motors, batteries,

lights, switchboards, impressed current protection, making such replacements as are necessary and keeping the required logs.

2. Carry out, with the authority and under the direction of the Chief Engineer the overhaul and maintenance of electrical equipment if necessary in collaboration with the second engineer and engine room staff. Note: For day to day maintenance work, Chief Engineer’s authority is delegated to the Second

Engineer. 3. Maintain an up to date inventory of the consumable electric stores informing the Chief Engineer of

any requirements. 4. Keep the Chief Engineer informed as to the status of all electrical equipment on board. 5. Carry out as directed by the Chief Engineer any specific assignments. 6. Carry out vibration checks as directed by Chief Engineer. 7. The E/O is to carry out maintenance of GMDSS equipments as directed by the Master / Chief

Engineer. DECISION MAKING AUTHORITY Can carry out replacements or maintenance of minor items. More significant maintenance work needs the approval and review of the Chief Engineer. The jobholder then predominantly works on his own on its execution. JOB CHALLENGES Gaining an understanding and knowledge of electronics and heavy current electrical engineering. RELATIONSHIPS *With the Chief Engineer in discussing and reviewing electrical work. The jobholder may also be called up on to play a "lead role" where significant electrical maintenance or repair work is required. KNOWLEDGE, SKILLS & EXPERIENCE Sound practical experience of marine applications.

TRAINEE, SKILLS & EXPERIENCE Must have certificate of proficiency as ETR or certificate of competency as ETO.

(!)

(!) (!)



SECTION 4

ORGANISATION

Page - 42 -



4.5.17 JOB TITLE - REEFER/ELECTRICAL ENGINEER / ELECTRO-TECHNICAL RATING

(R/E/E/ ETR) JOB PURPOSE In addition to the duties of Electrical Officer described in 4.5.16 the R/E/E when assigned to a reefer vessel will also be in charge of operation of cargo hold refrigeration plant and related maintenance work. He will report directly to the Chief Engineer for all matters related to the cargo refrigeration plant. JOB ACCOUNTABILITIES

1. Start and stop the refrigeration plant for cargo compartments as per direction of Chief Officer and or Chief Engineer. He will obtain, in writing the carriage conditions from the Chief Engineer who is given it by Master or Chief Officer, and maintain them during the voyage. Maintain record of all parameters in the reefer log and if required in charterer's log sheet.

2. Monitor the plant parameters and cooling down periods and compare them with the

required values. Any deviation is to be reported to the Chief Engineer as soon as they are detected.

3. Check and maintain fans, controllers, temperature sensors, data logger and or strip chart

recorders, Ozone plant and compressors, etc. in good order. Plan and carry out routine maintenance work on compressors, condensers and controllers. In all maintenance work the Second Engineer will assign him help.

4. Maintain record of all maintenance work and spare parts inventory. Prepare requisition for

supply of parts and material required. 5. Assist Duty Officer in checking the temperature and provide electrical power for reefer

containers when they are loaded on the ship. However if the containers are loaded during such hours that R/E/E is having his rest then this job is to be attended to by the Duty Officer and R/E/E called only in case of any difficulty. During the passage, the Duty Officer will monitor temperature of container(s) but in case of any abnormality, repairs will be attempted by R/E/E under supervision of Chief Engineer.

(!)



SECTION 4

ORGANISATION

Page - 43 -



4.5.17 (Continued) REEFER/ELECTRICAL ENGINEER / ELECTRO-TECHNICAL RATING DECISION MAKING AUTHORITY * Can start and stop any equipment related to the reefer plant if he considers it necessary. However

he must advise the Chief Engineer about his action. All maintenance work is planned in consultation with the Chief Engineer. Any assistance required is arranged by Chief or Second Engineer. The officer then works entirely on his own.

JOB CHALLENGES * Gaining clear understanding and knowledge of basic principles of refrigeration, thermodynamics,

compressors and control equipment. RELATIONSHIPS * With the Chief Engineer in discussing and reviewing status of reefer plant, cargo carriage conditions

and operation of plant. * With the Chief Officer for starting & stopping plant. KNOWLEDGE SKILLS AND EXPERIENCE Extensive and sound experience as Electrical Officer, then served as trainee reefer engineer on a refrigerated cargo carrier for a minimum of three months * Must have certificate of proficiency as ETR OR certificate of competency as ETO.

(!)

(!)



SECTION 4

ORGANISATION

Page - 44 -



4.5.18 JOB TITLE ELECTRO TECHNICAL OFFICER (ETO) JOB PURPOSE To maintain Communication/Navigation Equipment. Check the operational status of all Electrical Equipment throughout the vessel carrying out all necessary maintenance and repair work under the direction of the Chief Engineer. To assist in communication in case of technical difficulties. JOB ACCOUNTABILITIES Communication/Navigational Equipment 1. Monitor Equipment performance, carrying out Diagnostic Checks and undertake appropriate steps

for preventive maintenance and repairs. 2. Review equipment spare part inventory initiating requests for supplies where necessary. 3. To maintain Private Radio Accounts. 4. To guide in routing of messages for cost effectiveness. 5. To prepare monthly equipment status report as required by designated Shore Based Maintenance

Company. 6. Keep the Master informed as to the status of Communication/Navigational Equipment. Electrical/Instrumentation 7. Monitor on a regular basis the status of all ship Electrical Equipment, especially Motors, Batteries,

Lights, Switchboards, Cathodic Protection; making such replacements as are necessary and keeping the required logs.

8. Carry out with authority and under the direction of the Chief Engineer, the overhaul and Maintenance

of Electrical equipment, if necessary in collaboration with the Fitter. 9. Maintain an up to date inventory of the consumable Electrical Stores informing the Chief Engineer of

any requirements. 10. Keep the Chief Engineer informed as to the status of Electrical Equipment on board. 11. Carry out Vibration checks as directed by the Chief Engineer.



SECTION 4

ORGANISATION

Page - 45 -



4.5.18 (Continued) ELECTRO TECHNICAL OFFICER (ETO) DECISION MAKING AUTHORITY * Recommending to Master action to repair faulty Electronic Equipment. * In consultation with Master, to liase with designated Shore based Maintenance Company for prompt

maintenance. * Can carry out replacement or maintenance of minor items. More significant maintenance work

needs approval of the Chief Engineer. JOB CHALLENGES * Gaining an understanding and knowledge of electronics and heavy current electrical engineering. * Equipment fault finding and repair. RELATIONSHIPS * With Master: - Administrative assistance - Upkeep of Communication/Navigational Equipment. * With Chief Engineer: - Discuss & review Electrical Work. KNOWLEDGE, SKILLS & EXPERIENCE * Must have certificate of competency as ETO

(!)



