Floor Plan

October

November

Early 2013

August

September

July

Map Connections

Develop Requirements/Order

Equipment

Deploy/Test

Project Team• Mike Ahern

– High level project manager/communication

• Randy Crowell– Detailed project manager

• Andrew Hoyt• Louwana Tortora

– Service Center Staff• Nathan Norris

– Infrastructure Staff• Satch Dzamov

District/Division Team

• Communication contact– Pave the way– Surface issues

• Site visit contact– Coordinate access

Floor Plan

July

Map Connections

August

In order to make sure that the Ohio EPA is ready for VOIP we need to make sure we have done a complete check of our Network and current phone system and identify continued land line requirements.

• Phone• Fax machine• Copier• Printer• Computer

Task Name DurationSite Testing and Mapping 25 days Site Testing and Mapping NEDO 3 days Site Testing and Mapping NWDO 3 days Site Testing and Mapping SEDO 3 days Site Testing and Mapping SWDO 3 days Site Testing and Mapping DES 2 days Site Testing and Mapping GFO 2 days Site Testing and Mapping ERAC 1 day Site Testing and Mapping of Lazarus 8 days

Floor Plan

JulyMap Connections

August

• Phone• Fax machine• Copier• Printer• Computer

• Three people will be working as a team• Collect all the device information

about the site. • Placed in a excel spreadsheet

• Cable Testing• Two staff of the three person team will

test all the network drops and mark them on the map

• Estimated interruption:• 5 minute task for each network drop.

Including the time it takes to record all the information about the drop on the network, such as what phone do they have what computer and or other devices for the drop.

• Estimated 3 days of work for each location • 5 minutes per each drop and around

200 drops per remote location.

Floor Plan

July

Map Connections

August

• Phone• Fax machine• Copier• Printer• Computer

• Satch, Brent, and the local infrastructure resource will be the three man team for each site.

• Easy access to network drops, computer and phone

• Clean, accessible area helpful• having to move things around to get to

the network drop will delay progress and schedule

• Identify “hidden” drops before we visit• If you know of a phone or fax machine

that is not near a network drop help the team make sure it’s not missed on the site visit.

Floor Plan

July

Confirm Map Connections

August

• Phone• Fax machine• Copier• Printer• Computer

• Collected the information will be compiled• A breakdown by each site with it’s map will

be given back to the sites to be reviewed for accuracy.

• Sign off from each site that the team captured all the current phones in the building and tested a network drop for the new VOIP phone to plug into.

• Confirm when there is no network drop where the current phone is .

• 90% of the time phone drops are nothing more than cat 5 cable with an RJ45 drop with an RJ11 phone jack plugged in. If the line will pass the 1GB test then we can use that line for the new phone. If not a new network drop will have to be run and tested.

September

Develop Requirements

September

Develop RequirementsTask Name Duration

Network Upgrade 20 days Place Order for Network Equipment 3 days Receive Equipment and Inventory 10 days

Task Name Duration

Instation of Network Equipment 6 days NEDO Install 1 day SEDO Install 1 day NWDO Install 1 day SWDO Install 1 day DES Install 1 day GFO Install 1 dayMarketing PIC 3 days

October

November

Early 2013

Deploy/Test

• Project team is developing the schedule

• Begin letting staff know someone will be visiting and will need access to their phone ports

• Send your contacts to Mike Ahern

• Send your initial concerns/questions to Mike Ahern

• Thank you for your time and support

• Questions???