Wage Type Creation in SAP HCM _ SCN

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Getting Started Newsletters Store Products Services & Support About SCN Downloads Industries Training & Education Partnership Developer Center Lines of Business University Alliances Events & Webinars Innovation Log On Join Us Hi, Guest Search the Community Activity Communications Actions Browse 0 Tweet 1 created by Monalisa Mazumdar on Apr 23, 2015 3:12 PM, last modified by Monalisa Mazumdar on Apr 23, 2015 4:24 PM 1. Wage type Creation – Steps by Step Process Wage types are used to assign payments and deductions as well as to control the payroll program. In simple terms, Wage types are the building blocks of the payroll module and are essential to compensate the employees. Wage types cannot be created directly. It has to be copied from an existing wage type available in the system. Once it is copied from a model wage type, it can then be modified to meet the customer specific requirements. Transaction code for wage type copying: OH11 or PU30 SPRO path: Personnel Management > Personal Administration > Payroll Data > Basic Pay > Wage type > Create Wage type Catalogue The wage types that are created (copied) are included in all of the wage type groups and tables as the original wage type. Also, when copied from a standard wage type, all the wage type classes will take place automatically as maintained in the standard wage type. However, in order to change and use the setting according to the customer requirements, one has to write the Rule, Schema and change the Processing, Cumulations and Evaluation classes for these wage types. Following are the step by step guidelines to copy a wage type in order to create one: 1.1. Look at the existing wage types This can be done by viewing table 512W_D which contains all the details of past and present wage types created in the system. Use transaction code SM31 to view the table maintenance screen Enter the table name as V_512W_D Select Display tab and enter When prompted, type the country grouping for the company (ex. 08:Great Britain) and hit enter Select Edit Everything and press enter. The wage type table is displayed with all the wage types on the leftmost column 4 characters long. Select any of the wage types and click on details icon Find an existing wage type that is similar to the one required to be created, and then look for the next available number Ensure that the wage type number that is chosen isn’t already assigned. Note: Customer defined wage types must always start with a digit. Wage Type Creation In SAP HCM Share 0 Like Version 2

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Wage Type Creation in SAP HCM

Transcript of Wage Type Creation in SAP HCM _ SCN

  • 5/28/2015 WageTypeCreationInSAPHCM|SCN

    http://scn.sap.com/docs/DOC63666 1/12

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    createdbyMonalisaMazumdaronApr23,20153:12PM,lastmodifiedbyMonalisaMazumdaronApr23,20154:24PM

    1.WagetypeCreationStepsbyStepProcess

    Wagetypesareusedtoassignpaymentsanddeductionsaswellastocontrolthepayrollprogram.Insimpleterms,Wagetypesarethebuildingblocksofthepayrollmoduleandareessentialtocompensatetheemployees.Wagetypescannotbecreateddirectly.Ithastobecopiedfromanexistingwagetypeavailableinthesystem.Onceitiscopiedfromamodelwagetype,itcanthenbemodifiedtomeetthecustomerspecificrequirements.Transactioncodeforwagetypecopying:OH11orPU30SPROpath:PersonnelManagement>PersonalAdministration>PayrollData>BasicPay>Wagetype>CreateWagetypeCatalogueThewagetypesthatarecreated(copied)areincludedinallofthewagetypegroupsandtablesastheoriginalwagetype.Also,whencopiedfromastandardwagetype,allthewagetypeclasseswilltakeplaceautomaticallyasmaintainedinthestandardwagetype.However,inordertochangeandusethesettingaccordingtothecustomerrequirements,onehastowritetheRule,SchemaandchangetheProcessing,CumulationsandEvaluationclassesforthesewagetypes.Followingarethestepbystepguidelinestocopyawagetypeinordertocreateone:1.1.Lookattheexistingwagetypes

    Thiscanbedonebyviewingtable512W_Dwhichcontainsallthedetailsofpastandpresentwagetypescreatedinthesystem.

