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WAGE$ Grant

Program Administration Guide

Last Updated 12/20/16

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Table of Contents

1.0 Introduction .......................................................................................................... 3 1.1 Purpose of this Document .......................................................................................... 3 1.2 Acronyms/Abbreviations ............................................................................................ 3 1.3 WAGE$ Background Information ............................................................................... 3 2.0 WAGE$ Grant Goals ................................................................................................ 4 2.1 Apprentice Deliverables – by year .............................................................................. 5 3.0 Project Roles & Responsibilities ............................................................................ 7 3.1 Workforce Development Board (WDB) Responsibilities ............................................. 7 3.2 DWD Bureau of Apprenticeship Standards (BAS) Responsibilities ............................. 9 3.3 Stakeholder Roles and Responsibilities ....................................................................11 4.0 Important Procedures .............................................................................................14 4.1 Allocating Funds .......................................................................................................14 4.2 Tracking Grant Expenses ..........................................................................................14 4.3 Payment Request & Approval Process .....................................................................15 4.4 Expenditure Reports .................................................................................................15 4.5 Tracking WAGE$ Participants ...................................................................................16 4.6 Determining Apprentice Eligibility for WIOA Services ................................................16 4.7 Grant Monitoring .......................................................................................................16 5.0 WAGE$ Reporting ...................................................................................................16 5.1 Monthly Outreach Activities Report ...........................................................................17 5.2 Quarterly Narrative Report ........................................................................................17 Appendix A: Work Plan for the Workforce Development Boards (Years 1 and 2) ............19 Appendix B: WAGE$ Grant Metrics (for U.S. Department of Labor Reporting) ................21 Appendix C: Change Log (Updates to this document) .....................................................22

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1.0 Introduction

1.1 Purpose of this Document The purpose of this document is to describe the program administration guidelines for the Workforce Development Boards' work on the Wisconsin Apprenticeship Growth and Enhancement Strategies (WAGE$) project.

1.2 Acronyms/Abbreviations Acronym/Abbreviation Definition BAS Bureau of Apprenticeship Standards BASIS Bureau of Apprenticeship Standards Information System CBO Community Based Organization COMET Contract Management Expenditure Tracking [System] DWD Department of Workforce Development RA Registered Apprenticeship WDA Workforce Development Area WDB Workforce Development Board

1.3 WAGE$ Background Information In September 2015, the Wisconsin Department of Workforce Development (DWD)/ Bureau of Apprenticeship Standards (BAS) was awarded a $5,000,000 American Apprenticeship Initiative Grant from the United States Department of Labor. Through this project, DWD will build upon partnerships with the Workforce Development Boards, Wisconsin Technical College System, and industry associations to expand apprenticeships into new high growth sectors and increase the number of employers and apprentices participating in Registered Apprenticeship. Through the grant, DWD and partners will register 1,000 new apprentices and up-skill 542 incumbent workers in the sectors of Advanced Manufacturing, Healthcare, and IT sectors. Grant sub-recipients—the 11 Wisconsin Workforce Development Boards and the Wisconsin Technical College System—will assist with the framework for developing, delivering, and promoting effective apprenticeship programs statewide.

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2.0 WAGE$ Grant Goals The activities proposed in the WAGE$ Grant are aimed at:

• Launching apprenticeship models in three high growth fields: Advanced Manufacturing, Healthcare, and Information Technology.

• Aligning apprenticeships to pathways for further learning and career advancement (e.g. programs that include industry-recognized skills certifications or reward workplace learning with college credit)

• Scaling successful apprenticeship models by investing in innovations and best practices models

• Strengthening overall participation by increasing awareness of the value of apprenticeships, including the return on investments for employers

Below is the outline of the planned strategic direction for Wisconsin's American Grant application.

1) Expand Apprenticeships into H1B Occupations • Partner with industry and education providers to develop apprenticeships in areas that

will best serve workforce needs. The proposed occupations, which include new apprenticeship offerings as well as the expansion of existing programs into new regions, include:

o Advanced Manufacturing (4 proposed occupations) Welder Fabricator (expansion of existing program) Industrial Manufacturing Technician (expansion of existing program) Maintenance Technician (expansion of existing program) Mechatronics (new program)

o Healthcare (3 proposed occupations – all new) Licensed Practical Nurse Medical Assistant Community Health Care Worker

o Information Technology (5 proposed occupations – all new) Computer System Analyst Computer Network Support Specialist Information Security Analyst Data Warehousing Specialist Business Intelligence Analyst

