163061, , . , 81 : (818-2) 443318 (818-2) 443318 E-mail: rs190arh@online.ru81, pr.Lomonosova, 163061, Arkhangelsk, RUSSIA Telephone: +7(818-2) 443318 Fax: +7(818-2) 443318 E-mail: rs190arh@online.ru Our ref.190-025-1-808 Date Your ref.23.11.98 Date .. B.C. .. : . PSC. : 9 . ... -. .. .65-77-14QUALITY SYSTEM CERTIFIED BY IACS QSCS. 40602840904020100201 , 163061, , . 137 Current balance account 40602840904020100201 tor toreign currency with Arkhangelsk Bank AKSB 137, Lomonosova av., 163061, Arkhangelsk, Russia 2927001086 /. 40602810904020000001 041-117601 .. 30101810100000000601 05025176, 51210 .* 1 1. . 11. PSC (), (), . . 12. , , . 13. , .788(19). , , , , . 2. . . . . , . ** 1. (2.2) ? 2. (3.1)? 3. (3.2)? f 4. " " (4) ? 5. (5.1) ? 6. (5.2) ? 7. ? ? (6.3) ? 8. (6.4-6.7) ? 9. (7) ? * , ( ). **10. (8.1,8.3) ? 11. (8.2) ? 12. , (9.1,9.2) ? 13. (10.1,10,2) ? 14. (10.3,10.4) ? 15. (11)? 16. (12) ? - . 3. . 3.1. 1. , . 2. , , , , . 3.2. , .. , . 9 1 . 3.3 - 1. 9 1 . 2. . . . 3. PSC 4. . 4. , . 5. , , . 6. 3 . 7. , .788(19), .14. 2500 2510 2515 2520 2525 2530 2535 2540 2545 2550 2555 2560 2565 , , , : 18 3 19 - : : : : : : : 1. 01/07/98 2. 3. 4. () . : 1.4 5. ! . 6.6 : : : Q 6. . . 3 7. " " 4 8. 8.3 9. . 8.2 10. , . .5 11. : 10.2 . 3.3.2 QQ D 1) , IX, 2. , . : 2 1 . , , : . 1 01.07.98. .2 , , , 500 , 01.07.98. .3 500 , 01.07.2002. 2. . 1. , IX/1/6 , , , , .2. , , . - "". - , XI /2 - -2/53.1.2 . 3. , . 40 , 15000 GT , ( (1) . 4. , . 2) . . . . : 1. ; 2. ; 3. . 12 . 1.2.3 3 . rfbjiee 12 1 1998 1 2 . . : . : 1. ; 2. . 6 . 6 . : - , , .- . . - . - ( 6.3 ) - 3 - (. 4). 6.3 : . , . 3) . 4) , . " " . , . . 5) IX 1.2 1.1.2 ; , . 6) . . , . . . . 7) . , . 8) , , III , 18, . . . . - 8 8.1. , . 8.2 9) , 10. CSM /CSH ME / . 10) 3.3.2 . . , PSC . - * . 2 3 4 5 6+7 (/ ) 8 9 10 11 * ; , . . CNC - . , . , -, . , . CIC .7. _1_ - / .8 , / . 95/21/.PROVISIONAL GUIDELINES FOR THE CONTROL ON THE ISM-CODE (version & adopted during PSCC31 - 27 April 1998)The following should be considered as a guidance for Port State Control Officers for controlling the implemcntatkm of the ISM-Code ".1. Initial Inspection 1.1 The PSCO will at the initial inspection examine the copy of the Document of Compliance (DoC) ieaurd for the Company, and (Jie Safety Management Certificate (SMC) issued for the ahlp. A SMC is not valid unless the operating company holds ft valid DOC for that ship typc,(H). The PSCO should in particular verify tliat the type of the ship is included in ihe DoC, and that the Company's particulars are the same on both the DcC and the SMC. If a vessel has been issued with interim certificates the PSCO should check whether it has been'issued in accordance with the provisions of Res. A.788 (19), Though the Safety Management System may not meet all the items listed below, a documented system should ' be in place and the PSCO should . his professional judgement in deciding whether a more detailed inspection is necessary. 1.21.3.1, More deloiied inspection A more detailed inspection of the SMS shall be carried out when clear grounds arc established. Clear grounds include absent or inaccurate ISM certification or detainable deficiencies in other areas. Non-detaiuublc deficiencies ma> a ;o be /idence of a deficient management system and the PSCO should use his professional judgement in deciding whether.these warrant & more detailed inspection. When carrying out a more detailed inspection the PSCO may utilize the following to verify compliance with the ISM code *\ 1.Is the crew familiar with the safety ami environmental-protection policy of the Company 2)? , 2.Who is responsible for the operation of the ship (3,1)1 3.Can crew members identify their tasks and are these tasks documented (3.2)1 References to lha rttevwit psr*graphs of the 15 Code ire jpvwi Wttf'c p'lnt between bradteteEvidenet of compliance rtn be vnfie ,1 >-. non-conformities, accidents and hftz?rdou.s occurrences Maintenance of the ship and equipment Documentation Company verification, review and evaluation Certification, verification and control shipboard operationsThe following; codes for action taken should be used in relation with ISM non-conformiliea: 18rectify non-conformity within 3 months 19rectify major non-conformity before