Visual AS/AP™ and AS/AP™ SQL are the latest The system...

Subject to change without notice.

Visual AS/AP™ and AS/AP™ SQL are the latest versions of our integrated Accounting System installed at over 300 Distribution and Manufacturing companies with sales ranging from $5 million to over $350 million per year. Current AS/AP™ versions run under FoxPro 2.6 for Windows, Visual FoxPro 8.0 (Windows95, Windows98, Windows 2000, Windows NT and Windows XP), and MS SQL Server 2000 on networked microcomputers. Although we make every effort to keep these catalog sheets current and accurate, it is not always possible. New features and options are added to AS/AP™ every week, existing features are expanded, and occasionally features not being used are withdrawn. In reviewing these catalog sheets it is important to understand that not all features are available on all systems, and that some features must be custom written to clients specifications. For this reason, it is also important to discuss specific features your company will need with your consultant or dealer before purchasing this or any software product. With AS/AP™ you have the important advantage that we can custom write or modify any programs or modules as might be necessary to assure the smooth operation and fit to your corporate needs. This way you can be at ease with the knowledge that you cannot outgrow our ability to modify and expand the system to your needs. Our Apparel Accounting System addresses the uni-que concerns of most Apparel and Sewn Products Industries. AS/AP™ is the result of collaboration between numerous accountants, programmers, Sewn Products Industrial Engineers, Apparel Executives, and many apparel and non-apparel businesses.

The system is designed for ease of use and flexibility. The system is menu driven and laid out with simplicity in mind. Significant error trapping routines provide the user with a way out of almost anywhere in the program. Coupled with the sophisticated Help System, Visual AS/AP™ has virtually eliminated the need for printed manuals. All current versions of AS/AP™ display pictures of the product during order entry, lookup functions, and inventory maintenance. The employee file allows the company to attach photographs of employees for both identification purposes as well as improving familiarity.

AS/AP™ was written with flexibility in mind because no two companies are exactly alike. The list of optional configurations already available within the program modules and adjustable at the time of delivery, offers over 1,000,000,000 combinations. These configuration flags determine your day-to-day operations such as default invoice terms, whether you wish to apply late charges and to whom, the appearance of various reports, style of invoice, and much more. Since AS/AP™ data files are compatible with FoxPro, the user can employ most xBase report generators that are FoxPro compatible.


Style/Size/Dimension/Color The Apparel / Sewn Products matrix of Style, Size, Dimension, and Color are reflected in every module of Apparel Sales Order Processing and Apparel Inventory Control. Embroidered/Screen Printed Products This program configuration consists of special modules that are integrated into the Apparel Sales Order Processing and Inventory Control. Once operational, this system provides special reports for Design Requirements, Custom Name Drops, etc. by garment body style, ship date, cancel date, order date or booking date. The system even maintains a Screen Frame library and Embroidery Machine Scheduling. See the Screen Print/Embroidery pull-out for more information.

Retail Point-of-Sale [Cash Drawer] AS/AP™ has a fully integrated Point-of-Sale option which permits the operator to Invoice cash sales, print Invoices, print a Sales Register, Print a Cash Receipts Register, and, for multi-store installation, will update the central system. This system interfaces to our Apparel Accounting System with equal ease of operation. The Point-of-Sale system even provides the ability to add customers to a central database for mailing list purposes and invoice customers who have prearranged terms intermixed with cash customers.

The Point-of-Sale system can be installed to run scripted poling of retail locations on a nightly basis from the central warehouse. The data can then be used to record sales activity, create replenishment orders, track special orders, track inter-company transfers, and update inventories. See the Point-of-Sale pull-out for more information. EDI - Trading Partner Interfaces Visual AS/AP™ can be interfaced to your EDI Trading Partner in order to provide the user with a smooth and easy to operate program. Integrated in the proper manner, the EDI interface can make your relationship with your Trading Partner the dream that they always promised, rather than the nightmare that most programs turn out to be. AS/AP™ also offers the option of integrating to industry standard translators or using our own internal capability. See the EDI pull-out for more information.


The Ledger module is based on a flexible, user-defined chart of accounts, with a capacity of up to 9999 accounts. Besides the Account numbers which are 4 digits (optional versions allow 5 digits), there are 3 digits for the division/department. This number system provides for up to 10 divisions (Profit Centers) within the master company and 99 departments within each division. User designed financial statements (Balance Sheet and Income Statement, with or without Budget or Prior Period Comparisons) can be printed for any department, division or consolidated for the whole master company. A special format report will identify errors in layout and suggest changes, in order to simplify the design of your financial reports. The Visual AS/AP™ General Ledger receives double entry balanced postings from the payables, receivables, sales, payroll, and from 4 subsidiary journals: � General Journal � Cash Disbursements Journal � Reversing Journal � Repeating Journal The Repeating Journal includes a declining period feature that ultimately eliminates the entry when posted the specified number of times. This feature is ideal for leased vehicles or equipment. Setting up the format for the balance sheet or income statement is a breeze with the sample formatting report. This report will provide a sample print-out based on the Ledger Accounts that you have established and the positions that you instructed the system to use. In the event that you make an error in your instruction to the system, this

