VOLUME – 1 · 2016-11-23 · Procurement of Works Contracts, ICTAD Publication No. ICTAD/SBD/01...

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MINISTRY OF INDUSTRY & COMMERCE

IMPROVEMENTS OF INTERNAL ROADS AT

ULAPANE INDUSTRIAL ESTATE

BIDDING DOCUMENT

TENDER NO: MIC/UIE/06

EmployerMinistry of Industry & Commerce,P.O.Box 570, 73/1,Galle Road,Colombo 03.

Ulapane Industrial Estate Internal Roads

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C O N T E N T S

Page

Invitation for Bids 02

VOLUME 01

Section 1 - Instructions to Bidders 05

Section 2 - Standard Forms 07

Section 3 - Conditions of Contract 14

VOLUME 02

Section 4 - Form of Bid and Qualification Information 17

Section 5 - Bidding Data and Contract Data 20

Section 6 - Specifications 28

Particular Specification 29

Section 7 - Pricing Preambles 34

Bills of Quantities 38

Drawings 47

Checklist for Bidders 52


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INVITATION FOR BIDS (IFB)

Ministry of Industry & Commerce

Improvements of Internal Roads at Ulapane Industrial EstateTender No. MIC/UIE/06

1. The Chairman, MPC 1, on behalf of the Ministry of Industry & Commerce, now invitessealed bids from eligible and qualified bidders for the following works under NationalCompetitive Bidding Procedure. The estimated cost is Rs.26.00 Million. (ExcludingVAT). The time for completion for the whole of works shall be 120 Days.

The work consists of Roadway excavation, Sub base, base, shoulder construction, drainconstruction, Asphalt surfacing as per BOQ.)

2. To be eligible for contract award, the successful bidders shall not have been blacklistedand shall be registered with the CIDA Grade C5 or above in the field of Highwayconstruction.

3. Qualification requirements to qualify for contract award include:

Average annual volume of road construction work performed in last five years shallbe at least Rs.40.00 Million

Experience in the construction of at least 02 contracts of a nature and complexityequivalent to the Works over the last 05 years (to comply with this requirementworks cited should be at least 70 % completed)

Following technical and managerial staff-Resident Engineer qualified with B.Sc.Eng. in Civil Engineering or NDT or equivalent with 3 years of experiencewhich at least 2 years of experience in similar works.

The minimum amount of liquid assets and/or credit facilities, net of other contractualcommitments and exclusive of any advance payments which may be made under theContract, shall be not less than Rs.10.00 Million.

Proposals for possession or/and the timely acquisition (own, lease, hire, etc.) of theessential equipment listed in the bidding data clause 4.3

4. Interested bidders may obtain further information and bidding documents shall beinspected at the addresses given below from 23.11.2016 until 14.12.2016 from 09.00hrs. to 15.00 hrs. on weekdays or shall be downloaded from the Ministry websitewww.industry.gov.lk.


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5. A complete set of Bidding Documents in English language may be purchased byinterested bidders on the submission of a written application to The Chairman , MPC 1,Ministry of Industry & Commerce as mentioned below; from 23.11.2016 until09.12.2016 from 09.00 hrs. to 14.00 hrs. upon payment of a non-refundable fee ofRs.5,000.00 to the shroff of the Ministry or Regional Industrial Service Centre at Kandy.The method of payment will be cash.

6. Bids shall be delivered in duplicate to The Chairman, Ministry ProcurementCommittee 1, Ministry of Industry & Commerce, Procurement Unit, 73/1, GalleRoad, Colombo 03. on or before 14.12.2016 at 14.00 hrs. Late bids will be rejected.Bids will be opened soon after closing in the presence of the bidders’ representativeswho choose to attend.

7. Bids shall be valid up to 14.03.2017 after the deadline of submission.

8. All bids shall be accompanied by a “Bid-Security of Rs.275,000.00”. Bid Security shallbe valid up to 10.04.2017 from the deadline for submission of bids.

The address referred to above is:

The Chairman,Ministry Procurement Committee 1Ministry of Industry & Commerce, Regional Industrial Service CentreProcurement Unit, (Central Province)P.O.Box 570, 73/1, No.891/2/2/1,Galle Road, Peradeniya RoadColombo 03. Kandy

Tel/Fax: 011 2347392 Tel: 081 2205619


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VOLUME 01

Volume 01 comprises Section 1 and 3 of the Standard Bidding Document

Procurement of Works Contracts, ICTAD Publication No. ICTAD/SBD/01

Second Edition January 2007, including Addendum 01 issued in October

2009 and Addendum 2 issued in February 2011 published by the

Construction Industrial Development Authority (CIDA), ‘Savsiripaya’, 123,

Wijerama Mawatha, Colombo - 07.

This Publication will not be issued with the Bidding Document and Bidder

is advised to purchase it from CIDA.


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SECTION 1

INSTRUCTIONS TO BIDDERS

Refer ICTAD Publication No. ICTAD/SBD/01(Second Edition- January 2007)


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EXPLANATORY MEMORANDUM

The Section 1, Instructions to bidders (ITB) which is a part of STANDARD BIDDING

DOCUMENT- PROCUREMENT OF WORKS, publication no. ICTAD/SBD/01 (Second

Edition January 2007, addendum 01 issued in October 2009 & addendum 02 issued in

February 2011) published by the Construction Industry Development Authority (CIDA),

‘Savsiripaya’, 123, Wijerama Mawatha, Colombo-07.

It is implied that the Bidders/Contractors are fully acquainted with the above set of documents

and therefore, it will not be issued to the Bidders/Contractors under this Tender.

However, the Bidders/Contractors may purchase this set of Documents if necessary, from

the Construction Industry Development Authority (CIDA), ‘Savsiripaya’, 123,

Wijerama Mawatha, Colombo-07.

Notes:

Instructions to the Bidders shall be read in conjunction with the Bidding Data under Section 5matters governing to the performance of the Contractor, payments under the Contract, ormatters affecting the risk, rights, and obligations of the parties under the Contract are includedunder Section 3– Conditions of Contract and Contract Data under Section-5


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SECTION 2

Standard Forms

Bid Security (Issued herewith)

Letter of Acceptance (Refer ICTAD/SBD/1)

Agreement (Issued herewith)

Performance Security (Refer ICTAD/SBD/1)

Advance Payment Security (Refer ICTAD/SBD/1)

Retention Money Guarantee (Refer ICTAD/SBD/1)

Power of Attorney (Issued herewith)


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Notes on Standard Forms:

Bidder shall submit the completed Form of Bid Security in compliance with therequirements of the Bidding Documents.

