v.Meku rFkk fudksckj iz'kklu ANDAMAN & NICOBAR ADMINISTRATION

Lwkpuk] izpkj ,oa i;ZVu funs'kky; DIRECTORATE OF INFROMATION, PUBLICITY & TOURISM

(lwpuk ,oa izpkj izHkkx) INFORMATION & PUBLICITY DIVISION

********

SUO MOTU DISCLOSURE UNDER SECTION 4 OF RTI ACT, 2005

(i) PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES

AIMS & OBJECTIVES OF THE INFORMATION & PUBLICITY DIVISION OF THE DIRECTORATE OF INFORMATION & PUBLICITY, A&N ADMN.

The I.P Division is the nodal agency of Andaman and Nicobar Administration for

dissemination of Govt.’s policies and programmes through its different units i.e. News

paper unit, Publicity Unit, Press Coordination Unit, Government Press, Film and Photo

unit. It has been entrusted with the task of informing and educating the general public

about the programmes, policies and activities of the Andaman and Nicobar

Administration including its initiatives mainly through print media, electronic media and

other modes of publicity. It is necessary to maintain all these units in a more effective

way through media facilitation, holdings of seminars on Govt. of India flagship

programmes, organizing of India Panorama Film festival, children film festivals etc.

The IP Division provides photo coverage of all the official functions, visit of VIPs/

VVIPs and other important functions of the Administration. The IP division has

appointed one official photographer each at Raj Niwas, Zilla Parishad, South Andaman,

and at all the seven Panchayat Samities by posting seven Cinema Operators with

additional duties of photo coverage. This unit is also required to provide Public

Address system for all the official functions of Andaman and Nicobar Administration.

The Film unit also takes necessary action for providing T.V/cable connections and

related support for Raj Niwas, Secretariat etc. The IP Division provides up-gradation of

infrastructural material and office automation systems of the photo unit, film unit and art

unit of the department in order to give coverage to all the Govt. functions and visiting

Parliamentary and legislative Committees to A&N Islands and also coordinates State

Level Exhibition etc. The IP Division has been entrusted with the assignment of

Procurement of Multi Media projectors, Cameras, LCDs /DVDs for the cinema operators

of film units under diverted capacity at Panchayat Samities for disseminating the

developmental activities & popularization of schemes of Govt. of India in rural areas too.

The scheme covers popularization of A&N Islands in domestic as well as international

tourism market. The schemes also include provisions relating to celebrating Andaman

Day during IITF, New Delhi every year. Advertising Campaign of resources are

available in these Islands, tourism potential and developmental activities taking place in

these Islands through advertisement features in leading mainland news papers and

electronic media. The islands representation in the exhibitions likes IITF at Delhi,

deputing of Media persons and Tribal leaders for Andaman Day during IITF are also

part of the Scheme. Participation in the Republic Day Tableau at New Delhi and printing

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of calendars / Diaries, is also taken up under the scheme as part of Advertising

Campaign. To promote Andaman as a film shooting destination, it is proposed to

organize a fam tour of leading Directors and Producers under the scheme. Attending

national and international seminars, conferences, exhibitions, fairs, festivals etc for

promotion of Andaman as a film shooting, tourism and investment destination.

Under IP Division, the Directorate maintains a printing press unit, i.e.

Government Press. In this unit 02 daily newspapers i.e. The Daily Telegrams and

Dweep Samachar are printed for disseminating the information to public. This unit also

prints Gazette Notifications, Govt. stationeries and other Govt. related printing works.

This unit also maintains the archives of Gazette Notification printed in Govt. Press.

VISION STATEMENT OF IP DIVISION OF THE DIRECTORATE OF IP & T:-

The Information & Publicity Division of the Directorate of IP&T aims at effective

dissemination of government’s policies, programmes, messages & achievements by

multi-media publicity to facilitate the healthy growth of media and Andaman & Nicobar

Islands including facilitation. It employs modern as well as traditional means of publicity

in a creative and cost-effective manner to reach every nook & corner of Andaman &

Nicobar Islands to motivate people, and acts as an agent for social change.

BRIEF HISTORY OF THE IP DIVISION OF THE DIRECTORATE OF IP & T:-

The Directorate of Information, Publicity & Tourism has been established by the

Andaman & Nicobar Administration dealing with two Sectors; viz. Information & Publicity

Sector and Tourism Sector.

The IP Sector job is to publish the programme & policies of Andaman and

Nicobar Administration to the public in factual. For this two Daily news papers i.e. The

Daily Telegram in English and Dweep Samachar in Hindi are brought out regularly by

the department. Department has Cinema Operators posted in different Islands, who

disseminate the information through LCD Projectors, entertain rural mass through the

film shows, visualization of documentary shows on various Govt. of India’s flagship

programmes etc.

In addition, the IP Division is acting as facilitator for local print media, release of

Advertisements, frames of advertisement Rules, Press Acceleration Rules and related

works. Implementation of 4 Plan Schemes of IP Sector including TSM is the duty of IP

Sector.

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FUNCTIONS & DUTIES:-

To publicize policies, programmes and achievements of the Government of India and also Andaman & Nicobar Administration.

Empanelment of newspapers/journals for release of government advertisements and reviving of Advertisement rates as per Andaman & Nicobar Islands Advertisement Rules and also Andaman & Nicobar Correspondent Accreditation Rules.

Planning, visualization and preparation of designs/artwork for press advertisements as per need.

Printing of Calendars and diaries for Andaman and Nicobar Administration as marketing tool for Tourism promotion and also dissemination.

Empanelment of outdoor publicity agencies.

Planning, fabrication and organizing of exhibitions, like Film Festivals at Port Blair, IITF in New Delhi & also Island Festival, Port Blair.

Implementation of 4 Plan Schemes, details of which are as under:- 1. Strengthening of Information & Publicity Wing

2. Creation & Maintenance of Publicity infrastructure/equipments. 3. Information Promotional activities. 4. Strengthening of Printing and Publishing works.

Making payment to newspapers, producers, printers etc. out of own funds or from funds of client Ministries/Departments.

Administrative & personnel management of officers/employees besides vigilance, budget & account matters pertaining to the IP Division of the Directorate of Information, Publicity & Tourism, A&N Admn.