report will inform you of the error and possible correction. The Visual AS/AP™ Month End Closing is split into separate functions for Payables, Receivables, Payroll, and General Ledger. Once selected, it is fully automated with optional transaction printouts for all sales, receivables, and payables transactions for the period. In addition, the Month End General Ledger Closing automatically posts the Repeating and Reversing Journals. Period Closing balances are transferred to the Prior Period Archive for use with the comparative financial statement reports. Each time a group of transactions is posted to the Ledger, from any module in the system, a batch report is printed showing the detail for that posting. Each report (transaction register) is given an internally generated number (Batch Number). These batch reports provide a complete audit trail for all your business transactions. If the General Ledger is not being used, the transaction register (Batch) reports still show summary posting information and the distribution by account numbers (on the various module's batch reports) so that posting to a manual ledger is easily accomplished. A special TIMEOUT feature detaches the ledger from Accounts Receivable, Sales Order Processing, Inventory Control, Accounts Payable, and Payroll, while allowing access through the Company Master file, and General Ledger menu. This provides full Ledger functions for the operator and yet stops the integration. It is a great tool for maintenance purposes. The developers of the AS/AP™ General Ledger were faced with a difficult design decision in order


to determine the direction that the GL should follow.

Instead of designing a complex GL requiring extensive accounting experience to install and maintain, AS/AP™ was designed for simplicity. Once the system is initialized and the ledger is setup, the day-to-day operations require a minimum of accounting knowledge and experience. This is a mixed blessing. It means that you don't need a CPA to run your computer, but you also have a system that is simplistic in nature and lacks

some of the features of a sophisticated Client Write-up system. Of course, you aren't buying AS/AP™ as a Client Write-up system; you're buying an integrated accounting system. General Ledger Reports � Balance Sheet � Financial Statement � Financial Statement YTD Only � Working Trial Balance � Prior Period Trial Balance � Summary Trial Balance � Detailed Trial Balance � All Journals Detailed Trial Balance � Listing of G.L. Accounts � Edit Run of Journal Transactions � Batch Run of Journal Transactions � Batch Control Report by Batch Number � Batch Control Report by Journal


The Payable module maintains Vendor and Payable files. Among its features are Payable aging, entry of manually written checks, automatic check writing with an editable cash requirements report before printing of the checks and an instant lookup (to printer or screen) of the aged status of your account with a particular vendor or the Account History. Although the system comes installed with 26 industry standard terms, the user can add, edit and delete these terms to better fit their terms. Invoices can be matched to receivers generated by the receipt of purchase orders in the inventory system, are posted with unlimited distributions (up to 9,999 per invoice) to ledger expense accounts, besides the Accounts Payable ledger account. The distribution can be verified through a screen query, which also shows items that are already paid and filed in the Payable Archive file.

The system works equally well with manually written checks or computer generated ones. AS/AP™ even has the ability to print the vendor's check with his factor's name and address where applicable.

The AS/AP™ Vendor master file includes the vendor's fax number and, where applicable, the factor's contact, phone and fax number. When checking your Vendor account status of what is owed, the operator can view Open Items (the standard method) or use the Accounts Payable History file. This AP History file maintains a history of invoices, payments, and credits in a ledger card format. Aging and Cash Requirements break points are user definable. This means that you don't have to live with the typical 30, 60, 90 day aging. You can set the break points, you want.

Vendor Notepad is of unlimited length and can be searched randomly for key words.

Besides the other Payable features we are now developing an optional module that will generate 1099's for independent contractors, interest, or dividends. Accounts Payable Reports � Invoice Distributions � Cash Disbursements � Aged Accounts Payable by Date � Aged Accounts Payable by Company � Aged Accounts Payable with Disbursement � Cash Requirements by Company � Cash Requirements by Date � Cash Requirements Aging � Trial Check Selection � Check Printing [6 styles] � Checks can be Automatically Payable to Vendor's Factor � Manual Checks


� Check Printing with Disbursement on Stub � Check Register � List of Vendors by Vendor Code � List of Vendors by Vendor Name � Mailing Labels by Vendor � Vendor Account Status

� Vendor Account History � Vendor Print 1099 for Independent Contractors � Open A/P Invoice/Receiver Report � Open A/P Invoice/Receiver Comparison Report


The Receivables module maintains customer and receivables files. Among its features are accounts aging, automatic printing of custom "overdue letters" (dunning letters), instant account status (by customer or by individual store) to the screen or printer, aged statements with or without advertising messages, and acceptance of advanced payments, full or partial payments, either on account or against specific invoices. AS/AP™ includes an interface to merge your customer master file (customer names and addresses) with most commercially available word processing programs.

Customer Master File The Customer Master File contains extensive data about the customers and their credit status with your company. In addition to the information you would expect (address lines, city, state, zip code, 2 con-tacts, 2 telephone numbers, FAX phone number, E-mail addresses, sales tax number, salesrep, invoice terms, territory, source, shipping method, shipping priority, part ship status, etc.) the AS/AP™ also provides and automatically maintains: Sales Last Year, Year-to-Date Sales, High Credit, Credit Limit, Open to Buy, Last Sale Date, First Invoice