Bidder shall not complete the Form of Agreement at the time of preparation of Bids.

The successful Bidder will be required to sign the Form of Agreement, after Award ofContract.

Any corrections or modifications to the accepted Bid resulting from arithmeticcorrections, acceptable deviations, or quantity variations in accordance with therequirements of the Bidding Documents should be incorporated into the Agreement.

The Form of Performance Security, Form of Advance Payment Security and Form ofRetention Money Guarantee should not be completed by the Bidder at the time ofsubmission of Bids.

The successful Bidder will be required to provide these securities in compliance with therequirements herein or as acceptable to the Employer.


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FORM OF BID SECURITY

[this Guarantee form shall be filled in accordance with the instructions indicated in brackets]-----------------------------------------------------------------------------------------------------------------[insert issuing agency’s name, and address of issuing branch or office]

Beneficiary: The Secretary, Ministry of Industry & Commerce, P.O Box 570, 73/1, Galle Road,Colombo 03.

Date: ---------------------------- [insert (by issuing agency) date]

BID GUARANTEE No.: -------------------------- [insert (by issuing agency) number] we havebeen informed that ------------------------------------------------------------------------------ [insert (byissuing agency) name of the Bidder] (hereinafter called "the Bidder") has submitted to you itsbid dated ------------------- [insert (by issuing agency) date] (hereinafter called "the Bid") for theexecution of [insert name of Contract] under Invitation for Bids No. -------------- [insert IFBnumber] (“the IFB”).

Furthermore, we understand that, according to your conditions, Bids must be supported by a BidGuarantee.

At the request of the Bidder, we ----------------------------------------------- [insert name of issuingagency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total anamount of ------------------- [insert amount in figures] ------------------------------------------------------ [insert amount in words] upon receipt by us of your first demand in writing accompanied bya written statement stating that the Bidder is in breach of its obligation(s) under the bidconditions, because the Bidder:

(a) Has withdrawn its Bid during the period of bid validity specified; or

(b) Does not accept the correction of errors in accordance with the Instructions toBidders (hereinafter “the ITB”); or

(c) having been notified of the acceptance of its Bid by the Employer during the period ofbid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails orrefuses to furnish the Performance Security, in accordance with the ITB.

This Guarantee shall expire: (a) if the Bidder is the successful bidder, upon our receipt of copiesof the Contract signed by the Bidder and of the Performance Security issued to you by theBidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) the successfulbidder furnishing the performance security, otherwise it will remain in force up to ----------------(insert date)

Consequently, any demand for payment under this Guarantee must be received by us at theoffice on or before that date.

___________________________________________[signature(s) of authorized representative(s)]


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AGREEMENT

This AGREEMENT, made ……......………. day of….....……………….. 2016 betweenMinistry of Industry & Commerce and having its Head office at P.O Box 570, 73/1, GalleRoad, Colombo 03. (hereinafter called “the Employer”) of the one part, and…...............…………………………………….....……..................................................................(Full name of the Partners) carrying on business in the name and style of………..................................................……………………….…………………. And having itsprincipal place of business at No:…………………………………..……………… (Hereinaftercalled “the Contractor”) of the other part.

WHEREAS the Employer desires that the Contractor execute Improvements of Internal Roadsat Ulapane Industrial Estate, Tender No. MIC/UIE/06 (hereinafter called “the Works”) andthe Employer has accepted the Bid by the Contractor for the execution and completion of suchWorks and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expressions shall have the same meanings as arerespectively assigned to them in the Conditions of Contract hereinafter referred to, andthey shall be deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor ashereinafter mentioned, the Contractor hereby covenants with the Employer to executeand complete the Works and remedy any defects therein in conformity in all respectswith the provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the executionand completion of the Works and the remedying of defects wherein the Contract Price orsuch other sum as may become payable under the provisions of the Contract at the timesand in the manner prescribed by the Contract.

4. The Agreement shall include the following annex document;

1. Annex-1 Performance Bond

2. Annex-2 Contractors All Risk Policy

3. Annex-3 Workmen’s Compensation Policy

4. Annex-4 Construction Work Programme

5. Annex-5 List of Drawings of Bid Document


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In Witness whereof the parties thereto have caused this Agreement to be executed the day andyear aforementioned, in accordance with laws of Sri Lanka.

Binding Signature(s) of Employer Authorized Signature(s) of Contractor(On Common Seal) (On Common Seal)

……………………………………..As the SecretaryMinistry of Industry & Commerce

……………………………………..As the Industrial Development Director(Industrial development) as the Authorized Officer of Ministry of Industry & CommerceAt ……………on this ………………………… of 2016.

In the presence of Witnesses:

1. Name and NIC No. ………………….. 1. Name and NIC No...............…………..

Signature ………....………………….. Signature …………...........……………

Address ……………………………. Address ……...........…………………..

2. Name and NIC No. ………………….. 2. Name and NIC No. ………………..

Signature ………………………….. Signature …………………………

Address ……………………………. Address …………………………..


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POWER OF ATTORNEY

NO.

TO ALL TO WHOM THESE PRESENTS SHALL COME

………………………………………………………………………………………..……………..……… (A limited liability company duly incorporated in Sri Lanka under company registration No.……………………………... and having its registered office at …………………………in the DemocraticSocialist Republic of Sri Lanka.

SEND GREETINGS

WHEREAS we are desirous of appointing some fit and proper person as our attorney to sign and deliver allour Bids. Tenders, Quotations, Expressions of interest and other writings necessary for submission to anybank, private or government entity in Sri Lanka as our offers for prospective contracts with respect ofconstruction of buildings and other construction works/projects.