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2) Strengthen the pipeline/Career Pathways • Enhance existing pipelines and career pathways by increasing public awareness of the

value of apprenticeship for both employers and apprentices. • Address the training gap for those not ready to transition directly into an apprentice

program by strengthening the K – 12 Youth Apprenticeship – Bridge to Registered Apprenticeship & increasing linkages with Pre-Apprenticeship. Focus on:

Out of school youth – unemployed and under employed Unemployed and underemployed adults

3) Innovation and Expanding Access

• Enhance collaboration among organizations within the workforce system • Increase partnership with the technical colleges, technology consortiums, statewide

workforce agencies, and community-based organizations • Strengthen the coaching and mentoring training for journey workers and for employers

that become registered apprentice employers • Conduct outreach to entities not generally accustomed to using apprenticeship as a

recruiting and training vehicle • Leverage funding sources and local outreach to increase statewide participation,

including a focus on underrepresented populations

2.1 Apprentice Deliverables – by year The number of apprentices to be registered in each of the new occupations per year is listed in the chart below. Please note this chart includes the occupations proposed in the grant, which may be modified based on discussions with employers about which new programs will best serve their needs.

Occupation Year 1 Year 2 Year 3 Year 4 Year 5 Total

Man

ufac

turi

ng Industrial

Manufacturing Technician

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20 20 20 20 100

Maintenance Technician 10 20 30 30 30 120 Welder/Fabricator 10 20 15 15 15 75 Mechatronics 12 20 32

Info

rmat

ion

Tech

nolo

gy

Computer Network Support Analyst

10 15 25 50

Computer System Analyst

20 35 45 100

Information Security Analyst

20 35 45 100

Data Warehouse Specialist

15 15 30

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Business Intelligence Analyst

25 35 60

Hea

lth

Care

Licensed Practical Nurse

10 10 25 25 70

Medical Assistant 25 50 50 55 180

Community Health Care Worker

10 10 30 33 83

While each Board is expected to assist DWD in reaching the target numbers listed in the chart, the Boards' deliverables are to assist in creating an outreach plan and to conduct and track outreach activities in accordance with the plan. More detailed information is provided in the Project Roles and Responsibilities section of this document and in Appendix A: Work Plan for the Workforce Development Boards.

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3.0 Project Roles & Responsibilities The WAGE$ project will include collaboration among a number of entitities in order to expand apprenticeship into the new sectors and to increase awareness of apprenticeship opportunities.

3.1 Workforce Development Board (WDB) Responsibilities The WDBs will be effective conduits to establishing partnerships in the three WAGE$ sectors of:

• Advanced Manufacturing • Healthcare, and • Information Technology

The WDBs will contribute to a number of outreach initiatives through their collaboration with DWD as well as state and local partners. They will assist in the development and implementation of the following initiatives:

1. Identify and Propagate Best Practices - Through several innovative approaches, WAGE$ will identify and propagate industry best practices across Wisconsin. One approach will be the new statewide Outreach Best Practices Network, which will allow WDB Apprenticeship Liaisons to share outreach strategies, effective approaches for engaging employers/sponsors in registering new apprentices, and ways to grow current Registered Apprenticeship (RA) employers/sponsors by certifying new pre-apprenticeship programs. The network will also provide an opportunity to discuss strategies to overcome challenges. Another best practices group will be the statewide Apprentice Consortium comprised of employers and representatives of industry, labor, economic development organizations, technical colleges, and other partners. This group will assist in identifying and supporting best practices for introducing apprenticeship to new industry sectors and employers. Worker outreach best practices will include a focus on improving enrollment of women, veterans, disabled workers and racial minorities into apprenticeship.

2. Strategy for Building Streamlined Worker Pipelines into Apprenticeship – Building

streamlined pipelines for clear pathways into Registered Apprenticeship is vital to the success of the grant initiatives, especially in obtaining the participation of underrepresented and underserved populations. Through working with the existing area WDB staff to leverage the established worker pipelines, WAGE$ outreach will be an instrumental tool for enhancement of career pathways for job seekers, incumbent workers, and underrepresented populations to access apprenticeship. With the assistance of WDA staff and leadership, the WDBs will collaborate with DWD to establish footholds in areas for pre-apprenticeship providers and services.

