W4d2d978b305b5 Msms Pilotage Manual 01.11 Boarder

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Port of Belfast

PILOTAGE MANUAL

Revision No: 02

Issue No: a

Issue Date: 01th January 2009

Ref.: A1005-BHC-PMSC-02


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Section: i Rev No. 02

Title: Document Control Issue No. a

Date: 08.01.09 Page: i

Doc: MSMS-Pilotage Manual 01.11

Document Control

Document Name/Reference: Port of Belfast Pilotage Manual

Revision Number: 02

Issue Number: A

Revision Date: 1 August 2010

Copy Holder (in red pen):

Copy Number (in red pen):

Signed (Document Controller):

Document Distribution

The Document Controller shall:

Distribute copies of this document and future updates to all relevant persons.

Allocate copy numbers in red pen.

Maintain a distribution list of copy-holders and their number.

Ensure that superseded or obsolete copies are removed from circulation anddestroyed.

The current list of copy-holders is presented below:

Copy No. Copy Holder Role Organisation

Electronically Intranet Port of Belfast

Document reviews are recorded in the Operations Manual


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Section: ii Rev No. 02

Title: Table of Contents Issue No. a

Date: 08.01.09 Page: i


TABLE OF CONTENTS

1. GENERAL PILOTAGE INFORMATION ................................................................... 11.1 INTRODUCTION ........................................................................................................... 11.2 RESPONSIBILITIES ....................................................................................................... 21.3 REQUIREMENT FOR PILOTAGE AND PILOTAGE DIRECTIONS ........................................ 21.4 CONDITIONS GOVERNING THE PROVISION OF PILOTAGE SERVICES (PILOT ANDPILOTING RESPONSIBILITIES) ................................................................................................... 31.5 CRITERIA FOR EXPECTED SHIP STATUS....................................................................... 31.6 CONTACTS VHF/TELEPHONEPROCEDURES (TO ORDER A PILOT) ............................ 4

2. PILOTAGE PROCEDURES .......................................................................................... 52.1 ARRANGEMENT OF A PILOT ........................................................................................ 52.2 PREPARATION ............................................................................................................. 52.3 PILOT BOARDING AND DISEMBARKING POINTS .......................................................... 62.4 TRANSIT TO A VESSEL UNDERWAY............................................................................. 62.5 TRANSIT TO BERTHED VESSEL.................................................................................... 72.6 EMBARKING/DISEMBARKING A VESSEL UNDERWAY .................................................. 72.7 EMBARKING/DISEMBARKING A BERTHED VESSEL...................................................... 82.8 ASSESSING THE VESSEL CONDITION AND STANDARD OF CREW.................................. 82.9 PILOT/MASTER EXCHANGE OF INFORMATION............................................................. 82.10 TRANSITING THE PILOTAGE DISTRICT......................................................................... 92.11 BERTHING AND UNBERTHING ................................................................................... 102.12 WORKING WITH TUGS............................................................................................... 102.13 COMMUNICATIONS.................................................................................................... 102.14 REMOTE PILOTAGE ................................................................................................... 102.15 OVERCARRIAGE OF PILOTS ....................................................................................... 102.16 NUMBER OF PILOTS................................................................................................... 102.17 SAFETY EQUIPMENT ................................................................................................. 10

3. ANCHORAGES, PROHIBITED, RECOMMENDED, AUTHORISED ................. 113.1 GAS PIPELINES.......................................................................................................... 113.2 CONTINGENCY PLAN................................................................................................. 11

4. AREAS OF SPECIAL CONCERNS ............................................................................ 134.1 BARNETT DOCK ........................................................................................................ 134.2 TURNING CIRCLE TO RICHARDSON WHARF .............................................................. 134.3 DANGERS AND SHOALS............................................................................................. 13

5. TIDAL CONSIDERATIONS, RANGE AND RATE ................................................. 145.1 FRESH/CURRENT EFFECT ........................................................................................... 14

6. TUGS ............................................................................................................................... 156.1 MINIMUM TUG REQUIREMENTS ................................................................................ 15

7. NOTICE TO MARINERS AND STANDING ORDERS ........................................... 167.1 NOTICES TO MARINERS CURRENTLY IN FORCE FOR BELFAST................................... 16


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7.2 STANDING ORDERS CURRENTLY IN FORCE FOR BELFAST ......................................... 168. BELFAST HARBOUR SPECIAL COLLISION REGULATIONS ......................... 17

8.1 REDUCED VISIBILITYONE WAY PILOTAGE............................................................. 178.2 TOWAGE PROCEDURE IN REDUCED VISIBILITY .......................................................... 178.3 CHANNEL PRIORITIES................................................................................................ 17

9. PASSAGE PLANS ......................................................................................................... 199.1 INTRODUCTION ......................................................................................................... 199.2 RE-ASSESSING THE PLAN .......................................................................................... 19

10. PILOT ROSTER PATTERN.................................................................................... 2011. PROMULGATION OF PILOTAGE INFORMATION ........................................ 2112.

AUTHORISATION OF PILOTS ............................................................................. 22

12.1 STANDARD PILOT AUTHORISATION (COPY) .............................................................. 2312.2 TERMS AND CONDITIONS OF WHICH AN AUTHORISATION IS MADE ........................... 24

13. TRAINING EXAMINATION AND RECRUITMENT ......................................... 2613.1 PILOT AUTHORISATION PROCEDURE......................................................................... 2613.2 EXAMINATION CRITERIA........................................................................................... 3013.3 EXAMINATION BOARD .............................................................................................. 3113.4 ONGOING TRAINING IDENTIFICATION/CONTINUED COMPETENCE............................. 3113.5 RECRUITMENT .......................................................................................................... 31

14.

PILOT EXEMPTION CERTIFICATE ................................................................... 32

14.1 PILOT EXEMPTION CERTIFICATE PROCEDURE ........................................................... 3214.2 MANAGEMENT OF PECS ........................................................................................... 33

15. ACCIDENT/INCIDENT REPORT ......................................................................... 3815.1 PROCEDURES ............................................................................................................ 3815.2 MARINE ACCIDENT INVESTIGATION PROCESS .......................................................... 39

16. PERFORMANCE MONITORING AND SYSTEM AUDIT ................................ 40APPENDIXES ...................................................................................................................... 1-11. PILOTAGE DIRECTIONS ........................................................................................ 1-1

1.1 LIMIT OF COMPULSORY PILOTAGE AREA................................................................ 1-11.2 PILOTAGE REQUIREMENTS...................................................................................... 1-2

2. NAVIGATION CHANNELS & BERTHS IN THE PORT OF BELFAST ........... 2-12.1 INTRODUCTION ....................................................................................................... 2-12.2 NAVIGATION CHANNELS &BERTHS ....................................................................... 2-12.3 CONTROLLING DEPTHS............................................................................................ 2-3

3. BERTHING RISK ASSESSMENT ............................................................................ 3-13.1 INTRODUCTION ....................................................................................................... 3-13.2 RISK ASSESSMENT METHODOLOGY ........................................................................ 3-1


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3.3 RESULTSBERTHING RISK ASSESSMENT ............................................................... 3-34. NAVIGATIONAL RISK ASSESSMENT ................................................................. 4-1

4.1 INTRODUCTION ....................................................................................................... 4-14.2 METHODOLOGY ...................................................................................................... 4-14.3 RESULTS ................................................................................................................. 4-54.4 2008REVIEW PROCESS ........................................................................................... 4-64.5 RECOMMENDATIONS............................................................................................... 4-64.6 ADDITIONAL COMMENTS MADE ............................................................................. 4-94.7 RISK ASSESSMENT RECORDS ................................................................................ 4-11

5. BELFAST PILOT/MASTER EXCHANGE FORM ................................................ 5-16. PASSAGE PLAN PRO-FORMA ............................................................................... 6-17. PASSAGE PLANS ....................................................................................................... 7-1

7.1 INBOUND PASSAGE PLAN FROM PILOT BOARDING POINT 1 MILE E OF THE FW/B:.... 7-17.2 OUTBOUND PASSAGE PLAN TO THE FAIRWAY BUOY .............................................. 7-3

8. PILOT PROGRESSION LOG ................................................................................... 8-19. INFORMATION FOR PEC ....................................................................................... 9-1

9.1 BELFAST LOUGH AND VICTORIA CHANNEL -LIGHTS ON NORTH SIDE.................... 9-19.2 BELFAST LOUGH AND VICTORIA CHANNEL -LIGHTS ON SOUTH SIDE .................... 9-29.3 DOCK ENTRANCES AND CHANNELS ......................................................................... 9-7

10. PILOTAGE EXEMPTION CERTIFICATE CHECKLIST ............................. 10-111. PEC TRIPPING LOG ........................................................................................... 11-112. PILOT EXEMPTION CERTIFICATE QUESTIONNAIRE ............................ 12-113. MARINE SAFETY REPORT .............................................................................. 13-114. THE EMBARKATION AND DISEMBARKATION OF PILOTS CODE OFSAFE PRACTICE ............................................................................................................. 14-115. PILOTS BRIDGE RESOURCE ASSESSMENT .............................................. 15-116. SYLLABUS FOR MARINE PILOT TRAINING .............................................. 16-1


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Section: 1 Rev No. 02

Title: General Pilotage Information Issue No. a

Date: 08.01.09 Page: 1


1. GENERAL PILOTAGE INFORMATION

1.1 Introduction

This Manual considers the powers and duties that harbour authorities have toprovide a Pilotage service as well as detailing most of the required pilot informationand requirements in use. The Code recommends that the use of the harbourauthoritys powers follow these general principles:

A. Harbour authorities are accountable for the duty to provide an efficientpilotage service; and for keeping the need for Pilotage and the serviceprovided under constant and formal review.