NOW KNOW ALL PERSONS AND THESE PRESENTS THAT we the said

………………………………………………………….……………………………………………….....have madenominated and appointed and by these presents do make, nominate and appoint………………………………………………………………….. of …………………………………………………….true and lawful attorney in the said Sri Lanka to act for us and on our behalf and in the name of………………………………………….……….for all and each and every or any of the followingpurposes that is to say :-

1. To prepare sign and submit Tenders (BIDS), Quotations, Expressions of interest andContract/Tender documents to/with any bank, private or government entity or non-governmentalorganization.

2. To sign any writing necessary for negotiation of Tenders and/ or contracts, with any bank, private orgovernment entity or non-governmental organization in Sri Lanka to carry out construction ofBuildings and other construction works / Projects in Sri Lanka.

3. To enter into contracts and to sign correspondence letters and other documents regardingconstruction of buildings and other construction works / projects in Sri Lanka.

4. To cause this Power of Attorney to be registered at Registrar General’s Office or any otherDepartment or office of the Government of Sri Lanka or any Local / Provincial Government Body andin the books of any Bank, Company or Corporation as may be necessary or desirable.


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5. To accept any payments payable in respect of the tender and the contracts and also to makepayments in respect of the Tender and all other incidental matters thereto.

GENERALLY to do execute and perform all such further and other acts deeds matters and thingswhatsoever which though specifically not mentioned herein, the said attorney shall or may thinknecessary or proper to be done in and about or concerning any proposed building construction andother construction works / projects in Sri Lanka.

AND we hereby ratify and confirm all and whatsoever the said Attorney shall lawfully do or cause tobe done in or about the matters aforesaid by virtue hereof.

AND it is hereby expressly declared and agreed that these presents shall be in full force and effectuntil duly and expressly revoked.

IN WITNESS WHEREOF the ………………………………… has caused its Common Seal to beaffixed hereunto and to two others of the same tenor and date at ………………………… aforesaid onthis ………………………………….day of ……………………….. Two Thousand and Sixteen.

WITNESSES: -1. …………………………………………….

…………………………………………….…………………………………………….…………………………………………….…………………………………………….…………………………………………….

2. …………………………………………….…………………………………………….…………………………………………….…………………………………………….…………………………………………….…………………………………………….

[Please make necessary alterations in the Commencement and in Witness clause when preparing forindividuals, sole proprietors and partnerships (all partners should appoint the attorney)]

The Common seal of the withinnamed………………………………………………………… wasaffixed hereto in the presence of

Who do hereby attest thesealing thereof.


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SECTION 3

CONDITIONS OF CONTRACT


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EXPLANATORY MEMORANDUM

The Section 3, Conditions of Contract which is a part of STANDARD BIDDING

DOCUMENT- PROCUREMENT OF WORKS, publication no. ICTAD/SBD/01(Second

Edition January 2007, including addendum 01 issued in October 2009 & addendum 02

issued in February 2011) published by the Construction Industry Development Authority

(CIDA), ‘Savsiripaya’, 123, Wijerama Mawatha, Colombo-07.

It is implied that the Bidders/Contractors are fully acquainted with the above set of documents

and therefore, it will not be issued to the Bidders/Contractors under this Tender.

However, the Bidders/Contractors may purchase this set of Documents if necessary, from

the Construction Industry Development Authority (CIDA), ‘Savsiripaya’, 123,

Wijerama Mawatha, Colombo-07.

Notes:

Conditions of the Contract shall be read in conjunction with Section – 5 Contract data whichshall take precedence over the Conditions of Contract.


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VOLUME 02


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SECTION 4

FORM OF BID


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FORM OF BID

Name of Contract: Improvement of Internal Roads at Ulapane Industrial Estate.

To: The Secretary,Ministry of Industry & Commerce,P.O.Box 570, 73/1, Galle Road,Colombo 03

Gentlemen:

1. Having examined the Standard Bidding Document – Procumbent of Works [ICTAD/SBD/01 –Second Edition, January 2007 including addendum 01 issued in October 2009 & addendum 02issued in February 2011], Specifications, Drawings and Bill of Quantities, Addenda for theexecution of the above-named Works, we the undersigned, offer to execute and complete suchWorks and remedy any defects therein in conformity with the aforesaid Conditions of Contract,Specifications, Drawings, Bills of Quantities and Addenda for the sum of Sri Lankan Rupees ------------------------------------------------------------------------------------ (LKR--------------------------)or such other sums as may be ascertained in accordance with the said Conditions.

2. We acknowledge that the Contract Data forms part of our Bid.

3. We undertake, if our Bid is accepted, to commence the Works as stipulated in the Contract Data,and to complete the whole of the Works comprised in the Contract within the time stated in theContract Data.

4. We agree to abide by this Bid for the period of Ninety One (91) Days from the date fixed forreceiving or any extended period and it shall remain binding upon us and may be accepted at anytime before the expiration of that period.

5. Unless and until a formal Agreement is prepared and executed this Bid, together with yourwritten acceptance thereof, shall constitute a binding Contract between us.

6. We accept/we do not accept the Adjudicator.

7. We understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this--------------- day of -----------------------2016 in the capacity of ------------------------- dulyauthorized to sign bids for and on behalf of --------------------------------------------------------------------------(IN BLOCK CAPITALS – Name of Company) by Power of Attorney / Board resolution (certified copiesattached)

Signature : ......................................................................Name : .......................................................................NIC No of Signatory : .................................................................Designation : ...................................................................Address : .......................................................................

.......................................................................Date : .......................................................................

Witness1. Signature: …………………………… 2.Signature: .....……………………….

Name: ....…………………………… Name:……………………………….Address: ..........……………………… Address:……………………………...………..…………………………… ..……………………………………Date :…………………………… Date :……………………………….

Qualification Information


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(To be completed and submitted by the Bidder, with the Bid)

ICTAD RegistrationRegistration number (attach copies of relevant pages from the registration book)

Grade C5

Speciality Highway Construction

Expiry Date

Blacklisted ContractorsHave you been declared as a defaulted contractor by NPA or any other Agency? (Yes/No)

IF yes provide details

VAT Registration Number

Construction Programme (attach as annex)

Legal status (attach relevant status copies, as annex)

Value of Construction worksperformed in last 5 years

(attach copies of Certificate of Completion etc. and other documentssuch as profit-loss and income expenditure statement)

Year 2015

Year 2014

Year 2013

Year 2012

Year 2011

Value of piling works completed inlast 10 years (indicate only the threelargest projects)

1. Value Year ……………..2. Value Year …………..3. Value Year …………….(attach copies of Certificate of Completion etc., as annex)

Major items of constructionequipment proposed

1. Type ……………………………………. Capacity ………………2. Type ……………………………………. Capacity ………………3. Type ……………………………………. Capacity …………….....4. Type ……………………………………. Capacity ……………….5. Type ……………………………………. Capacity ……………….6. Type ……………………………………. Capacity ……………….

