PowerPoint Presentation3
July 6, 2020
Equitable School
School Board Authority & Responsibilities
“The school board shall operate, control and supervise all free public schools within the school district and determine the rate of school district taxes within the limits prescribed herein.” Fla. Constitution, Art. IX, Section 4(b)
Schools under control of district school board and district school superintendent -- “[A]ll public schools conducted within the district shall be under the direction and control of the district school board with the district school superintendent as executive officer.” Fla. St. 1001.33
Powers and duties of district school board: The School Board shall “Adopt and provide for the execution of plans for the establishment, organization, and operation of the schools of the district … Adopt policies for the opening and closing of schools and fix uniform dates.” Fla. St. 1001.42(4)(f)
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School Board Authority & Responsibilities
Powers and duties of district school board: The School Board shall “provide for proper attention to health, safety, and other matters relating to the welfare of students.” Fla. St. 1001.42(8)(a)
“Provide for the operation of all public schools, . . . for a term of 180 days or the equivalent on an hourly basis ” Fla. St. 1001.42(12)(a)
“Require that all laws and rules of the State Board of Education or of the district school board are properly enforced.” Fla. St. 1001.42(15)
“Provide students with access to courses available through a virtual instruction program option, . . . and award credit for successful completion of such courses.” Fla. St. 1001.42(23)
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Superintendent's Authority & Responsibilities
General powers of district school superintendent: The Superintendent shall “Exercise general oversight over the district school system in order to determine problems and needs, and recommend improvements.” Fla. St. 1001.49(1) “Recommend the establishment, organization, and operation of such schools, classes, and services as are needed to provide adequate educational opportunities for all children in the district.” Fla. St. 1001.51(6)
“Require that all laws and rules of the State Board of Education, as well as supplementary rules of the district school board, are properly observed and report to the district school board any violation that the district school superintendent does not succeed in having corrected.” Fla. St. 1001.51(14)
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July 6, 2020
Equitable School
Department of Health Volusia County
What are the conditions you look for when determining if it is safe for schools to open?
What are the facts regarding the use of face coverings during this time?
What are the procedures that should be followed when someone is exposed to COVID-19?
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day resulting in increased proficiency and growth.
Volusia County Schools
Traditional Classroom Setting
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LS Traditional Classroom Setting (as directed by FLDOE) with Health & Safety Guidelines
Features
What To Expect
• Face coverings
families that feel comfortable returning to school
• Students that prefer face-to- face physical interactions with peers and teachers
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LS Volusia Live
(in real-time streaming) with Student’s School of Enrollment (pending approval from FLDOE)
Features • Learn at home
What To Expect
• Web conferencing tools (Teams and/or Zoom) to access traditional classroom setting from home
• Teacher from enrolled school provides instruction and communication
Recommended
• Students and families that do not feel comfortable returning to school
• High level of parental support needed at home for success with instruction
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Features • Learn at home
• Receive online lessons in flexible formats
• Students can learn at their own pace, mastery of concepts, doesn’t require set schedule
What To Expect
• Fully online program
Recommended • Students and
• Families that require flexibility in scheduling and access to curriculum
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Option 1: Traditional Classroom Setting (as directed by FLDOE) with Health & Safety Guidelines 16
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Strategies • Parental responsibility: to ensure that students,
before leaving home, are not sick and to keep students' home if sick
• Promote risk reduction through collaboration • At home • At school • In the classroom
• Apply risk reduction strategies throughout all stages of the school day for students and staff
• Multiple controlled entry points • Temperature checks (staff and students) • Use of face coverings • Maximize social distancing to the greatest
extent possible • Utilize signage throughout the school • Limit movement where possible 17
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volunteers and activities involving other groups (e.g., mentors, vendors, family visits, including breakfast & lunch with students)
• Parents stay in vehicle while dropping off their child(ren), with exceptions
Limit large group settings • Use of communal areas (cafeteria,
gym, auditorium)
• Virtual whole school or grade level assemblies (Zoom or Teams)
• Outdoor classroom opportunities whenever possible
Risk Reduction Strategies
LS Student Transportation Services
• Busing will continue to be available for students that reside 2-miles or more from school or as required on a student’s IEP
• Parents that are not comfortable having their child ride the bus are encouraged to transport students to and from school in their personal vehicles to minimize student contact
• Face covering requirement while riding the bus allows up to 2 students per seat
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Student Transportation Services
• Parental support is needed for social distancing at bus stops prior to the bus arrivals and use of face covering for bus ride to reduce the spread of the virus.