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Pre-apprenticeship programs are an important method that can be effective in attracting underrepresented populations. Through the pre–apprenticeship programs, the WDBs will ensure apprentice candidates are prepared with the soft skills and basic skills training needed to be successful in a Registered Apprenticeship program. WDBs can also leverage expanding the Youth Apprenticeship (YA) program and bridge program from YA to RA for high school students who have a long term interest in becoming a Journey Worker.

3. Build Upon Local Coalitions – All WDBs will use their current sector partnership to assist

in expanding the employer/sponsor outreach into the new sectors. WDBs will also develop new public/private partnerships in their area as appropriate. The efforts of these partnerships will be to solidify new apprenticeship employer commitments, encourage collaboration, and promote apprenticeship. The WDBs will likewise work with the WAGE$ team to develop other regional partnerships to assist in the expansion of H-1B apprenticeship opportunities. Beyond partnerships with employers, WDBs will assist in building and strengthening local coalitions that connect underrepresented populations, veterans and disabled workers with career pathways using assessments, pre-apprenticeship training and RA. These coalitions will include CBOs, faith based organizations, and local educational institutions capable of using their influence to promote apprenticeship in targeted communities. The coalitions will assist in performing outreach and training activities.

4. Create Targeted Outreach Campaigns - Expansion into most H-1B and high growth skilled industries in Wisconsin presents a challenge because apprenticeship has so far been largely absent from these sectors’ workforce development strategies. Based on the leadership and direction of the Apprentice Consortium, the WDBs will assist in promotion campaigns based on sector strategies. The campaigns will help translate apprenticeship benefits into resources that individuals conducting outreach can use to demonstrate RA’s positive returns on investment. Targeted campaigns will build upon existing campaigns and include discussions with current or potential partners, as well as the dissemination of printed promotion materials that align with US DOL's branded apprenticeship campaign; outreach best practices guides; and other resources.

In addition to promoting the value of apprenticeship, outreach campaigns may include working with the business community to identify where there are labor force training needs or gaps. WDBs may assist in providing industry analysis of these needs and building partnerships with regional apprenticeship sponsors to improve the flow of qualified applicants to new and existing apprenticeship sponsors.

5. Provide Increased Access to Underrepresented Populations – Expanding access to

underrepresented populations will be part of various outreach activities, including the best practices groups and collaboration with local coalitions. WDBs will also work with local CBOs and One Stop Centers to provide wraparound services and case management to underrepresented populations.

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6. Leverage Current Activities - – DWD/BAS has established relationships with a full range of assistance partners and services through the 26 One Stop Centers statewide. Examples of support services DWD may leverage include WIA/WIOA services, Division of Vocational Rehabilitation services, Badger Care medical assistance, FoodShare food assistance, emergency housing assistance, dependent care assistance, transportation assistance, Veteran, Technical College and Migrant services.

7. Support Cost Saving Efforts – Project costs for WAGE$ need to be managed by leveraging

Wisconsin’s existing apprenticeship infrastructure and industry partnerships. The WDA community can leverage existing DWD/BAS administrative and program staff, as well as the Wisconsin Apprenticeship Advisory Council, State Trade Advisory Committees, Wisconsin Technical College System, Wisconsin Workforce Development Association, Workforce Development Boards and partners such as the Wisconsin Economic Development Corporation. The DWD/BAS staff, in conjunction with the statewide Apprenticeship Liaisons, will work together throughout the development and implementation of WAGE$ initiatives to ensure that outreach campaigns and materials for apprenticeship programs are created as cost effectively as possible.

Each Workforce Development Board will be responsible for the following activities:

• Identify an Apprenticeship Liaison who will serve as the primary grant contact at the Workforce Development Board and will participate in grant apprenticeship activities.

• Identify and share information about best practices for expanding apprenticeships, as well as challenges encountered, through the new Outreach Best Practices Network.

• Collaborate with DWD, current WDB staff, and statewide partners to create and implement an outreach plan.

• Update DWD on grant activities via regularly scheduled phone calls and annual or as needed on-site visits. Required information includes access to records and financial statements as necessary.

• Track information about outreach events and participants using agreed-upon system or spreadsheet

• Provide DWD with consistent progress reports that include information needed to meet Department of Labor reporting guidelines.

• Monitor contractors' grant activities to ensure that performance goals are met and that appropriate procedures, controls, and records are maintained.

• Notify DWD in an expeditious manner when issues are identified that will impact delivery of outreach and apprenticeship activities.

