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E&S School Catalog Vear 2020-2021

Volume Ill

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Table of Contents

E&S Academy Administrators and Staff ...................................................................................................................... 4

Admissions and Placement Officer ............................................................................................................................. 4

School Secretaries and Attendance Staff ................................................................................................................... 4

School Calendar .......................................................................................................................................................... 4

Observed Holidays ...................................................................................................................................................... 4

Class Schedules ........................................................................................................................................................... 4

Program Starting Dates .............................................................................................................................................. 5

Registration Requirements ......................................................................................................................................... 5

School Policies ............................................................................................................................................................ 6

Entrance Requirements .............................................................................................................................................. 6

Mandatory Mantoux or IGRA Testing ......................................................................................................................... 6

Attendance Requirements.......................................................................................................................................... 6

Leave of Absence ........................................................................................................................................................ 7

Class Cuts .................................................................................................................................................................... 7

Make-up Work ............................................................................................................................................................ 7

Tardiness .................................................................................................................................................................... 7

Code of Conduct ......................................................................................................................................................... 8

Conditions for Dismissal ............................................................................................................................................. 8

Re-entry Policy ............................................................................................................................................................ 9

Reinstatement Programs ............................................................................................................................................ 9

Student Complaint/Appeal Process ............................................................................................................................ 9

Grading System......................................................................................................................................................... 10

Incomplete Grades ................................................................................................................................................... 10

Probation for Below Average Grades ....................................................................................................................... 10

Student Evaluation Techniques ................................................................................................................................ 10

Withdrawing from School ......................................................................................................................................... 11

Student Records ....................................................................................................................................................... 11

Refund Policy ............................................................................................................................................................ 12

Tuition and Additional Costs ..................................................................................................................................... 13

Grants, Student Loans and Scholarships .................................................................................................................. 13

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Credit Disclaimer Statement ..................................................................................................................................... 14

Facilities .................................................................................................................................................................... 14

Text Message Policy ................................................................................................................................................. 14

Programs Offered at E&S Academy .......................................................................................................................... 14

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E&S Academy

Administrators and Staff

844-372-2233

Administrators:

Souhaib Elkoun Director/Administrator

Custerom Service and Placement Officer

Elena Elkoun

Student Advisement

Michelle Henriques 844-372-2233

School Secretaries and Attendance Staff

Secretaries and attendance staff are available Monday through Friday from 9:00 a.m. to 5:00 p.m.

School Calendar

The following holidays will be observed by the school and classes will not be held on these days. Holidays are not counted as part of the contracted time schedule and are calculated into your contract.

Observed Holidays

• New Year’s Day• Independence Day• Memorial Day• Labor Day• Thanksgiving• Christmas

**Holidays do not apply for course work done for online classes

Class Schedules

The total hours of each program vary and are dependent upon the curriculum. The admissions staff is available Monday through Friday 9 am to 5 pm.

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Class Class Time: Clinical Time: Online Medical Billing & Coding Online Online

Online Medical Office Assistant/Specialist

Online Online

C.N.A. Training TBD TBD Online CHHA Hybrid Hybrid

Online Phlebotomy Technician Hybrid Hybrid Online EKG Technician Hybrid Hybrid

CPR/BLS TBD TBD Online Medical/Clinical Assistant Online Online

Online Patient Care Technician Online Online

Program Starting Dates

Please refer to the Student & Program information form for your course’s starting and ending dates. You can find this form at: www.esacademy-usa.com/my-account.

Registration Requirements

Students may register for a course prior to the course start date. Students can register online at www.esacademy-usa.com/all-courses/ . Enrollment Requirements may include:

• Two (2) forms of Government ID: o Driver’s license o Birth/Citizen Certificate o US Passport o Green Card o Employment Permit o Permanent Resident o State ID o Social Security

High School Diploma or G.E.D. Certificate (If applicable) Initial payment for registration and tuition fees (we accept cash, money order and all major credit cards)

• Physical Report (If applicable) o Two-step Mantoux Tuberculin Skin Test (PPD) or Chest X-Ray o Basic Physical o Rubella/Rubeola o INGRA (An alternative to 2 step PPD)