SERVICES PROVIDED BY THE IP DIVISION OF THE DIRECTOR OF IP & T.

Advise Andaman & Nicobar Admn. on publicity matters.

Coordination with Local Print Media including facilitation. Release of Advertisements, Celebration of Nation Press Day, tour of local print media on awareness tour to mainland, participation of tribal leaders and print media for Andaman Day.

Designing/production/release of publicity materials.

Publication of 2 dailies i.e. The Telegrams (English) and Dweep Samachar (Hindi) as part of dissemination of information about Andaman & Nicobar’s policies, achievements, notifications , gazette etc.

ORGANISATIONAL STRUCTURE

Annexure – A. (Page 29-30 37-38)

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EXPECTATION FROM THE PUBLIC

People would be better informed of the Government policies and programmes.

Publicity efforts would lead to socially useful and productive practices for development of harmony.

MONITORING MECHANISM FOR SERVICE DELIVERY AND PUBLIC GRIEVANCES

The Directorate has formulated and operationalised Citizens’ Charter setting time norms

and standard for service delivery besides setting up a Public Grievance Redress Mechanism.

The Directorate has nominated the Information Officer as Public Grievance Officer for IP

Division as the nodal officer for implementation and monitoring of Citizens’ Charter who has also

been designated the Public Grievance Officer at the Directorate level. The nodal officer of the

Citizens’ Charter is responsible for implementation and monitoring of the norms/standards of

service delivery. The charter will be reviewed after ever two years based on monitoring

reports/feed back etc.

ADDRESS OF THE MAIN OFFICE AND OTHER OFFICES:-

Address of the main office is ‘Directorate of Information, Publicity & Tourism, Andaman &

Nicobar Administration, Port Blair -744101 Ist Floor near the District & Session Court, A&N

Islands and besides the District Office, South Andaman District, Port Blair.

MORNING HOURS OF THE OFFICE : 8.30 A.M.

CLOSING HOURS OF THE OFFICE : 05.00 P.M.

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(ii) POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

Designation Powers

Duties Administrative Financial Others

DIRECTOR (IP&T) Head of the Deptt. First Appellate Authority under RTI

As delegated vide Admn.’s Order No.253 dated 29.01.2009

As delegated under FR & SR under Central Civil Service from time to time.

Director is the Head of the Department and exercises all powers both financial & Administrative relating to the Division of IP of Directorate of IP & T delegated by the Administrator from time to time. He is assisted by the Publicity Officer (IP)

Publicity Officer (IP) Head of the Office of the IP Division of the Dte. of IP & T

As delegated vide Admn.’s Order No.253 dated 29.01.2009

As delegated by the Head of the Department from time to time.

Head of the Office. Execute all Establishment related matters of the IP Division. Assist the Director (IP &T).

Information Officer -

- - Organizing of official Press Conferences, Press Facilitation like organizing of local/Mainland Press Tours. Image Building activities for A&N Admn, Nodal Officer for highlighting the different developmental activities of A&N Admn. through banners signboards, National & International Exhibitions. In charge of Film Unit & Photo Unit for proliferating Govt. of India’s flag ship programmes in A&N Islands including Photo cove rate of important visits of VVIP’s/VIP visiting A&N Islands including photo coverage of important visits of VVIP’s/VIP visiting A&N Islands for records/referral albums and also issue to different media’s for press coverage. Release of advertorials/advertisements in the leading magazines/Newspapers at mainland for marketing of different progressing segments of A&N Administration etc. Release of LG’s message/greeting on the special occasions. Implementation of all Plan Schemes, Nodal Officer (IT), Grievance Officer (IP), Press Facilitation.

Sr. Accts. Officer In-Charge of the Accts. Section of the Dte. of IP &T

Financial Advisor to the Director (IP &T) (HOD)

-

Nodal Officer of the Financial Matters of the Dte. of IP &T and Audit Quarries

Asstt. Director (Admn.)

Head of Office of the Tourism Division of the Directorate of IP & T

As delegated vide Admn.’s Order No.253 dated 29.01.2009

As delegated by the Head of the Deptt. from time to time.

In-Charge of Estt. Section of the Tourism Division of the Directorate of IP T.

Sr. Correspondent - - - Collection & Preparation News of the state importance, Press Releases for the local print media in A&N Islands. Release of Govt. Advertisements, monitoring of proper implementation of A&N Advertisement Rules & Press Correspondence accreditation Rules including amendments time to time. He is Press Relation Officer & Purchase Officer of IP Division.

Chief Editor(English) - - - Finalization of news for daily issue of the ‘The Daily Telegrams’. Overall In-Charge of The Daily Telegrams.

Chief Editor(Hindi) - - - In-Charge of publication of Dweep Samachar , a Hindi Daily brought out by A&N Administration.

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PRO - - - Coordinating/liasoning mainland media accompanying VIP’s visiting A&N Islands. Creating of media Centre for visiting press persons, attending & Organizing of fairs and festival locally & at mainland, helping in framing of media policy for A&N Islands, media facilitation etc. as per the director of the superiors.

Artist/Designer - - - Preparation of State Level Designs for tableaux for Republic Day Parade, New Delhi, State Level Exhibitions at Port Blair/Mainland. Participating and artistically contributing in different exhibitions at Port Blair/Mainland & related art work required by A&N Administration time to time.

Editor(English)

- - -

Work under the direct supervision of Chief Editor (English), The Daily Telegrams. Correction/Editing of the news items filed by the Reporter & Correspondent. Also drafting /preparation of news from press release/handouts and editing the typed copies of news materials.

Editor(Hindi)

- - -

Work under the direct supervision of Chief Editor Dweep Samachar. Correction/Editing of the news items filed by the Reporter & Correspondent. Also drafting /preparation of news from press release/handouts and editing the typed copies of news materials.

Sub Editor (English) - - - To Assist Editor (English). Supervision/Editing of the News Items for ‘The Daily Telegrams’ filed by the Reporter & Correspondents.

Sub-Editor (Hindi) To Assist Editor (Hindi). Supervision/Editing of the News Items for ‘Dweep Samachar’ filed by the Reporter & Correspondents.

Correspondent - - - Collection & preparation of news of State importance, press releases for the local print media in A&N Islands.