SECTION 5

REVIEW AND VERIFICATION

Page - 3 -



5.3 Office Feedback to Minutes of Safety, Health & Environment Protection committee meeting

Vessel will maintain the minutes of the meeting on board the vessel. Vessels are to send the minutes of the meeting to the Fleet Cell. The office response is to be

filed with the minutes.

5.4 MASTER’S REVIEW

Master's reviews are "Regular review to consider the need for system improvement". Master's review is directed towards the system and should not interfere with the continuous safety and quality improvements/corrective actions initiated by incidents/accidents or other things "going wrong". For e.g. In case of an incident review of the “Process Loss” pertaining to an Oil Pollution incident – it is evident that the system is not functioning as it should. The review process should analyse and evaluate the existing procedures that were in use at the time of the incident and initiate the changes required in the procedures to improve the process and thus effect improved Loss Control.

Interpretation "Regular Reviews" means that they are to be (1) Planned in a systematic way (2) Described in the shipboard manual system and outlined in a procedure covering

- Planning - Execution and - Documentation: Planning forms, reports, records etc.

Planning and Master's reviews shall cover all departments and shall be performed in co-operation with the department heads. Execution The Master can include any element or function he finds relevant or necessary. The previous accident /incident reports (SIRIS), Customer Inspection findings, Audit findings, Minutes of the Safety, Health & Environment Committee Meetings and “SIRIS feedback” reports can be considered as inputs for Master’s Review of the system. All such issues are to be addressed for improvement of the system as a whole. Masters review is consequently an open channel from the Master to the shore based management, where he can present his views on the goodness of the management system. The various procedures as outlined in the Manual and their implementation on board are an integral part of Master’s review.

Direction Vessel’s Half Yearly SMS Verification / Review Report is prepared and sent to the office after the end of each Half year. Since it will be difficult for one Master to review the entire system at the end of six months, the continuity of the review is maintained by being an integral part of Master’s handing over notes. The Master’s review is to be done at the time of handing over by a Master and a copy of the

Master’s review is part of the handing over notes. The Master’s review done at the time of the Master’s handing over need not be sent to the office.

(!) (!)



SECTION 5


Page - 5 -



corrective measures taken to be documented onboard.

In addition, the Chief Officer will make a daily inspection of unoccupied accommodation, public rooms, mess rooms and storerooms and appraise the Master should there be any abnormalities.

For tankers, the Safety Officer will carry out a detailed inspection as per the Checklist in the tanker

operation manual. This is to be filled every month even through it is recommended that more frequent inspections are done. A copy of the safety officer inspection checklist is to be sent to the office along with the copy of the Safety meeting.

5.6 Inspections and Audits 5.6.1 Vessel Inspections Each vessel will be inspected at least twice a year by Company’s Executive. As far as possible,

such inspection to be carried out by Superintendent in-charge of the vessel. However, if some Executive is present in the port or area on some other business, then for economic reasons, he can carry out the inspection.

The Executive who inspects vessels is to prepare a full technical report on the vessel’s condition, safety standard and performance, as well as a brief statement on implementation progress of Health, Safety & Environmental (HSE) Objectives & Programs. This report will include any instructions/guidelines given to ship staff for upgrading vessel to required standards.

The maintenance and upgrading instructions as well as any noted deficiencies are to be entered in the SMMS and to be followed up during subsequent SMMS exports to the office by the vessel’s superintendent.

5.6.2 Internal ISM Audit Every vessel is to go through an Internal Audit once a year done by a Office executive. The purpose

of the audit is to determine whether the vessel is following Company’s Shipboard Management System and whether the vessel’s condition is what the Owner expects.

The Internal audits needs to be carried out at a frequency of 12 Months and would be done between 9 months to 12 month of the previous audit.

The Internal Audit may be arranged to coincide with a Superintendent’s routine vessel inspection/attendance schedule.

When circumstances deem it necessary, the Internal Audits can be done by the incoming Master or Chief Engineer prior to taking Charge of their duties. (In all cases the auditor must be qualified, i.e. having attended a lead or Internal Auditor Course.)

Audit NCNs and Observations must be addressed and corrective action taken by the vessel priorImplementation due date. Once the corrective action has been implemented, the audit NC or observation would be closed and closed copies sent to the vessel. The review of the verification of effectiveness of the corrective action and preventive action would be carried out during next visit by a Wallem executive.

5.6.3 Training visits

Marine Superintendent will carry out training on board as time permits during his visit on board the vessel.

Marine Superintendent will carry out a Bridge Procedure audit during the attendance

(!) (!)



SECTION 5


Page - 6 -



A typical inspection will include the following: -

General impressions, Certification, Documentation and Information, Manning and Certification Levels, Ship Management and Personal Safety, Pollution Prevention, Life saving equipment and Procedures, Fire Fighting equipment and Procedures, Cargo/Ballast System and Procedures, Mooring equipment and Procedures, Bridge equipment and Procedures, Radio/ GMDSS Equipment, Engine Room and Steering Gear, Loadline Items, Emergency Response Capability, Security procedures and equipments and Vessel Management System.

In addition to the above, Marine Superintendents will also conduct Bridge Team Management & Resource Management Training, Loss prevention and Personal safety training, ISPS and security training and Marpol compliance training as time permits

The trainers will first have an opening meeting with senior officers to outline the schedule of the training. The schedule would be flexible and would be adjusted to the vessels operational needs

Depending on the vessels trading pattern and budgetary constraints, the ideal period for the Marine Superintendent to conduct a comprehensive Audit & Training programme is 6-8 days, depending on the vessel type. However, in some cases, because of the vessels trading it may only possible for a Marine Superintendent to carry out an “In-Port” Internal Audit. This would be for the period the vessel is in port and would be dictated by prevailing operational constraints.

A comprehensive report together with recommendations will be prepared for the attendance. Minor deficiencies noted during the audit will be brought to the Masters attention for early correction by ship’s staff. The draft report, time permitting, Shall be shown to the Master before the Marine Superintendent disembarks.

5.6.4 Owners and Charterers Inspections Some owners and charterers may also carry out an inspection or audit either directly or through their appointed companies. The observations from the Owners and charterers inspection and audits are to be sent to the Fleet Cell. Vessels should include the observations in the SMMS. Vessels are to follow up to close the observation and update the Fleet cell as required. 5.6.5 External Audits by Class for ISM/SMC and ISO 9001, ISO 14001, OHSAS 18001

All ships have an SMC valid for 5 Years with an intermediate audit anytime between 2nd and 3rd anniversary of the initial audit. The renewal audit must be completed before the certificate expires and may be carried out from six (6) months before the expiry date.