departureExplanatory Notes to the CIC inspection form1) SOLAS Chapter IX, regulation 2. If not applicable, the rest of the form docs not need to be completed and shall not be sent in for evaluation. Ref.: Regulation 2 Application 1 . This chopler opplies to shies, regardless of I he dote of construction, as follows: .1 passenger .ships including possenger high-speed craff. nol later than 1 Jury 1996; .2 oil tankers;, chemical tankers, gas carriers, bulk carriers ond cargo high-speed croft of 500 gross tonnage and upwards, not later than 1 July 1998; and .3 other cargo ships and mobile offshore drilling units of 500 gross tonnoge and upward, not later Ihon 1 July 2002. 2, This chapter does not opply to government-operated ships used for non-cornrfiefdat purposes. .. Bullccamers: ' ' 1. ' ' -. Unless it is clear from statutory certificates issued by or on behalf of the flag State Administration that a vessel is typed as "bulk carrier', the definition given in SOLAS RegJX/U5 should be interpreted for the purpose of port State control in such a way that only those ships .f -' ;*> being constructed with single deck, top-side tanks and hopper tanks in cargo spaces and intended primarily to carry dry cargo in bulk, and including ore carriers and combination carriers come within the scope of the definition, whether or not Uiey are actually carrying dry cargo in bulk. When in doubt about the application of the definition above, particular when one or more of the elements below apply, the PSCO should consult the Flagstate for clarification.1 !.': '^ , " 3. v/ ' '"'- class certificates indicating the classification of the ship as 'bulk - documentation showing thai the vessel is subject to "Enhanced Survey1 in accordance with SOLAS reg. Xl/2 - the vessel being exempted under SOLAS Reg. II-2/53. 1.2 from having a fixed gas fire-extinguishing system in its cargo spaces,Wh1 dn preparing1 for an inspection, or when considering the choice of vessels wiih code 40 in s ' ' the Sireriac database, the PSCO may disregard bulkcamers below 15.004) GT, unless other information is available that confirms the vessel being a bulkcarrier in accordance with ( I ) above. When, after inspection, it is clear that a shiptypecode Jn the Sircnac database needs to be amended, CAAM shall be notified.4.2) Copy of Document of Compliance (DOC) and original of Safety Management Certificate (SMC). Interim certificates may be used inappropriately by some flag states. Vessel may have a copy of an interim DOC and hold an interim SMC, The vessel cannot hold a certified copy of an interim DOC and a full term SMC.Interim DOC Is issued to: i. Facilitate initial implementation of the Code; and il. implementation when a Company is newly established; iii. or new ship types added to existing DOC. Interim DOC is valid for a maximum of 12 mouths. The company's Safety Management System (SMS) must at [cast meet parr 1.2.3 of the Code but will not have been able to accumulate the 3 months objective evidence of the operation of the system required for a full certificate. Existing companies of over 12 months maturity on 1 July 1998 should not have an Interim DOC issued under i. or ii. above. . An example of iii. would be a company operating/managing oil tankers who take on operating responsibility for a chemical tanker.An Interim SMC is used for=-.i. New ships on delivery; and. . ii. When the company takes on the management of a ship new to the company. Anfnierim SMC is valid for 6 months. In special cases the- issuing body may extend the validity of the Interim SMC for a further six month. Before an interim SMC is issued the following must apply and can be checked by PSCOs: Tbe DOC, or Interim DOC, shall be relevant to that type of ship. SMS provided by the company which address the key elements of the Code, Written procedures and/or plans should be in place. ' - Master and senior officers should be familiar with the SMS and implementation plans. Instructions essential prior to sailing (Section 6.3 of the ISM Code) have been given. Plans for an Company audit of the system within 3 months should be in place/. . Relevant information given in a working language or languages understood by the ship's personnel. (See also footnote 4)) Section 6.3 of (he ISM Code; The Company should establish procedures to ensure that new personnel ond personnel transferred to new assignments related to safety and protection of the environment are given proper familiarisation with their duties. Instructions which ore essential to be provided prior to sailing should be identified, documented and given.