News Reporter

- - -

Attending Press Notes, collecting of news items. Collecting & filing of news, stories of different functions of Govt. as well as private in nature with Photograph to the Chief Editor/Editor “The Daily Telegrams’.

Sr. Investigator - - - Collecting of various Data, Preparation of departmental plans

Office Supdtt. Office I/c of the Estt. Section of the IP Division of the Dte. of IP &T

- - Supervisory works of the Estt. Section, IP Division.

Head Clerk Deal with various matters of IP Division.

Supervision of Accts. Section

- Deal with all matters of IP Division. Assist Office Supdtt. in official works.

Stenographer (OG)

- - - Assist Information Officer

Hindi Translator - - -

Translation in Hindi version. Holding of Hindi Workshops and action related to promotion of hindi in office.

Hr. Gr. Clerk - - - Assist Head Clerk in dealing of various matters.

Lr. Gr. Clerk - - - Assist HGC in dealing with various matters.

Supervisor

- - -

Unit In-Charge, responsible for maintenance of PA sets, LCDs and other electronic equipments. Store In-Charge of stationery Vehicle In-Charge of IP Division.

Sr. Photographer Coverage of State Level & Other official functions of importance. Selection & Preparation of photographs, Albums for VVIP’s/VIP’s including presentation as per the direction of superiors

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Official Photographer

- - -

(1) Coverage photography of State Level & Other official functions , preparation of Albums of VVIPs/VIPs for presentation as per directions of the superiors. (2) Preparation & presentation of reference Albums of VVIP/VIP/IP visit on important functions. (3) Keeping/maintenance of stock of quality photos for official requirement like calendars, brochures etc. He will also assist the Sr. Photographer as and when required.

Publicity Asstt. - - - Assistant for organization of Press Conferences, National Press Day, Bharat Darshan Tour & Media Facilitation during VIP visits to A&N Islands and related works.

Librarian - - - Maintenance of Media Library of different books of A&N Islands, Press related Rules & Regulations etc. In-Charge of the departmental Library

Projector Mechanic - - - Though the Film Screening through Projector has been taken over by LCD Projectors, operation and maintenance of LCD Projectors, repair of television sets, Public Address System etc. of the department as well as Raj Niwas.

Cinema Operator - - - Operating LCD Projectors for dissemination of Govt. related policies and programmes to the public with the support of feature films.

Projector Attendant - - - Assist Cinema Operator & Projector Mechanic.

Gestatnor cum Xerox Operator

- - -

Since the Gestatener Machine has become obsolete hence her services are being utilized for Xeroxing on Paper Copier, maintenance of old files & keeping records of the same.

Staff Car Driver Gr. II

- - -

Driving the departmental vehicles of IP Division.

Helper to Artist - - - Assist to Artist

Peon - - - Assisting Office for distribution of dak & files.

Daftry - - - Setting of files. Incharge of files.

Watchman cum Genl. Helper - - -

Watch and ward duty of the department & assist to the officials in general maintenance of the records of the department.

Chowkidar - - - Watch & Ward duty

Cleaner - - -

Cleaning of Departmental vehicles & assist to the drivers for proper maintenance of the vehicles.

Safaiwals - - -

Keep the Department & Premises neat & clean & maintain a hygienic atmosphere.

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(iii) RULES, REGULATIONS, INSTRUCTIONS, MANUAL

AND RECORDS, FOR DISCHARING FUNCTIONS

Name/title of the document/Type of document

Brief write-up on the document

From where one can get a copy of rules, regulations, instructions, manuals and records

Fee charged by the department for a copy of rules, regulars, instructions, manuals and records.

Administration’s Notification published in Andaman & Nicobar Gazette vide No.163/85/86 No.9-35/85-Pty. Dated 11.02.1986 (Please at Page 17-21).

Andaman & Nicobar Administration Advertisement Rules, 1986

Address : IP Division of the Directorate of Information & Publicity, A&N Admn., Port Blair. Phone No. 03192231119

Rs.2/- per copy (one side printed) and Rs.4 per (two side printed).

Admn.’s Notification published in the A&N Gazetted vide No.30/96 F.No.1-57/Inf/Pty/93-94 dt. 15.08.1996 (Please see at Page 22-24).

A & N (Press Correspondence Accreditation) Rules, 1996

Admn.’s Notification published in the A&N Gazette vide No.45/98 F.No.13-85/NF(Pty/97-V.III/1081 dated 29.04.1998 (Please see at Page 25)

Andaman and Nicobar Administration Advertisement (Amendment) Rules 1998.

Administration’s Notification published in the A&N Gazette vide No.125(2001)/F.No.13-85/INF(Pty)-97-VIII dated 06.08.2001 (Please see at Page 26)

Andaman & Nicobar Islands Press Correspondents Accreditation (Amendment) Rules, 2001.

Administration’s Notification published in the A&N Gazette vide No.155/2009 F.No.9-36/Pty/IP dated 03.11.2009 (Please see page 27)

Andaman and Nicobar Administration Advertisement (Amendment) Rules 2009.

Administration’s Notification No.155/09 F.No.9-36/Pty/IP Division/2009-10 dt. 03.11.2009(Please see at Page 28)

Andaman & Nicobar Islands (Press Correspondents Accreditation) (Amendment) Rules, 2009.

Dte. of IP&T’s Notification published in the A&N Gazette vide No.31/2013/F.No.2-41/IP/Estt/2009(3) dt. 05.02.2013. (Pl. obtain under RTI Act, 2005). (Under RTI Act, 2005)

The Andaman & Nicobar Administration (Group B Gazetted) posts of Chief Editor (Hindi) and Chief Editor (English) in IP Division amendment Recruit Rules 2012.

Dte. of IP&T’s Notification published in the A&N Gazette vide No.318/2010/F.No.2-43/IP/Estt/2009 dt. 12.10.2010. ( Please obtain under RTI Act, 2005)

The Andaman & Nicobar Administration (Group C posts in the Establishment of IP Division) Recruitment Rules, 2010. (posts of Sub-Editor(Hindi, Sub-Editor(English), Supervisor (Film Unit), Projector Mechanic, Cinema Operator, Projector Attendant).

Dte. of IP&T’s Notification published in the A&N Gazette vide No………………F.No.2-41/IP/Estt/2009 dated 14.06.2013. (Please obtain under RTI Act, 2005(

The Andaman & Nicobar Administration (Group B) Gazetted post of Senior Correspondent in IP Division of the Dte. of IP&T Rules, 2013.

