Waikoloa Beach Marriott Resort & Spa The Big Island of ......Waikoloa Beach Marriott Resort & Spa...
Transcript of Waikoloa Beach Marriott Resort & Spa The Big Island of ......Waikoloa Beach Marriott Resort & Spa...
Waikoloa Beach Marriott Resort & SpaThe Big Island of Hawaii
November 4-6, 2021
2021 Exhibitor & Sponsor Prospectus
Advancing The Chiropractic Profession ThoughService To Our Member Organizations
Life’s a
Wavecome catch it!
ExhibitSponsorAdvertise
Build your brand and increase awareness of your products and services. Meet with key clients, business partners and industry leaders.
ChiroCongress represents over 50 State Associations comprised of over 30,000 Doctors of Chiropractic, making us the largest representative of chiropractic associations.
Your expertise is valued by convention participants.
This is the best group of attendees to showcase your products and services to.
Our attendees are the decision-makers who are looking to build relationships to help their state associations & members.
We provide ample opportunities for you to connect with this leadership group throughout the event.
ChiroCongress 2021C O N V E N T I O N
Contact ChiroCongress today for the best selection of sponsorship opportunities!
Exhibit, Sponsor, AdvertiseSuzi AndersonEvent [email protected]
RegistrationKathy MillionMember Services [email protected]
All other questionsElizabeth KleinExecutive [email protected]
O�ce: 503-922-2933Fax: 316-633-4455
ChiroCongress.org
For More InformationContact:
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Key Reasons to Sponsor, Exhibit, and Advertise at the2021 ChiroCongress convention in Hawaii!
Waikoloa Beach Marriott Resort & SpaThe Big Island of Hawaii
November 4-6, 2021
USEFULINFORMATION
Waikoloa Beach Marriott Resort & Spa(See website for details)69-275 Waikoloa Beach Drive,Waikoloa Beach, Hawaii 96738marriott.com/hotels/travel/koamc-waikoloa-beach-marriott-resort-and-spa/808-886-6789 PH808-886-3601FAX
LODGING$219/ night (some suites available, call for details)Online Reservation LinkRoom Block Name: ChiroCongress
ROOM RESERVATIONS
Airport: Kona International Airport at Keahole (KOA) Airport WebsiteHotel is 18.3 miles from airportParking: The Event Parking fee is currently at $10 per vehicle for “self-parking” in parking area. Valet parking will be at the individual guest’s expense.Ground Transporation Options
TRANSPORTATION (complete details available at ChiroCongress.org)
Lu'au – 20% discount o� regular Lu'au PricesCar Rental – 15% o� Daily Rental (on-line or directly with the Enterprise Desk)Golf - Waikoloa Golf (King’s Course or Beach Course): $138.00 plus tax per person, golf course shuttle from the hotel included.Spa - 10% discount at Mandara Spa for all group attendees
DISCOUNTS
WEATHERIn November, Hawaii's daytime, average high temperatures typically range in the mid to low 80s. Evening temperatures usually dip into the upper 60s to lower 70s. Sunrise is approximately 6:30 am and sunset is around 5:45 pm.
EVENT CONTACTSElizabeth Klein, Executive Director (Oregon) [email protected] | 503-922-2933
Suzi Anderson, Event Specialist (Oregon) [email protected] | 503-805-9473
Kathy Million, Member Services (Oregon) [email protected] | 503-307-6711
PAYMENT ADDRESS699 June Dr.Molalla, OR 97038Website: ChiroCongress.org
Craig LongMarriott PSAV Technology Director [email protected] or by808-886-8110.partner.psav.com/WaikoloaBeachMarriottResortandSpa
ON SITE AV SERVICES
Waikoloa Beach Marriott Resort & SpaAttn: Elizabeth Klein, ChiroCongress, November 4-6, 2021 EventExhibitor Name/Booth # 69-275 Waikoloa Beach DriveWaikoloa, HI 96738
Hotel Phone Number: 808-886-6789 if needed
Complimentary storage and handling of boxes up to 7 days prior to event.
Exhibitor Service Order Form Link - Orders Due by 10/23
SHIPPING/EXHIBITOR SERVICES
Everyone will click on “Make Your Selection” and they will choose “Attendee” to book their guest room in their desired category. If you would like to adjust your reservation, you may do so by using the same link and by clicking on “Manage Existing Reservation” . Cuto� date for reservations is October 13, 2021.