^ ^ ^ ^ - ^ Concentrated Inspection Campaign on selected Items in respect of ISM implementation ____________ ________ Inspection Authority: Port of Inspection: Date of Inspection: Name of Ship: Ship type: Flag of ship: Call sign: IMO number: if not Flag Auditing body Name of Company: stale:1.Is the ISM Code applicable to ship as of 1/7/98? 2.ISM certification^ on board ? 3.Arc certificates and particulars in order! ' 4.Is Safety Management d *TI. icntation (e.g. manual) readily . available on board? Ref.: Section 1.4 of the ISM Code 5. Is relevant documentation on the SMS in a working language or language understood by the ship's personnel? 4' Ref.: Section 6.6 of the ISM Code 6. Can senior officers identify the Company responsible for the > > operation of the ship and does this correspond with Ihe entity on the ISM certificates? 5' Ref.: Section 3 of the ISM Code 7.Can senior officers identify the "designated person"?*' Ref. i Section 4 of the ISM Code 8.Are procedures in place for establishing and maintaining contact with shore management in an emergency I7* Ref.; Section 83 of the ISM Code 9. Are programmes for drills and exercises to prepare for emergency : actions available on board? 4 Ref.: Section 8.2 oi the ISM CodeYes .N o D D D . ^TbLflO.Can the master provide documented proof of his responsibilities and authority, which must include his overriding authority? Ref. : Section 5 of the ISM Code . 11.Does the ship have a maintenance routine and are records available? 5* Ref.: Section 10.2 of the ISM Code D.Ship detained Do detainable deficiencies, if found, indicate a failure of the Safety Management System? Df 11/10Explanatory Notes to the CIC inspection form1} SOLAS Chapter IX, regulation 2. If not applicable, the rest of the form docs not need to be completed and shall not be sent in for evaluation. Rcf.: Regulation 2 Application 1 . This chopler opplies to shies, regardless of Ihe dote of construction, os follows: .1 passenger .ships including possenger high-speed crafl. nol later than 1 July 1998; .2 oil tonkers;. chemical tankers, gos corners, bulk carriers ond cargo high-speed crolt of 500 gross tonnage and upwards, not later lhan 1 July 1998; and .3 other cargo ships and rnobiie offshore drilling units of 500 gross tonnage and upward, not later Ihon 1 ! July 2002. 2. This chapler does not oppry k> government-operated ships used for non-commercial purposes. , Bulkcarriers: ' '!. ' ?-IUnless it is clear from statutory certificates issued by or on behalf of the flag State Administration that a vessel is typed as carrier', the definition given in SOLAS RegJLX/L6 should be interpreted for the purpose of port State control in such a way that only those ships . .f- ;"> being constructed with single deck, top-side tanks and hopper tanks in cargo spaces and j intended primarily to cany dry cargo in bulk, and including ore carriers and combination . \ carriers come within the scope of the definition, whether or not they are actually carrying ; dry cargo in bulk. 2. ' When in doubt about the application of the definition above, particular when one or more of the ';'-f apply, the PSCO should consult the Flagstate for clarification. * ':!dements below' i'',y'- class certificates indicating the classification of the ship as 'bulk carrier*, - documentation showing thai the vessel is subject to 'Enhanced Survey1 in accordance with SOLAS reg. XI/2 - the vessel being exempted under SOLAS Reg. II-2/53.1.2 from having a fixed gas fire-extinguishing system in its cargo spaces.' 