Viva presentation v3

Clinics Appointment System (CAS)Appointment with less hassle

Presented by Abdul Rahman A Samad

Interns at HealthInterface Sdn Bhd (945915-D)Dec 30, 2013

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Presentation to Information Management Lecturers

2 What HealthInterface Sdn Bhd Is?A bit of backstory and how all this came to be

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SMALLER PLAYERSServe more people.

EASIER FOR STAFFSBetter quality of life

INCREASE PRODUCTIVITYMore work – less errors

Serving smaller market with HI’s own product without the cost of customized software

Objectives

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Problem Statements

Inefficient Use of Time

More time is needed to get appointment done.

Most clinics have Internet BUT…

Rely on manual appointment

Doing things manually: Error-prone

Wrong doctor. Wrong time. Wrong patient.

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5 What do I mean by error-prone?Here’s how most private clinics are doing it.

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Manual Workflow START

Register Patient

Update Patient File

Choose Date

NO

Is patient registered?

YES

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Manual Workflow Continued

Choose Room

Confirm Room and

Date

Does the doctor have scheduler?

Write it down on paper and put it in

appropriate file

Call or message the doctor

END NO

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Manual Workflow Continued

END

Put it into doctor¶s

scheduler

Write it down on paper and put it in

appropriate file

YES

YES

Does nurse have the username and

password?

Ask for username and password from the

doctorNO

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More Efficient Workday for Doctors and Nurses

92%Manual Workflow

99.4%Systemized Workflow

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Benefits of The System

LESSWork

LESSHeadache

EASYTo use

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Tele-consultation

EmailReminder

AppointmentSchedule

Features in the System

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Nurse WorkflowSTART

Register Patient

Update Patient File

Choose Date

Log In Successful?

NO

YES

YES

First Time Patient?

NO

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Nurse Workflow Continued

END

Choose Room

Confirm Room and Date

Choose Doctor

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Doctor WorkflowSTART

END

Log In Successful?

NO

YES

Check for Appointment

YES

Is The Date Okay? Change DateNO

NO

Do you want to use Vidyo?

Open up Vidyo ConferencingYES

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Patient WorkflowSTART

END

Follow Nurse Instruction For Appointment

Confirm Appointment Through Email

Register Through Nurse

View Appointment

Details

NO

Does doctor want to do teleconsultation?

Run Vidyo Desktop Conferencing in Specified Room

YES

YES

View appointment details?

NO

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16 Context DiagramThe skeleton of the system

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Context Diagram

Clinics Appointment System (CAS)

• Three users: patients, doctors and nurses

• Let’s go in deep about the diagram

Patients

NursesDoctors

CAS

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Context Diagram

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Clinics Appointment System (CAS)

Patients

Nurse

Doctor

Appointment Details Patient RegistrationPatient Appointment Registration

Patient Room Registration

Patient Details

Patients Appointment Details

Patient Diagnosis Information

Patient Doctor Registration

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DATAFLOW DIAGRAM

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Data Flow Diagram

Entities in the data flow:

Nurses

Patients

Doctor

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Data Flow Diagram Continued

1.0

Register Patient Information

Patients File

Patient PersonalInformation

Nurses

Patient PersonalData

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2.0

Update Patient File

Patients File

3.0

Choose Date

Patient PersonalInformation

Patient Medical Data

Patient Medical Information

Patient Details

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4.0

Choose Room

Date Details

5.0

Choose Doctor

Date & Room Details

Date, Room & Doctor Details

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6.0

Confirm Doctor Appointment Date and

Room

Doctor, Room &Date Details

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7.0

Send Confirmation Email to Patients Email

Appointment File

Details Confirmation

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8.0

Confirm Appointment Date

In Email

Confirmation Emails

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Data Flow Diagram ContinuedPatients

9.0

Change Confirmation Status In Database

8.0

Confirm Appointment Date

In Email

User Confirmation

DatabaseConfirmation

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Confirmation Status

Appointment File

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Patient Medical Details

Patients File

Appointment File

Patient Appointment Details

10.0

Generate Patient Appointment Details

and Medical Diagnosis

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Doctor

Patient Appointment &Medical Details

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Entity Relationship Diagram

Only three tables

• User (Staffs)• Patients• Appointment

And only one defined relation (one-to-manyrelation from patients to appointments)

WHY?

User

Patients Appointment

UserIDPK

Username

Password

PasswordSalt

UserIDPK

Username

Password

UserIDFKPK

Room

Date

Name

Job

Email

PasswordSalt

Name

Email

MedicalInformation

ConfirmationStatus

Have

ICNumber

DoctorName

PhoneNumber

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Good question. Here’s the answer. It DOES NOT require any data flow and does not involve itself with context diagram.

Where’s Tele-Consultation?

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PortabilityExport patients data with

less hassle. Mass port/export with ease.

Can join clinic group easily for one massive

patient database. Smile.

ENTITYRELATIONSHIP DIAGRAM

Separation of concernsSeparates staff and

patients. No extra column for staffs when patients

have new column.

FasterLess to go through. Less

queries to search for patients. Computer love

less queries.

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Conclusion

01Finding shows

more efficiencies for all parties 02

It should not be just a prototype,

or just idea

03Executing this

help company to be “knight” in the industry. A

disruptor.

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No. 7, Jalan Teknologi 3/4aNouvelle Industrial Park 2

019.224.3718

fb.my/healthinterface

@healthinterface

[email protected]

Reach UsAt Damansara

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36 Demo, Questions and Answers Session

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Encrypted password

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Viva presentation v3

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Transcript of Viva presentation v3