• Bill DWD for outreach and services in accordance with the payment timeline.

3.2 DWD Bureau of Apprenticeship Standards (BAS) Responsibilities The Department of Workforce Development (DWD) BAS will serve as the regulatory body for the grant, as well as the coordinator of collaborative activities with other BAS partners and grant subrecipients.

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DWD will be responsible for the following activities:

• Coordinate with apprenticeship stakeholders (e.g. state and local apprenticeship committees and technical colleges) and training providers to update curriculum and training for the Registered Apprenticeship program and to create new curriculum for the new occupations.

• Provide information and any needed training to assist Workforce Development Boards and Job Center staff in performing apprenticeship outreach activities.

• Facilitate Workforce Development Boards' sharing of information through the new statewide Outreach Best Practices Network.

• Provide Workforce Development Boards with guidance and support to create an outreach plan that lists measurable goals, outreach strategies, and timelines.

• Coordinate with Workforce Development Boards to conduct outreach with the Boards' local alliances and other designated contacts.

• Coordinate outreach activities with Apprenticeship Training Representatives (ATRs) across Wisconsin.

• Create or coordinate development of outreach materials to be used and/or adapted by Workforce Development Boards

• Register apprentices for WAGE$ grant trades/occupations and enter participant data into the BASIS computer system.

• Manage funding and allocations to all Workforce Development Boards. • Prepare WAGE$ reporting document(s) and disseminate information to relevant

stakeholders. • Maintain ongoing, regular communication with stakeholders to provide support with grant

activities and ensure that issues and concerns are resolved expeditiously. • Monitor Workforce Development Boards' grant activities to ensure performance goals are

being met and that appropriate procedures, controls, and records are maintained. • Complete federal grant reporting to the U.S. Department of Labor.

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3.3 Stakeholder Roles and Responsibilities Below is a list of key stakeholders and their role in WAGE$ grant activities.

Role Name(s) Responsibility WAGE$ Grant Sponsor

Karen Morgan, BAS Director

• Make administrative decisions relevant to the WAGE$ Grant

• Work with the WAGE$ Grant Manager and the WAGE$ Grant Outreach Coordinator

WAGE$ Grant Manager

Meredith Alt, BAS • Review/approve financial and reporting information for DOL Quarterly reports

• Review, approve, and submit funding requests

• Make funding allocation modifications • Create general statistical reports • Facilitate WDBs' collaboration through

the statewide Outreach Best Practices Network

• Train WDBs on WAGE$ administrative guidelines

• Enter WAGE$ performance data into online systems

• Coordinate tasks for project team

WAGE$ Grant Outreach Coordinator

Cindy Anderson, BAS • Meet with committees, sponsors, and other resources to establish WAGE$ trade/occupation needs

• Work with Business Service teams and other employer liaisons on outreach goals

• Serve as a liaison to DWD Apprentice Training Representatives (ATRs) on grant-related apprentice programs

• Provide support to WDBs related to employer outreach

• Coordinate focus group meetings and development activities for new curricula

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WDB Apprenticeship Liaison

To be identified by each Workforce Development Board

• Contribute to the development and implementation of an outreach plan

• Participate in monthly or as-needed calls with the statewide Outreach Best Practices Network

• Schedule and conduct appointments with area businesses and CBOs

• Provide information about program requirements to area pre-apprenticeship providers

• Coordinate with local providers to process and/or track pre-apprentices

• Coordinate introductory meetings for new sector opportunities in grant-related occupations

• Evaluate best practices and determine which can be used to enhance recruiting efforts for area apprentices/employers

• Report all requests or issues on a timely basis to WAGE$ Project Team

• Issue and track grant funds in accordance with policy guidelines

• Provide monthly and quarterly updates on area apprenticeship activities

• Provide reporting information to WAGE$ Grant Manager as requested

Certified Pre –Apprenticeship Organizations

Pre-Apprentice Provider • Obtain certification as an approved certified pre-apprenticeship program

• Conduct training • Assist in connecting graduates with

information about apprenticeship • Provide reporting information to WAGE$

WDB Apprenticeship Liaison Pre-Apprentices Any Pre-Apprentice

registered in a certified Pre-Apprenticeship program

• Provide any information necessary for WDB Apprenticeship Liaison to track participation

• Comply with all requirements of the program to be able to later participate in a sponsor's apprentice program

Sponsors Any employer or employer group that has WAGE$ apprentices

• Comply with all program requirements for the new and expanded WAGE$ occupations