Date, Last Credit Date, Credit Hold (Switch), and UPS Customer Type. Customer Codes of up to 12 characters can be assigned by the user or automatically by the system. Visual AS/AP™ approaches the optimum with such optional fields in the Customer Master file as: Vendor Code, Factor Code, Credit Expiration Date, Insurance Add-on Percent, and Standard Commission Rate. The Accounting Department is able to place a Credit Hold on a Customer that will immediately prevent other departments from shipping to that customer. Obviously, if a Credit Hold is lifted, that information is also immediately available to other departments. In addition, if a Credit Hold is insti-tuted by the Accounting Department previously Approved Orders are immediately UNAPPROVED. AS/AP™ even has an Electronic Note Pad that provides unlimited room, to maintain miscellaneous notes for each customer. These notes can be searched at any time for keywords, dates, names, or phone numbers. Warning Flags are available to bring attention to notes of importance during Order Entry, Cash Receipts, and Order Conversion. Customer Account History The Accounts Receivable module maintains a ledger card on each customer that provides a chronological history of all activity applied to a specific customer. Customer Pricing AS/AP™ includes the ability to provide special pricing by customer, item group and customer, selected inventory items and customer combinations, or the ultimate; a different price for


every customer and every inventory item. In essence, our ability to handle your pricing needs is unlimited. Accounts Receivable Reports � Customer Lists and Mailing Labels by Customer Code � Customer Lists and Mailing Labels by State � Customer Lists and Mailing Labels by Name � Customer Lists and Mailing Labels by Salesrep � Customer Lists and Mailing Labels by Zip Code � Customer Lists and Mailing Labels by Customer Type � Customer Lists and Mailing Labels by Territory � Customer Lists and Mailing Labels by Price Level � Customer Labels for File Folders � Customer Lists with Customer Detail including Credit

Detail � Customer List for Factored or Un-factored Accounts � List of Customers With or Without Tax Numbers � Ship-To Addresses by Customer (with above options) � Account Status - Open Items � Account History (all Invoices, Payments, Service

Charges, Adjustments, Credits and Debits) � Aged Accounts Receivables by Account Number � Aged Accounts Receivables by Customer Name

� Aged Accounts Receivables by Salesrep � Aging of Factored Receivables � List of Unapplied Credits � Cash Receipts Register with General Ledger Account

Distributions � List of Customers on Credit Hold � List of Customers near or over Credit Limit � Dunning Letters [3 levels of nastiness] � Dunning Letters to Factored Accounts � Customer Account Statements for All Accounts � Customer Account Statements for Past Due Accounts

Only � Customer Account Statement for Single Account � Customer Account Activity Statements for All Accounts � Customer Account Activity Statements for Past Due

Accounts Only � Customer Account Activity Statements for Single Account � List of Unapplied Credits � Customer Statements to Factored Accounts � Sales Commission Register � Cash Receipts Analysis by Salesrep � Automatic Credit Hold available for Customers with past

due balances � Credit List for Credit Limit Maintenance


The AS/AP™ Invoicing and Sales Order screens are the most advanced in the industry. Data entry, editing and invoicing are completely integrated to the General Ledger, Accounts Receivable, and Inventory modules. Sales Order Processing accepts sales orders, produces pick slips, invoices and credit memos, computes due dates, maintains back orders, records retail, cash sales (optional), and automatically updates the Accounts Receivables, General Ledger, sales history, commissions, and Inventory files during Sales Summary updates. The ability to reprint invoices for up to 999 months after the entry date seems like such a small item until you find out that on some of our competitors' systems you can only print invoices once and can never reprint them after updating. The AS/AP™ Sales Order Processing System offers multiple bill-to and ship-to addresses (up to one million different addresses per customer). For embroiderers and screen printers, compound pricing of screens and bodies is standard. Using this feature, a particular screen design can carry a different price, depending on the garment that the print is placed on. In case this automated system does not suit your needs, the AS/AP™ system can maintain a different price for each style/design combination. AS/AP™ also includes the option of giving each customer a different price on every style. The system will auto-matically default to the last price that the customer paid for the style. Orders, Invoices and Order Conversion Orders can be converted “as is” to invoices or

edited during conversion. Sales orders can be changed, increased, or decreased at any time before or during invoicing. Packing Slips/Picking Tickets, and shipping labels, can be printed as needed and in any quantity necessary.

The AS/AP™ Sales Order Processing Module can handle multiple shipping companies, for companies that ship under several names, and multiple Ship-to addresses where you bill to one address and ship to several stores (up to one million different addresses for each customer). In order to provide a system that permits rapid Order Entry and Invoicing, provisions are available to enter and edit customers and their shipping addresses, while entering their first order. The operator can also enter new color codes during Invoicing and Order Entry. Credit Approval AS/AP™ includes a powerful Credit Approval system for Order Processing. This system permits you to enter Orders that are NOT Approved and track them until they are either Approved or Canceled. Even if an individual Order is Approved, if a subsequent Credit Hold is indicated on the


customer's file by your Accounting personnel, all Open Orders are immediately unapproved. With the Credit Approval system activated, the Open Order Summary Reports and Order Booking reports indicate the Approved or NOT Approved Status of each Order. The Order Booking Reports even subtotal Approved and Not Approved Orders to facilitate the use of these reports in determining the availability of stock. Order Allocation AS/AP™ includes a powerful order allocation system that will automatically allocate stock against open sales order based on numerous rules defined by the user. The system allows multiple, simultaneous, allocations against the same sales order, automatically back orders goods which cannot be shipped, allows editing of allocated quantities before invoicing, and many other sophisticated functions and capabilities necessary for smooth operation on a day-to-day basis. Order Configurator AS/AP™ has a complete sales order configurator that allows the user to take orders for custom-made products. From the sales order line data AS/AP™ dynamically creates a bill-of-materials that is then passed to the cutting order system and becomes an integral part of the material requirements planning options. Automatic Confirmations Smoothly integrated into the sales order system is the capability to confirm availability of stock against and WIP in order to confirm individual sales orders. This capability greatly reduces the load on the production-planning department by leaving only the sales order for which inadequate stock and WIP exists. Apparel Sales Reports The AS/AP™ Sales Order Processing Reports are numerous. A partial list includes: � Open Order Summaries � Open Order Registers