• CDC recommendations for cleaning and sanitizing of buses will be followed.
• Bus drivers and monitors will use Personal Protective Equipment (PPE) while on bus.
• Disposable masks will be available for any students without a face covering.
• Buses will transport students with windows and vents open to increase airflow.
• Buses drivers will assign seats to minimize contact in the aisle when loading and unloading (load from back to front, unload from front to back).
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meals; sanitizer available in the line • Traffic flow & social distancing
signs and markers • Face coverings during transitions &
in the line required • Seating arrangements for social
distancing & contact tracing to the greatest extent possible
• Cleaning between lunch periods; deep clean nightly
• Multiple lunch periods; spread out elementary schedules
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• Reduce sharing of common spaces and frequently touched objects
• Use an EPA-approved disinfectant against COVID-19
• Keep disinfectants out of the reach of children
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Learning Together Best Practices for PK-12
• District support staff will provide workshops to support schools in the development of a site specific COVID-19 Safety Plan.
• Each plan will look to incorporate the following daily procedures:
• Arrival Procedures • Classroom Considerations • Transitions • Lunch Considerations • Dismissal Procedures
• Plans will be shared at each level to identify best practices and innovative approaches.
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• Students' temperatures will be taken prior to entering campus.
• Face masks will be required; both awaiting entry and upon entering campus.
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Arrival Procedures – continued
• Students will report to designated areas to ensure social distancing to the greatest extent possible.
• Documented procedures for students with a fever above 100.4 upon entry.
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• Classroom furniture will be minimized.
• Student workstations will be separated to the greatest extent possible (3’ to 6’).
• Students will be provided hand sanitizer upon entry and asked to keep their mask on until all students have been seated and instruction has begun.
• Face masks will be strongly encouraged during instruction.
• Seats will be assigned to assist with contact tracing if necessary.
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• Disinfection of desks/technology before the end of each class period/elementary transition
• Small group instruction will require both teacher and students to wear his/her face shields/mask.
• The use of shared instructional materials will be reduced to the greatest extent possible. No sharing of personal items, pens, pencils, etc.
• Cleaning of high touch areas, outside the classroom, will be completed while students are in class.
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dependent upon campus layout, schools will employ social distancing strategies during transitions such as:
• Staggering of class dismissals • One-way hallways • Signage directing students along pre-
determined route to avoid congestion • Supervision staff will monitor
compliance with face masks and actively encourage students to follow social distancing guidelines
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• Hand sanitizer stations • Signage to designate 3'- 6'
distance in lines • Designated seating areas • Students will wear masks when
they are not actively eating lunch (in lines, during entry and exit to lunchroom)
• Specific lunch entry/dismissal procedures to stagger students
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dismissal
• Students riding the bus • Walkers • Drivers • Students participating in after
school activities/extended day program/athletics
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• To the maximum extent possible, the same staff will be assigned to the same group of children throughout the week to minimize exposure.
• Staff present on site prior to program opening to sanitize high traffic areas; staff temperatures taken.
• Health and Safety Guidelines will be followed
• During morning program check in, the child’s temperature is taken upon arrival prior to signing in.
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• Special area and departmentalized teachers will travel to students’ homeroom classrooms.
• Schools will utilize all available resources to limit splitting homeroom classes during special area to the greatest extent possible.
• Physical Education classes will continue to be conducted outside following social distancing guidelines.
• Recess will be highly supervised for social distancing
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VPK
• VPK parents will be permitted to enter/exit campus daily to complete state-mandated documentation.
Lunch Considerations
• All elementary schools will extend lunch serving times to maximize social distancing.
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Lunch Considerations
• All middle schools will employ a minimum of 3 lunch periods
• Extended eating areas will be utilized, to include outdoor seating, if possible based on campus layout and supervision
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Special Considerations for Middle School
Sports, Intramurals, Performing Arts, PE
• Middle school PE students will not dress out at this time, but will be required to wear proper footwear.
• Locker rooms will not be utilized until further notice.
• Middle schools will coordinate with high school recommendations regarding performing arts and athletics.
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Arrival Procedures • Interior of campus will be closed
until staff arrives to follow health and safety protocols including temperature reading.
• Students will be directed to go immediately to holding areas. Campus advisors, school guardian, SRO’s, administrators, TOA’s, and faculty/staff volunteers will monitor compliance with face masks and actively work to encourage any students who are not following social distancing guidelines. 39
Special Considerations for High School
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Lunch Considerations
• All high schools will have two or three lunch bell schedules depending on size of school, student enrollment and logistics.