Rs.2/- per copy (one side printed) and Rs.4 per (two side printed).

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Dte. of IP&T’s Notification No.41/2011/F.No.2-49/IP/Estt/2009 dt. 27.01.2011. (Please obtain under RTI Act, 2005)

The A&N Admn. (Group ‘C’ post of News Reported in the Estt. Of IP Division) Recruitment Rules, 2011.

Address : IP Division of the Directorate of Information & Publicity, A&N Admn., Port Blair. Phone No. 03192231119

Admn.’ Notification No.112/88-F.No.20-14/87-Pty dated 17.11.1988 published in the A&N Gazette. (Please obtain under RTI Act, 2005)

The A&N Admn. (Information Officer in the Dte. of IP &T) RR, 1988.

Admn.’s Notification published in A&N Gazette vide No.03/81.F.No.15-100/80-Pty dated 20.05.1982. (Please obtain under RTI Act, 2005)

The A&N Islands (Rectt. To Group ‘C’ post of Publicity Asstt. & Driver (LMV) in the IP&T Deptt., Rules, 1982.

Admn.’s Notification published in A&N Gazette vide No.116/85/F.No.15-82/85-Pty dated 21.11.1985. (Please obtain under RTI Act, 2005)

The A&N Admn. (Group B post of Public Relation Officer )Recruitment Rules, 1985.

- All other Recruitment Rules to the posts of IP Division of Dte. of IP &T, which are not mentioned above.

Service matter related rules.

All Civil Services rules applicable to the Central Govt. servants are in enforce and issued from time to time, such as; FR & SR, CCS Leave Rules, CCS (CCS) Rules, CS (MA Rules) etc. In addition to the Rules prescribed, the orders and instructions issued by the A&N Admn. from time to time.

(iv) PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATIONS WITH,

OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE

FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF

Formulation of Policy

Sl.No. Subject/Topic Is it mandatory to ensure public participation (Yes/No)

Arrangements for seeking public participation

No such provision has been kept so far. However, it shall be planned to make arrangements for public participation if the A&N Administration issues such guidelines.

Implementation of Policy

Sl.No. Subject/Topic Is it mandatory to ensure public participation (Yes/No)

Arrangements for seeking public participation

No such provision has been kept so far. However, such arrangements will be made for public participation after receiving directives from A&N Administration.

This will help a citizen understand on what basis public participation in formulation and

implementation of policy matters is decided upon.

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(v) A STATENMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR

UNDER ITS CONTROL

Sl.No. Category of the document

Name of the documents and its introduction in one line

Procedure to obtain the document

Held by/under control of

(1) (2) (3) (4) (5)

1 Rules & Regulations

Rules Relating to Printing & Advertisement in A&N Islands

Under RTI Act, 2005

Information Officer, IP Division, Directorate of IP &T

2 RRs of the various posts in IP Division of Dte. of IP&T

Recruitment Rules for various posts

Under RTI Act, 2005

Office Superintendent, IP Division, Directorate of IP&T

3 General Civil Service Rules applicable to all the Central Govts.

Service Rules Under RTI Act, 2005

Office Superintendent, IP Division, Directorate of IP&T

4 Documents of Finance relating to IP Division

Account matters related documents

Under RTI Act, 2005

The Sr. Accts. Officer, IP Division, Directorate of IP&T

5 Documents related to Editorial in English version

Editorial matters of the Daily Telegrams

Under RTI Act, 2005

The Chief Editor (English), The Daily Telegrams

6 Documents related to Editorial in Hindi version

Editorial matters of the Dweep Samachar

Under RTI Act, 2005

The Chief Editor (Hindi), The Daily Telegrams

7 Documents related to the advertisements

Advertisement related matters

Under RTI Act, 2005

The Sr. Correspondent, IP Division, Dte. of IP&T

8 Documents of Establishment matters of the IP Division

Establishment matters

Under RTI Act, 2005

Office Superintendent, IP Division, Directorate of IP & T.

(vi) A STATEMENT OF BOARDS, COUNCIL, COMMITTEES AND OTHER BODIES

CONSTITUTED AS ITS PART

Press Accreditation Committee has been constituted with the approval of the Hon’ble Lt.

Governor, A&N Islands consisting of the following members:-

1. Director (IP) - Chairperson

2. Director (SAC) - Member

3. PIB Officer, Port Blair - Member

4. Deputy Secretary (Law) - Member

5. Rep from private Daily newspaper - Member

6. Rep from private weekly newspaper - Member

7. Rep from private Fortnightly newspaper - Member

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(vii) THE NAMES, DESIGNATION AND OTHER PARTICULARS OF THE PUBLIC

INFORMATION OFFICERS *******

Name of the Public Authority: Shri Amit Satija, Director of IP &T, A&N Admn.

First Appellete Authority : Shri Amit Satija, Director of IP & T, A&N Admn.

Public Information Officers/Assistant Public Information Officer:-

Sl No.

Name Designation PIO/ APIO

STD Code

Ph.No. Address

Office Home

1 Shri FC Das

Publicity Officer(IP)

PIO 03192 231119 9474227091 Chakkargaon

2 Shri VK Misra,

Information Officer

PIO 03192 230234 9933235306 New

Pahargaon

3 Smti. Kanak Radha Chatterjee

Chief Editor (DT)

PIO

03192 227719 9434261914 Junglighat

4 Shri Ram Prasad

Chief Editor (Hindi)

PIO 03192 233035 9474207888 Dollygunj

5 Smti. Arudra Prasad

Office Superintendent

(IP) APIO

03192 9434263858 9434263858 South Point

Departmental Public Authority:

Sl No.

Name Designation STD Code

Ph.No. Fax Email Address

Office Home

1 Shri Amit Satija

Director (IP &T) first Appellate Authority

03192 230933 - 230933 -

R/o Chakkargaon

(viii) PROCEDURE FOLLOWED IN DECISION MAKING PROCESS

To deal with the service matters of the Govt. servants working in the IP Division of the

Directorate of Information, Publicity & Tourism, Port Blair, the Civil Service Rules

applicable to the Central Government Servants are applicable to the Govt. servants

working under the Andaman & Nicobar Administration also. The procedure followed in

the IP Division is as under:-

The Diarist will receive the Dak of the IP Division of the Dte. of IP &T, A&N and after making entries in the Diary Register, he/she will submit to the Office Superintendent.