B. Harbour authorities should therefore exercise control over the provision of theservice, including the use of Pilotage directions, and the authorisation,examination, employment status and training of pilots, as per existingcontract.

C. Pilotage should be fully integrated with other port safety services underharbour authority control.

D. Authorised pilots are accountable to their authorising authority for the use theymake of their authorisation: harbour authorities should have contracts withauthorised pilots, regulating the conditions under which they work including

procedures for resolving disputes.


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1.2 Responsibilities

The Harbour Master has the overall responsibility for the operational aspects ofmanaging pilotage within the Port of Belfast. However, the ultimate responsibilityand accountability lie with the Harbour Commissioners to ensure that all thenecessary systems are in place to support this process.

Figure 1-1 Responsibilities Overview for Pilotage

1.3 Requirement for Pilotage and Pilotage Directions

The requirement for Pilotage within the Port of Belfast is determined using riskassessment, which forms the basis for preparing the Pilotage Directions (Appendix1).

Risk assessments like Berthing Risk Assessment (Appendix 3) or Navigational RiskAssessment (Appendix 4) and the directions are reviewed to give account tochanges in Port operations and any variations in navigational practices within thePort limits. The maximum period between each review is 3 years.

Before issuing a revision to the requirement for Pilotage or the Pilotage directions,the Port of Belfast consults with ship owners that use the Port, and those whoconduct operations within the Port, including towage companies, pilot boatcoxswains and the pilots. The process is undertaken through correspondence andworkshops with feedback and findings being retained for audit.

The requirement for Pilotage and the Pilotage directions are circulated through theAdmiralty List of Radio Signals (ALRS). In addition they can be obtained from PortOperations upon request and the Ports website www.belfast-harbour.co.uk.

SAFETY SECURITY AND

ENVIROMENT COMMITEE

BELFAST HARBOUR

COMMISSIONERS

DUTY HOLDER

(OPERATIONS DIRECTOR)

HARBOUR MASTER

PILOTS
http://www.belfast-harbour.co.uk/http://www.belfast-harbour.co.uk/


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1.4 Conditions Governing the Provision of Pilotage Services (Pilot andPiloting Responsibilities)

The pilots are responsible to the Harbour Master; however, during the act of Pilotagethey are also responsible to the Master of the vessel being piloted.

As part of the agreement with the Master they are entrusted with the safety of thevessel they are in conduct of and the safe direction of vessels in support, It is notedthat the Masters and crew of these vessels hold ultimate responsibility for their ownvessel and crew.

1.5 Criteria for Expected Ship Status

A pilot may require the Master of any ship he/she is piloting to declare its draught,length and beam, and such other information relating to the ship or its cargo as the

Pilot specifies and is necessary to enable him/her to carry his/her pilot duties.

The Master of a ship must bring to the pilots attention defects or matters particular tothe ship and its machinery and equipment, which are known to him/her and likely toaffect the navigation of the ship.

An authorised pilot engaged in the berthing and unberthing of a vessel in the U.K.,must immediately inform the Harbour Authority whenever they learn in the course oftheir normal duties that there are deficiencies which may prejudice the safenavigation of the vessel, or which may pose a threat of harm to the environment theHarbour Authority shall immediately inform the MCA.


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1.6 Contacts VHF/Telephone Procedures (to Order a Pilot)

In order to book a pilot call Belfast Harbour on VHF Channel 12 or phone numbers+44(0)28 9055 3016 or +44(0)28 9055 3504.


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Title: Pilotage Procedures Issue No. a

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2. PILOTAGE PROCEDURES

2.1 Arrangement of a PilotThe arrangement of a pilot is co-ordinated by the VTS operator using the MarineInformation System at the Port of Belfast. The MIS holds the ETAs and ETDs for allvessel entering moving within and departing the Port, detailing the characteristics ofthe vessel, its Pilotage and Towage requirements and whether pilotage is from theinner or outer pilot boarding/disembarking point.

If it is impractical to provide a pilot at the designated boarding point, the vessel isdelayed until this can be done.

No vessel requiring a pilot is permitted to navigate within Port limits without a pilotunless in exceptional circumstances which is always under the direction of theHarbour Master and is recorded as an unusual operation.

2.2 Preparation

Once assigned to a vessel, the pilot acquires the relevant data to facilitate the act ofPilotage. This includes collecting information on:

The vessel,

Any defects,

The environmental conditions,

The vessels intentions and requirements, The forecast,

Any other factors affecting the passage and berth

Information on the vessel and its requirements can be obtained from the MIS, andthe vessels pre-arrival form (ADCF).

This preparation is co-ordinated with the VTS operator who signs a checklist toconfirm that all systems will be in place when required. Only then is the vesselallowed to enter Port limits, otherwise, it is delayed.

The vessel will also be delayed if for any reason the pilot is uncomfortable about theproposed operation. In this instance a review is held with the Harbour Master to finda safe solution. This process is recorded on an IRIMS report.

In instances when a pilot is required to go directly from one ship to another, the VTSoperator will plan the operation and issue the pilot with the required details. If criticalinformation cannot be provided, the vessel is delayed until the pilot has all therequired information.


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2.3 Pilot Boarding and Disembarking Points

The designated boarding and disembarking points at the Port of Belfast are seaward

of beacon 12 and 1 mile East of the Fairway buoy. These points are reviewed as partof the planning for each act of Pilotage and if considered inappropriate for anyreason the pilot will arrange an alternative boarding point through consultation withthe Harbour Master and the vessel Master. This process is reported by the VTSusing the IRIMS report and forwarded to the Harbour Master.

ETA to the Fairway Buoy called in by arriving vessels 2 hours before arrival at theFairway Buoy giving required details, and vessels should then continuously monitorchannel 12. Vessels will then be instructed to call again 15 minutes before arrival onchannel 12 for traffic clearance to pass to their specific berth.

Pilot Boarding Position:

Pilot boards in a position a minimum of 1 mile east of the Fairway Buoy, there beingsufficient sea room for manoeuvre, a reasonable and steady depth of water and,where normally, the area is sheltered from the more exposed elements ofpredominant winds and weather.

Vessels with a LOA of less than 100m, not carrying hazardous goods in bulk, mayopt for boarding at no 12 beacon; however a full pilotage may be imposed at theHarbourmasters discretion.

Pilot boarding will be arranged between vessel and the VTS. It should be noted, andtaken into consideration, that vessels may not be able to give an effective lee whenin the channel at no.12 beacon.

VTS will arrange with the vessel the side and height for placing of the pilot ladder,and whether the vessel might be expected to have to give the pilot boat a lee.The master and Pilot shall ensure that all vessels have sufficient water, compared totheir draught, to make passage to their berth, always taking into account anyadjustments for Squat. All vessels will have a minimum clearance under the keel of10% or 1m whichever is the greater. However, some azipod vessels may require a

greater under keel clearance, as experienced with some cruise liners requiring 1.8m.If not passing in on arrival, a pass in time may be given to the vessel due tocongestion, tidal or any other operational constraints.

Pilot boarding should be as per the THE EMBARKATION AND DISEMBARKATIONOF PILOTS, CODE OF SAFE PRACTICE Revised March 2007.