• Off campus lunch will continue to allow more social distancing on campus. Consideration will be given to opening this opportunity all eligible drivers.
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• All schools will follow the Volusia County School Board Performing Arts Recommendations document. (Band, Chorus, Dance, Theatre/Drama, Auditorium/Gym use for performances, assemblies and shows)
• All athletic programs will follow the guidelines established by Volusia County School Board, National Federation of High Schools (NFHS), and the Florida High School Athletic Association (FHSAA) regarding requirements and calendar. The next update is expected on July 27.
• PE students will not dress out at this time but will be required to wear proper footwear.
• Locker rooms will not be utilized for PE classes until further notice.
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Special Considerations for High School
• Students enrolled in Cambridge, IB, AP, Career Academies & Special programs can continue to participate in both Brick and Mortar and Volusia Live setting.
• Dual Enrollment opportunities will continue.
• Increase of OJT (on the job training) offerings, where possible
• Increase ELearning's flexible scheduling
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district ’s discretion
depending on COVID-19
conditions and enrollment
• Robust progress monitoring for all students • Individualized Education Plan (IEP) team supports for students
with disabilities • English Language Learners (ELL) committee supports for
students • Progress monitoring data shared regularly
Progress Monitoring • According to FLDOE: If a student receiving instruction through Volusia Live is not successful, the student must be provided additional support and the opportunity to transition to another option.
(in real-time streaming) with Student’s School of Enrollment (pending approval from FLDOE)
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• Innovative learning experience that captures the student’s full schedule and aligns with the traditional school day
• Teacher provides instruction physically from the enrolled school to student learning at home
• Teachers will fully collaborate with their grade level PLC (Professional Learning Communities).
• All teachers will participate in Volusia Live training during preplanning at their school sites to ensure preparation for this type of instruction should schools need to temporarily close.
Parental Responsibility: to ensure that student logs on at designated times five days a week.
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• PK-2nd Grade Model: Dedicated Volusia Live teacher providing instruction from physical school location through Microsoft Teams or Zoom to student at home. The number of teachers per grade level per school for the PK-2nd grade model of Volusia Live will be determined based on the need.
• This option is not available for VPK.
• 3rd through 12th Grade Model: Live stream lessons through Microsoft Teams or Zoom from physical school location to student at home in real time.
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• Elementary and secondary schedules will follow traditional brick and mortar bell schedules:
• Elementary: 7:50 – 2:30 • Middle: 9:30 – 4:15 • High: 8:30 – 3:30
• Students enrolled in Cambridge, IB, AP, Career Academies & Special programs can continue to participate in both Brick and Mortar and Volusia Live setting.
• Approved school variances will continue to be honored.
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• Continue initial identification testing for ESOL Services • Conduct ELL Committee meetings as needed, based on Progress
Monitoring data, to determine appropriate services as follows: • Classroom teacher support with accommodations and
strategies • ESOL teacher direct support • ESOL Paraprofessional assistance with communication
based on need for support in first language • Provide Extended Learning opportunities when needed • Continue communication efforts from ESOL Department for Non-
English-speaking families
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ESE Specifics and Considerations • Deadline for requesting online option to allow for IEP team
review/revision/modification on an individualized basis • Robust monitoring of IEP goals and objectives to ensure tiered support
to students not making progress • IEP teams will reconvene based on data collection to explore transition
to other methods/platform of instruction • Increased ratio for on-line low incidence programs (4:1) utilizing
paraprofessional when appropriate during live instruction • Daily subject specific schedule including consideration for OT/PT/SLP • Service delivery completed live via Teams or Zoom • Project SEARCH students will continue to receive current services and
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Volusia Online Learning has successfully served thousands of full-time students online since 2007!
Courses and Support Services
Features: • Highly qualified LOCAL Volusia County School's teachers • Offering Full- and Part-time options for students in
grades K-12 • Year-round enrollments for part-time virtual courses • VCS public school with academic advisement, college
planning, advanced courses offered (Advanced Placement, Honors, Dual Enrollment)
• Complete lessons accessible online – anywhere, anytime • Standard school year calendar, minimum semester
commitment recommended • Fully accredited, NCAA approved • Approved school variances will continue to be honored
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What to expect: Elementary Students will complete engaging, self-paced lessons AND will attend required interactive live virtual lessons with their teacher.