3. v/wrien prcparing'for an Inspection, or when considering the choice of vessels with code 40 in s' the Sireriac database, the PSCO may disregard bulkcarriers below 15.004) GT, unless other information is available that confirms the vessel being a bulkcarrier in accordance with (I) above. Whent after inspection, it is clear that a shiptypecode in the Sircnac database needs to be amended, CAAM shall be notified. "4.2) Copy of Document of Compliance (DOC) and original of Safety Management Certificate (SMC). Interim certificates may be used inappropriately by some flag states. Vessel may have a copy of an interim DOC and hold an interim SMC, The vessel cannot hold a certified copy of an interim DOC and a Ml term SMC. Interim DOC is issued to: i. Facilitate initial implementation of the Code; and ii. implementation when a Company is newly established; . or new ship types added to existing DOC. An Interim DOC is valid for a maximum of 12 months. The company's Safety Management System (SMS) must at least meet part 1.2.3 of the Code but will not have been able to accumulate the 3 months objective evidence of the operation of (he system required for ft full certificate. Existing companies of over 12 months maturity on I JuJy 1998 should not have an Interim DOC issued under j. or iL above. . An example of iii. would be a company operating/managing oil tankers who take on operating responsibility for a chemical tanker.An Interim SMC is used for:-,: i. New ships on delivery; and . ii. When the company takes on the management of a ship new to the company.Anfnterbn SMC is valid for months. In special cases the- issuing body may extend the validity of the Interim SMC for a further six month. Before interim SMC is issued the following must apply and can be checked by PSCOs: Tbe DOC, or the Interim DOC, shall be relevant to thai type of ship. SMS provided by the which address the key elements of the Code. Written procedures and/or plans should be in place. -Master and senior officers should be familiar with the SMS and implementation plans. Instructions essential prior to sailing (Section 6.3 of the ISM Code) have been given. Plans for an Company audit of the system within 3 months should be in place1. .. Relevant information given in a working language or languages understood by the ship's personnel. (See also footnote 4)) Section 6.3 of the ISM Code; The Company should establish procedures to ensure thai new personnel ond personnel transferred to new assignments related to safety and protection ol the environment ore given proper familiarisation with their duties. Instructions which ore essential to be provided prior lo soiling should be identified, documented and given.3) Certificates should be issued by, or at ihe request of, the Flag State. 4) This does not mean that the documented SMS has to be in a particular language. It is for the company lo decide on the "working language" of the ship and ihen provide pertinent and relevant information to the ship's personnel in a language understood by them. It is not a requirement for the SMS to be in a language understood by the PSCO. If in doubt as to the effectiveness he may ask for drills to be conducted or witness the operation of machinery and systems. 5) SOLAS Chapter IX Regulation 1.2 and ISM Code 1.1.2; Company means (he owner of the ship or any other organization or person such as the manager, or Ihe bareboat charterer, ho has assumed the responsibility for operation ol the ship from the owner of the ship and who on assuming such responsibility has ogreed lo take over oil the duties and responsibilities imposed by the International Safety Management Code. 6) The Master must know his identity and be aware of the role of the DP. Other senior officers should be aware of identity ai'' role, He does not have to be directly contactablei He may not even have any role to play in in emergency. The Master should, be able to explain the route of -conformities that the UP will be seeing. The DP is the "manager" of the system. 7)Reference to the contacts in the SOPEP could suffice if so stated in the SMS. PSCOs cannot expect to see a neat list posted in ihe radio room although many ships will have this type of list. 8)A programme of drills and exercises covering more than those required by SOLAS, Chapter 111 Regulation 18, should be in place. The crews responses to potential emergencies should be practised in drills. These drills should cover all documented responses to critical and emergency situation. Records of all emergency drills and exercises onboard should be maintained and be available foi verification. ISM.Code - Section 8 EMERGENCY PREPAREDNESS i 81The Company should establish procedures lo Uentify, describe and respond lo potential emergency shipboard situotions. 