Qualification and experience of keystaff – Site & Head Office(Permanent, Contract basis &Consultants)

Technical (Requirement) ResidentEngineer1.B.Sc. Eng. in Civil Engineering– 1 Noor

2.NDT or equivalent with 3 yearsof experience which at least 2years of experience in similarworks-1 No

Proposed by Bidder1.

Managerial

Other information requested underITB Clause 4.3

Refer Item 4.3.10


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SECTION 5

BIDDING DATA AND CONTRACT DATA


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BIDDING DATA

Instructions to BiddersClause Reference

(1.1) Scope of Bid

Employer is

Name : Ministry of Industry & Commerce

Address: P.O.Box 570, 73/1, Galle Road, Colombo 03.

(The work consists of Roadway excavation, Sub base, base, shoulderconstruction, drain construction, Asphalt surfacing as per BOQ)

Located at Industrial Estate Ulapane.

(1.2) The Time for Completion for the whole of the Works shall be 120calendar days

(1.3)The office for collection of bid forms

(1) Procurement UnitMinistry of Industry & CommerceP.O.Box 570, 73/1,Galle Road,Colombo 03.

(2) Regional Industrial Service Centre(Central Province)No.891/2/2/1,Peradeniya RoadKandy

The non-refundable tender fee is Rs.5,000.00

The bid forms shall be issued until 2.00 p.m. on 09-12- 2016

(2.1) Source of fundsWorks will be financed by Government of Sri Lanka

(4.2)EligibilityThe registration requiredSpeciality Highway ConstructionGrade C5

(4.3) Qualification requirements


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The following information listed under Items 4.3 and 4.4 shall beprovided in Section 4 Form of Bid and Qualification Information:

4.3.1 CIDA RegistrationRegistration NumberGradeSpecialtyExpiry Date

4.3.2VAT Registration number4.3.3 Construction Programme4.3.4 Legal status (Sole proprietor, Partnership, Company etc.)

4.3.5 Total monetary value of construction work performed for each ofthe last 5 years (Refer 4.4.1)

4.3.6 Experience in works of a similar nature and size for each of thelast 10 years (Refer 4.4.2)

4.3.7 Major items of Construction equipment proposed to carry outthe Contract (Refer 4.4.3)4.3.8 Qualifications and experience of key site management attechnical personnel proposed for the contract (Refer 4.4.4)4.3.9Authentication of signatory to commit the bid (Attach Power ofAttorney/ Board Resolution as per the specimen Form givenon pages 10 - 12)4.3.10Any other data4.3.10(a) Details of Work in Hand4.3.10(b) Reference from Bankers certifying banking facilities

available and facilities currently utilised.(Refer 4.4.5)(4.4) 4.4.1 Average annual volume of construction work performed in last

five years shall be at least Rs.40.00 Million

4.4.2 Experience in the construction of a least two contracts of anature and complexity equivalent to the Works over the last 5years (to comply with this requirement works cited should be atleast 70 % completed); Successful completion of Asphalt roadproject not less than Rs.24.00 Million completed within 120Days or a higher value project within proportionate time periodas Main Contractor during last 5 years. Recent Documentaryevidence obtained from Client should be attached as proof forthe above which should include project cost, time durationtaken to complete the project and date of completion.

4.4.3 Proposals for the timely acquisition (own, lease, hire, etc.) ofthe essential equipment listed in the bidding data clause 4.3;List of Equipment

1. Excavator 0.45m3 – 1 nr


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2. Backhoe Loader 0.5m3 – 1 nr3. Static Road Roller – 1nr4. Wheel Loader 2m3 – 1nr5. Motor Grader 120HP – 1nr6. Concrete Mixer 10/14ft – 2nr7. Poker Vibrator 1”-2’’ – 2nr8. Farm Tractor 0.75Cuft – 2nr9. Tipper Trucks 10M3 – 1nr10. Vibrating Steel Roller 8.10T – 1nr11. Soil Compactor 0.5T – 1nr

Soil Compactor 1.3T – 1nr12. Pneumatic Tyred Roller – 1nr13. Water Bowzer6500Lt – 1nr14. Bitumen Sprayer 3500Lt – 1nr15. Asphalt Paver 3500Lt – 1nr

4.4.4 Following technical and managerial staffResident Engineer:1.B.Sc. Eng. in Civil Engineering – 1 Noor

2. NDT or equivalent with 3 years of experience which at least 2years of experience in similar works – 1 No

4.4.5 The minimum amount of liquid assets and/or credit facilities,net of other contractual commitments and exclusive of anyadvance payments which may be made under the Contract, shallbe not less than Rs.10.00 Million

9.1 Clarification of Bidding Documents

The Employer’s address for clarification of bidding documents is:

Name of Officer: Mr.Anton PereraDirectorIndustrial Development Division

Address : Ministry of Industry and Commerce: P.O.Box 570, 73/1, Galle Road, Colombo 03.

Phone : 0112441490Facsimile : 0112423965Email : [email protected]

11.1 The language of the bidding document shall be English

13.3 VAT component shall not be included in the rates. The amount writtenin the form of bid shall be without VAT. However VAT componentshall be shown separately at the end of the BOQ


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13.4 The Contract is subjected to price adjustment in accordance withClause 47 of conditions of contract.

15.1 Period of Bid validity:

The Bid shall be valid up to 14.03.2017.

16.1 Bid shall include a Bid Security using the form included in section 2

16.2 Bid security shall be

16.2.1 For an amount Rs.275,000.00

16.2.2. Valid until 10.04.2017.

16.2.3 Issued by a bank operating in Sri Lanka or CGF usingthe Form of Bid Security in Section 2 Standard form

19.2 (a) The Employer’s address for the purpose of Bid submission is

The Chairman,Ministry Procurement Committee 1Ministry of Industry & Commerce,Procurement UnitP.O.Box 570, 73/1,Galle Road, Colombo 03.