� Monthly Sales by Customer, Style, or Salesrep � Cut and Sold by Style or Style/Color/Size � Available to Sell Report � Back Orders by Style, Customer, or Salesrep � Sales Analysis (profitability by Customer, Style, or

Salesrep) � Sales Summary by Salesrep, Customer, or Inventory Class � Summary of Sales by Customer for past 12 Months � Daily Booking Reports � Booking Reports can be Printed or Viewed on the Screen

by Style, Size, and Color � Order Booking Reports by Color (for dye lot control) � Booking Reports can be exploded to show Material

Requirements and Shipping Requirements Report � Print Picking Ticket / Packing Slip / Order Confirmation � Invoice Printing and Reprinting (Paid Invoices up to 999

days after invoice date, Unpaid Invoices are Kept Forever)

� Invoice Registers can be Printed or Viewed on the Screen � Invoice Register (Detailed by Style/Size/Color or

Summary by Invoice) � Sales Summaries can be Printed or Viewed on the Screen � Daily Sales Summary Report (with GL Distribution) � Print Shipping Label by Order Number or Invoice

Number � Print UCC128 labels


Through the EDI interface, Visual AS/AP™ can integrate purchase orders received from your trading partner (850) with the AS/AP™ sales order system and invoices produced (810) can then be sent back to the trading partner to expedite payment. The invoices paid by your trading partner can be received electronically (820). The EDI Interface takes over as soon as the raw purchase order file is received from the trading partner. The system uses a cross-reference table to take the trading partner SKU and translate it to the item number in your system. The system prints an Order Tally report to show a summary of the orders by Style, Size, and Color. The Packing List is printed and used to pick and then pack the individual orders. Once the sales orders are packed, the system has a menu option to print the UCC128 labels for each order. After the orders are invoiced, the Advanced Shipping Notice (856), if requested by your trading partner, is prepared for transmission to the trading partner. From this data the system can create a Consolidated Invoice (810), which is either mailed or transmitted to the trading partner. The AS/AP™ Finished Garment Inventory files are updated during the processing of the invoice. In versions requiring packing, the inventory is deducted during packing. Exceptional Performance In previous time trials, AS/AP™, running in Windows95 and FoxPro 2.6a, imported 2,000 (6,000 lines) Purchase Orders from the translation file, packed the 2,000 orders in preparation for shipping, created the 2,000 invoices, and created the EDI invoice translation file (810), in less than 17 minutes.

Extensive Error Checking Based on the needs of individual clients, AS/AP™ can perform varying levels of purchase order testing. Typically the system checks for duplicate POs; invalid styles, colors, sizes; contract prices; and valid delivery dates. Custom Solutions Since no two trading partners have the exact same requirements, a customized solution is the ONLY way to integrate the data into an existing Accounting System. Since we wrote every line of every AS/AP™ module, we know where and how to best integrate imported data. The result is that an operator handling sales orders on AS/AP™ can only tell the EDI orders from the manually entered orders by knowing the customer. The computer knows one customer from the other and can be customized to handle virtually all of the paper work with minimal operator intervention. Translation Software AS/AP™ provides a direct translation capability, which will eliminate the need for any additional software or involvement of any other vendors. The complete translation option will also include the creation and tracking of functional acknowledgments (997). Forms & Versions Handled The forms handled include: 753; 754; 810; 812; 816; 820; 824; 830; 832; 850; 852; 855; 856; 860; 864; 869; 870; 997


The versions handled include: 3030, 3040, 3060, 4010, 4030 Current Trading Partners The following is a list of trading partners presently handled by AS/AP™: AAFES; ACADEMY; AMES; ARAMARK; ARIZONA MAIL ORDER; BED, BATH & BEYOND; BIGGS; BLOOMINGDALES; BOB’S STORE; BON MARCHE; BON TON; BOSCOV; BRADLEYS; BURDINES; CARSON PIRIE SCOTT; CATHERINES; CHARMING SHOPPE; DAYTON/HUDSON; DESIGNS INC.; DICKS SPORTING GOODS; DILLARDS; DOLLAR GENERAL; ELDER-BEERMAN; FAMILY DOLLAR STORES; FAMOUS BARR; FEDERATED; FOLEY’S; GANDER MOUNTAIN; THE GAP; GOTTCHAULK’S; GUESS; HILLS; HOMEPLACE; HUB DISTRIBUTING; JCPENNEY; K-MART; KAUFMANN’S; KOHLS; LAZARUS; LL BEAN; LANDS’ END; LINENS N THINGS; LIBERTY STORE; LORD AND TAYLOR; MACY*S (EAST/WEST); MARK’S WAREHOUSE*; MAY COMPANY; MEIER & FRANK; MEIJER; MERCHANTILE; MERVYNS; MONTGOMERY WARD; NORDSTROMS; PAMIDA; PARISIAN; PROFFITS; R.E.I.; ROBINSON’S; ROSES; SAKS, SEARS; SHOPKO; STEINMART; STERNS; TARGET; WAL-MART; YOUNKERS; VENTURE; VON MAUR; WOOLWORTH; WACCAMAW; ZCMI *CANADA ONLY