The Company also has ISO 9001, ISO 14001 and OHSAS 18001 certification.

(!) (!) (!)



SECTION 5


Page - 8 -



5.8 Incident/Accident Reporting, Feedback and Preventive Action

The (Safety Incident Reporting and Investigation System) SIRIS is the Wallem in-house developed SIRIS program, for accident, near-miss and non-conformity reporting.

It has been established that behind each accident lie one or more root causes and it is necessary to uncover these causes and learn from them. Near Miss and Non conformities have important lessons.

Corrective Action is necessary to avoid a Recurrence of Non-Conformities Preventive Action is necessary to prevent an Occurrence of Potential Non-Conformities In accordance with our Objectives & Policies, and in order to provide a Safe Environment for our

Seafarers, the Management uses SIRIS as an Analysis Tool. To effect improvement, and in order to have the necessary information, the officers and crew are to report Accidents, Near-miss and non conformity in the SIRIS. The non conformities which can be immediately corrected are to be reported through the BBS card. The non conformities requiring follow up are to be reported through the SIRIS.

The SIRIS system is for Non Conformance noted by the shipstaff. Other Non conformance’s noted by outside inspectors are treated as follows:

1. PSC Inspections – Copy of the report will be sent to the as E-Mail attachment to the fleet. Superintendent and vessel will then have a dialogue to implement corrective action and close the observations. Vessel will also send the PSC observations in the Infopath form.

2. External Audits – Copy of the report will be sent by the vessel to the Fleet Cell and the fleet. The superintendent will then have a dialogue with the vessel to implement the corrective action and the Marine Superintendnent will follow up and advise the Class of the corrective action.

3. Internal Audits – Copy of the report will be sent by the vessel to the Fleet Cell. The Auditor will send a copy of the NC/Observation note and the checklist to the Fleet Cell. Once the corrective action is implemented, the Master will inform the Marine superintendent for closing the NC/observations.

4. Other Inspections ( Charterers, Oil major etc) – Copy of the inspection report will be sent to the Fleet Cell as E-Mail attachment. Corrective action would be taken and the Inspection Company advised once corrective action is implemented.

Lost time injury is said to occur if a person does not report for work on the next workday

and this is ticked in the SIRIS.

The Fleeet Cell are responsible for checking and closing the SIRIS reports. Marine Safety would review the reports and present relevant details at Management Review meetings.

In addition, SIRIS is to be compiled for incidents involving “Process Loss”.

Based on SIRIS Reports, WALLEM will provide feedback to its officers through SIRIS feedbacks, Safety digest, and Wallem Fleet Officers Meetings (WFOM). Certain important feedbacks would be sent to the vessel by Email. Vessels would be immediately notified by E-Mail of any major accident in the fleet. Master’s would also be instructed to hold a safety meeting on receipt of the mail (as operational parameters permits) to discuss the major accident. Vessels would also be immediatly notified of safety related information.

Fleet Personnel Accident Statistics will be compiled and analysed in the office. The trends and finding from the analysis would be discussed during WFOM and video conferences. Important trends that are noted with the compilation and analysis of the data would be discussed during

(!) (!)



SECTION 5


Page - 10 -



5.9 Accident / Incident Investigation

The accidents have been divided into 3 types based on the severity of the accident. Each of the accidents have a different authority, time line and close out process. These are outlined in the table on the next page.

5.9.1 Investigation requirements All Accident / Incident should be reported by the SIRIS System which requires the Basic cause to be identified. The level of investigation would be the same as the category of the accident. The Person appointed to lead or carry out the investigation for Category I and Category II investigations will not be connected to the accident. When a navigational or cargo accident is investigated by office executive, the investigation will be done by a Marine superintendent. For investigation of Machinery accidents by office executive, the accident investigation will be carried out by another superintendent and not the superintendent who is in charge of the vessel. Near Miss incidents with potential consequence equivalent to category I or II accidents would be investigated as category I or II accident. For both Category I and Category II Accident investigations, outside experts may be employed depending on the nature of the case. This would be decided by the Marine Director or the Technical Director. Accident investigation for category I and II accidents will be carried out office investigator (superintendent) who has completed the Accident investigation course. All New investigators will carry out one accident investigation as an understudy prior to carrying out independent accident investigation. Close out of accident reports of Category I and II accidents involving technical issues or failures would be by the Technical Director. All accident reports of category I accident I would be closed by the Marine or Technical director. All accident reports of category II accident would be closed by the Marine Safety. In addition to SIRIS reports, enhanced SIRIS to be carried out for Category III if there is flag state or port state or oil major involvement in the accident. This would be decided on a case by case basis by the Fleet Manager in consulatation with Marine Safety.

(!)

(!!)



SECTION 5


Page - 11 -



( !! ) 5.9.2 : Table of Category of Accident Actual or Potential Consequences

Category of Accident /Incident

Personal Injuries Property damage

Environmental damage Time Line for reporting by ship

Authority for accident

investigation

Close out for Investigation report

I

Fatality Damages with implication of Financial Loss >150,000 USD

Major Oil spill or Gas release (Major spill is a spill above 1 barrel, 42 US gallons or 159 litres)

To be reported within 1 hour or as soon as safe to do so

Marine or Technical Director

Marine or Technical Director

* In the case of Explosion/Fire on tankers, the accident investigation may be elevated to investigation for Category I or II by the Marine Director even if the loss is below the stated amount. This would be based on the type of accident and nature of accident.

II

Personal Injury leading to Repatriation or hospitalisation

Damages with implication of Financial Loss >50,000 USD but < 150,000 USD

Minor Oil spill (Spill in the water of 1 barrel or less but more than a sheen in the water)

To be reported within 3 hours or as soon as safe to do so

Director/ Managers in Marine safety (MSQR / Compliance) and Directors/Heads in Technical

Manager and above in Marine safety (MSQR / Compliance) and Head and above in Technical

** In case of collision or Grounding, the accident investigation may be as per Category II even if the loss is below 50,000. This would be based on the type of ship and the nature of accident and decided by the Marine Director

III

Personal Injuries on board requiring Treatment (includes First Aid Treatment cases, Injuries which restrict work & LTI without repatriation)

Damages with implication of Financial Loss <50,000 USD

Spill contained on Board or minor sheen in the water

To be reported within 24 hours

Enhanced investigation would be decided by Director/ Managers in Marine safety (MSQR / Compliance) and Directors/Heads in Technical

Marine Superintendent or Technical Manager for enhanced investigation.