19.2 (b) Contract Name : Improvements of Internal Roads at UlapaneIndustrial Estate

Tender No : MIC/UIE/0620.1

Deadline for submission of Bids shall be 2.00 p.m. on 14.12.2016.

34.0 The amount of Performance Security is 5% of the Initial ContractPrice, issued by a commercial bank.

The Performance Security shall be valid until twenty eight (28) days

beyond the expected completion of the Defects Liability Period.

36.0 The adjudicator proposed by the Employer is -

Construction Industry Development Authority (CIDA),Savsiripaya,123, WijeramaMawatha,Colombo 7.

Fees and types of reimbursable expenses to be paid to the adjudicatorshall be on a case to case basis and shall be shared by the Contractorand the employer

CONTRACT DATA


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(Please note that the Clause nos. given hereunder are that of Conditions of Contract)

1.1 The Employer is

Name : Ministry of Industry & CommerceAddress: P.O.Box 570, 73/1, Galle Road, Colombo 03.

Name of Authorized Representative :

The Director- Industrial DevelopmentP.O.Box 570, 73/1,Galle Road, Colombo 03.

1.1 The Engineer is:Name: Deputy General Manager – Design & Planning

Address: State Development & Construction Corporation,No. 07, Borupana Road, Ratmalana.

1.1 The work consists of Roadway excavation, Sub base, base, shoulderconstruction, drain construction, Asphalt surfacing as per BOQ

1.1 The site located at Industrial Estate Ulapane – Ulapane.

1.1 The Start Date shall be 14 days from the letter of acceptance.

8.1 Schedule of other contractors: None

9.1 Schedule of Key personalMinimum persons with qualifications and experience to be defined,

(a) TechnicalSite Engineer

1. B.Sc. Eng. in Civil Engineering – 1 Noor

2. NDT or equivalent with 3 years of experience which at least 2years of experience in similar works –1 No


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13.0

13.1 (a)

13.1 (b)

13.1 (c)

13.1 (d)

Insurance

The minimum insurance cover shall be :

The minimum cover for insurance of the Works and of plant and materials

is 110 times of initial contract price

The maximum deductible for insurance the works and of plant and

materials is 5 % of initial contract price

The minimum cover for loss or damage to equipment is replacement value

of the equipment

The maximum deductible for insurance of equipment is 5% of the

minimum cover for equipment

The minimum cover for insurance of other property ( other than the site ) isRs.1,000,000.00

The minimum cover for personal injury or death

For third party and Employee of the employer and other persons engaged

by the employer in the work is Rs.1,000,000.00 per event and number of

event unlimited

13.2 The minimum cover for personal injury and death.

For the contractor’s workmen is Rs.1,000,000.00 per event

Contractor’s employees other than workman are Rs.1,000,000.00 per

event.

17.1 The intended completion date for the whole of the works shall be 120 days fromthe start date

21.1 The site possession date shall be 7 Days from letter of acceptance

27.1 The contractor shall submit a program for the works within 7 days of delivery ofthe Letter of Acceptance

27.3 The period between program update is 15 days

27.4 The amount to be withheld for late submission of a program is 2% of the InitialContract Price.

35.1 The Defects Liability Period is 365 Days

39.2 Variation orders will be issued only with the approval of the client


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47.1 The contract Price is subjected to price adjustment

Weightings of Inputs

Indices No. Input name Input percentage

M30C Bitumen (60/70)27.39%

P2 Heavy Equipment25.16%

M7 Metal8.30%

M48 ABC6.10%

P3 Fuel5.41%

L3 Unskilled Labour3.91%

M3 Cement3.74%

M13 Reinforcement steel 4.53%

L2 Semiskilled Labour1.79%

M22 Timber Planks1.86%

M8 Sand1.81%

90.00%

48.1 The retention from each payment shall be 10% of the Initial Contract Price.The limit of retention shall be 5 % of the Initial Contract Price.

49.1The liquidated damages for the whole of the works shall be Rs.20,000.00 perDay.

49.1 The maximum amount of liquidated damages for the whole of the works shall be10% of the initial contract price

52.1 The Performance Security shall be 5%of the initial contract price. ThePerformance Security shall be en-cashable on Demand Unconditional BankGuarantee from a bank Acceptable to the Employer.

The Performance Security shall be valid until a date 28 Days beyond the DefectsLiability Period.

60.1 The percentage to apply to the value of the work not completed, representing theEmployer’s additional cost for completing the works, is 25% of value of worknot completed.


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SECTION 6

SPECIFICATIONS


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PARTICULAR SPECIFICATIONS

The Particular Specifications comprise ‘Standard Specifications for Construction andMaintenance of Roads and Bridges’ issued under the authority of the Director General ofthe Road Development Authority and published by the Construction IndustryDevelopment Authority (CIDA)

The ICTAD Publication No. of this publication is SCA/5. Second Edition Published inJune 2009.

Bidders who are not in possession of this publication can purchase it from the CIDA.


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PARTICULAR SPECIFICATIONS

The particular specification shall be read in conjunction with the General Specification whereapplicable. In the event the particular specification is in conflict with the General Specification,the Particular Specification shall prevail.1. Asphalt Concrete Surfacing:

1.1. Materials

1.1.1. AggregateWhen the coarse and fine aggregate are combined, along with filler where required thecombined grading requirements shall meet following requirements.

Mix classification

CompactedThickness (mm)

Maxminimum

Mm μm

Binder Course

7540

Wearing CourseType – 1

7540


7540


7540


7540

28 100 100 - 100 10020 90-100 85-100 100 93-100 95-10014 - - 82-92 - -10 56-82 66-94 61-81 59-94 58-845 36-58 46-74 41-66 38-64 36-662.36 21-38 35-58 27-48 25-48 23-491.18 15-32 26-48 20-40 20-40 -

600 10-26 18-38 15-35 15-32 -300 6-20 11-28 10-25 10-23 5-19150 3-13 7-20 7-17 4-15 -

75 1-7 3-12 5-9 3-12 2-8Percentage bindercontent by totalweight of mix

4.0-5.5 4.5-6.5 4.0-6.0 4.5-6.5 4.0 – 6.0

TABLE - 01For wearing course Type – 3 mix shall be used1.2. Job Mix Formula.