After marking on the papers about the concerned Dealing Assistant and as well as the Officer concerned i.e. to whom the subject matter is assigned, the OS(IP) will submit the Dak to the Director (IP&T).

The Director (IP &T) will see the Dak and put his initial on the papers. If any paper found at the nature of emergency, then the there, it will be disposed off at his own level with the support of his personnel staff.

After receiving the Dak, the Diarist will make the entries regarding the Dealing Assistant and officers concerned to whom the OS is marked and distributed to the concerned officer/Dealing Assistant.

The Dealing Assistants will put up the paper to the OS(IP). After offering comments by the OS, the proposal is put up to the Publicity Officer (IP) for their concurrence.

If the matter requires the financial concurrence, then it will be sent to the Sr. Accounts Officer and after offering comments at the financial point of view, the proposal will send to the Director (IP&T) for approval.

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The Publicity Officer (IP) will put up the proposal to the Director (IP&T) for approval. If it is beyond competency, the proposal will send to the Secretary (IP).

Payment of the Telephone Bills and Electricity Bills are within the competency

of financial powers of the Publicity Officer (IP) as Head of the Office and other matters within the powers of the PO(IP) will be decided at his/her level.

The Director of Information, Publicity & Tourism, A&N Admn. being the Head of the Department Financial powers delegated to him by the Administrator and as well as under Delegation of Financial Power Rules. If the proposal is beyond the powers of the Head of the department, that will send to the Administration for obtaining approval from the competency authority, as the case may be.

For the matters of advertising and printing, in view of the provision contained in the A&N

Advertisement Rules, amendment of A&N Rules, Press (Correspondence) Accreditation

Rules, the process of releasing of Govt. advertisements to press media, printing of

Govt. Press are being implemented.

The information about the new programmes and new schemes announced by the Govt.

of India from time to time are advertised in the local newspapers viz. The Daily

Telegrams and Dweep Samachar, for the public of A&N Islands including release of

important news to AIR & Doordarshan, private print media through Press Releases.

In the IP Division of the Directorate of IP &T, the details of the final authorities to vet the

decision is as under:-

Establishment matters - Publicity Officer (IP)

Financial matters - Senior Accounts Officer

Other than Establishment matters - Information Officer

The Daily Telegrams related matters - Chief Editor (English)

Dweep Samachar related matters - Chief Editor (Hindi)

Matters relating to Legal, Press & Purchase - Sr. Correspondent Printing of 2 (two) newspapers, A&N Gazette, Govt. stationeries and other official - Manager, Govt. Press

Citizen Charter is displayed at the Ground Floor of the Directorate of IP & T, Andaman &

Nicobar Admn. for the public purpose.

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(ix) DIRECTORY OF OFFICERS AND EMPLOYEES OF IP DIVISION OF THE DIRECTORATE OF IP & T.

Sl

No.