    UsetransactioncodeSM31toviewthetablemaintenancescreenEnterthetablenameasV_512W_DSelectDisplaytabandenterWhenprompted,typethecountrygroupingforthecompany(ex.08:GreatBritain)andhitenterSelectEditEverythingandpressenter.Thewagetypetableisdisplayedwithallthewagetypesontheleftmostcolumn4

    characterslong.SelectanyofthewagetypesandclickondetailsiconFindanexistingwagetypethatissimilartotheonerequiredtobecreated,andthenlookforthenextavailablenumberEnsurethatthewagetypenumberthatischosenisntalreadyassigned.

    Note:Customerdefinedwagetypesmustalwaysstartwithadigit.

    WageTypeCreationInSAPHCM

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    Figa:T_codeSM31>Entertablename>Display>EnterWorkArea(CountryGrouping)

    Figb:SelectEditEverythingradiobuttonandclickonTicktoenter

    Figc:Listofallavailablewagetypesthatcanbecopied(Table:V_512W_D)

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    Figd:Detailsofasamplewagetype1.2.CopytheselectedWagetype

    Thiscanbedonebyselectinganoldexistingwagetypeandthencopy.Belowarethesteps:GototransactionOH11whenpromptedtochooseamethodofmaintenance,selectCopynenter.Atableisdisplayedwithtwosidesonetoaddthewagetypestobecopiedandtheothersidetoaddthewagetypedrequiredtobecreated.

    UnderOriginalwagetype,typetheoldwagetypetobecopied(ex:1430).Intherighthandside,typeinthenumberofthenewwagetypeasdecidedbefore,followedbythelongdescriptionandshorttextinthenexttwocells(inthiscase:1511TestWageTypeTWT).

    Note:Ashortdescriptionislimitedto8lettersandtypicallydoesnotcontainspaces.

    ChecktheboxmarkedTestRun

    SelecttheentryandclickonCopybuttonNote:ValiditydateneednotbeenteredatthistimeitcanbelatermaintainedinthepermissibilitytableT512z

    Thetestlogandresultsaredisplayed,onceitissuccessful,gothepreviousscreen,unchecktheboxmarkedTestRunandclickonCopyWhenpromptedtosavethechanges,selectatransportrequestandassignthosechangestoit,sothatitcouldbemovedtotheproductionsystemLivelogwillbedisplayedlistingthetableswherethenewentryhasbeenmade.

    Note:Incasethewagetypewearetryingtocreatealreadyexists,itthrowsanerror.

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    Fige:ThefirstscreendisplayedinOH11SelectCopyandenter

    Figf:Wagetypecopierscreen

    Figg:CreationanewTransportRequest

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    Figh:SavingthechangestotheTR

    Figi:ListofalltheTableswherethenewwagetypeentryismadeautomaticallywhenperformedthecopy.

    Note:Theredhighlightedtextshowsthenumberoferrors(shouldbe0)Theyellowhighlightedtextshowsthenumberofobjectsthatneedtobemanually

    maintainedforthenewwagetype(again,shouldbe0)1.2.1.Wagetypetablebelowisacomprehensivelistofallthetableswhichget

    impactedwhenanewwagetypeiscreatedT511:WagetypesT512W:WagetypeValuationT512R:CumulationwagetypesinFormsT512X:AccessibilityofwagetypesforexternalST512T:WagetypetextsT512Z:PermissibilityofwagetypesperinfotypeT52D7:AssignwagetypestowagetypesgroupsT52DZ:Assignment:CustomizingModelwagetypeT52EL:PostingofPayrollwagetypesT52EZ:TimedependencyofwagetypepostingT591B:TimeconstraintsforwagetypesT596I:CalculationrulesofCumulationwagetypesT511M:WagetypeModelsT510S:TimewagetypeselectionT510Y:SpecialrulesforwagetypegenerationT51D2:WagetypeclassesT51P1:Wagetypeassignment

    1.2.2.WagetypeValidityAsthewagetypeiscopied,itautomaticallytakesthestartandenddateastheexistingone.ThiscanbemodifiedasrequiredinthepermissibilitytableT512Z.

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    Figj:TableT512Zchangingtheeffectivedateofthewagetype1.3.MapSymbolicAccountforthenewWageType

    Forfinancialposting,thisnewwagetypehastobemappedtoasymbolicaccountinordertolinkittothedesiredactualaccount.Typically,thesymbolicaccountforthisnewwagetypewouldbethesameastheoldwagetypefromwhichitwascopied.