New trading partners and UCC128 labels are added weekly, so, check with your dealer for the latest list. UCC128 Labels AS/AP™ can produce any UCC128 labels required by your trading partners. In fact formats already exist for the following trading partners: BED, BATH & BEYOND; BELK; BON TON; BON MARCHE; BURDINES; DAYTON/HUDSON; DESIGNS INC.; DICKS SPORTING GOODS; DILLARDS; ELDER-BEERMAN; FEDERATED; FOOT ACTION; GANDER MOUNTAIN; GOTTCHAULKS; HUB DISTRIBUTING; HOMEPLACE; JCPENNEY; K-MART; KOHLS; LL BEAN; LANDS’ END; MACY*S; MARKS WAREHOUSE; MAY COMPANY; MEIJER; MERVYNS; NORDSTROMS; R.E.I.; SAKS; SEARS; SHOPKO; STERNS; TARGET; VON MAUR Mailboxes The mailboxes currently handled by the AS/AP™ Apparel System are: GEIS, ADVANTIS, STERLING, WAL-MART *All of the EDI Forms, Versions, and Trading Partners listed in this document have been implemented for our clients, but not all permutations have been implemented and tested.


Point-of-Sale Invoicing The AS/AP™ POS Invoicing screens are the most advanced anywhere and are completely integrated to the General Ledger, Accounts Receivable, and Inventory systems.

The POS Invoicing records sales through bar coded tickets or keyboard data entry, produces customer invoices and credit memos, records cash, credit card and checks. The most important feature of

our Point-of-Sale System is that any other programs found in this booklet can be easily integrated into it. Backroom Point-of-Sale The backroom option of the Point-of-Sale system is built around a sophisticated data entry screen that permits rapid entry of bar coded tickets to record after-the-fact sales. This information then updates the inventory and sales files. Bar Code Printing The bar code printing option prints tickets for use with garment hangtags or pressure sensitive labels for packages. The data can originate with a Purchase Order, Invoice, Open Order, Purchase Journal, etc.

Apparel POS Reports The AS/AP™ Point-of-Sale Reports are numerous. A partial list includes: � 1 to 12 Month Sales Tally by Style and Size � Monthly Sales by Style � Monthly Sales by Salesperson � Sales Analysis (profitability by Style) � Sales Analysis (profitability by Salesrep) � Sales Analysis (profitability by Vendor) � Sales Summary by Salesrep and Inventory Class � Invoice Reprinting (Paid Invoices up to 999 days after

invoice date, Unpaid Invoice are Kept Forever) � Invoice Registers can be Printed or Viewed on the Screen � Invoice Register (Detailed by Style/Size/ Color) � Invoice Register (Summary by Invoice) � Sales Summaries can be Printed or Viewed on the Screen � Daily Sales Summary Report (with GL Distribution) � Update Cash Receipts and Inventory Files on demand � Stock on hand � Stock Movement (current period and YTD) � Price Lists by Style/Color � Purchase Orders by P.O. Number � Purchase Orders by Style � Purchase Orders by Vendor � Purchase Orders by Delivery Date


The AS/AP™ System has a complete Screen Print-ing/Embroidery Processing (SEP) system which encompasses all of the features of the Apparel Sales Order Processing and Apparel Inventory Control modules along with detailed tracking of Designs, Imprints (Name Drops), and Screen Frames. The newly developed Embroidery Scheduling program will assist planning by suggesting the best rotation of orders within a delivery time frame in order to minimize thread changes.

The most important advantage of this system is the fact that the garment bodies are tracked separately from the designs. This enables the user to obtain accurate requirements for Garment Bodies and the ability to sell unprinted bodies when desired. At the same time we can print numerous reports showing designs, machinery requirements and delivery dates. Designs are entered through the Apparel Order Entry procedure in the same manner that unprinted orders are entered. There is even an option to enter entire orders without designs.

Screen Printing/Embroidery File Specifications The Design files accept 6-character alpha-numeric Design Codes along with 40 character descriptions. Imprints (Name Drops) are identified by 5 character alphanumeric codes and 30 character descriptions. Each file can handle over 1 million individual codes. Compound Pricing Provisions are available for automatic compound pricing of designs and bodies. Using this feature, each design can carry up to 6 different price levels, one of which is then added to the body price to create a specific price for the style/design combination. AS/AP™ theoretically has the ability to create a unique price for each style/design combination and price level. Embroidery Scheduling AS/AP™ can calculate and print schedules for multi-needle, multi-head embroi-dery equipment in order to minimize thread changes and maximize equipment utilization. Screen Printer Reports The following reports are available in addition to the Apparel Sales Order and Apparel Inventory Control Reports. � Designs and Imprints indicated on Sales Summary

Reports � Designs and Imprints indicated on Order Booking

Reports � Designs and Imprints indicated on Invoices � Designs and Imprints indicated on Picking Slips


� Work Order for each Order Line Item � Production Order for each Design on an Order � Delivery Schedule by Design � Delivery Schedule by Garment Body � Delivery Schedule by Custom Imprint (Name Drop)