2.4 Transit to a Vessel Underway

Transit to a vessel will not commence until authorisation is received from the VTSoperator. This will only be given following confirmation that planning has beenperformed and all systems will be in place when required. There is a Code of Safe


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Practice: The Embarkation and Disembarkation of Pilots which gives guidance to thebest of safe practice to all those involved in the Pilotage service (12).

During transit the coxswain of the pilot board radios the vessel to:

Confirm the vessels required course and speed;

Confirm the side of boarding/disembarking and ensure the ladder is in positionat the appropriate height;

Arrange for a lee to be made available by the vessel.

During outward passage to board the pilot remains inside the cabin until the pilotboat is at reduced speed and in the lee of the vessel. The pilot also monitors the PortControl VHF channel while in the cabin to ensure familiarity with other movements in

the area and any change in circumstances that may occur.

When en route to board a vessel the pilot should attempt to evaluate the conduct ofthe vessel prior to boarding. This is achieved through assessment of indicators suchas:

Shortcomings in communications and language problems

The vessels navigation and signal lights

The condition and rigging of the pilot ladder

In the event of the coxswain considering the approach or holding of position

alongside the vessel unsafe he has the authority to abort the operation.

The pilot has the authority to abort the operation if conditions are such that boardingis considered unsafe.

2.5 Transit to Berthed Vessel

Transit to a berthed vessel is either by car or pilot boat. During transit the pilotadheres to the regulations set by the Port of Belfast for all users.

2.6 Embarking/Disembarking a Vessel Underway

VHF communication is maintained between the coxswain and Master of the vessel atall times during the embarking or disembarking of the vessel.

The weather and sea state conditions are monitored and if conditions are consideredto be unsafe as per the Code of Safe Practice for Marine Pilots (Appendix 14) theoperation is aborted. The pilot boat coxswain and pilot both have the authority toabort the proposed operation.

Pilot transfer is only performed once a responsible crew member, who is in directcommunication with the ships bridge, is stationed at the ladder or point of access tothe ships deck.


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If the ladder is not placed in a safe position the Master of the vessel is asked toreposition it and if required delays the vessel. This event is reported to the HarbourMaster using an IRISM report.

Once pilot transfer is complete the pilot boat moves away from the vessel and thecoxswain radios confirmation to the vessels Master.

If for any reason it is not possible to transfer the pilot onboard an inbound vessel, thevessel is delayed (or contingency measure implemented if vessel is inbound at No.12) until an alternative course of action is agreed.

A pilot will not leave the vessel until the act of Pilotage is completed and he has theauthorisation of the Master of the vessel.

2.7 Embarking/Disembarking a Berthed Vessel

Prior to embarking/disembarking a berthed vessel the pilot must confirm through theVTS that the vessel is safely moored.

The pilot must transfer by a proper gangway and at night the pilot should ensure thatsuitable lighting is available to embark/disembark safely. If suitable lighting is notprovided this should be reported to the Port Controllers so they can start an IRIMSreport.

2.8 Assessing the Vessel Condition and Standard of Crew

During the Act of Pilotage the pilot will observe the condition of the vessel and thestandard of the crew and report any deficiencies observed to the Port Controllers,who will start an IRIMS report.

Typically the pilot may observe issues relating to:

General appearance of the vessel;

Efficiencies of the boarding arrangements;

State of bridge and standard of equipment (including a Port of Belfast chart);

Language skills and co-operation of the bridge personnel;

Extent of vessels own passage plan;

Number of persons on bridge.

The pilot will decide whether any observations require him to revise his passage planbefore he commences the act of Pilotage.

2.9 Pilot/Master Exchange of Information

Once on the bridge, the pilot confirms the ships pos ition, course and speed with theMaster.


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The Port of Belfast Pilot/Master Exchange Form (Appendix 5) is completed andsigned to ensure both parties are aware of the proposed operation. As part of thisprocess the passage plan (Appendix 6) proposed for the act of Pilotage is reviewedand agreed by the two parties. This information is also made known to otherpersonnel on the bridge of the vessel.

The check of passage plan should occur as soon as possible, after boarding vesseland arriving on the Bridge, so that both Master and Pilot are in agreement. The initialPilot/Master exchange should include sighting the Pilot Card, information regardingnavigational procedures, prevailing conditions and practices, and the shipscharacteristics. This exchange is usually a continuous process and may continuethroughout the act of Pilotage. (A960) It should be clearly understood that anypassage plan is a basic indication of preferred intention and both the Pilot and

Master should be prepared to depart from it when circumstances so dictate. (A960).

Minimum support expected for the pilot from the bridge team.

It is important that, upon the pilot boarding the vessel, and before the pilotagecommences, the Pilot, the Master and the bridge personnel are aware of theirrespective roles in the safe passage of the ship as detailed by the best practices ofBridge Resource Management. A clear understanding of who is conducting the ship-handling manoeuvre, is necessary, with all alterations to engines, bowthruster andhelm to be confirmed verbally. It should be established what abort procedures areavailable, and, after the final point of commitment, (Abort Line), what, if any,

contingency plans are available. All communications between the Master and anyother person involved in the manoeuvre are to be in English. (A960).

If during this process it is established that the information from the agent is incorrectand the pilot is not authorised to conduct the vessel, the vessel will be delayed untilan authorised pilot becomes available. This will be reported using the pro formaMarine Safety Report form (Appendix 13).

During the passage it is the responsibility of the pilot to keep the bridge team and theVTS operator informed of this intentions.

2.10 Transiting the Pilotage DistrictOnce in the Pilotage District, the pilot operates under the International Regulationsfor Prevention of Collision at Sea.

For a vessel arriving in the Port of Belfast, on nearing the berth the pilot contacts theboatmen to ensure that they are prepared to moor the vessel. In the event that theyare not available, the vessels speed will be reduced to provide sufficient time or thevessel will be taken alongside the berth if this is considered safe practice. In theevent of a vessel being inbound to No. 12, contingency measures may beimplemented. In either case this event is reported by the VTS using the IRIMS reportand forwarded to the Harbour Master.


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2.11 Berthing and Unberthing

The provision of boatmen is organised by the vessels agent in accordance with the

Code of Practice for Boatmen. If the pilot considers that the task has not beencarried out in a safe manner he is required to report this using the Ports MarineSafety Report form (Appendix 13) and forwarded to the Harbour Master.

2.12 Working with Tugs

A component of the Pilots authorisation process is the level of familiarity with the operation of tugs. It is the responsibility of the pilot to maintain this knowledge, whichis assessed as part of the Pilotage Exam (Appendix 16).

2.13 Communications

The pilots have a portable radio, which is their main means of communication with

other vessels, services and Port Control. Sound and light signals can also be usedwhen appropriate. Mobile phones are not to be switched on or used onboard anyvessels, without the authorisation of the master.

2.14 Remote Pilotage

Remote pilotage is not standard practice at the Port of Belfast. If required this isplanned as an unusual operation and formally recorded for auditing purposes.

2.15 Overcarriage of Pilots

Overcarriage of pilots can result when it is considered unsafe to perform a pilottransfer form an outbound vessel. In this event a review is held between the HarbourMaster, Pilot and Pilot boat coxswain to determine the best course of action, whichwill also give consideration to providing cover for the overcarried pilot. Allarrangements for the repatriation of an overcarried pilot are the responsibility of theships agent. This process is recorded using the pro forma Marine Safety Reportform (Appendix 13).

2.16 Number of Pilots

Almost all vessel entering and departing the Port of Belfast under Pilotage requireone pilot. Any vessel requiring more than one pilot will be considered as an unusualoperation.

2.17 Safety Equipment

The pilots are in possession of:

Approved pilot coat

Light

Portable VHF

Protective shoes and trousers


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Title: Anchorages, Prohibited, Recommended, Authorised Issue No. a

Date: 08.01.09 Page: 11


3. ANCHORAGES, PROHIBITED, RECOMMENDED,AUTHORISED

There are no designated anchorages in Belfast Lough. Vessels are free to anchoranywhere they deem to be safe Eastward of the Harbour limits.

3.1 Gas Pipelines

It must be noted that a gas pipeline crosses the Channel between and just east ofno.9 beacon and no.10 beacon and that any emergency use of the anchor in thisarea is prohibited.

3.2 Contingency Plan

Due to shallower water close by to the north, vessels of deeper draught may preferto abort their passage inbound by turning to the south before buoys no.3 + 4, limitedby 8.8m below C.D. or before beacons no.5 + 6, dependent on their draught, limitedto 5m below C.D.

When committed to the Channel her contingency planning will be limited. A vessel ofshort enough LOA, may be able to turn short round, whereas a vessel of greaterLOA may have to consider going to the Turning Circle to turn.