The contractor shall submit to the Engineer in writing the job mix formula proposed tobe used by him for the work based on trial mix design carried out in accordance with“Mix Design Methods for Asphalt Concrete (MS-2)” published by the American AsphaltInstitute or similar approved method which shall give following details;

i. A single percentage of aggregate passing each specified test sieve.

ii. A single percentage of binder content by total weight of total mix.

iii. A single temperature at which the mix is emptied from the mixer which shall notbe less than 145˚C


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iv. A single temperature at which the mix is to be delivered from the mixer whichshall not be less than 145˚C

v. A single temperature at which the mix is to be delivered to the paver on the roadwhich shall not less than 135˚C

All mixes produced shall confirm to the job mix formula approved by the Engineer within theranges of tolerance given in Table - 02.

Permissible variations from Job Mix Formula

Aggregate Passing 14 mm and larger +/- 8%

Aggregate Passing 10 mm and 5 mm +/- 7%

Aggregate Passing 2.36 mm and 1.18 mm +/- 6%

Aggregate Passing 600 μm and 300 μm sieve +/- 5%

Aggregate Passing 150 μm sieve +/- 5%

Aggregate Passing 75 μm sieve +/- 1.5%

Binder Content percent by weight of (no negative tolerance) totalmix

+ 0.3%

Temperature of mixture when emptied from mixture +/- 10˚C

Temperature of mixture when delivered on road +/- 10˚C

TABLE - 021.3. Construction Requirements

1.3.1 Surface Finish & quality control

The asphalt concrete surfacing shall be finished as follows.

Type of Test Quantity of Material or Par thereof for whichminimum of the test set is to be carried out

1 Acceptance testing of binder 100Cu.M

2 Particle size Analysis (Course Aggregate) 100Cu.M

3 Particle Size Analysis (fine aggregate) 50 Cu. M

4 Sand Equivalent Value of fine aggregate 50 Cu. M

5 Water absorption 200Cu.M


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6 Aggregate Impact Value one for each type of aggregate

7 Los Angeles Abrasion Value 100Cu.M

8 Flakiness index 100Cu.M

9 Bulk Specific Gravity 100Cu.M

10 Soundness one for each type of aggregate

11 Coating and Stripping test -do-

12 Clay and Silt Content -do-

13 Acceptance testing of filter material -do-

14 Marshall Mix Design -do-

15 Hot bin Grading one test per 300 tones (However at least one test

per day to be done)

16 Compliance to Job Mix -do-

17 Temperature of binder, aggregate mix and

laying

every load of asphalt

18 Core Sampling (for checking compaction

and determining thickness)

One test per 250m2

19 Marshall Stability and flow and laboratory

compacted density of mix (marshall)

voids in mix and voids in mineral

aggregates

One test per 300 tones (However at least one test

per day to be done)

TABLE - 03

1.4 Measurement and Payment

(a) MeasurementAsphalt concrete surfacing shall be measured by the following methods(i) For uniform thickness

Asphalt concrete surfacing shall be measured by sq.`m of mix furnished, spread,compacted, completed and accepted. Measurements shall be of the areas and


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thickness as shown on the Drawings, described in the Specification or instructedby the Engineer.Deficiencies in thickness of the wearing course shall, unless an overlay isconstructed at the contractor’s expense, result in a proportion only of the wearingcourse area being measured for payment. Proportions shall be determined inaccordance with the thickness deficiencies and area proportions described below.Thickness of asphalt concrete wearing course shall be determined by averagecalliper measurement of cores, rounded upwards to the nearest mm.Paved section to be measured separately shall consist of each 100 lin.m section ineach traffic lane. The last section in each traffic lane shall be 100 m plus thefractional part of 100 m remaining. At areas such as intersection entrances,crossovers, ramps etc, shall be measured at one section and the thickness of eachshall be determined separately. Smaller irregular unit areas may be included aspart of another section.One core shall be taken from each section by the contractor at approved locationsand in the present of the Employer. When the measurement of the core from anypaved section is not deficient by more than 10 % from the specified thickness, thecore will be deemed to be of the specified thickness as shown on the drawings.When the measurement of the core from any paved section is deficient by morethan 10% but not more than 30% and additional cores shall be compacted dailyfrom lead delivery tickets. This weight shall adjusted by deducting the weight ofmix wasted at the joints, the weight of mix laid in areas outside the definedpayment edge and the weight of mix laid within defined pavement but notaccepted by the engineer. The total weight deducted shall be on assessed by theEngineer,

(ii) Payment

Payment for asphalt concrete surfacing will be made at the contract unit rate forthe item as measured above. The price shall be full compensation for furnishingall materials for mixing and placing of the mixed material and for providing allplant, machineries, equipment, tools, labour and incidentals necessary tocomplete the work to these specifications.The pay unit will be as follows.

Description Pay Unit

Asphalt concrete surfacing of uniform thickness Tons(Stable Compacted Thickness)Asphalt Concrete surfacing for regulating course Tons


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SECTION 7

PRICING PREAMBLES


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PRICING PREAMBLES

1. The bill of quantities shall be read in conjunction with all other bidding documents.2. General directions and descriptions of work or materials given elsewhere in the bidding

documents are not necessary repeated in the bill of quantities. For the full meaning ofeach item, reference should be made to the applicable passages in the biddingdocuments.

3. The prices and rates entered by the contractor in the bill of quantities shall be deemedto cover the complete and finished works in the final position as required by the biddingdocuments, including inter alia, all costs and expenses which may be required in and forthe construction and maintenance of the works, together with all risks, liabilities,contingencies, insurance, sampling testing, providing all necessary assistance to theengineer and in general all obligations imposed by the contract.