Name Designation STD

Code

Ph.No. Fax Email Address

Office Home

1 SHRI AMIT SATIJA DIRECTOR 03192 230933 230933 - Chakkargaon

2 SHRI FC DAS PTY. OFFICER 03192 231119 9474227091 - - Chakkargaon

3 SHRI VK Misra INF. OFFICER 03192 230234 9933235306 - - New Pahargaon

4 SMTI. SHANTA DEVI SR. ACCTS. OFFICER 03192 231346 - - - Deen Street

5 SHRI FC DAS ASSTT. IR.(ADMN.) 03192 230933 9474227091 - - Chakkargaon

6 SHRI KR PAREKH SR. CORRESPONDENT 03192 244014 9434284593 - - Aberdeen Bazar

7 SHRI AK PODDAR CHIEF EDITOR 03192 232811 9434285993 - - Goalghar

8 SHRI RAM PRASAD CHIEF EDITOR 03192 233035 9474207888 - - Junlgighat

9 SHRI M GOMASTA ARTIST - 9434281893 9434281893 - - Prothrapore

10 SMTI. KR CHATTERJI EDITOR 03192 227719 9434261914 - - Junglighat

11 SHRI SAMIR DEBNATH SUB EDITOR 03192 238685 9434263085 - - Citizen Col.

12 SHRI K BIJU NAIR SUB EDITOR 03192 239363 9434261914 - - Junglighat

13 SHRI P CAROL D’SONY SUB-EDITOR - 9474261330 9474261330 - - Prem Nagar

14 SHRI DERICK CORRESPONDENT 03192 227622 9434293308 - - Chakkargaon

15 SHRI VIJAY KUMAR ROY CORRESPONDENT 03192 243669 0312244290 - - R.Niwas Qtr.

16 SHRI SURESH PHILIP NEWS REPORTER 03192 9474277390 9474277390 - - Mazar Pahad

17 SHRI G THOMAS KUTTY SR. INVESTIGATOR - 9679546583 9679546583 - - Dudhline

18 SMTI. ARUDRA PRASAD OFFICE SUPDTT. - 9434263858 9434263858 - - South Point

19 SHRI G SUNDARAM THOMAS HEAD CLERK 9434277100 9434277100 - - Prem Nagar

20 SHRI P. TATA RAO HEAD CLERK 9474214387 9474214387 - - Dairy Farm

21 SMTI DM TULSI RAO HEAD CLERK 9434299956 9434299956 - - Dollygunj

22 SMTI. SUNA R MOHAN HEAD CLERK 9679514281 9679514281 - - Mohanpura

23 SMTI. NAZEEMA STENOGRAPHER(OG) 9474213313 9474213313 - - Bathubasti

24 SHRI JAI NAIR HINDI TRANSLATOR 9932087172 9932087172 - - Dairy Farm

25 SHRI DESHPAL BALMOCH HIGHER GR. CLERK 9474288986 9474288986 - - Pheonix Bay

26 SMTI. THEAN MOLI HIGHER GR. CLERK 9800929288 9800929288 - - RGT Road

27 SMTI. FULKERIA TIRKEY HIGHER GR. CLERK 9933234868 9933234868 - - New P/Gaon

28 SHRI P VAIKUNTA RAO LOWER GR. CLERK 9476010100 9476010100 - - Haddo

29 SMTI. S CHELLAMMA LOWER GR. CERK 9933248954 933248954 - - Calicut

30 SMTI. SOUMYA LOWER GR CLERK 9476076529 9476076529 - - Dolly Gunj

31 SMTI. RAJU RESHMA LOWER GR. CLERK 9474273868 9474273868 - - Prem Nagar

32 SMTI. SHAHJAHAN LOWER GR. CLERK 9933206501 9933206501 - - South Point

33 MS. TIL KUMARI LOWER GR. CLERK 9933277295 9933277295 - - Port Mout

34 SHRI SCN PRASAD SUPERVISOR 9474203104 9474203104 - - Dollygunj

35 SHRI FAZAL REHMAN SR. PHOTOGRAPHER 9474279685 9474279685 - - Mitha Khari

36 SHRI I MURALI KRISHNA OFFICIAL PHOTOGR. 9434288985 9434288985 - - Lamba Line

37 SHRI AK SHARMA PUBLICITY ASSTT. 9434280498 9434280498 - - Goalghar

38 SMTI. DEEP KUMARI PUBLICITY ASST. 9434261478 9434261478 - - Bird Line

39 SMTI. GEETA LALL LIBRARIAN 9679527991 9679527991 - - Junlgighat

40 SHRI V MURUGESHAN CINEMA OPERATOR 9434262578 9434262578 - - Calicut

41 SHRI H.K. Mazumdar CINEMA OPERATOR 9434277313 9434277313 - - Mayabunder

42 SHRI HARISH CH. SARKAR PROJECTOR ATTDT. 9531811324 9531811324 - - Junglighat

43 SHRI MURLY KRISHNA PHOTOG. ATTDT. 9434271574 9434271574 - - Wimberligunj

44 SHRI AMIT KUMAR ROY PHOTOG. ATTDT. 9531815743 9531815743 - - Junglighat

45 SMTI FLORING MARY GEST.CUM XEROX OP. 9434296278 9434296278 - - Shadipur

46 SHRI A NEEMAN ST. CAR DRIVER GR.II 9933227231 9933227231 - - Delanipur

47 SHRI N GOVIND RAJ HELPER TO ARTIST 9434287312 9434287312 - - Haddo

48 SHRI PHAGNI PANDEY PEON 9476010104 9476010104 - - Dhanikhari

49 SHRI S YOHAN SIRRA PEON 9531812479 9531812479 - - Pahargaon

50 SHRI K UMMER PEON 9474233509 9474233509 - - Ograbraj

51 SMTI BABITA SRIDHAR PEON 9434282420 943428420 - - Dairy Farm

52 SHRI RANJIT SINGH PEON 9933207911 993327911 - - Port Mout

53 SHRI P BALAN DAFTRY 9474212982 9474212982 - - Pahargaon

54 SHRI K ABOOBAKER CHOWKIDAR 9679529377 9679529377 - - Stewart Gunj

55 SHRI SELVA RAJ WATCHMAN CUM G H 9474240620 9474240620 - - Dignabad

….14/-

: 14 :

(x) THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN REGULATIONS

Sl

No.

Name Designation Monthly

remuneration

Compensation/

Compensatory

Allowance

The procedure to determine the

remuneration as given in the

regulation. (As per their scale of pay given below)