82The Company should establish programmes for drills and exercises to prepare for emergency actions. . , - , _________:_________________________________________________:_______: - _ ' 9) -A planned maintenance system is not a requuement.pf the Code but is difficult to conform witb section 10 without one. The system may just be based on class CSM/CSH and ME/GE pinning hours. _ _ _ _ _ _Detainable deficiencies may indicate a failure of the Safety Management System. The PSCO should examine the relevant areas of the system to identify non-conformities. General information If me ship is detained, a copy of PSC Inspection Form A and should be attached to the questionnaire.?IP" The following results from the checklist shoulJ be considered as major non-conformities* and would make the vessel liable for detention; Question Result2ISM certificates not on board 3Company on the DOC not the same as on the SMC 4Safety Management documentation not on board. 5Relevant safety documentation not in a working language or a language understood by the crew. 6 +7 Senior officers unable to identify operator and designated person (ship/shore system breaks down with this). 8No procedures to contact the company in emergency airnations, 9Drills have nolbcen carried out according to program. 10Master's overriding authority not documented and roaster unaware of this authority. 11No evidence of maintenance being carried out * Major -conformity means an identifiable deviation which poses a serious threat to personnel or ship or a serious risk Co the enviroament and requires immediate actions; in addition, the lack of effective and systematic implementation of a requirement of the ISM Code is afeo considered as a major non conformity^ ship must correct all major -conformities before departure. ___________________________________________________________________________________ _ _ _ _ _ _ ^ The selected questions on the CIC checklist do not cover all the parts of the ISM Code and shall not be considered as a substitute for a full audiL Since the coatrot is based on sampling, parts of the system will not be covered. If a PSCO finds evidence of -conformities, which are not included in the CIC check] is he shall still act and take all necessary actions. Depending on the possibilities for a PSCO to communicate with other than the senior officers, other ers .,f the-ships personnel included in Uie company's SMS could bs controlled according to the CIC.MOU Procedures for the CIC A flowchart over the CIC procedures can be found on page 7. MOU Procedures -DOC and/or SMC missing On page 8 a flow chart is presented which shows all necessary steps after an initial inspection when the DOC and/or SMC ate missing,. The chart consists of the requirements of Council Directive 95/21/EC.1. general bulk carrier - is a ship which: U constructed wittf a single deck is constructed with top-side tanks is constructed With hopper side tanks is intended primarily to carry dry cargo in bulk- typical eicJJttctin* -double hull'2. are carrier - is a ship which, . -. is constructed "with a single deck is constructed with two longitudinal bulkheads " is constructed with a double bottom throughout the cargo region is intended for the carriage of ore cargoes Q U o3. combination carrier - is ship which is a tanker designed to carry oil or alternatively solid cargoes in bulk. (SOLAS 74, Chapter II-2, regulation 3 27) - typical cmsj ctctitoc -8 8 QLJOJ O , 0 O j OUD RUSSIAN MARITIME REGISTER OF SHIPPING Baltic Inspectorate, 198035, -, ., 10, . Ill : (812) 25 183-00 , (812) 259-03-49, (812) 114-96-01-, (812) 251-95-04, 259-08-32, 114-93-58- : (812) 251-03-48, 114-96-01 e-mail: 120rs-bal@mail.nevalink.ru10-111, Dvinskaya str., 198035, St. Petersburg, RUSSIA Telephone: + 7 (812) 251-83-00 - secretary, (812) 259-03-49-accounting, (812) 114-96-01 -survey requests, (812) 251-95-04, 259-08-32, 114-93-58surveyors Fax: + 7 (812) 251-03-48, 114-96-01 e-mail: 120rs-bal@mail.nevalink.ru : Our ref.: : Your ref: Date17.12.1998 PSC .: .. , -Jr.. .. . 251-95-04SL^H ^'^L^w ^^-^