� Delivery Schedules by Start Ship or Cancel Date � List of Screen Frames by Screen Design � List of Screen Frames by Customer � List of Designs by Code � List of Designs by Description


AS/AP™ is composed of two independent inventory control systems. Finished Goods Inventory handles the products sold to your customer, while the Raw Material Inventory is the component inventory and is related to the Finished Goods Inventory by the Bill-of-Materials. Style/Size/Dimension/Color The Apparel / Sewn Products matrix of Style, Size, Dimension, and Color are reflected in every module of Apparel Sales Order Processing and Finished Goods Inventory Control. This system is a powerful and thorough implementation of the Style/Size/Dimension/Color matrix common to the all sewn products industries. Finished Goods Inventory Included in the Inventory Control system is a 12-character alphanumeric Style number, 3-character color code, 3-character dimensional code, and 3-character warehouse. Additional fields of note include: Product Class, Price Code, Season (user defined field), Stockroom [rack] Location, Standard Pack Notation, Stock Room Locations, and Supplier's Style Number. The System provides the ability to enter incoming stock from a Cutting Order (manufactured) or a Purchase Order (imported or purchased), and provides an instant query of quantity on hand, by Color and Size, Dimension, location, price, and cost. Colors are entered using a 3-letter code, which can be expanded up to 12 to 15 character descriptions reports. Colors can be canceled and the orders applied against another color automatically. An individual style can be entered with a virtually un-limited number of colors.

Inventory can be based on last cost, standard cost, or weighted average cost. Selling prices are permitted at 6 price levels with 6 corresponding commission levels. Raw Material Inventory Raw Materials Inventory Control is a parallel inventory system intended for manufacturers. The Raw Materials Inventory System tracks everything not covered in the finished goods inventory. The Raw Material is integrated to the Finished Goods and Cutting Order modules through the Trim Sheet (Bill-of-Materials) and to Sales Order Processing through the Material Requirements reports. Trim Sheet (Bill-of-Materials) Interfaced to Sales Order Processing, Finished Goods Inventory Control, and Raw Material Inventory Control the Bill-of-Materials is a list of Raw Materials required to assemble or manufacture a Finished product. Our apparel industry roots cause us to refer to this as the Trim Sheet. The AS/AP™ Trim Sheet is size sensitive and can contain any number and combination of fabrics, trims, and sup-plies.


Spec Sheets The AS/AP™ Finished Goods Inventory Style file includes an assortment of Specification and Instruction Sheets. These are FoxPro memo fields that can contain any free-form data that the com-pany may select. AS/AP™ then provides the ability to edit and print the sheets as necessary. � General Instructions � Trim Specifications � Cutting Instructions � Sewing Specifications � Finishing Specifications � Quality Control Specs The biggest advantage with the AS/AP™ Spec and Instruction Sheets is that they take up no space if they are not used, and can be of unlimited length for those who need that capacity. Apparel Inventory Control Reports � Cut and Sold by Style only � Cut and Sold in detail by Style/Color/Size � Available to Sell Report � Finished Stock on hand � Garments In-process � Stock Movement (current period and YTD) � Price Lists by Style/Color � Commission Level by Style/Color � Open Cutting Orders by C.O. Number � Open Cutting Orders by Style

� Open Cutting Orders by Contractor � Open Purchase Orders � Raw Material on Hand � Raw Material on Order � Raw Material Utilization � Raw Material Requirements � Minimum Raw Material Levels by Vendor � Brief and Detailed Production Grids. Roll-by-Roll/Case/Dye Lot Control There are two optional Raw Material upgrades that permit the inventory to be layered. The roll-by-roll inventory tracks fabric by the dye lot and individual roll number. This enhancement offers the ultimate in fabric control and accountability. The Dye Lot control system is similar to the roll-by-roll tracking, but tracks the dye lot number and roll count. It is intended as the functional equivalent to the roll-by-roll inventory, for companies who are so inclined. UPC Maintenance Visual AS/AP™ has a specially designed group of programs for issuing, tracking, and maintaining UPC codes for each Style/Color/Size manufactured. The AS/AP™ hang tag program then takes over and exports the data to dedicated label printing equipment to print industry standard hang tags and pin tickets.


Cut Order Processing The Cutting Order Processing module issues COs and interacts with the Inventory Module to auto-matically receive incoming Finished Goods. Reports are available that tie together backorders and open orders (from order entry) to the incoming stock. For companies requiring it, AS/AP™ handles an in-process stage of completion designed to track goods coming back from contractors into a finishing department, before being received into inventory. Cut Order Planning A subsystem of the Cut Order Processing, Cut Order Planning, interfaces with the open sales orders to create a list of suggested cuttings based on the style and/or delivery information entered by the operator. Cut Order Plans can be edited as required and will even produce a Material Requirements Report (Projection). Once a Plan is accepted, the Cut Order Planning system will mark the appropriate Sales Order Lines as cut, and will generate a formal Cutting Order. Cut Order Scheduling Another subsystem of the Cut Order Processing, Cut Order Scheduling, interfaces with the open cutting orders as well as projected finished goods requirements and the trim sheet (Bill-of-Materials) to produce time phased material requirements reports. Based on 12 user defined time periods, the Cut Order Schedule sorts finished goods requirements into the appropriate period, explodes the raw

material requirements for each period, and overlays the raw material purchase orders for the period in order to illustrate accurately time phased requirements. Purchase Order Processing There are two Purchase Order Processing programs available for the AS/AP™ Inventory system.