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School Policies

Entrance Requirements

1. All students must be at least eighteen (18) years of age on or before the first day of class. 2. Any student or potential student who is under (18) years of age must obtain a written parental consent

before being allowed to enter a course. 3. Students must possess a High School Diploma or a General Education Development (G.E.D.) Diploma. (If

applicable) 4. If applicable, The Mantoux or IGRA testing, physical report and immunization record MUST be performed

PRIOR to the students beginning the first day of the class. Mandatory Mantoux or IGRA Testing

Each new student including members of the medical staff shall receive an IGRA or two-step Mantoux tuberculin skin test. The only exceptions shall be students with documented negative two-step Mantoux skin tests (zero to nine millimeters of induration) within the last year, students with a documented positive Mantoux skin result (10 or more millimeters of induration), students who have received appropriate medical treatment for tuberculosis, or when medically contraindicated. Results of the Mantoux tuberculin skin tests administered to new employees shall be acted upon as follows:

1. If the first step of the Mantoux tuberculin skin test is less than 10 millimeters of induration, the second

step of the two-step Mantoux test shall be administered one to three weeks later. 2. If the Mantoux test is significant (10 millimeters or more of induration), a chest x-ray shall be performed

and, if necessary, followed by chemoprophylaxis or therapy. 3. Any student with positive result shall be referred to the personal physician or advanced practice nurse

and if active tuberculosis is suspected or diagnosed shall be excluded from the program until the physician or advance practice nurse provides written approval to return.

Note: The Certification program has interpreted this regulation to extend to nurse aide students involved in providing direct care to residents of a long-term care facility.

The Mantoux or IGRA testing MUST be performed PRIOR to the students beginning the first day of classroom instruction for C.N.A. course.

Nursing administrators/directors of the long-term care facility clinical instruction site should review the health records of the students prior to allowing a student’s clinical experience to begin.

If Mantoux testing cannot be performed the IGRA testing is acceptable

Attendance Requirements

E&S Academy records the daily attendance of each student in accordance with state guidelines. Records of student’s attendance will be kept on file and are available for student review. E&S Academy requires students to be in attendance for 100 percent of the program hours. If a class is missed, it is the responsibility of the student to make up those hours.

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Leave of Absence Students will be granted a leave of absence upon request. The following guidelines must be adhered to:

1. The request for a leave of absence must be submitted to the instructor or customer service

representative before leaving. 2. The request must have the date that the student will begin the leave and the expected date of return to

classes. 3. Leaves of absence will be honored within the student’s Enrollment Agreement contract and will not

extend beyond the contract unless under extenuating circumstance. Should a leave request take the student beyond the contracted completion date, the student may be subject to reentry under a new contract or an amended contract. If the student does not reenter within the contracted schedule and does not arrange for a contract amendment, then the student’s contract will be terminated. (Please consult the student grievance/extended absence policy)

Note: Each individual situation will be handled privately. The school will make every effort to help students meet their educational goals. It will be necessary to meet with the attendance officer before returning to class. Leave of absences that extend beyond the original contract may be subject to additional tuition costs. Students should be prepared to make up lessons missed prior to re-entry into the program.

Class Cuts

Hours lost due to cutting class will be recorded as absences. Students are responsible for making up class work and assignments. Missed lessons must be made-up in order to meet the minimal attendance and graduation requirements. Students will need to meet with the attendance officer before returning to class.

Make-up Work

For students to meet their educational goals, they must receive instruction in all aspects of the program. Lessons missed due to absences or a leave of absence MUST be made up. The student must makeup missed classes and assignments before the completion of the course. Please refer to the school’s make-up schedule for days and times available. Students should meet with their instructor to get missed assignments. When applicable, should the student request to wait until the missed lesson is offered in another class, the student needs to be aware that this may change their completion date. The student will need permission from the school director for a change in completion date, and this may result in a contract amendment. Please consult the school grievance/absence policy.

Tardiness

Developing good work ethics is an important part of the training at E&S Academy. Students arriving late for class are interrupting the instructor and other students. The following recording system will be used for tardiness.

• 1 to 15 minutes late will be counted as 15 minutes late

• 16 to 30 minutes late will be counted as 30 minutes late

• 31 to 60 minutes late will be counted as 1 hour late

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The only time this policy will not apply is for the Online Medical Assistant, Online Medical Office Administration, and the Online Medical Billing and Coding courses.