1 SHRI AMIT SATIJA DIRECTOR (T) 56390.00 - Rs.PB-3 15600-39100 GP 6600/-(NPS)

2 SHRI FC DAS PUBLICITY OFFICER (I/c) 82112.00 - Rs.PB-2 9300-34800 GP 4600/-

3 SHRI VK MISRA INF. OFFICER 71741.00 - Rs.PB-2 9300-34800 GP 5400/-

4 SMTI. SHANTA DEVI SR. ACCTS. OFFICER 73271.00 - Rs. PB-3 15600-39100 GP 5400/-

5 SHRI FC DAS ASSTT. DIR.(ADMN.) 42285.00 - Rs.PB-2 9300-34800 GP 4600/-

6 SHRI KR PAREKH SR. CORRESPONDENT 64874.00 - Rs.PB-2 9300-34800 GP 4600/-

7 SHRI AK PODDAR CHIEF EDITOR 62856.00 - Rs.PB-2 9300-34800 GP 5400/-

8 SHRI RAM PRASAD CHIEF EDITOR 58957.00 - Rs.PB-2 9300-34800 GP 4600/-

9 SHRI M GOMASTA ARTIST 52974.00 - Rs.PB-2 9300-34800 GP 4600/-

10 SMTI. KANAK RADHA CHATT. EDITOR 50360.00 - Rs.PB-2 9300-34800 GP 4600/-

11 SHRI SAMIR DEBNATH SUB EDITOR 43284.00 - Rs.PB-2 9300-34800 GP 4200/-

12 SHRI K BIJU NAIR SUB EDITOR 43284.00 - Rs.PB-2 9300-34800 GP 4200/-

13 SHRI P CAROL D’SONY SUB-EDITOR 41945.00 - Rs.PB-2 9300-34800 GP 4200/-

14 SHRI DERICK CORRESPONDENT 48370.00 - Rs.PB-2 9300-34800 GP 4600/-

15 SHRI VIJAY KUMAR ROY CORRESPONDENT 43114.00 - Rs.PB-2 9300-34800 GP 4200/-

16 SHRI SURESH PHILIP NEWS REPORTER 43284.00 - Rs.PB-2 9300-34800 GP 4200/-

17 SHRI G THOMAS KUTTY SR. INVESTIGATOR 54036.00 - Rs.PB-2 9300-34800 GP 4800/-

18 SMTI. ARUDRA PRASAD OFFICE SUPDTT. 45774.00 - Rs.PB-2 9300-34800 GP 4600/-

19 SHRI G SUNDARAM THOMAS HEAD CLERK 39341.00 - Rs.PB-2 9300-34800 GP 4600/-

20 SHRI P. TATA RAO HEAD CLERK 43008.00 - Rs.PB-2 9300-34800 GP 4600/-

21 SMTI DM TULSI RAO HEAD CLERK 43050.00 - Rs.PB-2 9300-34800 GP 4600/-

22 SMTI. SUNA R MOHAN HEAD CLERK 33951.00 - Rs.PB-2 9300-34800 GP 4200/-

23 SMTI. NAZEEMA STENOGRAPHER(OG) 29663.00 - Rs.PB-1 5200-20200 GP 2400/-

24 SHRI DESHPAL BALMOCH HIGHER GR. CLERK 32468.00 - Rs.PB-1 5200-20200 GP 2000/-

25 SMTI. THEAN MOLI HIGHER GR. CLERK 30870.00 - Rs.PB-1 5200-20200 GP 2800/-

26 SMTI. FULKERIA TIRKEY HIGHER GR. CLERK 32978.00 - Rs.PB-1 5200-20200 GP 2800/-

27 SHRI P VAIKUNTA RAO LOWER GR. CLERK 26008.00 - Rs.PB-1 5200-20200 GP 2000/-

28 SMTI. S CHELLAMMA LOWER GR. CERK 23600.00 - Rs.PB-1 5200-20200 GP 2000/-

29 SMTI. SOUMYA LOWER GR CLERK 20166.00 - Rs.PB-1 5200-20200 GP 1900/-(NPS)

30 SMTI. RAJU RESHMA LOWER GR. CLERK 20166.00 - Rs.PB-1 5200-20200 GP 1900/-(NPS)

31 SMTI. SHAHJAHAN LOWER GR. CLERK 21250.00 - Rs.PB-1 5200-20200 GP 1900/-(NPS)

32 MS. TIL KUMARI LOWER GR. CLERK 20166.00 - Rs.PB-1 5200-20200 GP 1900/-(NPS)

33 SHRI SCN PRASAD SUPERVISOR 39029.00 - Rs.PB-1 5200-20200 GP 2800/-

34 SHRI FAZAL REHMAN SR. PHOTOGRAPHER 34165.00 - Rs.PB-1 5200-20200 GP 2800/-

35 SHRI I MURALI KRISHNA OFFICIAL PHOTOGR. 33955.00 - Rs.PB-1 5200-20200 GP 2800/-

36 SHRI ARVIND KUMAR SHARMA PUBLICITY ASSTT. 41733.00 - Rs.PB-2 9300-34800 GP 4200/-

37 SMTI. DEEP KUMARI PUBLICITY ASST. 32935.00 - Rs.PB-1 5200-20200 GP 2800/-/-

38 SMTI. GEETA LALL LIBRARIAN 29654.00 - Rs.PB-1 5200-20200 GP 2400/-

39 SHRI JAGAT NARAYAN PROJECTOR MECHANIC 34104.00 - Rs.PB-1 5200-20200 GP 2400/-

40 SHRI V MURUGESHAN CINEMA OPERATOR 26390.00 - Rs.PB-1 5200-20200 GP 2000/-

41 SHRI HIRA KUMAR MAZUMDAR CINEMA OPERATOR 25540.00 - Rs.PB-1 5200-20200 GP 2000/-

42 SHRI HARISH CH. SARKAR PROJECTOR ATTDT. 26805.00 - Rs.PB-1 5200-20200 GP 2000/-

43 SHRI VR PERIYA SWAMY PROJECTOR ATTDT. 24414.00 - Rs.PB-1 5200-20200 GP 1900/-

44 SHRI AJAY KUMAR RAM PROJECTOR ATTDT. 17908.00 - Rs.PB-1 5200-20200 GP 1800/-(NPS)

45 SHRI MURLY KRISHNA PHOTOG. ATTDT. 18041.00 - Rs.PB-1 5200-20200 GP 1800/-(NPS)

46 SHRI AMIT KUMAR ROY PHOTOG. ATTDT. 18041.00 - Rs.PB-1 5200-20200 GP 1800/-(NPS)

47 SMTI FLORIN MARY GEST.CUM XEROX OP. 23497.00 - Rs.PB-1 5200-20200 GP 1900/-

48 SHRI A NEEMAN ST. CAR DRIVER GR.II 28251.00 - Rs.PB-1 5200-20200 GP 2400/-

49 SHRI N GOVIND RAJ HELPER TO ARTIST 24489.00 - Rs.PB-1 5200-20200 GP 1900/-

50 SHRI PHAGNI PANDEY PEON 26805.00 - Rs.PB-1 5200-20200 GP 2000/- …..15/-

: 15 :

51 SHRI S YOHAN SIRRA PEON 25170.00 - Rs.PB-1 5200-20200 GP 2000/-

52 SHRI K UMMER PEON 27263.00 - Rs.PB-1 5200-20200 GP 2000/-

53 SMTI BABITA SRIDHAR PEON 27263.00 - Rs.PB-1 5200-20200 GP 1900/-

54 SHRI RANJIT SINGH PEON 17595.00 - Rs.PB-1 5200-20200 GP 1800/-

55 SHRI GABRIEL ROBERT PEON 17595.00 - Rs.PB-1 5200-20200 GP 2000/-

56 SHRI P BALAN DAFTRY 24823.00 - Rs.PB-1 5200-20200 GP 2000/-

56 SHRI K ABOOBAKER CHOWKIDAR 24978.00 - Rs.PB-1 5200-20200 GP 1900/-

57 SHRI SELVA RAJ WATCHMAN CUM GH 24043.00 - Rs.PB-1 5200-20200 GP 1900/-

(xi) THE BUDGET ALLOCATED TO EACH AGENCY (PARTICULARS OF ALL PLANS,

PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENT MADE)

For Public Authorities responsible for developmental, construction, technical

works.

Annexure – B & C annexed

(xii) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES

Serial Number/ Code

Beneficiary Amount of subsidy

Parent/ Guardians

Criteria Of Selection

Address

District City Town/ Village

House No.

No such programmes are being implemented in the IP Division of the Directorate of IP & T, Andaman & Nicobar Administration, Port Blair.

(xiii) PARTICULARS OF RECEIPIANTS OF CONCESSIONS, PERMITS OR

AUTHORIZATION GRANTED BY IT

Sl.No./ Code

Beneficiary Name

Validity/ Period

Parent/ Guardians

Address

District City Town/ Vill- age

House No.

No any schemes are being implemented through the IP Division of the Directorate of IP &T, A&N Admn, Port Blair to consider for concession, permits etc.