For clients who do not manufacture a finished product, Purchase Order Processing is used to track the purchasing of finished products. It is intended to replace the Cut Order Processing described above. The second PO system interfaces with the Raw Material Inventory described below. This system includes a very sophisticated auto reorder system, which creates a purchase order for items that are below their reorder point. Cut/Purchase Order Reports � Cut and Sold in detail by Style/Color/Size � Available to Sell Report � Finished Stock on hand � Garments In-process


� Stock Movement (current period and YTD) � Price Lists by Style/Color � Commission Level by Style/Color � Open Cutting Orders by C.O. Number � Open Cutting Orders by Style � Open Cutting Orders by Contractor � Open Purchase Orders � Raw Material on Hand � Raw Material on Order � Raw Material Utilization � Raw Material Requirements � Minimum Raw Material Levels by Vendor � Brief and Detailed Production Grids. Sub-Assembly Bills-of-Material This unique program interfaces with our powerful Raw Materials Inventory and controls the creation of sub-assembled components such as frames. For knitting purposes, the BOM system can track the number of pounds of yarn required to knit a pound of fabric. Once the subassembly or fabric is defined in the Bill-of-Materials program, the operator simply requests the quantity required. The system

automatically withdraws the calculated quantity of the components from the raw material inventory at their current cost and adds the finished assemblies for use by the finished product inventory system. The process prompts the operator if cost differences are detected or raw materials are not available. Roll-by-Roll/Case/Dye Lot Control There are two optional Raw Material upgrades that permit the inventory to be layered. The roll-by-roll inventory tracks fabric by the dye lot and individual roll number. This enhancement offers the ultimate in fabric control and accountability. The Dye Lot control system is similar to the roll-by-roll tracking, but tracks the dye lot number and roll count. It is intended as the functional equivalent to the roll-by-roll inventory, for companies who are so inclined. UPC Maintenance Visual AS/AP™ has a specially designed group of programs for issuing, tracking, and maintaining UPC codes for each Style / Color / Size manufactured.


The Payroll module allows employee hours to be accumulated on a daily basis, and each hour or group of hours during a week to be assigned to a different ledger account (department), as well as a different state or locality. Salaried employees' earn-ings are automatically entered from the personnel file. Calculations of Federal, multiple state and local withholdings are automatic. Additional withholding is allowed, as well as deductions for insurance, garnishments, loans to employees, and 4 other miscellaneous items. The computer can print the Payroll checks. Manually written checks can be posted as well. The Federal and State Tax Tables are user maintainable. W2 forms can be printed individually, for employees who leave the company during the year. All employee W2 forms can be batch printed at the end of the year, and the payroll files archived for future reference. AS/AP™ also supports electronic reporting for the IRS. The number and type of pay and deduction fields is extensive. Pay can be tracked in 7 categories: regular, overtime, makeup (or bonus), holiday, vacation, sick, and other. There are thirteen (13) deduction fields which include: FICA, Medicare, Federal Withholding, State Withholding, Local Withholding, insurance, section 125, garnishment, loan/advance repayment (misc #1), and four (4) additional user defined miscellaneous fields.

Custom interfaces are available to electronic time keeping devices and Time and Attendance programs. Gross-to-Net Payroll Reports and Features � Payroll Register � Employee List � Time Card Labels � Forms 940, 941, and W2's � Employee Earnings for PTD or YTD � Electronic Transfer for IRS � Section 125 Available � 401K ADP - Bridge AS/AP™ offers an interface that will bridge the payroll files to the ADP - PC Software. This allows ADP, in turn, to login and retrieve your payroll for processing each week. Time and Attendance AS/AP™ can provide interfaces to Time and Attendance systems, such as Kronos as well as our own Time and Attendance program. Our Time and Attendance program can handle real-time monitoring of the clock system, or read the clocks once a day and create the hours worked file from that data. This system is fully integrated with the Piece Work Payroll System.


The Piece Work Payroll System is a complete, full-featured system designed to operate with bar coded piecework tickets generated by the system or manually entered data. The Visual AS/AP™ Piece Work Payroll is also an ideal platform on which to develop custom solutions. The AS/AP™ Piece Work system interfaces directly to the AS/AP™ Gross-to- Net Payroll as well as the entire AS/AP™ Apparel Accounting System. AS/AP™ also has the capability to format output to the ADP PC/Payroll & Personnel pro-gram. The Piece Work Payroll System begins with a Rate Book that contains all the available piece rates. The Rate Book accepts Alphanumeric Operation Codes and can contain a virtually unlimited number of operations. A Style Breakdown Sheet is developed from the Rate Book data, defining the operations required to assemble the specific style. Once these first two steps are complete, the issuing of a Production (Cut-ting) Ticket triggers the explosion for work in process and the printing of Piece Work Tickets (Coupons). The Piece Work Payroll is designed to track every operation of every style that is in process. Besides providing the payroll information, this type of system can lead to sophisticated Production Control and Scheduling. An important feature of our Piece Work Ticket (Coupon) printing program, is the fact that we can print on specialized Piece Work Ticket material, Card Stock, or inexpensive 2-1/2” by 15/16" - 3 across pressure sensitive mailing labels. The stock labels are an inexpensive item available from most paper suppliers. The specialized Piece Work Tickets