It is the responsibility of the student to make up missed assignments. E&S Academy encourages students to plan on arriving at the school at least 10 minutes before the start of class.

Code of Conduct

The following conduct is unacceptable and will not be tolerated:

1. All forms of bias including race, ethnicity, gender, disability, national origin, and creed as demonstrated through verbal and/or written communication and/or physical acts.

2. Sexual harassment including creating a hostile environment and coercing an individual to perform sexual

favors in return for something.

3. All types of proven dishonesty, including cheating, plagiarism, knowingly furnishing false information to the institution, forgery and alteration or use of institution documents of identification with intent to defraud.

4. Intentional disruption or obstruction of teaching, research, administration, disciplinary proceedings,

public meetings and programs, or other school activities.

5. Physical or mental abuse of any person on school premises or at functions sponsored or supervised by the school.

6. Theft or damage to the school premises or damage to the property of a member of the school community on the school premises.

7. Failure to comply with directions of institutional officials acting in the performance of their duties.

8. Violation of the law on school premises in a way that affects the school community’s pursuit of its proper

educational objectives. This includes, but is not limited to, the use of alcoholic beverages and/or controlled dangerous substances on school premises.

Conditions for Dismissal

Students are subject to dismissal from the school for the following reasons:

1. Not adhering to the school’s rules, regulations, policies and code of conduct

2. Not following the attendance policy

3. Not maintaining the minimum grade point average

4. Not meeting financial responsibilities to the school The school director will notify the student in writing should it become necessary to dismiss the student. The dismissal letter will contain the date and the reason for dismissal. Prepaid tuition will be refunded according to the school’s refund policy.

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Re-entry Policy

Students that have been dismissed from the school and are requesting re-entry must put the request in writing to the school director. In cases where the student was dismissed for excessive absences or financial concerns it may be possible to re-enter within the same school term. In cases where the student was dismissed due to failure to maintain the minimum grade point average, it may be possible for the student to make up those lessons and then reenter the school. In cases where the student was dismissed due to unacceptable conduct the student may have to meet with a review panel before reentering the school. The decision of the review panel is final, and the student will receive a letter within five business days from the school director stating the decision of the panel.

Reinstatement Programs

The following reinstatement programs are offered here at E&S Academy:

C.N.A. Reinstatement

Skills Evaluation

Date and time will vary

$200

$76 (made payable to

PSI)

$276

C.H.H.A. Reinstatement Skills

Evaluation

Date and time will vary

$200 ***$50(made payable to NJ

Board of Nursing)

$250

***Fee may vary. Must verify current fee with NJ Board of Nursing at time of reinstatement Student Complaint/Appeal Process

Students who have a complaint or who would like to appeal a dismissal must request, in writing, an appointment for an interview with the school director within 48 hours of the event in question. The written request should include the following information:

1. Student’s full name, last four digits of their social security number, and current address

2. A statement of the concern including dates, times, instructors, and if applicable, other students

involved

3. Date of complaint letter and signature of the student

4. Three dates in which the student would be available for a meeting with the school director and/or appeal panel. These dates should be within 10 business days of the complaint.

The school director will notify the student, in writing, of the appointment date in which the concerns or appeal will be addressed within five (5) business days of receiving the complaint. Every effort will be made to bring an amicable closure to the concern. Should it be necessary, a panel of instructors will hear the concerns and will be asked to assist in bringing a resolution to concerns and/or appeals. The student will be notified in writing within five business days of the outcome of the meetings. The decision of the director and/or appeal panel is final. Should the contract be cancelled by either the student or the school the date on the complaint letter will be used as the date to calculate any refund in accordance with the school’s refund policy.

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Grading System

The competencies taught in each program offered at E&S Academy will be evaluated using written examinations and skill development tests. The minimal grade for graduation is 75 percent. Students who achieve lower than 75 percent will not be awarded a Certificate of Completion and may be dropped from the program.

Letter Grade Grade Percentage Description A 93 – 100 Excellent B 92 – 87 Above Average C 86 – 75 Average F Failure

INC. Incomplete WD Withdraw WP Withdraw Passing WU Withdraw Unsatisfactory

A student’s Grade Point Average (G.P.A.) is based on the sum of all grades received through testing and divided by the total number of tests.