SECTION 5


Page - 12 -



5.10 SYSTEM REVIEW ELEMENTS FOR PROCESS IMPROVEMENT

Management Review Masters Review

Accident/Incident Investigation and analysis Causality Information –SIRIS

To implement Corrective and Preventive Action.

Nonconformity Identified and reported

Internal audit to verify the system is in place and functioning & effectiveness on board

System Improvement



SECTION 5


Page - 13 -



5.11 RISK ASSESSMENT

Identify the Hazard "Process Loss"

e.g. "Cargo damage "

Masters Review / Management Review

Reviews the Overall Effectiveness Goodness and initiates corrective

Procedural Changes

System Audits Verification by

objective evidence of Procedures achieving

desired results.

Corrective Action Check List the

Procedure

Implement the Control

Verify the correct Procedure is in place &

Followed

Motivation Awareness Supervision

Training Education

Rules & Regulations

Assess the Risk "Extent of Loss"

Control the Risk By Having the Right

Procedures for correct Process

Review the whole

Process Periodically Is the Revised process good for the system -is it giving the required

results?

Monitor the Controls for Effectiveness Correct Process in

place

Frequency of occurrence of an Event

Consequent loss if the event does occur

Risk Can be Expressed as

Hazard Incident Accident



SECTION 5


Page - 14 -

Prepared by Issue Date Revised by 3rd Edition Rev.No. / Date Approved by

: Director (SID) : 31.3.93 : Marine Supdt (SID) : 31.1.06 : Feb 2013 : Managing Director

5.12 Ship/ Management Review Flow Diagram

Designated

Person Ashore

Managers Superintendents In – Charge of Vessel

Managing Director

Directors Technical Main/Area offices

Master

Ship Safety,

Health & Environment

Meeting

Managers

Superintendents

Masters & Chief Engineers Reviews SIRISs Audit Findings Customer Complaints Class & Flag Recommendations & Quarterly Listings Environmental Issues Other inputs as necessary Training of Staff PMS Manning Levels Charterers, P& I Clubs Oil Majors etc., Inspectors findings Recommendations & Follow up



SECTION 7

PERSONNEL

Page - 42 -



7.53 GENERAL LETTERS 2 Black Files removed from SMS & amended contents transferred to SMS DVD. 7.54 Contact details of competent autorities -

- Contact information of the MLC representative designated by the Company for handling onboard complaints:

Hong Kong Contact Person: Ms. Kinny Pun General Manager, Fleet Personnel Dept. Wallem Shipmanagement Ltd. 9/F Dorset House, Taikoo Place, 979 King’s Road Quarry Bay, Hong Kong Phone +852 2876 8385 Mobile +852 6971 6349 Email – [email protected]

India

Contact Person: Capt. Sandeep Sharma Director, Fleet Personnel Dept. Wallem Shipmanagement India Pvt. Ltd. 1st Floor, Valecha Chambers, Andheri new link road, Andheri, Mumbai – 53 Phone 91 22 40432306 ext306 Mobile 91 9870855451 Fax 91 22 40432346

(!)

mailto:[email protected]



SECTION 7

PERSONNEL

Page - 43 -



- Contact information of competent authority at Flag State:

Bahamas The Director of Labour, c/o The Bahamas Maritime Authority, Shirlaw Street, P.O Box N-4679, Nassau, Bahamas, Email: [email protected]

China People's Republic of China Maritime Safety Administration, 11 Jianguomennei Avenue Beijing 100736, CHINA Tel: +86-10-65292595/65292866 Fax: +86-10-65292852/65292245 Email: [email protected]

Cyprus

Dept. of Merchant Shipping (DMS), Head Office Kyllinis Street Mesa Geitonia CY-4007 , P. O. Box 56193 , CY-3305 Lemesos Limassol CY 4007 Cyprus Tel: 357 25 848100/265/266 Fax: 357 5 848200 Tlx: 2004 MERSHIPCY Email: [email protected]

Denmark Danish Maritime Authority, Vermundsgade 38 C, DK-2100 Copenhagen Tel. +45 39 17 44 00 FREE +45 39 17 44 00 Facsimile: +45 39 17 44 01

Gibraltar (United Kingdom)

Gibraltar Maritime Administration Watergate House 2/8 Casemates Square Gibraltar GX11 1AA Gibraltar (United Kingdom) Tel: 350 200 46862, 350 56939000 Fax: 350 200 47770 Email: [email protected]

Hong Kong Mercantile Marine Office, Hong Kong Marine Department, 3/F., Harbour Building, 38 Pier Road, Central, Hong Kong. Tel : (852) 2852 3075 Fax : (852) 2545 4669 E-mail : [email protected]

Indonesia

Directorate of Sea and Coast Guard (DitKPLP) Gedung Karya Lt.12 Medan Merdeka Barat No.8 Jakarta Pusat Jakarta 10110 Indonesia Tel: 62-21-3505705 ext 4038 Fax: 62-21-3507574 Email: [email protected]

Isle of Man Principal Surveyor (Standards) Isle of Man Ship Registry Peregrine House, Peel Road, Douglas, Isle of Man IM1 5EH, British Isles General e-mail: [email protected]

Liberia Office of the Deputy Commissioner of Maritime Affairs, Republic of Liberia: Department in charge: Investigations Telephone number: (Office hours) +1 703 790 3434 (After-office hours) +1 703 963 6216 Email address: [email protected]







SECTION 7

PERSONNEL

Page - 44 -



Malta Registrar – General of Shipping and Seaman Merchant Shipping Directorate, Authority for Transport in Malta Transport Centre, Marsa (Tel): +356 2125 0360 Email: [email protected]

Marshall Islands Office of the Maritime Administrator, M.I., C/O Marshall Islands Maritime & Corporate Administrator, Inc., Seafarer’s Identification & Certification, 11495 Commerce Park Drive, Reston,Virginia 20191-1507, U.S.A. Tel: 1 703 620 4880 Fax: 1 703 476 8522 Website: www.register-iri.com Email: [email protected]

Norway Norwegian Maritime Directorate, Haugesund N-5514, Norway - P.O. Box 2222 Tel: +47 52 745 000 Fax: +47 52 745 001 Email: [email protected]

Panama General Directorate of Seafarers Panama Maritime Authority Phone: (507) 501-5059/66 Fax: (507) 501-5210 Email: [email protected] , [email protected] [email protected]; [email protected] Tel. (507) 501-4241 International Technical Office of Segumar