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SPONSOR
Included with Platinum Sponsorship
$20,000Platinum Sponsorship
PRE-CONFERENCE MARKETING
ON-SITE MARKETING
POST EVENT MARKETING
- Exhibitor Hall Entrance for (3) Representatives.- Draped 6’ table plus chairs (additional space based on availability)- Free Basic WiFi*- Sponsorship Recognition Signage
- (3) Breakfast and Lunch Tickets Thursday and Friday- Tickets to the Thursday Night Dinner for your team- Admittance to National Forum on the Future of Chiropractic Saturday
- Special recognition email blast (custom content provided by sponsor)- High-pro�le placement sponsor advertising on ChiroCongress website- Custom social media pushes
- Premium listing on mobile app sponsor & exhibitor pages- Logo projection during convention- Premium event signage and branding decor- Digital marketing slide or video rotating during event- Participation in Vendor Game- Inserts for event bags (inserts provided by sponsor) and mobile app digital insert- Speaking opportunity (10 minutes)
- Electronic directory listing of attendees- Inclusion in Platinum Sponsor post-event email
* Does NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort.
Thursday ALOHA! Dinner
This exclusive sponsorship is an amazing opportunity to kick o� our event with an evening of fun, fellowship, and an opportunity to showcase your organization!
Everyone looks forward to this night and how exciting to be out unders the stars on the the luau grounds of the resort with tiki torches, the sound of the ocean in the background, warm tropical breezes, and authentic Hawaiian food.
Event planners will work with your team to create custom branding touches throughout the evening.
(1) Platinum Sponsorship Available
ACCESS**
BOOTH
Thursday Night Welcome Dinner
SPONSORSHIP INFORMATION
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Included with Diamond Sponsorship
$10,000Diamond Sponsorship
PRE-CONFERENCE MARKETING
ON-SITE MARKETING
POST EVENT MARKETING
- (2) Breakfast and Lunch Tickets Thursday and Friday- (2) Complimentary Tickets to Thursday Night Event- Admittance to National Forum on the Future of Chiropractic Saturday
- Special recognition email blast (custom content provided by sponsor)- High-pro�le placement sponsor advertising on ChiroCongress website- Custom social media pushes
- Speaking Opportunity (10 minutes)- Premium listing on mobile app sponsor & exhibitor pages- Logo projection during convention- Premium recognition on event signage- Participation in Vendor Game- Inserts for event bags (inserts provided by sponsor) and mobile app digital insert
(4) Diamond Sponsorships Available
ACCESS**
BOOTH
SPONSORSHIP INFORMATION
- Exhibitor Hall Entrance for (2) Representatives.- Draped 6’ table plus chairs- Free Basic WiFi *- Sponsorship Recognition Signage
Breakfast Sponsor (2)Thursday Lunch with The Chiropractic SummitFriday Member Luncheon
Friday Member LuncheonThis popular luncheon is a great opportunity to network and share about your organization with leaders from across the country. Make sure to bring tabletop marketing that catches the attendee’s eye!
Thursday Lunch with The Chiropractic Summit
Sponsor this key social event and highlight your strong support of the chiropractic profession when you connect with key leaders from the around the country!
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Breakfast Sponsor
Start everyone’s day out right by sponsoring the kick-o� breakfast on Thursday or select providing branded and customized breakfast vouchers for both Friday and Saturday. Guests will be saying “Mahalo” for getting their day o� to a great start!
- Electronic directory listing of attendees- Inclusion in Diamond Sponsor post event email
* Does NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort. ** Additional tickets may be purchased - see order form
Gold Sponsorship$6,000 (5) Gold Sponsorships Available
Included with Gold Sponsorship
BOOTH
ACCESS**
PRE-CONFERENCE MARKETING
ON-SITE MARKETING
POST EVENT MARKETING
- Exhibitor Hall Entrance for (2) Representatives.- Draped 6’ table plus chairs- Free WiFi *- Sponsorship Recognition Signage
- (1) Breakfast and Lunch Ticket Thursday & Friday- (1) Complimentary Ticket to Thursday Night Event- Admittance to National Forum on the Future of Chiropractic Saturday
- Special recognition email blast (custom content provided by sponsor)- High-pro�le placement sponsor advertising on ChiroCongress website
- Premium listing on mobile app sponsor & exhibitor pages- Logo projection during convention- Premium recognition on event signage- Participation in Vendor Game- Inserts for event bags (inserts provided by sponsor) and mobile app digital insert- Speaking Opportunity (5 minutes)
- Directory listing of attendees- Inclusion in Gold Sponsor post event email
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Thursday or Friday Night Reception Break Sponsorship Hotel Keys Saturday Lunch
* Does NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort.