Apprentices Any Apprentice who is registered WAGE$

• Provide all supporting documents or information necessary for apprentice

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occupation registration • Comply with all program requirements

Technical Colleges or other institutions

Wisconsin Technical College System, with individual colleges to be determined

• Develop new and/or supplemental apprenticeship training curricula

• Expand and provide instruction for grant-proposed apprenticeship programs

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4.0 Important Procedures

4.1 Allocating Funds DWD has allocated initial funding to the 11 Workforce Development Boards in varying amounts based on the five year forecasted growth of the occupations in the sectors of Advanced Manufacturing, Health Care, and Information Technology. This initial funding, 40% of each Board's estimated total, covers grant Years 1-2 (through 2017). While the reporting dates follow the federal calendar, the financial period for grant spending is July 1st - June 30th of each year. The total amounts for Years 1 and 2 are thus available from the start of each Board's contract through 6/30/2017. In order to best leverage grant funds, DWD will review and reallocate grant funds annually based on each area's performance. Each area could be reallocated by up to 20% of its total for the following year. The annual review will take place in the spring so that Boards may adjust their upcoming year's budget, if needed. The new allocations will apply to spending beginning July 1st of each year.

4.2 Tracking Grant Expenses As part of the project formation and onboarding process, each Board will need to create a five-year budget. The budget must align with the activities (i.e. categories) that are permitted to be charged to the grant:

• Admin • Salary/Personnel/Overhead • Outreach Materials/Supplies • Travel • Subcontracts (if applicable, for Pre-apprenticeship)

DWD expects that the majority of the charges to the grant will be of staff time and subcontracts to pre-apprentice providers, as needed. The Boards may transfer funds between line items on their budgets in keeping with the guidelines below. As outlined in the contract, no more than 10% of the grant amount may be used toward administrative costs.

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All Boards may include with Salary/Personnel/Overhead the reasonable costs associated with the utilities, space, and project-related costs for the Apprenticeship Liaison position. DWD will supply outreach materials (with orders placed with BAS ATRs), thus these materials will only be an expense if the materials are beyond those that DWD creates. Each Workforce Development Board will need to request approval from DWD to create new outreach materials and DWD will provide any needed guidance regarding branding, logos, etc. All travel must be for the purpose of meeting with employers, alliances, or other local groups or to travel to the Madison office. Any out of state travel that will include an overnight must first be approved by DWD. Any Workforce Development Board may subcontract with a community-based organization or other entity to perform pre-apprenticeship activities (i.e. program development or expansion). Pre-apprenticeship programs must be certified as Wisconsin Pre-Apprenticeship Readiness Programs in order to receive grant funds. The Application for Certification is available on the BAS website, under Forms and Publications (Pre-Apprenticeship Readiness Application). Each Workforce Development Board is responsible for maintaining records to assist DWD with any required audits and to participate in a yearly audit of grant procedures and financial records.

4.3 Payment Request & Approval Process Each of the Boards must use the STAR Invoice Form (available electronically) to request payment for grant expenses. The form itemizes the total expenditures related to the grant activities and includes a line for Admin expenditures and Program expenditures. Instructions for use are on the form, including the email address or other ways to submit it. DWD will reimburse the Grantee for all allowable expenditures that are reported up to the funding level specified in each Board's contract. The STAR Invoice Form for WAGE$ is available at the following link: http://dwd.wisconsin.gov/comet/ Please note that DWD cannot pay Request for Payment Invoices that are incomplete. Requests for Payment Invoices that do not contain all required information will be returned to the Grantee to be completed and resubmitted. Resubmitted claims will be paid with the next regular payment cycle.

4.4 Expenditure Reports Each of the Boards must submit monthly COMET Financial Status Reports (FSRs) listing amounts for each WAGE$ activity (Admin; Outreach Materials/Supplies; Salary/Personnel/Overhead; Subcontracts; Travel). The COMET FSR Entry form is available at the following link: http://dwd.wisconsin.gov/COMET. The FSR must be submitted to the Department by close of business (4:30 pm CT) thirty days after the month when expenses have been incurred.

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Please note that DWD cannot process FSRs that are incomplete. FSRs that do not contain all required information will be returned to the Grantee to be completed and resubmitted. Each of the Boards must submit all claims for reimbursement to DWD within 60 days of the end of the grant period. Expenses incurred within and reported later than sixty (60) days will not be recognized, allowed or reimbursed.