Singapore The Seafarers Management Department (SMD) Maritime and Port Authority of Singapore 460 Alexandra Road #21-00, PSA Building, Singapore 119963 Tel 6 375 6224 E-mail : [email protected]

St. Vincent & Grenadines

The Commissioner For Maritime Affairs Piraeus Office, Vincentian house 8 Kantharou & Sahtouri Street, GR-185 37, Piraeus Phone: +30 210 4286976 Telefax: +30 210 4185184 E-mail: [email protected]

Thailand

Marine Department 1278 Yotha Road, Taladnoi, Samphanthawong, Bangkok 10100, Tel:- 0-2233-1311-8 Fax:- 0-2236-7248 Email – [email protected]

United Kingdom

Maritime and Coastguard Agency Southampton Marine Office Ground Floor Spring Place 105 Commerical Road Southampton SO15 1EG United Kingdom Tel: 44 23 80329 329 Fax: 44 23 80329 351 Email: [email protected]

Vanuatu

Deputy Commissioner of Maritime Affairs c/o Vanuatu Maritime Services Limited 39 Broadway, Suite 2020, New York 10006 Tel: +212 425 9600 Fax: +212 425 9652 Email: [email protected]

http://www.register-iri.com/






SECTION 7

PERSONNEL

Page - 45 -



Vietnam

Vietnam National Maritime Administration (VINAMARINE) Vinamarine Building, 8 Pham Hung Street Hanoi, VIET NAM Tel: +84 4 7683192 Fax: +84 4 7683058 [email protected] [email protected]

- Contact information of the competent authority in the seafarers’ country of residence: Angola

Maritime Institute of Ports of Angola Rua Rainha Ginga, No. 74 Andar Luanda Angola Tel: 244 222 390 034 Fax: 244 222 311 582 Telex : 3352 marport an Email: [email protected]

Australia

Australian Maritime Safety Authority Level 3, 82 Northbourne Avenue Braddon ACT 2612 GPO Box 2181, Canberra, ACT 2601 Canberra Australia Tel: 61 2 6279 5048 Fax: 61 2 6279 5058 Email: [email protected]

Austria

Bundesministerium für öffentliche Wirtschaft und Verkehr Oberste Schiffahrtsbehörde Radetzkystrasse 2 1030 Vienna Tel: + 431711625900 Fax: +431711625999

Bangladesh Department of Shipping BIWTA Bhaban, 141-143 Motijheel C/A Dhaka 1000, Bangladesh Phone : +880 9555128-9 Email : [email protected] Website : http://www.dos.gov.bd

Canada

Transport CanadaMarine Safety - Ottawa,ON Tower C, Place de Ville 330 Sparks Street, 10th Floor Ottawa,ON K1A 0N8 Canada Tel: 1 613 991 3142, 1 613 991 3131 Fax: 1-613-991-4818 Email: [email protected], [email protected]

China

Authority: Maritime Safety Administration/Ministry of Transport 11# Jianguomennei Avenue, Beijing, China 100736 Telephone number: +86 10 65292452 Email: [email protected]

Ethiopia Ministry of Transport and Communications Transport Authority Rail and Water Transport Regulatory Department P.O. 2504 , Addis Ababa, Ethiopia Tel: 251 011 551 02 44 251 011 552 57 32 251 011 551 07 15 Email: [email protected]

mailto:%[email protected]







SECTION 7

PERSONNEL

Page - 46 -



Ghana Ghana Maritime Authority No. E354/3, 3rd Avenue, East Ridge Accra Ghana Tel: +233302677702, +233244037367 Fax: +233302677702 Email: [email protected]

India

Authority: Directorate General of Shipping Authority Telephone number(s) +91-22-25752042/43/44, Fax number +91-22-25752029/35 Email address: [email protected]

Indonesia Authority: Directorate General of Sea Transportation Gedung Karya Lt 12, Jl Medan Merdaka Barat No. 8 Jakarta 10110 Telephone number(s): +62 21 3811308/ 3813269/ 3447017 Fax number(s): +62 21 3811786/ 3845430/ 3507576

Malaysia

Marine Department Headquarters P.O. Box 12, 42007 Port Klang , Selangor Darul Ehsan Tel: 60 3 368 6616 Fax: maurnorwa60-3-368-5289

Mauritius Ministry of Public Infrastructure, National Development Unit, Land Transport and Shipping 4th Floor, New Government Centre Port Louis Mauritius Tel: +2302012115, +2302013710, +2302164852 Fax: +2302012827, +2302161612 Email: [email protected]

Myanmar

Director Seaman Employment Control Division -SECD Department of Marine., Dawbon Shipyard street. Phone : +95-1-558902 Fax : +95-1-558901

Norway

The Norwegian Maritime Authority Inspection Department P.O. Box 2222 Haugesund 5509 Norway Tel:+47 52745000 Fax:+47 52745001 Email: [email protected]

Pakistan Mercantile Marine Department Ministry of Ports & Shipping, 70/4, Timber Hard, N.M. Reclamation, Keamari, Karachi, Pakistan Tel: - (92)+021-99263014 to 99263017 Fax: - (92)+021-99263018 Email: [email protected]

Philippines

Authority/Contact person: Philippine Overseas Employment Administration/ Ms. Viveca Catalig Deputy Administrator, Employment and Welfare Telephone number: +63 2 722 1195 Fax number: +63 2 724 3646 Email address: [email protected]

Poland

Gdansk Harbour Master's Office Harbour Master's Office, ul. Przemyslowa 4 Gdansk 80-542 Poland Tel: + 48 58 343 05 10 Fax: +48 58 343 75 12 Email: [email protected]









SECTION 7

PERSONNEL

Page - 47 -



Romania Romanian Naval Authority Mr. Liviu Grogore Telephone number(s): Office: +40 241 616124 / +40 241 616104 Email address: [email protected]

Russia Russian Maritime Register of Shipping Postal code: 191186 Country: RUSSIAN FEDERATION City: Saint-Petersburg Address: 8, Dvortsovaya Naberezhnaya Telephone: +7 812 6050550 Fax: +7 812 3141087 Email: [email protected]

Sri Lanka

Director General of Merchant Shipping Ministry of Ports and Highways, Merchant Shipping Division 1st Floor, Bristol Building, 43/89 York Street Colombo 1, Sri Lanka TeL : +94112435127, +94112430305 Fax : +94112435160 e-mail : [email protected]