4. Without affecting the generality of the foregoing provisions the prices and rates enteredby the contractor in the bills of quantities shall also include, inter alia, all costs andexpenses involved with or arising from the following:

i The provision, storage, transport, handling, use, distribution and maintenance ofall materials, plant, equipment, machinery and tools, including all costs, charges,dues demurrage or other outlays involved in carriage and importation.

ii The provision and maintenance of all staff and labour and their payment,accommodation, transport, fares and other requirements.

iii Setting out, including the location, construction and preservation of surveymarkers, measurement and supervision.

iv The provision, storage, transport, use, handling, distribution and maintenance ofall consumable stores fuel, water and electricity.

v The location, test proving, opening, operation, reinstatement of all quarries andborrow pits, as well as compensation and mining royalties costs associated withquarries and borrow pits or any other land the contractor may require additionalto that provided free for the execution of the temporary works.

vi Injury caused to the Works under Construction, Plant, Materials and consumablestores by weather.

vii Repairs to the Works either prior to or during the Period of maintenance.

viii Maintenance work as detailed in the Specifications and the Conditions ofContract and the maintenance of public amenities.

Ix Co-ordination with other Contractors or Authorities carrying out work either inconnection with or adjacent to the Works.

x The supply of manufacturers test certificates.

xi The protection of mains and services, and cost of repairs in case of damagecaused by the Contractor.

xii Pumping and dewatering; the protection of excavation faces.


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xiii The provision and maintenance of temporary diversions in order that throughtraffic flow shall remain unobstructed through the contract period and in generalthe provision of all temporary works required in connection with the works

xv Insurance, custom duties taxes[excluding VAT] levies, first aid, welfare andsafety requirements and all other overheads and costs and profit.

1. A price or rate shall be entered against each Item in the Bills of Quantities whetherquantities are stated or not. Item against which no price or rate is entered shall bedeemed to be covered by the other prices or rates entered by the Contractor in the Bill ofQuantities. The unit price or rate entered against any Item shall take Precedence over anymiscalculation in the total sum against that Item. Where separate items have not beenprovided in the Bill of Quantities for work shall be deemed to have been included in theother prices and rates.

2. The Quantities given in the Bill of Quantities are estimated only and are given to providea basis for the tender. No guarantee is given for their accuracy and payments toContractor will be based on the prices and rates quoted in the bills applied to measuredquantities for work done. The quantity for each Item of work executed by the Contractorin accordance with the Contract shall be measured net and no allowance will be made forwaste, bulking, shrinkage decrease of volume due to compaction or the provision ofworking space.

3. The items in the Bills of Quantities are the general application to the whole of the worksat any location on site or any part of the works as indicated in the bid documents orinstructed by the Engineer.

4. Tenders, which group several items together in the Bill of Quantities under one price,will not be accepted.

5. The Units of measurement described in the Bill of Quantities are Metric Units.Abbreviations in the Bill of Quantities are as follows:-

Hrs - HoursKm - KilometersLm - Linear Meterm2 or sqm - Square Meterm3 or cum - Cubic Meternos. - NumbersL.S. - Lump SumP.S. - Provisional Summth. - Monthltr. - Literkg. - Kilogrammt. - Metric Tonmm. - Millimeterwk. - Week


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DAY WORKS

1. The rates entered in the schedule for Bill of Quantities shall form day works items forpricing extra work ordered to be done in accordance with Contract.

2. The rates shall include all overheads and profit and all other cost of whatever naturenecessary for an identical to the performance of extra work whenever ordered and theserates required anywhere on the Site for the operation of plant the provision of labor orthe provision of materials and shall be deemed to include inter alia:

Plant: Operation, maintenance, repairs, fuel, oil greases, hydraulic fluids, taxes, dutiesoperator’s wages and overtime, traveling time, transport supervision, administration costrelated to the use of such Plant.

Labor: Wages, overtime, bounces, traveling time, hand tools, accommodation, fringebenefits, transport and supervision.

Material: Provision, transport, handling, wastage and storage.In the case of Plant andlabor, only time spent working shall be paid for.

For day works required outside the site (Which for these purpose shall mean all areas shown onthe plans for permanent works and all areas of temporary works such as Contractor’s andEngineer’s camps, quarry, borrow pits and their access roads, diversion roads etc. ), thefollowing should be chargeable.

Plant : Self traveling: Actual time of and to place of stationing on the day of thework.

Transport : Traveling time of the places of transport (lorry, low loader etc.)

Labor : Travel time for the means of transport used.

Materials : Traveling time for the means of the means of transport used.

The rates shall apply only to such work, as the engineer shall instruct in writing to be carried outas day works. All items should be priced.


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BILLS OF QUANTITIES


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INDUSRIAL ZONE ULAPANE INTERNAL ROAD DEVELOPMENT PROJECT(MAIN ROAD) 0+000 TO 0+915 & (SUB ROAD 375M)

SUMMARY

BILLAmount

(SriLanka

Rupees)

Bill No Description

1 Preliminary and General Items

2 Site Clearing

3 Earth Works

4 Road Pavement (Sub Base ABC & Asphalt)

5 Drainage

6 Culverts & Retaining structures

7 Incidential to Construction

Sub Total 01:

Contigencies (5%)

Total without VAT

VAT 15%

Total with VAT


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ESTIMATE FOR PRELIMINARY AND GENERAL ITEMS

ITEMDESCRIPTION UNIT Qty RATE AMOU

NTBILL PAY

1.1 TRAFFIC SAFETY AND CONTROL

1 103(1) Traffic safety and control Month4.00

1.2 CONTRACTOR'S SITE ESTABLISHMENT

1 *108.3(1)Site establishment for the Contractor withmobilisation of plant and machinery

LS

2 *108.3(2)Removal of the site establishment for theContractor and reinstatement of land excludingthose that are handed over to employer

LS

1.3 INSURANCE, BONDS AND SECURITIES

1 119(1)aInsurance of the works contractor's equipment &Other all

LS

2 Allow for cost of providing Performance bond LS

3Allow for cost of providing Advance paymentbond

LS

1.4 SURVEYING WORKS

1Surveying existing road and preparing crosssections at 10m intervals and longitudinal sectionsalong the road

LS

1.5 TESTING

1 *118.9(2) Maintain laboratory and lab equipments Ls

1.6 MANAGEMENT & SERVICES

1 Contract Management & Services Month4.00

Bill No.1 Carried to Summary


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ESTIMATE FOR SITE CLEARING

ITEMDESCRIPTION UNIT Qty RATE AMOUNT

BILL PAY

2.1 CLEARING AND GRUBBING

1 201 (1) Clearing & grubbing Sqm2,900.00

2Clearing Existing Bitumen surface forAsphalt laying

Sqm1,080.00

3 DR-014

Cleaning desalting existing side drains andlead up drains to proper shape and gradientand transport of excavated materials fromroad side up to 500m