•3 to 5 hours per week per CORE subject •1 hour per week per elective •2 to 4 assignments per week •Virtual field trips and extracurricular activities offered, such as
Book Club, Environmental Club, STEM Club, NEWS Crew, Tech Club
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What to expect: Secondary Full-Time Students will complete self-paced lessons and attend interactive, live virtual lessons, students will be enrolled in six courses
•3 to 5 hours per week subject •2 to 4 assignments per week •Virtual field trips and extracurricular activities offered, such as Yearbook, Book Club, Technology Club •Advanced, Honors, AP, and diverse electives offered.
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It is recommended that families partner with the teacher(s) and students as a learning coach or guide. Parents can support learning by assisting with the following:
•Monitor student daily •Maintain weekly progress •Help with navigation
What to expect: Parent/Family Involvement
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• Local faculty and staff for unprecedented availability
• Community support • Year-round part-time enrollments • Multiple platforms to meet students needs • Diverse course offerings • 150 applicants a day
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Social Emotional Learning • Professional Learning to infuse SEL strategies into the
curriculum
• "SEL Daily Activity Calendar”
• Informational materials and presentations on how to provide SEL student supports
• Small group support by Student Services Personnel through counseling referrals (face-to-face or virtual)
• Brief individual counseling by School Counselors and/or Mental Health Team members (face-to-face or virtual)
• Well-Being/Mental Wellness check-in to support students, families, and teachers
• Employee Assistance Program- 12 Free Sessions 54
Safety Precautions in the Workplace for All Staff
Daily Temperature Checks
Social Distancing Enforced
Students, Faculty and Staff
Notification of Confirmed Cases
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minutes
• Close Contact: less than 6 feet
• Primary Contact: an individual who has been directly exposed to a person confirmed with COVID 19
• Infectious: symptomatic or within 48 hours of symptom onset
• Test-based Clearance: • No symptoms • Negative test
• Non-Test-based Clearance: • No symptoms • Three-plus days of no fever • 10 plus days after onset of illness
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No symptoms or known exposure
Not at Risk: Practice social distancing, wear a mask and follow CDC guidelines
Daily Cleaning Updates as Necessary Not at Risk: Quarantine Not Necessary
N/A
Student has symptoms consistent with COVID 19
1. Isolate student 2. Notify Administration 3. Contact Parent for Pickup 4. Follow Environmental
Procedures 5. Follow Communication
Procedures 6. Notify district contact
Remove any student or staff that have been in the same area as the student and sanitize area before returning
Students: Send letter to parents of primary contact(s) upon confirmation Teachers: Emailed upon confirmation
Quarantine and participate in distance learning (if possible) until a negative test is received
Student can return upon receipt of a negative test or upon completion of a 14 day quarantine and no symptoms
Student reports a household member has tested positive for COVID 19
1. Isolate student 2. Notify administration 3. Confirm report
with parent/guardian and have student picked up
4. Follow Environmental Procedures
5. Follow Communication Procedures
6. Notify district contact
Teachers: Emailed upon confirmation
Student can return upon completion of a 14 day quarantine and no symptoms
Student reports they have tested positive for COVID 19 but has no symptoms
Students: Send letter to parents of primary contact(s) upon confirmation Teachers: Emailed upon confirmation
Student can return upon receipt of a negative test or upon completion of a 14 day quarantine and no symptoms
Student Protocols
Employee Procedure Environment Communication Quarantine
No symptoms or known exposure
Not at Risk: Practice social distancing, wear a mask and follow CDC guidelines
Daily Cleaning Updates as Necessary Not at Risk: Quarantine Not Necessary
Employee has close contact with person(s) confirmed positive (at home or work) w/o use of PPE
1. Notify supervisor 2. Supervisor notifies Health Services
and Human Resources 3. Go home and seek care 4. Determine appropriate leave
Remove any student or staff that have been in the same area as the employee and sanitize area before returning
Supervisor communicates with employee and provides Human Resources with a list of those who have had prolonged and close contact with employee. Employees on list are notified (procedure followed above) If appropriate, notify parents of students exposed to primary contact
Quarantine at home until test based or non- test based clearance is obtained
Employee has close contact with person(s) confirmed positive (at home or work) WITH constant use of PPE
1. Notify supervisor 2. Monitor symptoms 3. Document daily temperature
checks
Sanitize workspace None until diagnosis is confirmed Isolate as much as practical at work
Employee is symptomatic and/or has a confirmed positive test
1. Notify supervisor 2. Supervisor notifies Health Services
and Human Resources 3. Go home and seek care 4. Determine appropriate leave
(work from home should not be used for symptomatic employees)
Remove any student or staff that have been in the same area as the employee and sanitize area before returning
Supervisor communicates with employee and provides Human Resources with a list of those who have had prolonged and close contact with employee. Employees on list are notified (procedure followed above) If appropriate, notify parents of students exposed to primary contact
Quarantine at home until test or non-test based clearance is obtained
Employee Protocols
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Determination of Leave 1. If an employee is sent home by the supervisor due to
prolonged and/or close contact with a confirmed positive case but not symptomatic, a remote work environment may be approved based on job responsibilities. Contact Human Resources for determination.