Sweden

Swedish Transport Agency Civil Aviation and Maritime Department Inspectorate Office Gothenburg Box 12110 Gothenburg SE-402 42 Sweden Tel:+46 771 503 503 Fax:+46 31 422 713 Email: [email protected]

Thailand

Marine Safety and Environment Bureau Marine Department 1278 Yotha Road Sampanthawong Bangkok 10100 662 2341070 662 2382309 [email protected]

United Kingdom Maritime and Coastguard Agency Inspection Branch Spring Place 105 Commerical Road Southampton SO15 1EG United Kingdom Tel: 44 2380 329 343 Fax: 44 2380 329 104 Email: [email protected]

Ukraine Ministry of Transport and Communication of Ukraine Inspectorate for Training and Certification of Seaferers 25, Olenivska str., Kyiv 04080 UKRAINE Tel: + 38 (044) 463 7250 Fax: + 38 (044) 463 7156 Email: [email protected] / [email protected]

Vietnam Maritime Safety and Security Department, Vietnam Maritime Administration No. 8 Pham Hung Road Cau Giay District Hanoi Viet Nam Tel: +84 437683194 Fax:+84 437683641, +84 437683048 Email: [email protected]








SECTION 11

ENGINE ROOM PROCEDURES

Page - 5 -



C/Eng on joining would check the seal number on the flange bolt with the numbers in the SMMS. Any discrepancy is to be immediately reported to the office.

11.16 Manning of the Engine room Even in a UMS ship, there are various circumstances when it will be necessary to man the engine room.

The Engine room should always be manned once Engines are on Standby and ready for Manoeuvring when approaching Port or departing ports at any other time when Standby engines are given.

In Addition, It is therefore necessary to man the Engine room in the following circumstances: (i) At All times when required by the Master (ii) At all times when vessel is manoeuvring under pilotage or otherwise. (ii) Areas of Heavy Traffic like Singapore Straits, Dover Strait, Gibraltar Strait., etc (iv) Congested Waters with fishing Traffic like Taiwan Strait and areas around China, Korea and Japan with heavy fishing traffic. (v) Poor Visibility (vi) When wind force greater than BF 8 (35 Knots) weather at sea, anchor or berth. (vii) At the discretion of the Chief Engineer

The Engine room should always be manned in pilotage water, so that there is always an engineer available in the event of an emergency.

11.17 Engine Room Levels

The Engine room levels are mentioned in the Bridge Procedure Manual.

(!)



SECTION 13

DRUGS & ALCOHOL

Page - 1 -



SECTION 13 COMPANY POLICY ON DRUGS & ALCOHOL 13.1 COMPANY POLICY 13.1.1 It is company policy that, with some exceptions, only beer is to be carried onboard in the ship’s

Bonded store. “Hard” liquor, for any reason whatsoever, is NOT allowed onboard on any of the company’s vessels.

• The exceptions referred to in paragraph 1.1 are those ships which fly the flag of a country

whose laws prohibit the consumption of alcohol; Saudi Arabia, Kuwait and Libya, for example, although there are several others.

• Exceptions are also where vessel’s Owners or trading area do not permit any alcohol on

board vessel.

13.1.2 Carriage or consumption of drugs not obtained by prescription from a doctor or from the ship’s medical chest through the Master is an offence. Wallem shall actively co-operate with any Government or Government Agency investigation for drug abuse on managed vessel.

13.1.3 Misuse of legitimate drugs, or the use, possession, distribution or sale of illicit or unprescribed

drugs onboard ships is prohibited and any seafarer found in breach of this will be subject to immediate dismissal.

13.1.4 All seagoing staff are required to undertake appropriate blood or urine tests to test for usage of

drugs and alcohol abuse as part of pre-employment medical.

13.1.5 All seagoing staff may be asked to submit to undergo unannounced, random testing and screening for usage of banned substances in clause 1.6 and for alcohol. The personnel will be tested for alcohol and drug usage at least once a year. Over and above, any seafarer shall be required to undergo further tests if requested by Charterers, Owners or Port Authorities. Unannounced alcohol test is carried out every month by the Master and alteast once a year from the office,

• If the vessel is involved in an accident which is likely to become a Cat I accident or a ,serious marine incident (SMI) in the United states, post incident testing will be carried out:

o All mariners and marine employees involved in the casualty or incident are to be tested

for Alcohol use within two (2) hours of the incident/occurrence.

o All mariners and marine employees involved in the casualty or incident are to be tested for Drugs within 32 hours of the incident/occurrence.

• To comply with post incident testing, all vessels are supplied with test kits for collecting urine sample. The urine samples can then be sent to the testing service provider by courier. Where possible, Wallem shall arrange a D & A testing provider to attend on board for post incident testing.

13.1.6 The list of banned substances will include, but not be limited to, marijuana, cocaine, opiates,

phencyclidine (PCP) and amphetamines. 13.2 BASIC GUIDELINES ON CONSUMTION OF ALCOHOL 13.2.1 Officers and watch keeping ratings will not consume any alcoholic beverages 4 hours

immediately preceding their watch standing-duty. 13.2.2 No alcoholic beverages are to be served on the dining table during meal hours.

(!)



SECTION 13

DRUGS & ALCOHOL

Page - 2 -



13.2.3 Any consumption of Alcohol by the persons on board shall not result in blood alcohol concentration (BAC) of more than 0.04% by weight at any time, by an individual. It is reiterated that alcoholic beverages available to onboard personnel will be limited to beer only.

13.2.4 BAC of 0.04% means 40 milligrams of alcohol in 100 millilitres of blood 13.2.5 Standard beer can or bottle would be 12 Oz / 330 ml Table 1 : Table of Alcohol content ( http://celtickane.com/projects/blood-alcohol-content-bac-calculator/)

Type of Beer Volume Alcohol content units Issue of case

(24 can) Consumption limitation (Any 24 hours)*

Consumption limitation (1 hour)

Extra Strength

12 Oz / 330 ml >4.0% <6.0% 2.5 Every 3 weeks 1 standard can 1 standard can

Ordinary Strength

12 Oz / 330 ml >1.0% <4.0% 1.0 Every 2 weeks 3 standard cans 2 standard cans

Low Strength

12 Oz / 330 ml >0.05% <1.0% 0.5 Every week 6 standard cans 3 standard cans

• Any 24 Hour means 24 hours period but seafarer must allow for 12 hours before the consumption on next day • Consumption of beer can shall be over a minimum period of 20 minutes each