Incomplete Grades

Incomplete grades are given when a student is unable to complete a course because of illness or other serious problems. An incomplete grade may also be given when, through negligence or procrastination, students fail to turn in work or take examinations. A student who misses a final examination must contact the instructor within twenty-four hours of the examination to arrange for a make-up examination. If the student does not make arrangements to take the missed examinations, then a failure grade will be given. Students who withdraw and are passing the program will be given a WP (withdrew passing). Students who withdraw and are not meeting the minimum grade point average will be given a WU (withdrew unsatisfactory grades).

Probation for Below Average Grades

Students who fail to maintain the minimum grade point average of 75 percent required for graduation will need to enter a probation period. The student will be scheduled for in school instructor-led assistance in accordance with the make-up schedule. Students unable to increase their grade point average may be dismissed from the program. Refunds will be given in accordance with the school’s refund policy.

Student Evaluation Techniques

A test may be administered after each lesson to determine the amount of learning that has taken place. Test scores that are below 75 percent are an indication that the necessary skills for entry into employment were not acquired. Students are required to make-up each individual lesson test if they do not reach the minimum score of a 75 percent. Students should make arrangements for additional practice, independent study or tutoring. Tests will be both cognitive and psychomotor with the psychomotor skills being measured against industry standards. This allows students to keep a record of their progress. Other methods of evaluation may include oral quizzes, skill development tests, hands-on skill evaluation, and individual and group projects.

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Withdrawing from School

Students must fill out a withdrawal notification and submit it to the school director within five (5) business days of the date of withdrawal. This document must contain the student’s name and date of withdrawal. All financial obligations on the part of the school and the student will be calculated using the reimbursement scales, according to the official withdrawal date. It is the student’s responsibility to withdraw officially from the school. Failure to withdraw formally may result in failing grades, breach of contract, dismissal, and additional financial obligations. The reimbursement scales can be found under the refund policy section on pg. 12.

Student Records

Student records will be maintained by the school until the school closes. At that time, records will be forwarded to the New Jersey Department of Labor and Workforce Development. These records should be maintained indefinitely by the student. The records that the school will maintain are as follows:

• Name and complete contact information

• Social Security number or, if the student does not have a Social Security number, an alternative identification code

• Gender

• Date of birth

• Date of enrollment

• Program information, including, but not limited to, program title exactly as it appears on State-approval documents, program starting and ending dates, and course titles within the program

• Payment information

• Date of completion/termination/withdrawal

• Grades and hours for each course

• Total completed hours and final grade for the program

• Date of start in a job, if applicable

• Date of application for a license/certification, if applicable

• Date of license/certification examination, if applicable

• Result of license/certification examination, if applicable

• Date of issuance of license/certification, if applicable

• Credential issued

• School and Program Information Form (See N.J.A.C. 12:41-4.3) signed by school representative and student

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Student records are maintained by the school secretary and are available for review by the student at any time. Students are encouraged to submit updates to their records, such as address changes. All records are private and are handled with confidentiality. For more information please contact:

New Departments of Education & Labor and Workforce Development Private Career School The contact number and e-mail address are (609) 292-4287 and trainingevaluationunit@dol.nj.gov

Refund Policy

Should the student’s enrollment be terminated, or should the student withdraw for any reason, all refunds will

be made according to the following refund schedule:

1. Students who wish to cancel their enrollment in a program or at the school must do so in writing. The

request must include the date of withdrawal and must be dated and signed by the student. This letter

must be received within three days (3 business days) of the withdrawal to receive tuition reimbursement

for that week. It is best to hand deliver the withdrawal letter and have a copy signed by the admissions

officer or mail the letter by Certified Mail.

2. Cancellation after the third (3rd) business day, but before the first class, will result in a refund of all monies

paid, except for the Refund Processing Fee.

3. For all courses, the school may retain the refund processing fee plus a pro-rata portion of the tuition

calculated on a weekly basis. This Reimbursement Scale applies to all programs offered by E&S Academy:

If Withdraw or Cancellation Occurs: The School Will Retain

Five days before the course start date 0% of the tuition (this excludes the 25% non- refundable administrative fee)

On or after the first day of class 100% of the tuition School will retain a 25% administrative fee of the full tuition. This fee is non-refundable.