Tugs are available in the Port of Belfast having various powers, and various periodsof notice.

Prior to the Pilot boarding, the vessel shall have her engines ready for immediatemanoeuvre; her anchors cleared for immediate use and, with Pilot onboard, shallproceed at a safe speed appropriate to the prevailing circumstances and conditions.

Prior to passing the Fairway Buoy, Pilot and Master shall ensure that the vessel hasTraffic Clearance from the VTS to proceed to its berth. They may ask for a TrafficReport, for the visibility, wind speed and direction in the harbour and the height oftide if relevant. If required by the vessel they will also ensure that any tugs assignedare ready and available and will meet the ship as directed, at No.14 beacon, or, ifdeemed necessary, at the Fairway Buoy. It may also be prudent at this time to askthe VTSO if the berth is clear and if boatmen are ready for the vessel.

As the vessel passes the Fairway Buoy, report the fact to the VTS on channel 12,the normal working / traffic VHF channel.

If the vessel has a catastrophic failure of propulsion then she may have to considerfor example a running moor, or any other manoeuvre which should lead to a safeconclusion.


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Title: Anchorages, Prohibited, Recommended, Authorised Issue No. a

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It must be noted that a gas pipeline crosses the Channel between and just eastof no.9 beacon and no.10 beacon and that any emergency use of the anchor inthis area is prohibited.

Vessels will report inbound at no.12 beacon where they receive a traffic update fromthe VTS. Vessels will ensure their speed is reduced appropriately for the passing ofvessels on berths OB4, and VT4 in particular.

Vessels will further report to the VTS when making any unusual manoeuvres.

On approaching the berth vessels will make contact with their boatmen and ensurethat they are ready for their arrival, and that both parties have the same berthinginstructions.

Finally vessels will report to the VTS when made fast alongside her berth.


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Title: Areas of special concerns Issue No. a

Date: 08.01.09 Page: 13


4. AREAS OF SPECIAL CONCERNS

4.1 Barnett Dock

When approaching Barnett Dock it must be remembered that vessels mayexperience a northerly cross current as they approach the cut, especially after heavyrain, or during the height of the Ebb.

When approaching Barnett Dock it must be remembered that anchors must not beused until clear of the fiber optic cable across the cut.

4.2 Turning Circle to Richardson Wharf

The Pilot should recommend that if any vessel is turning, with tugs in attendance, inthe vicinity of OB4, or Richardsons Wharf, or any other berth, where vesselscarrying hazardous cargo in bulk are likely to be berthed, that these tugs be madefast to that vessel.

4.3 Dangers and Shoals

Vessels whose passage plan places them in the vicinity of the shoals in way ofno.20, no.21, Daisy and M2, or in the vicinity of the shallower water off the SRQ shallbe mindful of the dangers, and inform the Master of the potential interactions thatmay be encountered.


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Title: Tidal Considerations, Range and Rate Issue No. a

Date: 08.01.09 Page: 14


5. TIDAL CONSIDERATIONS, RANGE AND RATE

Table 5-1 Levels of Tides at BelfastAbove Harbour Datum

Feet Metres

Mean High Water, Spring Tides 11.4 3.5

Mean High Water, Neap Tides 9.7 2.9

Mean Low Water, Spring Tides 1.4 0.4

Mean Low Water, Neap Tides 3.5 1.1

Highest Spring Tide on Record:

5t January 1991 16.07 4.9

Average Range of Tide:

(At Spring Tides) 10.0 3.1

(At Neap Tides) 6.2 1.9

Time of High Water at the full and change of the moon, 10h 35m.The Tidal current runs at the rate of 0.33 knots on Spring tides, and 0.25 knots on

Neap tides.

Harbour and Ordnance Datum:

Harbour Datum Level of No. 2 Clarendon Dry Dock Sill, which is also Admiralty ChartDatum.

Ordnance Datum (1958)6.61 feet (2.0 metres) above Harbour datum

Information taken from Port of Belfast Tide Table 2008

5.1 Fresh/current effect

Currents in the Port of Belfast are estimated to be a maximum of 1 1.5 knots.


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Title: Tugs Issue No. a

Date: 08.01.09 Page: 15


6. TUGS

6.1 Minimum Tug Requirements

Notice to Mariners num. 4 of 2.009.


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Title: Notice to Mariners Issue No. a

Date: 08.01.09 Page: 16


7. NOTICE TO MARINERS AND STANDING ORDERS

7.1 Notices to Mariners Currently in Force for Belfast

Notices to Mariners currently in force for the Port of Belfast are shown at the Portswebsite www.belfast-harbour.co.uk.

7.2 Standing Orders Currently in Force for Belfast

There is not any Standing Order currently in force for Belfast Harbour.
http://www.belfast-harbour.co.uk/http://www.belfast-harbour.co.uk/


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Title: Belfast Harbour Special Collision Regulations Issue No. a

Date: 08.01.09 Page: 17


8. BELFAST HARBOUR SPECIAL COLLISION REGULATIONS

8.1 Reduced Visibility

One way pilotage

When visibility drops below 1 nautical mile activate the foghorns in the area of lowvisibility and record this action in the Port Control Log.

If visibility falls or is expected to fall below 0.5 nautical mile contact the duty DeputyHarbour Master to obtain authorisation to implement a one-way traffic movementsystem within the entire channel. Record this action in the Port Control Log.

Implement the one-way system with a Securit Broadcast, inform affected vesselsand organise traffic accordingly. Pilot boats and tugs are exempt from complying with

one way system whilst in force. However, these vessels shall proceed at a safespeed adapted to the prevailing circumstances and conditions of restricted visibility,and comply with the Collision Regs in particular Rule 19.

Other adverse conditions are considered on a case-by-case basis and theappropriate measures are implemented based on the instruction of the HarbourMaster.

8.2 Towage procedure in reduced visibility

Towage is only to be undertaken when visibility is greater than 0.5 miles, and it is notdecreasing.

If visibility reduces below 0.5 miles after the operation has been started, the vesselmust be slowed to minimum safe speed, other vessel movements are to besuspended and towage must be re-assessed between the Master, Pilot and TugMaster. VTS/Harbour Master must be advised of proposed towage attachments andintended actions.

A contingency plan should be discussed between Master and Pilot prior to enteringthe port during the Master/Pilot exchange, which should include named free berths

which are suitable for that size of vessel. These berths should allow 24 hour accessto boatmen.

No act of Pilotage requiring tugs to be undertaken in reduced visibility, without a fulldiscussion with the tugs, as per the Tug Companys Operational Guidelines. It isrecommended that, in conditions of reduced visibility, the forward tug only be madefast in Push/Pull mode to prevent overrunning it.

8.3 Channel Priorities

Passenger vessels will be deemed to be vessels operated with the following

categories: Seacats, Stena Conventional, Stena HSS, Norfolkline, cruise


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Title: Belfast Harbour Special Collision Regulations Issue No. a

Date: 08.01.09 Page: 18


liners, but not vessels carrying less than 12 passengers with no PassengerCertificate.

All passenger vessels have priority on arrival or sailing under normalconditions.

When two passenger vessels have priority then vessel on schedule or closestafter schedule will have priority over the other passenger vessel under normalconditions. Priority will hold past scheduled time until next scheduled vesselis likely to be affected, then priority ceases and goes to second vessel.

Conventional ferries can be overtaken within port limits by fast ferries.

Fast Ferries passing each other within port limits will do so at a prudentspeed, consistent with safety of vessel and passengers.

Fast Ferries will not attempt to overtake other Fast Ferries unless agreementhas been reached with the Fast Ferry to be overtaken and Port Control has

been informed of the intended manoeuvre. All passenger vessels will agree passing or overtaking procedure with each

other prior to execution of manoeuvre.

All passenger vessels will communicate with Port Control when entering orleaving port limits and at No 12 beacon. On arrival they will indicate theirexpected swinging area when passing No 12 beacon. On departure they willgive 20 minutes and 5 minutes notice of their intent to sail. All passengervessels will keep constant listening watch on Channel 12 to receive shippinginformation relating to themselves or other vessels.

All passenger vessels, when occupying an operational berth, will provide PortControl with means of communication to a responsible officer at all times.

All passenger vessels may pass or overtake tankers in port waters with dueregard to safety of navigation.

A vessel not operating as a passenger ship can overtake a gas carrier.

Gas carriers will only be allowed to pass passenger vessels whencircumstances indicate that unreasonable delay would result from any otherplanned movement.