Thursday Night ReceptionSponsor this super fun kick-o� evening reception on the beautiful lawns of Waikoloa Resort overlook-ing the shores of Hawaii. Work with our team to create custom branding that will keep the guests coming back for more!
Friday Vendor ReceptionSponsor this interactive reception and spend time with our wonderful vendors. Work with our team to create custom branding and a fun night for all!
Six for Six - BreaksHere’s a chance for your company to stand out all three days of the conference when you sponsor all event breaks. Custom signage and marketing at 6 separate locations! Keep the attendees fueled up and fired up!
Custom Room “Keys”Customize key for every guest with your branding. These special “Keys” come in the form of a RFID bracelet that attendees will wear from check in to check out!
Saturday Lunch BagsWrap up our event by sponsoring the Saturday “brown bag” lunch! Custom reusable lunch bags included for guests to take home with them and remember you long after the event is over!
SPONSORSHIP INFORMATION
** Additional tickets may be purchasd - see order form
Included with Silver Sponsorship
- Special recognition email blast (custom content provided by sponsor)- High-pro�le placement sponsor advertising on ChiroCongress website
- Premium listing on mobile app sponsor & exhibitor pages- High pro�le recognition on event signage- Participation in Vendor Game
- Directory listing of attendees- Inclusion in Silver Sponsor post event email
Silver Sponsorship$4,000 (9) Silver Sponsorships Available
Thursday or Friday EntertainmentOne of the social highlights of the weekend and a great networking opportunity for your company!! Work with our event team to create a truly memorable experience for all!
Mobile AppThe mobile app is the only tool for attendees to connect with event information and compe-titions this year! Gain maximum exposure as your logo and information appears every time the app is used.
Custom WiFi NetworkWho gets online during a conference? Everyone! Make your custom network the “go to” network for all to go to! Custom Promo Displays throughout venue.
Speaker Showcase (4)Showcase your company by sponsoring the appearance of some of the best speakers in the country. Each speaker will have 15 minutes to show o� their talents plus a dedicated booth to gain new business. (restrictions apply)
Convention Swag BagsSponsoring the reusable swag bags full of valuable event swag and materials and attendees will be able to remember your company well beyond the event!
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BOOTH
ACCESS**
PRE-CONFERENCE MARKETING
ON-SITE MARKETING
POST EVENT MARKETING
- Exhibitor Hall Entrance for (2) Representatives.- Draped 6’ table plus chairs- Free Basic WiFi *- Sponsorship Recognition Signage
Entertainment (2) Mobile AppCustom WiFi Network Speaker Showcase (4) Convention Swag Bag
SPONSORSHIP INFORMATION
- (1) Breakfast and Lunch Ticket Thursday & Friday- (1) Complimentary Ticket to Thursday Night Event- Admittance to National Forum on the Future of Chiropractic Saturday
* Does NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort. ** Additional tickets may be purchased - see order form
Included with Bronze Sponsorship
$3,000 (4) Bronze Sponsorships Available
Bronze Sponsorship
BOOTH
ACCESS**
PRE-CONFERENCE MARKETING- Special recognition email blast (custom content provided by sponsor)- High-pro�le placement sponsor advertising on ChiroCongress website
ON-SITE MARKETING
POST EVENT MARKETING- Directory listing of attendees- Inclusion in Bronze Sponsor post event email
Name BadgesTake hold of this prominent marketing position when you sponsor the custom name badges for all attendees!
LanyardsNo event is complete without these custom lanyards featuring your company name worn all weekend long!
Social ButtonsWe be taking all precautions in protecting the health and welfare of all our attendees and guests. Custom pins will let people know what their personal social “bubble” looks like! Have fun with custom wording and your logo!
Cafe’ Au Lait the Hawaiian Way!Help our attendees start their morning o� right with customized vouchers for their favorite Kona co�ee beverage!
- Exhibitor Hall Entrance for (2) Representatives.- Draped 6’ table plus chairs- Free Basic WiFi *- Sponsorship Recognition Signage
- (1) Breakfast and Lunch Ticket Thursday & Friday- (1) Complimentary Ticket to Thursday Night Event- Admittance to National Forum on the Future of Chiropractic Saturday
- Premium listing on mobile app sponsor & exhibitor pages- High pro�le recognition on event signage- Participation in Vendor Game
SPONSORSHIP INFORMATION
Name BadgesLanyardsSocial ButtonsCafe’ au Lait
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* Does NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort. ** Additional tickets may be purchased - see order form
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EXHIBIT
45 exhibitor booths
* Booths do NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort.