25%

A student who has a student loan and withdraws from the program is responsible for notifying the loan institution of withdrawal from the school. This notification should be done in writing. It should include the date of withdrawal, the student’s social security number and signature. Students should maintain a copy of this letter for their files. E&S Academy encourages the development of good business practices in their students. It is to this extent that we remind the withdrawing student that the date of withdrawal on the letter to the director must be the same date as on the letter to the loan institution.

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Tuition and Additional Costs

As per the refund schedule for each course, students will be eligible for a full refund on the course they have taken so long as it is five (5) days before the start day of the course students must note that a refund processing fee will be applied. All tuition paid by the student will be refunded if the applicant cancels this contract. Students who carelessly damage school property or equipment may be required to pay the repair or replacement costs. Students will need to meet all financial responsibilities before a Certificate of Completion can be issued.

Program Title Hours Tuition Administration

Fee

Test/Licensing

Fees

Total

CHHA 76 $300.00 $100.00 ***$80.00 $480.00

C.N.A. 90 $1,100.00 $200.00 $76.00 $1,376.00

Online EKG 60 $400.00 $200.00 **$0 $600.00

Online Phlebotomy 80 $600.00 $200.00 **$0 $800.00

Online Certified Medical Coding & Billing

200 $800.00 $200.00 **$0 $1,000.00

Online Medical Office Assistant/Specialist

54.5 $400 $100 **$0 $500

Online Medical/Clinical Assistant

360 $4500 $500 **$0 $5000

American Heart

Association CPR/BLS

4 $85.00 $- $0 $85.00

CHHA Reinstatement N/A $200 $200 ***$80 $280

C.N.A Reinstatement N/A $200 $200 $76 $76

NHA Exam N/A $205 $205 $0 $205

***Fee may vary Current fee must be verified with NJ Board of Nursing at time of program

**Students will have the option to take the NHA exam for the respective subject, student should consult the admissions team for current pricing.

Grants, Student Loans and Scholarships

E&S Academy does not award grants or scholarships at this time. We do, however, honor grants and scholarships that our students have been awarded from outside organizations.

Note: Students who have obtained a school assisted loan and withdraw from the school or have had their enrollment terminated must notify the loan institution of their withdrawal. E&S Academy will reimburse the loan institution for balances due in accordance with the school’s refund policy. The student will be responsible for any balances due on the student loan. Students are responsible for repaying their loan for received instruction.

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It should be noted that student loans with the bank must be satisfied regardless of the success or lack of success at E&S Academy. When a student is given a loan, he or she signs a promissory note with the bank. This loan is the same as any other loan and the student has full responsibility for managing the loan and its repayment.

Credit Disclaimer Statement

E&S Academy is a state approved private vocational school. E&S Academy is not approved to offer college credits. Therefore, the school does not offer college credit courses.

Facilities

E&S Academy features a fully air-conditioned, well-lit facility with a reception area, administrative offices, and 3 training classrooms. Both male and female lavatories are available. There is parking available in a well-lit parking lot. This is a handicapped accessible facility with handicapped ramps, an elevator, and handicapped lavatories.

Headquarters

E & S Academy 4081 Hadley Road, Suite A South Plainfield, NJ 07080

908-603-1333

Other locations:

E & S Academy 684 Whitehead Road

Lawrenceville, NJ 08648 609-227-4488

E & S Academy

40 Parker Road, BO1 Elizabeth, NJ 07208

908-866-6662 Text Message Policy

E&S Academy texts prospects and students as a basis of communication. E&S Academy follows the consent policies to deliver messages to recipients. To stop receiving text messages, a student must reply “STOP” or communicate directly with a customer service representative.

Programs Offered at E&S Academy E&S Academy offers a wide range of health care certification courses. The information below provides a brief

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synopsis of each course offered, describing what students will cover.

Online Certified Home Health Aide – 76 hours Certified Home Health Aides is a 76-hour course that will cover the following including communication and cultural diversity, infection control and basic control procedure, physical, emotional, and development needs. The course includes 60 online theory hours and 16 in-class clinical hours. In addition, students will cover body mechanics, emergency care, fire emergencies, documentation of patient status, nutritional elements, recording changes in patient conditions, and managing diet. They will learn the essentials involving neurological systems, cardiovascular systems, range of motion, personal care, and clinical practices.