Priorities for passenger vessels will be maintained whenever practicable inpoor weather but safety of navigation is paramount. In fog, port operationsmay apply a one way system for shipping movements. Passenger vesselswill have priority in such a system. In strong winds passenger vessel at

greatest risk will have priority over all other vessels. The Harbour Master may temporarily suspend or amend any of these

directions from time to time, without notice, as, in his opinion, may benecessary.

Vessels are not permitted to pass or overtake in Herdman or MusgraveChannels.


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Title: Passage Plans Issue No. a

Date: 08.01.09 Page: 19


9. PASSAGE PLANS

9.1 IntroductionPassage Plans should be formalised for each channel, approach and berth(Appendix 7), in certain simple cases it should give general guidance for any entryinto Belfast, in other cases elaborated for particular berths, ships sizes, cargoes,conditions, tidal constraints, tug allocation, etc.. Particular attention should be paid tocritical port movements i.e. deep drafted vessels to particular berths and awkwardconstruction that use Belfast Harbour such as Rig movements.

Passage plans are not immutable. It is important not to restrict the pilots need toreact to unforeseen circumstances, deviations from an agreed plan should bediscussed with the master and VTS when relevant and recorded with reasons,records need to be kept and simple documents completed by the pilot.

As part of the passage plan the following points must be checked:

The vessel has sufficient water to transit to the berth. There are any diving operations in the port, or any other ongoing operations,

which might impact on the passage plan. There any current local Notices to Mariners relevant to the passage. There any other vessels that might be relevant to the passage, as on VT1- 4,

OB4, RW, SRQ, or on adjacent berths to the assigned berth.

Confirmation from the VTSO that the assigned berth is clear and that there issufficient room for tugs, if assisting, to manoeuvre. All participants (e.g. Master, crew, VTS, tug Skippers and boatmen) know

what is expected of them in carrying out the Passage Plan. If the Passage needs a special Risk Assessment. Considering a special movement as Any port movement which requires

resources beyond those normally available within the port and/or a cargo orvessel, which due to its nature, posses a higher risk than normally managed.All Special Movements require a meeting between all parties involved toclarify all aspects of the Passage Plan and complete operation.

9.2 Re-assessing the PlanDuring the act of Pilotage itself (enroute to vessel and while on board) it is theresponsibility of the pilot to review the preparations and Pilotage plan on an ongoingbasis to ascertain if any amendments are necessary.

If a deviation from the plan is considered VTS are to be informed and circumstancesrecorded.


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Title: Pilot Roster Pattern Issue No. a

Date: 08.01.09 Page: 20


10. PILOT ROSTER PATTERN

The Port of Belfast Pilot roster plan has been established per contractual agreementas follows:

There must always be two pilots available.

Third pilot available by prior two hours notice.

Fourth pilot available by prior 24 hours notice.


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Title: Promulgation of Pilotage Information Issue No. a

Date: 08.01.09 Page: 21


11. PROMULGATION OF PILOTAGE INFORMATION

The following mechanisms are used to increase awareness and improvecommunications between the Harbour and its users:

Harbour Directions

Standing orders

Notices to Mariners

ALRS

Marine publications

Newsletter

Advisory Committees

Port website

User groups Clubs

The Pilotage directions are circulated through the ALRS and are available on theInternet. In addition the directions are issued to all the agents and are available onrequest from Port Operations.


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Title: Authorisation of Pilots Issue No. a

Date: 08.01.09 Page: 22


12. AUTHORISATION OF PILOTS

A contract for services exists between Belfast Harbour Commissioners and BelfastLough Pilotage Services Limited and details all aspects of recruitment policy.

The Port of Belfast has strict procedures governing the authorisation of Pilots toensure they are competent for their Pilotage duties. The authorities may determinethe qualification in respect of age, physical fitness, time of service, local knowledge,skill, character and otherwise to be required from persons applying for authorisationand provide for the examination of such persons.

Authorities should have procedures for re-validating authorisations not less thanevery 5 years and should consider re-assessing any authorised pilot who has not

been active for any reason if it considers competence may be in question, authoritiesshould not allow pilot authorisations to be held by persons who have not beenrostered as a working pilot for more than two years.

The Harbour Master maintains a list (Appendix 8) of the restrictions applied to anypilots operating within the Port of Belfast, which is also recorded on the individualpilot cards and at Port Control.


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12.1 Standard Pilot Authorisation (Copy)

BELFAST HARBOUR COMMISSIONERS

The Belfast Harbour Commissioners, as the Competent Harbour Authority for the

Port of Belfast and its approaches, in pursuance, and by virtue of, the powers given

them for that purpose in and by the Pilotage Act 1987, hereby authorise:

to act as a 1st/ 2nd/ 3rd Class Pilot for the Port of Belfast and its approaches.

Signed Date of Issue .Harbour Master


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12.2 Terms and Conditions of which an Authorisation is made

BELFAST HARBOUR COMMISSIONERS

BELFAST PILOTAGE AREA AUTHORISATION OF PILOTS

Terms and conditions on which an offer of authorisation is made

An applicant to be authorised as a pilot for the port of Belfast and its approachesshall agree to be bound by the following terms and conditions:

1. That he shall be admitted to membership of Belfast Lough Pilotage Services

Limited.

2. That he shall reside in a location as being suitable to enable him to attend to hisDuties.

3. That, save as may happen in exceptional circumstances, he shall, so as far aspracticable, take his turn for the pilotage of vessels in accordance with the WorkingRules and according to his class.

4. That, if for any reason, he shall have been boarded on a vessel requiring a pilot ofa superior class; he shall take all steps immediately to advise VTS so that they might

effect a suitable relief.

5. He shall at all times, conduct himself respectfully towards any person whorequires or accepts his services, and shall not use abusive or improper language toany such person, to any representative of the CHA or to any other pilot and conducthimself when on duty so as not to bring the pilotage service into disrepute.

6. That he shall not, without any valid reason assigned, fail to join a ship to which hehas been appointed; and that he shall not be intoxicated either when he is requiredfor duty or when he is on duty.

7. He shall on all occasions whenever an accident or incident has happened to, orbeen caused by a vessel while in his charge, report the facts fully and truthfully inwriting, if possible not later than 24 hours following the accident or incident, on theprescribed form to the Harbour Master.

8. That he shall, having observed that a wreck or alteration in a sand bank orchannel has occurred, or that a wreck marking vessel, light ship, light float, buoy,beacon or perches has been driven away or damaged, or that anything is out ofplace or is likely to affect the safety of navigation, report the same as soon aspossible to VTS.


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9. That he will hold a valid Medical Certificate (ENG1) and Class 1 unlimited(STCW95)

10. That he will not wilfully damage any property belonging to the CHA or itscustomers that he will take precautions to ensure his own safety while carrying outhis pilotage duties.


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Title: Training Examination and Recruitment Issue No. a

Date: 08.01.09 Page: 26


13. TRAINING EXAMINATION AND RECRUITMENT

13.1 Pilot Authorisation Procedure

13.1.1 Pilot Restrictions

The following Pilot restrictions apply within Belfast:

(a) A Third Class Pilot may only pilot vessels not exceeding 2000 gross tonnes(GT)

(b) A Second Class Pilot may only pilot vessels not exceeding 4500 GT

(c) A First Class Pilot may only:i). During the first 6 months, vessels not exceeding 8000 GTii). During the second 6 months, vessels not exceeding 12000 GTiii). During the third 6 months, vessels not exceeding 20000 GT

(d) After 18 months as a First Class Pilot a pilot may pilot vessels of any sizeanywhere within the ports limits.

13.1.2 Pilot Induction

The Pilot probationary period will be not greater than 6 months, length of training willvary depending on experience and progression of the candidate, but the period will

not be less than 3 months. At the start of this period the probationary pilot receivesan induction interview to support his progression to a Class 1 pilot.

The induction interview includes the following information:

An overview of the port with Channels, navigational aids, depths and criticalmeasurements present;

Details of working vessels within the port;

Details of the Pilots responsibilities;

Occupational standard and other relevant legislation;

Details of the port Byelaws, Directions, Standing Orders, Codes of Practice

and Guidelines; Port Operations Manual;

VTS induction and training;

Pro forma Marine Safety Report;

Port Emergency Plans;

Port Passage Plan and Pilot boarding book;

Safety gear and equipment, with briefing on use of equipment;

Details on the requirements for progressing through the Classes;

A Pilots logbook;

Blank tripping certificates;

Checklist for submission to the examination panel during the first exam.