EXHIBIT
Included
BOOTH
ACCESS ***
PRE-CONFERENCE MARKETING ON-SITE MARKETING POST EVENT MARKETING- Company listing on convention
web page- Basic listing on mobile
app exhibitor page- Directory listing of
attendees
Booth Price: $1,500
*ChiroCongress Corporate Alliance Partners receive discount on booth fee at invoicing** Booth does NOT Include: Dedicated Electrical WiFi, CAT5, or AV. These services can be ordered directly through resort.*** Additional special event tickets are available for purchase
Promote your company to key decision-makers in the chiropractic industry. These leaders come prepared and focused on hearing about products and services that will help meet their goals,
support their members, and help them successfully manage their associations!!
45 EXHIBITORS TOTAL 22 STILL AVAILABLE
- Exhibitor Hall Entrance for (2) Representatives.- Draped 6’ table plus chairs- Free Basic WiFi **
- (1) Breakfast and Lunch Ticket Thursday & Friday- (2) Complimentary Tickets to Friday Night Event- Admittance to National Forum on the Future of Chiropractic Saturday- Free storage of shipments up to 7 days prior to convention
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ADVERTISE
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DIGITAL, PRINT, AND OTHER ADVERTISING OPTIONS
$300
$300
$500
$500
$250
$300
- Printed Inserts in Registration Bags (Quantity to be delivered: 150 - See Pg. 3 for shipping details)
- Digital Insert Mobile App* (1) PDF flyer insert uploaded to mobile app
- *Value Package - Printed Inserts for bags (150) + Digital Insert for mobile app
- Enhanced Marketing - Mobile App Ad Tile + Enhanced Description + Email Blast
- Exhibitor Game Participation - Logo + booth # + gamification attendee challenge
- Digital Marketing Loop (1) Presentation Slide or 30 second video (no audio)
- Attendee Welcome Gift - Delivered to room or at check-in (250). Hotel fee & gift extra.$750
ADVERTISEEvery convention attendee will receive a swag bag where your promotion items can be included. Digital advertising opportunities are also available and seen by all who attend.
*Artwork Specifications Digital Video Loop
- MP4 for Digital Video Loop- 1600 (wide) x 900 (tall) pixels,high-resolution JPG, PNG or PDFfor Digital Video Loop
Print & Digital Artwork All graphics should be delivered in vector art format or high resolution (300 DPI minimum) PNG.
Waikoloa Beach Marriott Resort & Spa
Waikoloa, HINovember 4-6, 2021
Deadline for Digital Artwork: Friday, September 4, 2021Deadline to deliver swag bag inserts to hotel: Monday, November 1, 2021Ship To: Waikoloa Beach Marriott Resort & Spa, 9-275 Waikoloa Beach Drive, Waikoloa Beach, Hawaii 96738
ATTN: Lizz Klein Bag Inserts - ChiroCongress
Questions?? Call 503-922-2933 or email [email protected]
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DIGITAL, PRINT, AND OTHER ADVERTISING OPTIONS
- Printed Inserts in Registration Bags* (Quantity to be delivered: 150) $300
- Digital Insert Mobile App* (1) PDF �yer insert uploaded to mobile app $300
- *Value Package - Printed Inserts for bags (150) + Digital Insert for mobile app $500
- Enhanced Marketing - Mobile App Ad Tile + Enhanced Description + Email Blast $500
- Exhibitor Game Participation - Logo + booth # + gami�cation attendee challenge $250
- Digital Marketing Loop (1) Presentation Slide or 30 second video (no audio) $300
- Attendee Welcome Gift - Delivered to room or at check-in (250). Hotel fee & gift extra $750
SPONSOR, EXHIBITOR & ADVERTISING AGREEMENT
Terms:The sponsor/exhibitor assumes the entire responsibility and liability for all losses, damages, and claims arising out of or relating to sponsors/exhibitors activities during the ChiroCongress Convention at Saddlebrook Resort or any o�-site event and shall indemnify, defend and hold harmless ChiroCongress, its agents, contractors and employees from any and all such losses, damages and claims. ChiroCongress reserves the right to prohibit, in whole or in part, any exhibit, advertisement, or sponsorship that, in our sole opinion, we deem to be inappropriate. The sponsor/exhibitor agrees not to display or disseminate any material that in the sole opinion of ChiroCongress is unsuitable. ChiroCongress reserves the right to refuse any person admission to the event without assigning any reason. Sponsor/Exhibitor/Advertising AgreementExhibitors agree to exhibit at the ChiroCongress Convention in Waikoloa, Hawaii November 4-6, 2021. Sponsors, Exhibitors and Advertisers agree to pay ChiroCongress the amount speci�ed in this agreement. Upon approval, exhibitors, sponsors and advertisers will receive an invoice within 30 days of the agreement date. Full payment is due within 30 days from the invoice date.