LM 1110.00

Bill No.2 Carried to Summary -


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ESTIMATE FOR EARTH WORKS


Bill Pay

3.1 ROAD EXCAVATION AND BACKFILL

1 301(11)Roadway excavation (unsuitable soil) anddispose away.

cu.m215.00

2 301(13) Road pavement excavation and dispose away. cu.m428.00

3 301(16) Prepare sub grade in cut areas sq.m1,336.00

3.2 EXCAVATION AND BACKFILL OFSTRUCTURES

1 302 (2)Excavation for structures, soft rock(Provisional Quantity) and dispose away.

cu.m5.00

2 302(5)Excavation for structures (unsuitable soil) anddispose away.

cu.m174.00

3 302(8) Backfill with granular material cu.m50.00

Bill No. 3 Carried to Summary :


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ESTIMATE FOR ROAD PAVEMENT

ITEMDESCRIPTION UNIT Qty RATE AMOUNTBil

l Pay

4.1 SUB BASES, CAPPING LAYERS AND BASES

1 401(1) aProvide and place Sub base compactedin position - Type 1

cu.m200.00

3 405(1)Provide and place 250mm thick Densegraded aggregate base (compacted)

cu.m340.00

4.2 SHOULDERS CONSTRUCTION

1 409(1) Shoulders as compacted in position cu.m44.00

4.3 PRIME COAT AND TACK COAT

1 501(5)Prime coat with Cutback Bitumen CSS1using 1 Itr/sq.m including blinding withsand at the rate of 250m 2/1m3 of sand

sq.m1,200.00

2 501(5)Applying tack coat to the surface usingemulsion CSS1 at a rate of 0.5 Lt/Sq.m.

sq.m8,260.00

4.4 ASPHALT SURFACING

1 506(1)Asphalt concrete in Binder course60mm compacted thickness

MT15.00

2 506(2)Asphalt concrete in wearing course50mm compacted thickness

MT1,070.00

Bill No. 4 Carried to Summary : -


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ESTIMATE FOR DRAINAGE

Contractor's


Bill Pay

5.1 ROAD SIDE AND LEAD AWAY DRAINS

1 701(2)a Concrete: Grade C 15 cu.m16.00

2 701(2)c Concrete: Grade C 25 cu.m54.00

3 701(6)b Precast concrete cover slab:125mm thick sq.m18.00

4 706(1)Weep hole, PVC pipe (Type600)-75mmdiameter

I.m90.00

5 1002(1) Tor steel reinforcement mt2.60

6 1008(1) Formwork smooth finish sq.m420.00

BILL NO. 5 Carried to Summary -


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ESTIMATE FOR CULVERTS & RETAINING STRUCTURES

Contractor's


Bill Pay

6.1 CULVERTS

1 705(2) Filter medium cu.m2.00

2 705(3) Impervious layer sq.m10.00


I.m 10.00

4 707(5)Reinforcement steel for concreteencasement

mt0.02

5 1001(1) Concrete: Grade C 15 cu.m1.00

6 1001(2) Concrete: Grade C20 cu.m5.00

9 1008(2) Formwork rough finish sq.m50.00

11Supplying & laying of 600mm HiumePipe

Lm12.00

6.2 RETAINING STRUCTURES

1 705(1) Aggregate backfill cu.m5.00

2 705(2) Filter medium cu.m25.00

3 705(3) Impervious layer sq.m65.00


I.m32.00



7 1002(1) Tor steel reinforcement mt0.38

9 1006(3)Plastering, 1:3 cement sand mix, 16mmthick

sq.m50.00

10 1008(1) Formwork smooth finish sq.m95.00

11 1008(2) Formwork rough finish sq.m100.00

BILL NO 6 Carried to Summary :


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BILL No. 8 INCIDENTAL CONSTRUCTION

Contractor's


Bill Pay

7.1 TOP SOILING AND GRASSING

1 801(1) Furnish, spread and compact top soil sq.m100.00

2 802(4) Grass sodding as approved by the Engineer sq.m100.00

7.2 PAVED SIDE WALKS AND PRECAST CONCRETEKERBS

1Re-Construction of foot path, including supplyingand fixing of 400x450mm paving blocks forentrance area

sq.m32.00

2 807(1) supplying and fixing of New kerbs Type K1 Lm50.00

7.3 GUARD STONES

1 1808(5)Casting & fix standard type guard stone in concrete1:2:4(19mm) & cement 282.5 kg/Cu.m

nr24.00

MS1-045

Painting With Enamal 2 coats to Parpets of Bridgesand culverts ,Guard Stones and Kerbs Aftercleaning

Sq.m 175.00

7.4 ROAD MARKINGS

1 810(1)a Center line : Continuous(3mm thickness) sq.m15.00

3 810(1)c Edge line : Continuous(3mm thickness) sq.m275.00

7.5 TRAFFIC SIGNS

1 811(1) Single pole, sign area up to 0.5m² nr2.00

2 811(2) Double pole, sign area up to 1.0m² nr2.00

Bill No. 7 Carried to Summary


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DRAWINGS


54


55


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Check List for Bidders

Bidders are advised to fill the following table:

ITEM ITBClause

YES(tick)

REFERNCE

Form of Bid

Address to the Employer? 18

Completed? 18

Signed? 18

Bid Security Declaration Form (if required)

Properly filled and signed 16

Bid Security (if required)

Address to the Employer? 16

Format is required? 16

Issuing Agency as specified? 16

Amount as requested? 16

Validity 28 days beyond the validity of Bid? 16

Qualification Information

All relevant information completed? 4

Signed? 4

Addendum

Contents of the addendum (if any) taken into account?

10

BID package

All the documents given in ITB Clause 12enclosed in the original copy?

12

ITB Clause 19 followed before Sealing theBid Package?

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VOLUME – 1 · 2016-11-23 · Procurement of Works Contracts, ICTAD Publication No. ICTAD/SBD/01...

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Transcript of VOLUME – 1 · 2016-11-23 · Procurement of Works Contracts, ICTAD Publication No. ICTAD/SBD/01...