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A familiarisation with Belfast Harbour`s Safety Officer will precede any training. Thiswill include familiarisation with the Pilot boats and an emergency man overboard drill(wet drill) using the dummy and pilot boat retrieval gear. Familiarisation with a pilotcoat to include pre-donning checks and personal checks.

13.1.3 Pilots Progression

Any Pilot wishing to progress through the stages of probationary, Third Class,Second Class and First Class Pilot must pass an examination at each stage.

13.1.4 Progression to a Class 3 Pilot

To progress to a Third Class Pilot following the probationary period, a probationaryPilot must pass an examination which is held by the Harbour Master or Deputy

Harbour Master and attended by a First Class Pilot.

At the examination the probationary Pilot shall produce certificates signed by a FirstClass Pilot certifying that during his training he has accompanied a First Class Piloton a minimum of 100 movements with the following breakdown:

A minimum of 50% of the movements were performed each in daylightand darkness;

At least 60% of movements were inward and 25 outward bound;

A minimum of 25% of movements were carried out in each channel;

There was a minimum of 5 vessel shifts;

A minimum of 10% of the movements were carried out with tug/workboatassistance;

A minimum of 24 hours familiarisation in the V.T.S.

The trainee pilot is advised to gain experience to all berths and with allpilots to maximise his general knowledge;

The trainee pilot will be expected to be familiar with:- Port Marine Safety Code- E.T.C.S. Training Code and Guidelines- The Guide to Good Practice- The C.H.A.`s Marine Safety Management System-

The C.H.A.`s Emergency Procedure Guide- Pilotage Operations Manual- Knowledge of the Port of Belfast`s website and information

available- Survey information for the Port of Belfast- Pilotage and Law

In addition, the checklist from the induction pack must be completed and signed tocertify that the probationary Pilot has met all the additional requirements to progressto a Class 3 Pilot.


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On completion of training the candidate will give 7 days notice of readiness to BelfastHarbour Commissioners and Belfast Harbour Pilots Limited. An examination datewill then be set by mutual consent.

Prior to giving notice of readiness for examination the trainee pilot will perform aminimum of 6 acts of pilotage under the supervision of an unlimited tonnage Pilot.The Pilot will monitor and examine the candidates performance. Where possible,the acts should be performed on the class of vessel relevant to his intendedauthorisation. These acts will involve:

Inward bound vessel

A swinging manoeuvre

Manoeuvring in darkness

Backing up Manoeuvring on a conventional ship

A shift

If successful the candidate will be duly authorised by the C.H.A. He/she will beoffered a commencement date with Belfast Pilots, as soon possible afterexamination. He/she will also join the Belfast Pilots Co-operative.


To progress to a Second Class Pilot a Third Class Pilot must pass an examinationwhich is held by the Harbour Master or Deputy Harbour Master and attended by a

First Class Pilot.

At the examination the Third Class Pilot shall produce certificates signed by FirstClass Pilots certifying that during the 6 months immediately preceding theexamination he has accompanied a First Class Pilots as follows:

On 6 occasions when a vessel has been piloted in the Herdman Channel andassisted by tugs (3 inward and 3 outward);

On 6 occasions when a vessel has been piloted in the Victoria Channel andSouth of the turning circle and assisted by tugs (3 inward and 3 outward);

On 6 occasions when a vessel has been piloted in the Musgrave Channel andassisted by tugs (3 inward and 3 outward)

Each certificate produced at the exam shall state that the pilot for examination hasbeen with the Pilot in charge of the vessel, and has heard his directions and notedthe carrying out of operations.

He shall also produce certificates signed by First Class Pilots that, during theprevious six months he has piloted 6 vessels of the size exceeding 2000 GT undertheir supervision and to their satisfaction. Of these 6 movements, 3 are required tobe inbound and 3 outbound. In addition, where possible each of the 3 channels will

have been piloted under supervision.


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To progress to a First Class Pilot a Second Class Pilot must pass an examination

which is held by the Harbour Master or Deputy Harbour Master and attended by aFirst Class Pilot.

At the examination, the Second Class Pilot shall produce certificates signed by FirstClass Pilots certifying that during the 6 months immediately preceding theexamination he has accompanied a First Class Pilots as follows:

On 2 occasions when a vessel with draught of 7.5m or over has been piloted inHerdman Channel;

On 2 occasions when a vessel with draught of 7.5m or over has been pilotedSouth of the turning circle;

On 2 occasions when a vessel with draught of 7.5m or over has been piloted inthe Musgrave Channel;

On 2 occasions when a vessel with draught of 9.0m or over has been piloted inthe Victoria channel seaward of the turning circle;

He shall also produce certificates signed by First Class Pilots that, during theprevious six months he has piloted 6 vessels of size exceeding 4500 GT under theirsupervision and to their satisfaction. Of these 6 movements, 3 are required to beinbound and 3 outbound. In addition, where possible each of the 3 channels willhave been piloted under supervision.

13.1.7 Progression to an Unlimited Class 1 levelAs a First Class Pilot the following restrictions apply:

During the first 6 months, vessels not exceeding 8000 GT

During the second 6 months, vessels not exceeding 12000 GT

During the third 6 months, vessels not exceeding 20000 GT

After 18 months as a First Class Pilot a pilot becomes an Unlimited First Class Pilotand may pilot vessels of any size anywhere with the ports limits with the followingexceptions:

Oil rigs transiting the port as a lead pilot

Two pilot vessels as a lead pilot

A pilot who has acted as a 2nd pilot on each of the examples above will beassumed authorised to pilot specialist ships of these types.

The First Class Pilot is assessed every 5 years for renewal of his classification.There will be a triennial review of all the Pilots consisting in a trip with the HarbourMaster or the Deputy Habour Master on board to check the preparation of the Pilot

Job (Appendix 15)


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13.1.8 Re-assessing Pilots

Pilots can be re-assessed at any time at the request of the Harbour Master. This

may follow an extended period out of service or following an incident at the port.

13.1.9 Re-sitting Examinations

If a Pilot fails any of the examinations or fails to produce the certificates required toprogress to the next Class, it will be the responsibility of the examination board todetermine the optimal course of action and will be documented within theexamination records.

13.2 Examination Criteria

Belfast Harbour Commissioners Syllabus for marine pilot training is based on thenational occupational standards for marine pilots, which is divided into nine units

(Appendix 16).

The BHC examination criteria are as follows:

1. Planning an act of pilotage2. Embarking and dis-embarking.3. Assessing standards on the piloted vessel.4. Co-operating with the bridge team and functioning within it.5. Liaising and communicating within the port.6. Transiting the pilotage district.7. Manoeuvring vessels in harbours and their approaches.

8. Reacting and responding to problems and emergency situations.9. Managing personal and professional conduct and development.10. Knowledge of Belfast Harbour Commissioners Marine Safety Management

System.11. Pilotage and the law.

General Knowledge is required of the following pertaining to Belfast:

1. Lights.2. Courses and distances.3. Fog signals.4. General widths for swinging.5. Dry-docks sizes and features.6. Contour lines 5 metre and 10 metre.7. Channel depths within the harbour.8. Berth depths.9. Layout of the port (door & bollard numbers and distances between bollards).10. Fendering in the harbour.11. VHF Channels used in the harbour.12. Notice to Mariners & Standing Orders.13. BHC MSMS & PMSC, Emergency Plans and Procedures.

14. Knowledge of Port Bye-laws, Directions, and Code of Practices/Guidelines.


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15. Piloting Check and Observation.i). Prior to leaving the pilot station to pilot inward vessel.ii). Approaching the vessel on pilot launch.iii). Boarding the vessel.iv). Having boarded the vessel Pilot/Master interchange.v). Procedure inwards.vi). Approaching the berth.

16. Types of Anchors.17. Types of rudders including transverse thrust.18. Use of tugs and mooring/line boats.

13.3 Examination Board

The Examination panel will consist of the Harbour Master and/or Deputy Harbour

Master and a representative of Belfast Harbour Pilots Limited.

13.4 Ongoing Training Identification/Continued Competence

It may be the case, following a Risk Assessment, that a pilot would be required toundergo specialised training.

The number of pilots required to attend and the nature of training will be decidedafter consultation between the pilots and the Harbour Authority.

13.4.1 Simulators

Simulator training is available at approved Nautical Colleges, which could be used

for class progression, risk assessment and continued competence.

13.5 Recruitment

Recruitment as per current Belfast Harbour Commissioners and Belfast LoughPilotage Services Limited Agreement.


