VU Overseas Examination SystemVU Overseas Examination System

Presented By:Presented By:

VU Examinations Department (Overseas Section)

Salient Features of VU Overseas Examination System

Virtual University is running highly technical, fully web based and advanced Overseas Examination System.

Designed for students studying in VU from abroad. VU conducts its examinations in electronic mode i.e. a student

has to attempt all paper(s) on a computer. Every student may set own date sheet i.e. date and time for

each of the papers. Thus, in practical terms, examination in all the courses is held in every exam session.

Every student gets a unique paper, generated automatically from a progressive ‘Question Bank’ i.e. pool of questions in accordance with the paper criteria provided by the concerned academic staff.

Salient Features of VU Overseas Examination System

Student can appear from any where outside Pakistan where there is the facility of stable internet connection and external web cam.

Each student considers a separate entity. Invigilator has to monitor and communicate with each student.

Not Campus Based

Overseas Invigilation Overseas Invigilation

Following tools used for monitoring the exams VU designed web based Examination system Team Viewer for Remote Connection IP locator

Exam Application for Invigilator Login each Invigilator at http://www.exams.vu.edu.pk with Invigilator ID and Password

Exam Application for invigilator After Login, overseas Invigilation Interface show details of each exam and session.

Exam Application for invigilator When click on Show button, information of each student will appear on the interface.

To Do List for invigilator Each Invigilator has specific number of students for invigilationEach Invigilator has specific number of students for invigilation Each student may login 15 minutes before the ExamEach student may login 15 minutes before the Exam Details of each student appears in each Row.Details of each student appears in each Row. Confirm the view of student according to prescribed ViewConfirm the view of student according to prescribed View Confirm the student’s identity according to the student’s Confirm the student’s identity according to the student’s

picture appearing against each student. picture appearing against each student. Check IP Address and Flag [Flag must not be Pakistan]Check IP Address and Flag [Flag must not be Pakistan] Mark attendanceMark attendance Student can only start his/her paper unless his/her attendance Student can only start his/her paper unless his/her attendance

is marked.is marked. Communicate with the student through Conversation windowCommunicate with the student through Conversation window Continuously monitor the student through Web CamContinuously monitor the student through Web Cam

Remote Connection through Team Remote Connection through Team ViewerViewer

Team Viewer is a software package for remote control, Team Viewer is a software package for remote control, desktop sharing, online meetingsdesktop sharing, online meetings

Monitor paper on remote machine through team viewer.Monitor paper on remote machine through team viewer. To connect to another computer, Team Viewer has to be To connect to another computer, Team Viewer has to be

running on both machinesrunning on both machines When Team Viewer is started on a computer, it generates a When Team Viewer is started on a computer, it generates a

partner ID and passwordpartner ID and password To establish a connection from a local client to a remote To establish a connection from a local client to a remote

host machine, the local operator must communicate with host machine, the local operator must communicate with the remote operator, request the ID and password, then the remote operator, request the ID and password, then enter these into the local Team Viewerenter these into the local Team Viewer

Remote Connection through Team Remote Connection through Team ViewerViewer

Find Location through IP Address Find Location through IP Address Students may appear from Pakistan. This can be checked by Students may appear from Pakistan. This can be checked by

various meansvarious means By checking his/her system’s IP Address appearing on the By checking his/her system’s IP Address appearing on the

interface against each student’s recordinterface against each student’s record We can find the Country Name, country code, country flag We can find the Country Name, country code, country flag

etc of any suspicious student by entering remote system IP etc of any suspicious student by entering remote system IP address on the following link address on the following link http://www.ip-adress.com/ip_tracer/80.174.150.227

Any student found appearing from Pakistan, his/her paper Any student found appearing from Pakistan, his/her paper immediately will be blocked due to the said reason. immediately will be blocked due to the said reason.

Paper Blocking ConceptPaper Blocking Concept

If a student during the exam found in any If a student during the exam found in any type of cheating, his/her paper will be type of cheating, his/her paper will be blocked due to the said reason.blocked due to the said reason.

When the paper is blocked, student can not When the paper is blocked, student can not further attempt his/her paper.further attempt his/her paper.

A UMC is filed against the student and will be A UMC is filed against the student and will be sent to COUM along with the evidence.sent to COUM along with the evidence.

Reasons of Paper BlockedReasons of Paper BlockedNot OnlineGoes Offline during Exams Appearing from PakistanUMC

Web Cam Not ShownLaptop Web Cam Improper View

Unfair Means CaseUnfair Means Case Overseas students may cheat in papers Overseas students may cheat in papers There may be many means of Cheating.There may be many means of Cheating. Copying from pdf handoutsCopying from pdf handouts Copying from the internet sites (like Wikipedia, Google etc)Copying from the internet sites (like Wikipedia, Google etc) Making remote connection with any other client computer.Making remote connection with any other client computer. Part of any private network and using network resources in Part of any private network and using network resources in

paper (file sharing, peer to peer Connection)paper (file sharing, peer to peer Connection) Many other ways of cheating Many other ways of cheating

Unfair Means Case Unfair Means Case

If a student found in any type of cheatingIf a student found in any type of cheating Take the snap shot of his/her screen Take the snap shot of his/her screen

immediately as a proof and warn the studentimmediately as a proof and warn the student If the student do the same thing again and If the student do the same thing again and

again, then take suitable no of snap shots and again, then take suitable no of snap shots and block his/ her paper due to UMC reasonblock his/ her paper due to UMC reason

File the UMC case against the student that will File the UMC case against the student that will be sent to COUM along with the evidencebe sent to COUM along with the evidence

Various technical/Non- technical issues can appear during the examsVarious technical/Non- technical issues can appear during the exams ProblemProblem

External Web cam not working OR not deducting External Web cam not working OR not deducting Solution Solution 1) Confirm that Web cam is not using in any application other than 1) Confirm that Web cam is not using in any application other than Exam software. If it ,then release the Cam resource from the externalExam software. If it ,then release the Cam resource from the external application, so that exam software may use it application, so that exam software may use it 2) Flash player may corrupt and create problems. Install the latest 2) Flash player may corrupt and create problems. Install the latest versionversion 3) Disable all anti-virus software installed on remote machine3) Disable all anti-virus software installed on remote machine

4) Turn Off Windows firewall in control Panel on remote machine4) Turn Off Windows firewall in control Panel on remote machine 5) 5) Set IE settings to default on remote machine Set IE settings to default on remote machine

Technical issues &Trouble shooting

Technical issues &Trouble shooting

ProblemProblem Conversation is not Synchronized (Invigilator ‘s message not Conversation is not Synchronized (Invigilator ‘s message not delivering to the student and vice versa)delivering to the student and vice versa) Solution Solution Set the default language of the remote system as English (UnitedSet the default language of the remote system as English (United States) in the control PanelStates) in the control Panel ProblemProblem

Remote system may stuck (i.e. did not respond)Remote system may stuck (i.e. did not respond) Solution Solution End Task the Exam Application on remote machine from Task Manager End Task the Exam Application on remote machine from Task Manager

and then restart the Exam Softwareand then restart the Exam Software

Q & A

Thank You