4.5 Tracking WAGE$ Participants DWD will need to track the number of WAGE$ participants as outlined in the metrics in Appendix B. For the purposes of the grant, participants include pre-apprentices, registered apprentices, and all individuals with whom the workforce system has been in contact who may ultimately become apprentices. In order to track these participants, DWD has created a spreadsheet (Appendix C) for each Board to track its outreach activities and the number of individuals who participate in them. Each Board is also expected to maintain a list of participants or recipients for these activities. The dates for submitting the reporting spreadsheet are included in the Reporting section of this document.

4.6 Determining Apprentice Eligibility for WIOA Services The Workforce Development Boards should follow the same procedures they use for all WIOA program participants to determine whether a WAGE$ grant participant is eligible for WIOA services.

4.7 Grant Monitoring BAS WAGE$ Grant staff will conduct annual desktop monitoring of each Workforce Development Board's grant procedures and oversight of subcontractors (if applicable). The monitoring will build on each Board's WIOA monitoring so that the Boards do not need to separately submit to BAS documentation that applies to both WIOA administration and WAGE$ grant administration. The WAGE$ Monitoring Plan and additional documentation required for WAGE$ monitoring will be shared in advance with each of the Boards. WAGE$ Grant staff will work with each Board to coordinate a timeframe around the other monitoring taking place. Upon completion of the monitoring, the WAGE$ Grant Staff will issue a report outlining any findings or areas of concern.

5.0 WAGE$ Reporting Each quarter, DWD is required to submit to the U.S. Department of Labor a Quarterly Performance Report that provides detailed information about participants in grant-supported apprenticeship programs. In addition, DWD submits a Quarterly Narrative Report summarizing grant activities and key accomplishments or challenges.

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The sections below provide more information about the reporting requirements for WDB sub-recipients, including timelines and expected content of the reports.

5.1 Monthly Outreach Activities Report The metrics DWD must report on (outlined in Appendix B) include Capacity Building and Employer information as well as Employment and Training information. These metrics require DWD and all project partners to track the number of promotional/outreach activities as well as the total number of participants that receive services under the grant. In addition, DWD must report the total number of new pre-apprenticeship programs. In order for DWD to track this information, each Board must submit to DWD a monthly Outreach Activities Report (template posted to the WAGE$ website) outlining the number of outreach activities it conducted and the number of participants at these activities. The activities to be reported include calls and meetings with employers and job-seekers, as well as recruitment and discussions with possible participants. In addition, the Board must list any new certified pre-apprenticeship programs it has started, regardless of whether grant funds are utilized. The monthly Outreach Activity Report is due within 15 days of the end of each month.

5.2 Quarterly Narrative Report The quarterly narrative report DWD submits to DOL provides an explanation of grantee progress. DWD will need to obtain information from the Boards to complete the following sections:

• Summary of Grant Activities completed during the quarter • Status Update on Leveraged Resources • Key Issues and Technical Assistance Needs • Best Practices and Success Stories • Additional Information (optional)

Each Board must submit a Quarterly Narrative Report (available on the WAGE$ website) comprised of a brief narrative and information that will assist other grantees in their apprentice activities. In particular, the Boards must provide information on Best Practices and Success Stories, as appropriate. The reporting periods and due dates for quarterly reports will remain the same for all quarters of the grant. Quarterly Report due dates for WDBs will thus be January 15, April 15, July 15, and October 15 of each year, through September 30th, 2020. Note: For dates that fall on a weekend, the reports will be due the following Monday.

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Reporting Quarter WDB Quarterly Report Due to DWD

DWD Quarterly Narrative Report

Due to DOL

Quarter 1 October 1 – December 31

January 15

February 14

Quarter 2 January 1 – March 31

April 15

May 15

Quarter 3 April 1 – June 30

July 15

August 14

Quarter 4 July 1 – September 30

October 15

November 14

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Appendix A: Work Plan for the Workforce Development Boards (Years 1 and 2)

Activity #

Description

Year 1 Year 2

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Proj

ect F

orm

atio

n

1 Participate in kickoff meeting with DWD X 2 Recruit and fill Apprenticeship Liaison position X 3 Clarify roles and complete onboarding process for project staff X 4 Finalize detailed project plan outlining key areas of collaboration across the

Workforce Development Boards and with DWD X X

5 Update detailed project plan X

6 Participate in first call and subsequent monthly Outreach Best Practices Network calls with all Workforce Development Boards