13.3 GUIDELINES GOVERNING THE SALE & CONSUMPTION OF ALCOHOL ONBOARD WSM

MANAGED VESSELS 13.3.1 Each Seafarer is individually responsible to ensure that he complies with the established alcohol

consumption levels. 13.3.2 Master and departmental heads shall ensure that all seafarers are fully conversant with the

requirements of the procedure, implement the control procedure and report any non-compliance. 13.4 GENERAL RULES AND LIMITATIONS ON PURCHASE / POSSESSION OF ALCOHOL 13.4.1 No alcoholic beverages shall be purchased ashore and brought onboard by individuals. 13.4.2 All beer shall only be purchased through the ship’s slop chest. 13.4.3 Sale of beer will be as per Table 1 : Table of Alcohol content. Chief Cook/PCO or seafarer

nominated by Master will maintain an issue log for all the staff. 13.4.4 Seafarer shall NOT purchase the second case without having consumed the previous case. 13.4.5 The Company prohibits the consumption of hard spirits; staff are not to be in possession of wine,

whisky, brandy, gin, vodka, rum or other hard spirits at any time. Crewmember found to be in possession of hard spirits/liquor could be dismissed with all associated expenses for his repatriation to his personal wage.

13.4.6 Seafarers are required to exercise restraint during consumption of alcoholic beverages ashore.

Seafarers to comply with BAC levels stated in the policy, whether on board or ashore. 13.4.7 Any crewmember who exhibits signs of impairment shall not be allowed to stand duty. A test shall be

carried out (using the test equipment/kit supplied) to measure the content of alcohol in the crewmember’s blood. An official log entry is to be made of each such incidence and reported to the Company.

13.4.8 If the officer or rating being relieved has reason to believe that his reliever has alcohol impairment

then he will report such cases to Master who will subject the officer/rating to alcohol test. If found impaired a substitute watchkeeper will be arranged. The matter is to be recorded in the official logbook and incident reported to Company.



SECTION 13

DRUGS & ALCOHOL

Page - 3 -



13.4.9 No alcoholic beverages for onboard consumption are to be offered to personnel visiting the vessel, for business or otherwise. Only beer may be kept in the vessel’s bonded store, for use by the Master as gratuities for shore personnel. It is reiterated that consumption/carriage of hard liquor/spirits is forbidden on board the company’s vessel.

13.4.10 No issue of alcoholic beverages is to be made from 24 hours prior arrival load/discharge port until

vessel departs from coastal waters or territorial limits of the country. 13.5 CONTROL & MONITORING PROCEDURES 13.5.1 Seafarers will self certify their consumption as per the standard form where details of consumption

and issue for individual seafarer is maintained. The safety officer will review the consumption at the end of each month against the issue of beer

• This record is to be made available to Superintendents or other office staff during visits. The issue & consumption log shall be discussed in the monthly safety meeting and mentioned in the Safety meeting which is sent to the office for review.

13.5.2 Seafarer shall NOT purchase and resell or gift the alcoholic beverages to other seafarers. 13.5.3 During the weekly Master’s inspection, the senior officers would ensure that seafarers are not

storing up beer cans. If any person is found infringing the guidelines, then explanation is to be sought and disciplinary warning to be issued. Additionally, if the Master finds hard liquor in the possession of the crewmember, the same is to be reported to the Fleet Cell. Fleet Cell will inform the Management team for further action.

13.5.4 Entries in the official logbook are to be made recording any infringement of these guidelines on

either alcohol impairment. Copies of these logbook entries are to be sent to the office for records and advice on further action to be taken.

13.5.5 All seafarers on board shall be randomly tested for alcohol abuse each calendar month. Appropriate

entry being made in the “Drug and Alcohol Testing Record (DE32)”. Staffs are also to comply with “Reasonable Cause Testing” requirements, where any seagoing staff on board may be asked to submit to a test for Drugs and / or Alcohol in the event the Master or another individual feels that the crew member is exhibiting signs of Drug or Alcohol abuse.

• Company may message the Master to test specific persons on board for alcohol abuse and require results back within 2 hours. Test conducted under such condition to be witnessed by 2 Officers.

• Should a crewmember be asked by the Master or Company official or an authorized sample collector, to be tested for drug or alcohol abuse, or to provide a sample and refuses to do so; then such act will automatically be taken as a positive result and the crewmember will face disciplinary action.

• Should a crewmember be on medication at time of an unannounced random test or sample procedure, he must provide the sample collector with details of such medication to prevent false positive results.

13.6 EQUIPMENT 13.6.1 The Master must ensure the following: -

USCG approved Alcolmeter is onboard, is in working condition and shall be calibrated as per manufacturers guidelines.

13.6.2 The approved drug testing collection kit is onboard and it should be able to collect 10 urine samples. 13.6.3 If any of the above two items are not onboard the company should be advised immediately so that

the same may be supplied to the vessel



SECTION 13

DRUGS & ALCOHOL

Page - 4 -



13.7 ACCIDENT CATEGORY 13.7.1 The approved drug testing collection kit is onboard and it should be able to collect 10 urine samples. 13.7.2 If any of the above two items are not onboard the company should be advised immediately so that

the same may be supplied to the vessel 13.7.3 Category I Accidents are fatality or damages with implication greater than 150,000 USD or Major Oil

spill or Gas Release (Major spill is a spill above 1 barrel, 42 US gallons or 159 litres) 13.7.4 Definition of an SMI as per the USCG is as follows : Serious Marine Incident : A reportable marine casualty that results in the death of a crewmember,

passenger or other person, or an injury that requires professional medical treatment beyond first aid, and renders the individual unfit to perform routine vessel duties, damage to property in excess of $100,000, or a discharge of 10,000 gallons or more of oil (or a reportable quantify of a hazardous substance), into the navigable waters of the U.S. . Casualty reports of crewmember or passenger injuries that are not in conjunction with any other criteria of a serious marine incident or major marine casualty will not be considered;

Major Marine Casualty : A reportable marine casualty that results in the death of at least 6

crewmembers, or damage to property in excess of $500,000; 13.8 PREVENTION OF DRUG TRAFFICKING 13.8.1 During inspections of the vessel, the Master and other Senior Officers are to be aware of the

possibility of the ship being used for the smuggling of drugs, particularly when trading in known high risk regions. He is to ensure that Customs Officers are accompanied on any inspection of the ship. It is the Master's responsibility to see that stringent security measures are taken in port, particularly at the ship's gangway, to prevent drugs being brought onboard. Please refer to SMS

13.8.2 Documentation DVD, WSM – GENERAL LETTERS “Safety Section” for detailed information on

measures to prevent crew involvement in drug smuggling. Should illegal drugs or substances be discovered onboard, the Master should: -

• Guard the location b) Avoid handling the substance c) Have photographs taken d) Record details of the discovery in the deck logbook e) Search similar locations f) Write a detailed report g) Inform WSM in HONG KONG h) Cancel shore leave until interviews are completed with the appropriate authority in the port of arrival. i) Drugs found whilst the vessel is in port should be made secure by the Master and reported to the Customs Authority.