Cancellation Policy: Cancellation by exhibitor, sponsor, or advertiser after October 11, 2021 will not be refunded. ChiroCongress reserves the right to resell any packages without notice. ChiroCongress may envoke Force Majeure and/or cancel event for reasons beyond ChiroCongress control. In the event that ChiroCongress cancels the event, or any portion of the event, arrangements will be made on a case-by-case bases for any agreements entered into with sponsors, exhibitors, or attendees.
Insurance: Sponsor and exhibitor shall maintain commercial general liability insurance, on an occurrence basis, covering all operations by or on behalf of Sponsor or Exhibitor against bodily injury (including, without limitation, death) and property damage (including, without, limitation, loss of use), including, without limitation, premises/opera-tions, personal and advertising injury, products/completed opera-tions, and contractual liability, with limits of liability of not less than $1,000,000 per occurrence, combined single limit for bodily injury and property damage, with a $2,000,000 general aggregate.
Taxes & LicensesExhibitor and Sponsor shall be solely responsible for obtaining any licenses, permits or approvals under Federal, State, or local law applicable to its activities at the event. Exhibitor shall be solely responsible for obtaining any necessary tax identi�cation numbers and permits and for paying all taxes, license fees, use fees, or other fees, charges or penalties that become due to any governmental authority in connection with its activities at the event.
Important: Please obtain all necessary internal approvals from within your organization prior to submitting agreement and payment. 100% payment is due net 30 days. An invoice with further payment instructions will be emailed to the primary/billing contact upon receipt of signed agreement.
Contacts, Approval & Authorization
Contact Name: ___________________________________
Title: ____________________________________________
Email: ___________________________________________
Phone: __________________________________________
Company: _______________________________________
Payment Type: ___ Credit Card ___ Check
Billing Information:
Contact: _________________________________________
Phone: __________________________________________
Email: ___________________________________________
Address: ________________________________________
City/State/Zip: ___________________________________
Authorized Signature: _____________________________
Date: ___________________________________________
By signing above, parties agree to be bound by the event terms & conditions.
FOR CHIROCONGRESS ADMINISTRATIVE USE ONLYApproved and authorized by:Elizabeth Klein, Executive Director.
Date: ____________ Signature: ______________________
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Platinum - $20,000 Each
Diamond - $10,000 EachBreakfast Kick-o� or Vouchers (2)Thursday Summit Lunch (1)Friday Member Lunch (1)
Thursday (SOLD) or Friday Night Reception (Available) (1)Break Sponsorship (1)Custom Branded Hotel Keys(1)Saturday Custom branded “Brown Bag” Lunch (1)
Thursday or Friday Night Entertainment (2)Mobile App with custom splash page and branding throughout (1) Custom WiFi Network Branded with your choice of name (1) Speaker Showcase (4)Convention Swag Bag Branded with your Logo (1)
Custom Branded Name Badges (1) Custom Branded Lanyards (1) Custom Branded Social Buttons (1) Custom Branded Coffee Vouchers (1)
Exhibitor Booth ($1,550)Printed Inserts in Registration Bags ($300)Digital Insert Mobile App ($300)Value Package - Inserts for bags + Digital Insert for mobile app ($500)Exhibitor Enhanced Marketing Package ($500)Exhibitor Game Participation ($250) Digital Marketing Loop (1) Presentation Slide or 30 second video ($300)Attendee Welcome Gift ($750)++Thursday Night Event Ticket $150 (if purchased by 10/28 - $200 after)Friday Night Reception Ticket $75 - (if purchased by 10/28 - $100 after)3-day daytime meal pass (breakfast, lunch, refreshments, breaks) $300(if purchased by 10/20 - $400 after)
Gold - $6,000 Each
Silver - $4,000 Each
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$___________$___________$___________$___________$___________$___________$___________$___________$___________$___________$___________
To take advantage of any of the available sponsor, exhibitor or advertising opportunities, please complete the The Sponsor, Exhibitor & Advertising Agreement and Order Forms and email to [email protected].
SPONSOR, EXHIBITOR & ADVERTISING ORDER FORM
SPONSOR PACKAGES
Bronze - $3,000 Each
EXHIBITOR, ADVERTISING and SPECIAL EVENT TICKET OPTIONS
TOTAL $___________
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Thursday Welcome Dinner (1)
Notes