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Title: Pilot Exemption Certificate Issue No. a

Date: 08.01.09 Page: 32


14. PILOT EXEMPTION CERTIFICATE

14.1 Pilot Exemption Certificate Procedure

The following procedure should be followed when applying for a PEC:-

Candidate to be provided with a PEC pack (including Appendix 9).(Which can be collected from Port Operations Tel: 028 90553014)

Candidate to visit harbour prior to examination to set date and discussrequirements for the examination.(Appointment required)

Prior to arranging for examination date the following must becompleted:

(i) Qualifying trips(ii) Harbour familiarisation trip(iii) Tug familiarisation trip(iv) Proof trip with harbour pilot

Documents to be supplied before examination:

(i) Valid Medical(ii) Valid Certificate of Competency(iii) Letter of suitability from employer(iv) Tripping log (Appendix 11)

(Form available from harbour)

Contact Port Operations to arrange an examination date giving at leastone week notice.

Confirm examination with Port Operations 24 hours prior.

The whole procedure is recorded in the Pilotage Exemption Certificate Checklist(Appendix 10).


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14.2 Management of PECs

I. A Pilot Exemption Certificate for the Port of Belfast may be granted by theBelfast Harbour Commissioners (hereinafter referred to as the Authority) to aperson who is the bona fide master or chief mate of a ship, provided he satisfiesthe following criteria:

1. He produces records endorsed by the Master or Senior Master of the vesselshowing that he has made at least 6 inwards and 6 voyages outwards withinthe 12-month period prior to his application. The following conditions apply:

a. The trips must not all be performed in a one month period;b. 8 trips must be in the 6 months prior to the application;

c. A First Class Pilot must attend one trip and a report issued;d. It is preferable for 25% of the trips to be in darkness.

2. He produces written assurance satisfactory to the Authority from the owner ofthe ship or ships that they have found him to be competent. This is also to besupported by details on the time he has been with the company and beenMaster or Chief Mate of the ship(s). A copy of his resume is also required anddetails of other PECs held.

3. He holds a certificate of competency from an Authority recognised by theInternational Maritime Organisation entitling him to act as Master or Chief

Mate of such a ship.

4. He has a reasonable command of English.

5. He produces a medical certificate acceptable to the Authority that he is ofsound health.

6. He has undertaken a boat trip to familiarise himself with the port and visitedthe Operations room to become familiar with VTS operations.

7. He is familiar with towage services if it is likely that he may require these

services within the Port (tugs or workboats).

8. He passes the PEC exam before the Harbour Master or appropriaterepresentative and a First Class Pilot.

II. Pilot Certificates granted shall not continue in force beyond the 31st of Julyfollowing the date of the certificate. The certificate may be renewed annually onthe 1st of August provided that the Certificated Officer has made at least 12 tripswithin the Port of Belfast within 12 months preceding the expiry of hisCertificate. The same conditions apply to these trips as listed under point I, III,IV and VI.


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III. A Pilotage Certificate shall not be renewed without re-examination unlessapplication for renewal is made within one month of the expiry of the Certificate.In any event each PEC holder will be reassessed every 5 years.

IV. Pilot Exemption Certificates may be suspended if the holder is found to haveperformed an act of negligence, incompetence or misconduct. Before doing so,prior written warning of the suspension or revocation will be given, as will theright to make representation.

V. If an applicant fails to meet the standards set by the examination panel (morethan two marks failed), the PEC will not be issued and a time period will be setwhereby the applicant may not reapply.

VI. A list of the PEC holders will be kept at the VTS and it will be reviewedannually.


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14.2.1 Contributions from Masters and Mates

The owner of every vessel, the Master or Mate of which for the time being holds aPilotage Certificate, shall on every occasion that such Master or Mate shall navigatehis vessel within the limits of the Port pay to the Authority 20 per cent of the PilotageDues which would have been payable in the Port, if the Master or Mate had not helda Pilotage Certificate, up to a maximum of 200 acts. No such contribution shall bepayable in respect of such vessels moving within the Inner Harbour for the purposeof changing from one berth to another berth or of being taken into or out of any DryDock.

14.2.2 Monthly Returns by Masters and Mates

A Certified Officer shall within fourteen days next after the expiry of each calendarmonth, make a return in writing to the Harbour Master of the occasions during thecalendar month immediately preceding on which he shall have navigated vesselswithin the limits of the Port with the names and all needful particulars of the vesselsso navigated. To facilitate the making of these returns pre-printed forms are availablefrom the Harbour Office.

14.2.3 Charges for Pilotage Exemption Certificates as per BHC Schedule of Charges

book.

Any Certificated Officer who has lost his Certificate shall forthwith give notice thereofto the Harbour Master stating the circumstances under which the Certificate was lostand the Harbour Master may, if he thinks fit, issue to such Certificated Officer aduplicate certificate.

14.2.4 Accident or Damage

A Certified Officer, if any accident or damage has happened to or been caused by avessel in his charge whilst within the limits of the Port shall as soon as practicablereport the facts in writing to the Harbour Master.

14.2.5 Reporting

A Certified Officer who shall observe any alteration in any of the banks or channels,or that any buoys, beacons or perches have been driven away, broken down,damaged, or are out of place, or any circumstance affecting the safety of navigationshall, as soon as practicable, report the fact to the Harbour Master.


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14.2.6 Examination Criteria

An exam (Appendix 12) will take place after checking the ticket validity, theacceptable medical fitness certificate and the discharge book to prove that thecandidate is Master or Mate on vessel.

General Knowledge is required of the following:

1. Knowledge of vessel.1.1. LOA1.2. Draft1.3. Thrusters1.4. Any unusual manoeuvring characteristics.

1.5. Air draft (if applicable).1.6. Description of usual berth.

2. Entry requirements for arrival at Belfast.2.1. Reporting procedures, ETA, dangerous goods, defects.2.2. ISPS.2.3. Notice to Mariners.2.4. Knowledge of MSMS and its implications.2.5. Waste2.6. Passage plan (Appendix 6).

3. Arrival into Lough. Lights (Appendix 9), anchor positions, other traffic.3.1. Transit into harbour giving lights on one side of channel.

3.2. Navigation marks number 5 and 9.3.3. Courses and distances.3.4. Lights in the turning circle.3.5. And one channel to the South.3.6. One-way system. What is it? When?3.7. Gas pipeline and Contingency Plan.3.8. Turning circle sizes.

4. Traffic knowledge, Ferries and Berths (Appendix 2).4.1. Dry docks.4.2. Alternative berths and port geography.4.3. Tide ranges, rates, fresh effect.

4.4. Reduced visibility.5. Pilots manoeuvring questions.

5.1. Shifting to lay-by berth.6. Channel priorities.

6.1. Areas of special concern; Barnetts cut, Richardson Wharf (acid).7. Tugs and boats available for use.

7.1. Fending differences.8. Departure procedure.9. PEC requirements for reporting defects, alterations, dangerous occurrences.10. Blind pilotage and bridge manning.


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There can be some other questions from pilots, after what the candidate will beexcused so the decision can be make.


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Title: Accident / Incident Report Issue No. a

Date: 08.01.09 Page: 38


15. ACCIDENT/INCIDENT REPORT

Reporting of any accidents, incidents or observations is made by anyone involved inthe act of Pilotage including the:

Pilot

Bridge crew

Tug crew

Boatmen

VTS operator

Any report is made on the Ports pro forma Marine Safety Report form (Appendix 13)and submitted to the Harbour Master. It is the responsibility of the Harbour Master to

follow this up to an appropriate level, which is recorded on an IRIMS Report.

15.1 Procedures

In the event of an accident or incident the Harbour Master should be informed via theVTS either by VHF or telephone. Within 24 hours, a written report will be forwardedto the Harbour Master.


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Title: Accident / Incident Report Issue No. a

Date: 08.01.09 Page: 39


15.2 Marine Accident Investigation Process

MARINE ACCIDENT INVESTIGATION

VTS

DHM

HM

SEC

PORT

OPS

INCIDENTOBSERVED

ORREPORTED

OPEN IRIMS FORM

INITIALINVESTIGATION

INTO EVENT

CLOSE OUT &CONFIRM

RECORDS /MSMS UPDATES

CONFIRMDETAILS /

IRIMS FORMCOMPLETE

CLOSE OUTREVIEW &MONITOR

PROGRESS

MONITORPROGRESS &INFORM SEC /OPERATIONSDIRECTOR &

STAKEHOLDERS

AGREES CLOSEOUT ACTION

CLOSE OUT

COLLECTSTATEMENTS AND

RECOMMENDACTIONS

MAIBMCAEHS

POLREP

CLOSE OUT WITHCOMMENTS

MONITORMSMS

CLOSEOUT

TRIVIAL

SIGNIFICANT

E-MAIL

SIGNIFICANT

CONFIRM

E-MAIL

Figure 15-1 Marine Accident Investigation


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Title: Performance Monitoring and System Audit Issue No. a

Date: 08.01.09 Page: 40


16. PERFORMANCE MONITORING AND SYSTEM AUDIT

Details of the performance monitoring and system audit procedures adopted by the

Port of Belfast are provided by the Health and Safety Department. The audit processwill include an assessment of whether the procedures documented in this manualare being carried out in the appropriate manner and any deviations/failings will bedocumented.