2. If an employee is symptomatic or has risk factors that prevent them from physically reporting to work, the following leave may be available: • FFCRA (Up to 80 hours)
• Requires Physician Documentation • Will not be deducted from sick leave
• Sick Leave / Annual Leave • FMLA (Up to 60 days per calendar year) • Leave of Absence
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Please Complete a Form for Each Student in Your Family
Share Your Voice!
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Operations Committee- Greg Akin Mitch Moyer Debbie Fisher Barbara Ivy Patricia Boswell Betsy Burris Maria Kraft Heather DeMeola Dave Billeto Valerie Hansen Nicole Miller Michelle Newsman Cathy Knowles Richard Myers Ken Mitchell Brandon Clark Benjamin Juengst Ron Young Robert Magleivaz Kevin Pendley
Technology Committee- Clint Griffin Caitlyn Distler Tina Skipper Katie Micallef Matt Hilton Carlos Ayala
Communication Committee- Kelly Schulz Kevin Reed Shannon Smith Erika Benfield Samantha Harrison Dr. John Hill Kellie Cofer Gary Blair Joanna Kaney Olivari Greg Gimbert Renay Jacinto Richard Williams Phil Ploser Dr. Salman Ahmed Kelly Amy Angela Kopnicky Dr. Stephen Coltharp Linda Withewax Christine Ellis
Elementary Committee- Dr. Rene’ Clayton & Carrie Crkvanec Rose Roland Dr. Cristina Raimundo Dr. Tammy Dery Jennifer Taylor Caitlyn Distler Kim Gilliland Sylvia Garcia-Wolff Wendy Sydeski Desiree Rybinski Dr. Susy Peterson Tina Skipper Christine Cyrier Lary Beak Bryce Hammond John Dupuis Kelly Conway Sandra Tweedy Elizabeth Albert Shannon Young Alisa Fedigan Angie Polite Katie Dyer Tamara Hopkins Adrian Bronson Dr. Richard Inge Tammy Fisher Virginia Freeman Laura Manning Amy Hudlick Jenna Schuld Heather Conyers Ann Dalton Brown Mercedes Booth Josie Stumpf Emily Budzilek Michael Yonker Stacy Simpson Michelle Polgar Rebecca Porter Lida Grillo
High Committee- Dr. Gabe Berrio & Carolyn Carbonell Rose Roland Jennifer Taylor Dr. Tammy Dery Kim Gilliland Gianna Acevedo-Alamo Caitlyn Distler Jose Rivera Navarro Dr. Susy Peterson Christine Cyrier Lary Beal Tina Skipper Bree Castelli Bryce Hammond Ian Jackson Kathy Gibbons Melissa Carr Stephen Hinson Dr. Todd Sparger Joe Rawlings Paul Nehrig Bill Lastowki Dr. Hunt Leah Paul Susan Zona Samantha Murray Shannon Hauser Laura Filipek Andrea Finkle Primrose Cameron Kimberly Sparger Paulette McKibbins-Shed
Back to School Committees
Middle Committee- Patty Corr & Eric Paul Rose Roland Jennifer Taylor Dr. Tammy Dery Kim Gilliland Mayra Santiago Jose Rivera Navarro Dr. Susy Peterson Caitlyn Distler Tracy Blinn Christine Cyrier Lary Beal Tina Skipper John Dupuis Katie Micallef Stacy Gotlib Cameron Robinson John Cash Susan Tuten Thomas Vaughn Suzanne Pieri Jill Vangi-Ramroth Kesha Wallace Tim LaCras Erin Keeran Marty Ingoldsby Mark Tweedy Penny Aguilar Denise Hulette Brain Innes Joy Krom Mark Kraft Michele McCoy Brenda Roy
Board Members District 1- Mrs. Jamie Haynes District 2- Mrs. Ida Wright District 3- Mrs. Linda Cuthbert District 4- Mr. Carl Persis District 5- Mr. Ruben Colón
We would like to thank the members of Volusia United Educators (VUE) for their contributions.
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Common Language