Certified Nurse Aide – 90 hours

The Certified Nursing Assistant program consists of 50 hours of classroom instruction and 40 hours of clinical experience/instruction. Students will be knowledgeable in ethics, privacy, patient rights, and HIPPA compliance. The program will also include a introduction to medical terminology and medical records. Clinical experience will be held in long term care facilities. Students will obtain clinical experience indirect patient care. The E & S Academy C.N.A program will prepare students to sit for the State Certification Exam to become a Certified Nurse Assistant. Students will be prepared to work directly with residents in a long-term care setting, hospice, and veteran facilities.

Online Phlebotomy Technician – 80 hours

This course will explain basic anatomy and physiology of the circulatory system and define standard precautions to apply its principles to all procedures. The course consists of 60-hours online theory and 20-hours clinical practice. Additionally Students will practice the use of medical terminology relation to the circulatory system, list methods of client and specimen identification, describe proper bedside manner, how to prepare the client for venipuncture collection, identify locations on the human body appropriate for venipuncture collection, and list the different colors used to code blood specimens to identify what they are for. In addition, students will perform venipuncture by sterile needle and syringe, butterfly, or the vacuum methods. They’ll demonstrate how to dispense blood into tubes following syringe collection, perform skin punctures to obtain capillary blood specimens, outline post puncture care of the client, prepare blood specimens for the laboratory, list potential pre-analytical sources of specimen error, and explain the potential risks plus complications of the venipuncture procedure. Lastly, they will describe the role of quality assurance in the practice of Phlebotomy and discuss the scope of practice of the Certified Phlebotomy Technician.

Online EKG Technician – 60 hours

Students in this course will learn how to describe anatomy, physiology, and terminology of cardiovascular system. They will properly place leads of a 12-lead EKG unit. The course consists of 40-hours online theory and 20-hours clinical practice. Additionally, they will operate a 12-lead EKG unit, troubleshoot a 12-lead EKG unit, explain how EKG grid paper is used while learning to plot the EKG axis. They will recognize normal and abnormal patterns in all EKG leads. Furthermore, they will interpret different rhythm strips, mount single strips, become familiar with HIPAA and OSHA Regulations. In this course, students will be able to perform 12 lead EKG on various patients, interpret various strips, mount single channel strips, understand different ways of lead placement, perform stress test, and apply Holter Monitors. Lastly, students will be prepared for the national certification exam.

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Online Certified Medical Billing and Coding – 200 hours

This course thoroughly prepares students to code patient’s medical records correctly and optimize reimbursement for a full range of medical services. Students are introduced to several techniques for finding and applying the correct codes in the today’s standard coding systems. Topics covered will include current procedural terminology (CPT,) international classification of disease (ICD,) clinical modification, health care procedure coding system resource-based relative value scale, insurance form preparation for Medicare, Medicaid, Tricare, Workman Compensation, Blue Cross Blue Shield No-Fault, HMOs, and Peer Review Organizations. Program prepares students for National Health Care Association Billing and Coding Exam.

Online Medical Office Assistant/Specialist – 54.5 hours

This course prepares individuals, under the supervision of office managers and other professionals, to perform routine administrative duties in a medical, clinical, or health care facility/system office environment. It includes instruction in general office skills, data processing, office equipment operation, principles of medical record- keeping and business regulations, medical clinical/office procedures, and communication skills.

Online Medical/Clinical Assistant – 360 hours

This is the extensive combination program of Medical Assistant and Medical Administrative Assistant Certifications. The online program is designed to prepare students for all the aspects of medical assisting including: Medical terminology, EKG, Phlebotomy, HIPPA compliance, Patient Care, Anatomy, and Physiology. The program also covers Medical Administrative required courses as well as Medical Billing and Microsoft Word. Additionally, duties will include patient intake, routine diagnostic, and the administration of medication. This includes instruction in basic anatomy and physiology including medical terminology. The subjects of medical law, patient psychology, communication, medical, clinical, and treatment procedures are included. This program will prepare for the following NHA certifications: Certified Clinical Medical Assistant (CCMA).With NHA certification in both discipline and practical experience students will be qualified for a number of job titles including patient care technician, medical assistant, phlebotomy technician, and EKG technician. Course content and materials will be accessible online. For clinical experience, students will be required to do a 180-hour externship with a medical facility near them by volunteering their time. Externships will not be provided by the school.

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