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APPENDIXES


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Section: Appendix 1 Rev No. 02

Title: Pilotage Directions Issue No. a

Date: 08.01.09 Page: 1-1


1. Pilotage Directions

These Pilotage Directions are laid down by Belfast Harbour Commissioners in thepursuance of their obligations under section 7 of the Pilotage Act 1987 to providepilotage in the Port of Belfast and its approaches.

1.1 Limit of Compulsory Pilotage Area

1 Compulsory pilotage will apply to all ships navigating inside the port limits,i.e. inside a line joining Grey Point and Carrickfergus Castle, subject to thefollowing exemptions:

a) Ships less than 75 m in overall length;

b) Ships under 75 m and above, but under 100 m in overall lengthnavigating in the outer harbour, i.e. seaward of No 12 beacon;

c) H M ships and foreign warships;

d) General Lighthouse Authority tenders;

e) Ships that are moving from one berth to another within a dock or within

the same channel

f) Ships navigating to or from Carrickfergus Harbour

2 The exemption contained in sub-sections 1(a) and (b) will not apply to:

a) Ships with a Passenger Certificate

b) Ships carrying hazardous cargoes in bulk

c) Ships in ballast that are not gas free

d) Ships not fitted with a working radar installation when due to fog mistfalling snow or heavy rainstorm or any other similar causes, visibility isless than 2.5 cables.

e) Ships or their tows, if any, having one of the following defects:-

i. Are unseaworthy in any respect, orii. Have defects to main engine, steering gear, or auxiliary

machinery which may affect the manoeuvring of the ship, or


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iii. Have inoperable capstan, windlass, mooring winches or anchorsthat are not cleared or ready for user, or

iv. Have a list of over 5 degrees or are excessively out of trim, orv. Have any hull or machinery damage which may effect the safety

of the ship or the containment or safety of the cargo or bunkers

3 The Harbour Master may temporarily suspend any of these directionsfrom time to time, without notice, as in his opinion, may be necessary.

1.2 Pilotage Requirements

Any commercial operation carrying passengers will be covered by PilotageRegulations.


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Title: Navigation Channels & Berths in the Port of Belfast Issue No. a

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2. Navigation Channels & Berths in the Port of Belfast

2.1 Introduction

This section presents an overview of the navigation channels and berths in the Portof Belfast. Information is presented on the depths of the channels, lengths anddepths of berths as well as the widths of dock entrances and turning circles.

2.2 Navigation Channels & Berths

The maintained depths in each of the channels are summarized as follows:

Fairway Buoy to Oil Berth 4: 9.1m

Oil Berth 4 to South end of Stormont Wharf: 8.7m

South end Stormont Wharf to Barnet Dock: 6.4m Barnett Dock to Southern Limit of Port: 5.5m

Herdman Channel: 7.3m

Musgrave Channel: 7.3mDetails of each of the berths within the respective channels in the Port of Belfast arepresented in the following tables:

Table 2-1 Berths Located Within Victoria Channel

Name of Berth Type Length Depth

Oil Berth 4 Liquid Bulk 74m 11.3mVictoria Terminal 1 (VT1) RO-RO 155m 7.9m

Victoria Terminal 2 (VT2) RO-RO 190m 7.9m

Victoria Terminal 3 (VT3) Container 375m 9.0m

Victoria Terminal 4 (VT4) North Ferries 200m 6.0m

Victoria Terminal 4 (VT4) South Ferries 150m 6.0m

West Twin Wharf Dry Bulk 212m 10.2m

York Dock 1 Container/General 225m 7.3m

Donegal Quay 1,2 & 3 Non-Commercial 5.5m

Donegal Quay 4 RO-RO 137m 5.5m

Donegal Quay 5 RO-RO 120m 5.5m

Stormont Wharf N, C & S Dry Bulk/General 580m 10.2m

Barnet Dock 1 Lay-by 90m 4.0m

Barnett Dock 2 Dry Bulk 187.5m 8.5m

Albert Quay Ferries 350m 5.5m

Ballast Quay Ferries 100m 5.8m

York Dock 1 Steel 237.5m 7.3m

York Dock A Tugs & plant (N) & Lay-by (S) 225m 7.3m

Queens Quay Non-Commercial 250m 5.5m

Ship Repair Quay Ship repair 430m 8.6m


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Milewater Basin Pilot boats/harbour boat 50m 4.0m

Abercorn Basin Construction /miscellaneous 190m 2.0/3.0m

Table 2-2 Berths Located Within Herdman Channel


Richardson Wharf Dry Bulk/Liquid bulk 152m 8.5m

Pollock Dock 5 Dry Bulk 130m 8.5m

Pollock Dock 6 Liquid Bulk/General 177m 8.5m

Pollock Dock 7 Container/General 122m 8.5m

Pollock Dock 8 Lay-by Berth 38m 8.5m

Pollock Dock B Dry Bulk/General 171m 8.5m

Pollock Dock C Dry Bulk 152m 8.5m

Pollock Dock D Dry Bulk/General 97m 8.5m

Herdman Channel West RO-RO 267m 7.9m

Gotto Wharf 1 Dry Bulk/General/Boatmen 90m 6.4m

Gotto Wharf Dry Bulk/General 438m 8.5m

Sinclair Wharf Bulk 373m 8.5m

Herdman Channel A Dry Bulk 124m 7.0m

Divis Berth Boatmen Berth 93m 4.5m

Table 2-3 Berths Located Within Musgrave Channel


Musgrave Scrap Wharf Dry Bulk 78m 8.5m

Oil berth 1 Liquid Bulk 62m 8.5m



Navy Berth Naval vessels N/A 7.3m

Outfit Quay Harlands Shipbuilding 220m 8.5m

Steel Delivery Wharf Dry Bulk 107m 6.4m

There are also a number of dry docks located within the Harbour, which includes theHarland and Wolff shipbuilding dock. The following table presents an overview of thedry docks within Belfast Harbour.

Table 2-4 Dry Docks Located in Port of Belfast

Dry Dock NormalLength

Channel Width ExtendedLength

Belfast 335m Victoria 50m N/A

Clarendon Dry Dock No. 1 72m N/A 8.15m N/A

Clarendon Dry Dock No. 2 87m N/A 10.4m N/A


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Harland & Wolff Shipbuilding Dock 556m Musgrave 93m 556m

The following table presents the widths in metres of dock entrances, channels andturning circles.

Table 2-5 Docks Entrances, Channels & Turning Circle Widths

Dock Entrance/Channel/Turning Circle Length/Width (M)

Barnett Dock 41.75

York Dock 30.48

Milewater Basin 44.80

Clarendon Lock 9.5

Pollock Dock 85.64Pollock Basin 3 to Pollock Basin A 169.15

Pollock Basin 4 to Gotto Wharf 5 229.20 (diagonal 225.54)

Turning Circle 426.70

Turning Circle @OB4 316.00

Turning Circle @ Thompson 364.00

Turning Circle @ Pollock Basin 150.00

Turning Circle @ OB1/OB2 256.00

Victoria Channel 219.00

Victoria Channel Off East Twin Light 114.29

Victoria Channel Off North end Thompson Wharf 259.07

River Lagan Off Albert Quay 85.34

River Lagan Off Albert Quay Ramp 50.00

River Lagan Off Queens Quay 10 152.39

River Lagan Off Donegal Quay 6 152.39

Herdman Channel Off Sinclair Wharf 146.30

Herdman Channel West 112.77

Musgrave Channel 91.43

2.3 Controlling depths

Table 2-6 Berths Located Within Victoria Channel

Name of Berth Controlling Depth

Oil Berth 4 9.1m

Victoria Terminal 1 (VT1) 7.9m



Victoria Terminal 4 (VT4) North 6.0m

Victoria Terminal 4 (VT4) South 6.0m


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