• WALLEM is signatory to the “Sea Carrier Initiative Agreement” detailed in SBM Part 2 Vessels are to weld a iron rod grid (standard grating would suffix) at rudder stock opening with sufficient clearance around rudder stock to prevent transom space being used for concealing drugs or by stowaway. Please refer to SMS Documentation DVD, WSM – GENERAL LETTERS “Safety Section” for details on preventive measures against drug trafficking.

13.9 DISCOVERY OF DRUGS ONBOARD 13.9.1 Seek directions from WALLEM whenever drugs or suspected drugs are found onboard. 13.10 REFERENCE OCIMF – GUIDELINES FOR THE CONTROL OF DRUGS AND ALCOHOL

ONBOARD SHIP

Recognising the potentially serious impact of marine incidents, the Oil Companies International Marine Forum (OCIMF), and the marine industry in general, have over the years developed guidance aimed at encouraging safe ship operation and protection of the environment. Whilst tanker companies have generally operated with strict policies related to drug and alcohol use



SECTION 13

DRUGS & ALCOHOL

Page - 5 -



onboard their ships, OCIMF considers it timely that the industry as a whole reassesses the control of drugs and alcohol on board ships. OCIMF recommends that shipping companies should have a clearly written policy on drug and alcohol abuse that is easily understood by seafarers as well as shore-based staff. In order to enforce their policy, companies should have rules of conduct and controls in place, with the objective that no seafarer will navigate a ship or operate its onboard equipment whilst impaired by drugs or alcohol. It is recommended that seafarers be subject to testing and screening for drugs and alcohol abuse by means of a combined programme of un-announced testing and routine medical examination. The frequency of this un-announced testing should be sufficient so as to serve as an effective deterrent to such abuse. The misuse of legitimate drugs, or the use, possession, distribution or sale of illicit or unprescribed controlled drugs on board ship cannot be condoned and should be prohibited. In addition, any use of a prescribed controlled drug which causes, or contributes to unacceptable job performance or unusual job behaviour should require the seafarer to be excused from duty until such times as he is repatriated, or treatment and its after effects cease. The suggested list of substances to be prohibited should include, but not be limited to marijuana, cocaine, opiates, phencyclidine (PCP) and amphetamines and their derivatives. In this regard, the International Chamber of Shipping (ICS) has published guidelines on recognition and detection of drug trafficking and abuse entitled “Drug Trafficking and Drug Abuse: Guidelines for Owners and Masters on Recognition and Detection”.

Company policy should provide for control of onboard alcohol distribution and monitoring of consumption. This policy should support the principle that officers and ratings should not be impaired by alcohol when performing scheduled duties. OCIMF recommends that officers and ratings observe a period of abstinence from alcohol prior to scheduled watchkeeping duty or work periods. This may be either a fixed period, such as the 4 hours required by the USCG, or a minimum period of 1 hour of abstinence for each unit of alcohol consumed (refer to section 2.4 for examples of approximate alcohol unit conversions). Whichever method is used to determine the abstinence period, the objective should always be to ensure that, prior to going on scheduled duty, the blood alcohol content of the seafarer is theoretically zero. Officers and ratings should be aware that local regulations may be in place and where this is the case, it is recommended that these be strictly adhered to where they exceed these guidelines. Recognising that all seafarers must be able to respond at any time to an emergency situation, the International Maritime Organization (IMO) is considering including guidance to administrations on maximum permissible blood alcohol content (BAC) and abstinence periods in Part ‘B’ of the Code which is to be annexed to the revised STCW Convention. However, whilst some administrations have already established national legislation in this regard, in the absence of national or international requirements, companies should advise seafarers in their employment of the maximum permissible blood alcohol content (BAC) permitted whilst on board their ships. (0.04%) In the interest of health and safety, seafarers should be actively encouraged not to exceed consumption levels which could affect long term health. Information should be provided to seafarers on alcohol consumption in relation to impairment, its impact on behaviour and health, and the availability of rehabilitation programmes. OCIMF is firmly of the opinion that it is in the best interest of all sectors of the maritime industry to positively respond to these guidelines and thus work to ensure a safe workplace for seafarers and to protect the safety and well being of the public and the environment.



SECTION 14

MAINTENANCE SYSTEM

Page - 7 -



14.11 Luboil Samples

i) Lubricating oil samples are to be landed for analysis at the intervals shown in SMMS/PMS

ii) Samples are to be landed for analysis at the first available opportunity in the event of any

suspected contamination by:

a) Sea Water. b) Fresh Water. c) Fuel Oil.

iii) If any contamination is suspected, reasons for such suspicion and investigations carried out are to be informed to Fleet Cell.

14.11.1 Analysis Frequency (!) Refer to SBM II section 5.2.2 14.11.2 Auxiliary Engine Lub-oil

During routine decarbonising the lub-oil may be renewed provided it has been in use for a considerable length of time.

14.11.3 Stern Tube Lub-Oil System

In dry-dock, if the system has been drained for any reason, the lub-oil is to be re-filled prior to the flooding of the dock

14.11.4 Others Other luboil samples are to be sent to the laboratory of the contractor every six month. 14.12 Dry-dock & Repairs Procedure

(A) Form DE29 should be used for making job specification. This form is to be completed for such items which are not within ship staff capabilities so that the repairs can be planned during lay up period or during the forthcoming dry-dock and a copy mailed to WALLEM. The outgoing Master and the Chief Engineer are to hand over the status report to the incoming Master and the Chief Engineer.

(B) Running Repairs + Dry-dock Repair Requisition 1. Repair Requisitions are to be numbered in accordance with the following method. 1.1 Deck Department Repair Requisitions shall be prefixed "RRD" followed by 4 digits corresponding to the sequential number. Similarly, Dry-dock Repair Requisitions to be prefixed "DDD"

(!)

WALLEM SHIPMANAGEMENT LTD Prepared by : MSQR Issue … - REVISION... · 2017-09-12 · WALLEM...

Documents

Transcript of WALLEM SHIPMANAGEMENT LTD Prepared by : MSQR Issue … - REVISION... · 2017-09-12 · WALLEM...