(xiv) NORM SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS

-NA-

(xv) INFORMATION AVAILABLE IN AN ELECTRONIC FORM

The PDF format of the Daily Telegramme is loaded in the website of NIC: www.and.nic.in.

….16/-

: 16 :

(xvi) PARTICULARS OF THE FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATON

Office Library:- A departmental Library is existing in which ‘The Daily Telegrams, Dweep

Samachar, history books and press related books are being maintained. Notice Board :- In the Notice Board, all the important orders, Notifications, Tenders,

Quotations and Govt. of India’s Schemes are pasted/flashed for the public. Citizen’s Charter is placed at the Ground Floor of the Directorate of IP &T, A&N Admn., Port Blair.

Exhibition :- In every year, Island Tourism Festival is being conducted and in which,

various information in the shape of pictures and booklet are placed for the information of public and visitors.

Inspection of Records :- Under RTI Act, 2005, the applicant shall inspect the Records after

fulfilling the conditions of the RTI Act. System of issuing of copies of documents :- Under RTI Act, 2005, the applicant shall collect

the copies of the documents after observing all the relevant formalities prescribed under the said Act.

Website of the Public Authority:- The website www.and.nic.in is being used for uploading of

Tenders, Quotations, Right to Information, Vacancy Notice of various departments, etc; under Andaman & Nicobar Administration. for the public to maintain transparency and electronic dissemination of Suo Motu disclosure have been made under Section 4 of the RTI Act, 2005.

……17/-

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: : 32

BINDING SECTION

OFFSET UNIT

DIRECTOR (IP&T) H.O.D

MANAGER HEAD OF THE OFFICE

FOREMAN – 1 (Vacant) (Process Section)

Compositor Gr. I - 22

Compositor Gr. II - 5

Section Holder (MC) – 1 (T.K Dutta)

Offset Machine Operator - 1

Automatic M/c Man - 2 Machineman Gr. II - 6

Galley Proof Man - 2 Machine Attendant - 3

Mazdoor – 7

Mechanic - 1 Electrician - 1

Asst. Section Holder (Binding) - 1

Binder Gr. I - 2

Binder Gr. I I - 4

Warehouseman - 2

Asst. Artist Retoucher – 1

Cameraman – 1

DTP Operator – 2

Plate Maker – 1

Machine Operator – cum – Layout Maker - 1

Etcher - 1

Sr. Reader - 1

Proof Reader - 3

Copy Holder - 3

ORGANISATIONAL CHART OF GOVT. PRESS, PORT BLAIR

FOREMAN – 1 (P. Gopal Rao) (Machine Section)

OFFICE SUPERINTENDENT - 1 Head Clerk - 2

Higher Grade Clerk - 2 Lower Grade Clerk - 6 Light Vehicle Driver - 1

Daftri - 1 Peon - 3

Gateman/Chowkidar - 3

Section Holder (P) – 1 (Pritwish Roy)

Machineman Gr. III - 3

: 38 :

ORGANISATIONAL CHART OF INFORMATION & PUBLICITY DIVISION OF THE DIRECTORATE.OF IP&T

Secretary (IP&T) (IAS)

Director (IP &T)

Publicity Officer (HOD) (DANICS) (IP)/Information

Officer (OIC) (IP)

HIERARCHICA

Asst.Dir.(posted from A&N

Admn.(Commnonfor both IP&T

Divisions (Gr.B)

Publicity Officer

(DANICS)

Information Officer

PRO(Promotion from

Publicity Asst.(Group-B)

Sr. Correspondent

(Promotion from

Correspondent (Group-B Gazetted)

Chief Editor (English)(Promotion

from Editor (English)( Group-B Gazetted)

Chief Editor (Promotion from

Edit or(Hindi)( Group-B

Gazetted)

Admn. Staff 1. Sr. Investigator - 1 2. H.G.C. - 3 3. L.G.C. - 2 4. Peon - 2

Admn.Staff 1. Office Supdt.-1 2. Head Clerk-3 3.HGC-1 4. LGC-2 5.Stenographer(SG)-1 6.Stenographer(OG)-1 7.Hindi Translator-1 8.Staff Car Driver-1 9.Daftry-1 10.Peon-2 11.Chowkidar-2 12.Cleaner-1 13.Safaiwala-2 14.Xerox Operator-1 15.Watchman-cum-

General-Helper-1

Admn.Staff 1.Head Clerk-1 2.Peon-1 Film Unit 1. Supervisor-1 2. Technician-1 3. Project Mech.-2 4. Cinema Oper.-8 5.Project Attendant-7 Photo Unit 1.Sr.Photographer-1 2. Official Photographer-2 3. Darkroom Assistant-2 4.Photog. Attdt. Gr-II - 2

Senior Investigator-1 Artist-1 Helper to Artist-1 Head Clerk Implementatio

n of all plan

schemes, and

other related

co-ordination.

1.Publicity Assistant -2

1.Correspondent-2 2.News Reporter-3

Admn Staff 1.LGC-2

News Wing 1.Editor (Eng-1) 2.Sub-Editor-2

News Wing 1.Editor (Hindi-1) 2.Sub-Editor-1 3.Peon-1

Manager (Govt.Press) (Pronotion from

foreman ) (Group-B)

Offset Unit 1.Asst.Artist Retoucher-1

2.Cameraman-1 3.DTP Operator-2 4.Plate Maker-2 5.MachineOper-cum-Layout maker-1 6.Etcher-1

Binding Section 1.Asst.Section Holder-1 2.Binder Gr-I-2 3.Binder Gr-II-6

4.Warehouseman-4

Binding Section 1.Head Clerk-2 2.HGC-2 3.LGC-7 4.Computer Assistant-1

Industrial Staff 1. Foreman-1 2. Section Holder -5 3. Compositor Gr.I-27 4. CompositorGr.II-9 5. Offset Mach. Operator-1 6. Machineman Gr-II-3 7. MachinemanGr.III-8 8. Gallyproofman-2 9. Machine Attendant-6 10. Sr.Reader-1 11. Copy Holder-4 12. Proof Reader-4 13. Mechanic-1 14. Asst.Mech- 1 15. Electrician -1 16 Mazdoor- 9

Sr.AO(Posted from

PAO(Common for both IP&T

Division) (Group-A)