    SPROpath:Payroll>GreatBritain>ReportingforPostingPayrollResultstoAccounting>ActivitiesinACSystem>AssignAccountSelectthetypeofaccountthatisrequiredtobelinkedtotheWageType(Balancesheet/ExpenseAccountetc.)andexecute

    WhenpromptedfortheChartofAccounts,typetherelevantone(ex:MCOA)andenter.AtableisdisplayedwiththelistofG/Laccountsalongwiththesymbolicaccountsmappedtoit(MillenniumChartsofAccountsMCOA).

    Note:Theremaybemultiplesymbolicaccountslinkedtothesameactualaccountinordertoallowtrackingofexpenses.

    FindandselectthesymbolicaccountcodethatistobemappedwiththewagetypeandexitfromthescreenGotoIMG:Payroll>GreatBritain>ReportingtoPayrollPostingResultstoAccounting>ActivitiesinHRSystem>MaintainWageTypes>DefinepostingcharacteristicsofWageTypesAtableisdisplayedlistingallthewagetypesSelectthenewwagetype(WT1511)DoubleclickonthePostingaWagetypefolderintheleftsidewindow.

    Itdisplaysthesymbolicaccountsameasthewagetypethatwasusedtocreatethisone.SelectandchangethesymbolicaccountforthiswagetypeasperrequirementSavethechanges.

    Figk:TabledisplayingSymbolicaccountsmappedtoActualAccounts

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    Figl:TabletochangeSymbolicaccount

    Figm:SymbolicaccountmappingNote:Thesecondcolumnisforplus/minussignforPosting.Anentryinthisfielddeterminesthecreditanddebitoftheamountwhenpostingaparticularwagetypeasperthe+/(positive/negative)signsused.Thesixthcolumn(AccountAssignmenttype)determinestheaccounttypetowhichresultsaretobeposted.Ex:CExpenseaccount,FBalancesheetaccount,etc.1.4.TestthenewWageType

    Finallythenewwagetypehastobetestedoncetoensurethatitshowsupcorrectlyinthesystem.Fortesting,weneedtomaintainthiswagetype.Thestepsareasfollows:

    GototransactionPA30,selectanemployee.Type0014intheinfotypefield,1511inthesubtypefield

    ClickonCreateNote:Infotype0014RecurringPayments/Deductions

    Addstartdate,enddateandamounttothatwagetypeandSaveThewagetype1511hasbeenmaintainedfortheemployeeforthegivenperiod.

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    Fign:PA30screenInfotype0014subtype1511

    Figo:MaintainingWT1511foremployee10498928validfrom01.10.2013MakesurethatthepersonnelnumberisnotlockedinInfotype003NowgotoTransactionPC00_Mxx_CALCPayrollCalculationDriver

    Note:xxreferstothecountrycodeforwhichthepayrollhastoberun.(Ex.13forAustralia08forGreatBritain)

    FillinthedetailslikePYarea,PYperiod,Personnelnumber,schemaetc.asshowninFigp.Ensurethatthepayrollisrunduringtheperiodwhenthewagetypeisvalidfortheemployee.

    ChecktheboxmarkedTestRun

    ClickonexecuteThetestlogandresultsaredisplayed,onceitissuccessful(0errors),gothepreviousscreen,unchecktheboxmarkedTestRunandexecuteThepayrollisrunsuccessfullyandlogtreeisdisplayedfortheemployee

    PayslipfortheemployeecanbedisplayedbyclickingonFormabove. .ThiscanalsobecheckedviaTCode:PC00_Mxx_CEDTThepayslipcontainsthewagetype1511andtheamountbeingpaidtotheemployee.Gobacktothepreviousscreen.Thetestwagetypeshowsupintheoutputresultstabletoowherethedetailsofthepayrollcanbeviewed.