X X X X X

Key Deliverables: Description of roles of all key staff, percentages of FTE on this project, and salaries to be charged to the grant

• Due October 17th, 2016 Detailed project team organizational chart

• Due October 17th, 2016 Five year budget

• Due October 17th, 2016

O

utre

ach

Act

iviti

es 1 Collaborate with DWD and project partners to create Outreach Plan, outlining

timelines and process for activities to be conducted within each workforce area and statewide

X X

2 Finalize Outreach Plan X

3

Identify employers, alliances, and other organizations that could support apprenticeship in local workforce area

X X

4 Coordinate with DWD and convene face-to-face meetings with possible apprenticeship organizations, as described in Outreach Plan

X X X X

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Key Deliverables: Outreach Plan

• Due January 2nd, 2017 (Note: due date for this is being revised as developing and implementing this resource will be a BAS/Boards collaborative activity during early 2017. BAS will provide a template.)

Participation in all outreach events identified in the Outreach Plan

Activity # Description

Year 1 Year 2

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

3Rep

ortin

g

1 Complete monthly expenditure report X X X X X 2 Complete monthly outreach activities report X X X X X 3 Complete quarterly progress reports of activities X X X X X

Key Deliverables: Monthly expenditure reports (Financial Status Report)

• Due within 30 days of the end of the month Monthly outreach activity reports (Outreach Activity Report)

• Due within 15 days of the end of each month Quarterly progress reports (Quarterly Narrative Report). Deadlines will remain the same for each year of the grant period.

• For Reporting Quarter October 1st – December 31st: Due January 15th • For Reporting Quarter January 1st – March 31st: Due April 15th • For Reporting Quarter April 1st – June 30th: Due July 15th • For Reporting Quarter July 1st – September 30th: Due October 15th Note: For dates that fall on a weekend, the reports will be due the following Monday.

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Appendix B: WAGE$ Grant Metrics (for U.S. Department of Labor Reporting)

Capacity Building & Employer Metrics Year 1 Year 2 Year 3 Year 4 Year 5 Total

1 Total # of Employers to Benefit from the Grant Program 15 40 75 120 133 383

2 Total # of Promotional/ Outreach Activities 450 800 725 600 425 3,000

3 Total # of Newly Registered

American Apprenticeship Programs

8 16 25 27 24 100

4 Total # of Existing Registered

Apprenticeship Programs to be Expanded

12 25 22 17 14 90

Employment & Training Metrics Year 1 Year 2 Year 3 Year 4 Year 5 Total

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Total # of Participants to Receive Services Under this Grant (e.g includes participants served in

pre-apprenticeship, apprenticeship, and by other

grant activities)

900 1600 2300 2600 2600 10,000

2 Total # of New Apprentices Registered

40 105 185 307 363 1,000

3 Percentage of Total Participants Served who would be identified

as a Targeted/Underrepresented Population

17% 17.50% 18% 19% 20% 20%

4 Percent of Apprentices Served

who Complete Their Apprenticeship Program

70% 71% 72% 73% 75% 75%

5 Average Cost Per Apprentice $31,900 $32,050 $32,200 $32,600 X $128,750

Optional Measures Year 1 Year 2 Year 3 Year 4 Year 5 Total

1 Total # of Pre-Apprenticeship Programs Supported by the Grant 8 25 31 36 32

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2 Total # of Incumbent Workers Served 0 70 143 168 171 542

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Appendix C: Change Log (Updates to this document) Current as of 12/20/16

• 11/7/16 o Removed forms that are now available on the WAGE$ website (Quarterly

Narrative Report form, Monthly Outreach Tracking document) o Removed Pre-Apprenticeship Readiness Program Application that is now

available on the WAGE$ website o Removed Contacts page; Apprenticeship Liaisons are now listed under Project

Partners on the WAGE$ website o Adjusted formatting and made minor wording revisions 12/20/16

• 12/20/16 o Noted that Apprenticeship Liaisons order outreach materials from ATRs o Updated language associated with Monitoring Plan section o Revised language in Monthly Outreach Activities Report section to note that

Boards must also indicate whether they have started any new certified pre-apprenticeship programs

o Eliminated Project Plan deliverable from the Work Plan o Updated Work Plan to note changed deadline for Outreach Plan. BAS/Boards will

collaborate to develop an Outreach Plan in early 2017.