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    Figp:PayrollcalculationDriver

    Figq:Payrolllogtree

    Figr:Payslipforthetestemployeetestwagetypeshowsup

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    Figs:OutputResultstableWT1511testwagetypeshowsup1.4.1.PostingtoAccountingThenewwagetypecanbefurthertestedinthefinancial

    posting.Initially,thewagetypewasmappedtoasymbolicaccountcodetolinktoabalancesheetaccount.Oncethelivepayrunisexecutedforaparticularemployee,thiscanbepostedtofinancialaccounting.Stepsasfollows:

    GototransactionPC00_M99_CIPEFillinthedetailsasinFigtandexecuteEvaluationofpostingItemscreenisdisplayedclicktogetintothebalancesheetaccountfolderThetestwagetypecanbeseeninthebalancesheetaccount(undersymbolicaccount1WBS)asmappedbefore.

    Figt:PostingtoFinancialAccounting

    Note:Typeofdocumentcreation:

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    Figu:PostingEvaluationWagetype1511availableinBalancesheetaccountasmapped

    Figv:1511TestwagetypeisgettingpostedtotheabovementionedG/Laccount1.5.DeletingaWageType

    Deletionofthewagetypeisdonethesamewayascopyingit.Thiswouldensurethatthewagetypeiscompletelydeletedfromthesystem.Ifawagetypeisnolongerinuseforaparticulartask,itcanbedelimitedinthattable(permissibilitytableT512Z).

    BelowarethestepstobefollowedtodeleteawagetypeGototransactionOH11Whenpromptedtochoosethemethodofmaintenance,chooseDeleteandenter.Atableisdisplayed

    Underthewagetypecolumn,typethewagetypetobedeleted(WT1511)ChecktheboxmarkedTestRunSelecttheentryandclickonDelete

    Note:Thewagetypecanbedelimitedonthespecifieddateinthetableswhennotinuse.Thiswouldresultinunavailabilityoftheparticularwagetypepostthatdate.

    Thetestlogandresultsaredisplayed,onceitissuccessful,gothepreviousscreen,unchecktheboxmarkedTestRunandclickonDeleteWhenpromptedtosavethechanges,select/createatransportrequestandassignthosechangestoit,sothatitcouldbemovedtotheproductionsystemLivelogwillbedisplayedlistingthetablesfromwhichthewagetypehasbeendeleted.

    Note:Deletionofawagetypeishighlyunfavourableasitwouldaffectthepayrollpastandleadtoretroerrors.Awagetypeshouldbedelimitedinsteadwhennotituse.Thiswouldnotaffectthepayrollpastfortheemployeesandcanalsobeenabledifrequiredinfuture.1.6.PointstoRemember

    Wagetypesarethebuildingblocksofthepayrollmoduleandareessentialtocompensate

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    theemployeesLGMSTistheuniquefeaturetodefaultthewagetypesallowedinBasicPayinfotype(IT0008).AwagetypecanonlybecopiedandnotbecreateddirectlyinthesystemAlltherelatedtablesgetautomaticallyupdatedwhenawagetypeiscopiedAwagetypehastobemappedwithasymbolicaccountinordertolinkitwithanactualaccountforfinancialpostingsThenewwagetypecanbetestedbyrunningapayrollfortheperioditismaintainedforasetofemployees.Awagetypeshouldnotbedeletedasitwouldadverselyaffecttheretroactiveaccounting.Instead,itshouldbedelimitedwhennotinuse.

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    318Views Products:sap_erp_human_capital_managementTags:sap,human_capital_management,payroll

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    6Comments

    Like(1)

    DeepakKumarApr24,201511:01AM

    Goodonefornewcomer.

    Like(0)

    MonalisaMazumdarApr24,201511:52AM(inresponsetoDeepakKumar)

    Thanks!

    Like(1)

    SikindarAApr24,201511:57AM

    Goodone

    Like(0)

    MonalisaMazumdarApr24,201511:59AM(inresponsetoSikindarA)

    Thanksalot!

    Like(1)

    BALASUBRAMANIANAPApr26,20152:17PM

    ItwaslikeaminiSAPtraining.Patienceisshowninmakingitwithscreenshots(alsoinhidingconfidentialinformation).Goodone.

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    SriramTamilMay28,20153:06PM

    HiMonalisa,Greatonefornewcomerslikemeinpayroll..wishtolearnalotfromyouonpayroll..ThanksSriram