are available in assorted colors, are made of heavy weight stock, and have holes predrilled for tie strings. The AS/AP™ Piece Work System is also designed around user defined exception pay categories. Presently this system will permit 1,296 different exception pay categories, with as many as 36 Piece Work categories. Examples of exception pay categories are: Wait for Work, Samples, Machine Delay, and Transfer Time. These categories can be paid at Average, Minimum, or Base. As an option, the Piece Work Payroll can Interface directly to Cut Order Processing and Finished Goods Inventory. This will enable the system to automatically relieve the cutting ticket and update the stock on hand as piecework production is recorded. Make-up can be paid against any rate desired and calculated by time increment or by week. Overtime Premium is calculated as a user defined percentage of a user identified base or paid at daily average earnings rate. These results can also be over-ridden by the company. Garment/Product Breakdown As part of our Piece Work Payroll System, a Product Breakdown is created for each style in the Style File. This feature is integrated to the Rate Book, making it a quick, smooth operation to cost garment labor. Coupled to the Trim Sheet, you can develop a complete Cost Sheet for a specific sewn product with ease. Exceptional Flexibility Visual AS/AP™ offers unmatched flexibility. Operations can be added, edited and updated with few, if any, restrictions. AS/AP™ offers the ability


to correct and revise rates AT ANY TIME and differentiates between Temporary, and Estimated Rate Status. Furthermore, these rate changes are instantly available to other workstations. Payroll revisions, changes and corrections can be made at any time prior to the completion of the pay week. Operator’s pay can be corrected by rescanning any day (for an individual operator) prior to final acceptance of weekly payroll. The multi-user design is so sophisticated that the engineer can modify the rates while operators are printing Piece Work tickets and scanning earnings. Flexibility includes the fact that manually calculated piecework earnings can be entered as easily as scanning tickets. Special provisions exist for Temporary and Estimated rates that the company might not want to print on the tickets, but will be calculated by the computer when the tickets are scanned. AS/AP™ permits a rate to be Active in the Rate Book, but, listed as Temporary for an individual Style Breakdown. Piece Work Payroll Reports � Daily Make-up Report (Early Warning of Trends) � Weekly Make-up Reports � Rate Book (Operations) � Available Cut Pool (Preproduction) Reports � Plant Work Load by Operation � Work-In-Process by Operation, by Style or by Cut � Bundle Sheet by Cut/Lot � Supervisory Bundle Check-off Sheet � Summary and Detailed Gross Pay Registers � Summary and Detailed Earnings by Operator � Coupon Register by Operator � Weekly Coupon Register � Efficiency by Operation, by Operator, by Style, or Cut/Lot � Exception Pay Analysis [up to 1296 user defined

categories] � Four, Five, Six or Thirteen-Week Moving Average

� Current and Previous Quarterly Averages � Piece Work can be paid in up to 36 user defined

categories � Weekly Operator Performance Analysis � Labor Cost Analysis by Style (Cost Sheet). Additional Programs Production Control and Scheduling As an Option, AS/AP™ can provide a package of basic production control reports. More sophisticated reports can be developed on a custom basis. Sophisticated scheduling systems can be developed around the data developed and maintained through the normal operation of the Visual AS/AP™ Piece Work Payroll module. Custom systems can be developed for both scheduling and plant loading. Real Time Payroll Real Time systems can be designed which provide complete automation by operation control of the sewing floor through data entry devices at each workstation.


ASAP of Georgia, Inc. understands that the needs of a uniform company are different from those of other apparel distributors and manufacturers and has created a more powerful system with this in mind. The Uniform/Career Management System (UMS) has a level of functionality that we believe uniform companies require and we developed this program to suit those specific needs.

AS/AP™ has been installed at a variety of companies including a direct sales division of a major rental company, career uniforms, general uniform sales, fire and police uniform sales, school uniforms, team active

wear, dancewear and bicycle team uniforms. The features and functions of this system are a collection of programs written over a period of twenty years for many different clients. Here are just a few of the unique features that this system has to offer: � Customer Master File, including: Ship-To Files,

Wearer Files & Contract Price Tables � Wearer File (Employee Profile Screen),

including: Purchase Allowance, Purchase History, Allowance Rollover Provision’s…

� Contract Price Table: attached to the Customer Master and Ship-to files allows for fixed or variable prices to the style, color, size, dimension level

� Embroidery/Screen Printing, including Thread Sequencing and Embroidery Machine Scheduling

� Tracks & maintains purchase allowances through order entry, invoicing, and even returns

� System allows company payments or individual phone payments and credit card authorization.

� Offers complete summary or detailed recaps for corporate accounts.

� Optional web driven interface

Contract Price Tables The Contract Pricing feature is a table attached to the customer master and ship-to files. This convenient and easy-to-use table contains prices for individual customers and allows the user to even specify prices for individual ship-to locations within a specific customer. Contract prices can be based on style, style and color combinations, or down to the size and dimension level. The Contract Price table can handle specific or relative prices, which are prices based on a percentage of a base price. Contract Prices are available to the user during order entry. If a Contract Price does not exists for a specific customer, style, or style/color the system will default to the original pricing scheme and price level. When looking up prices, the system can be configured to show all Contract Prices for a specific customer and ship-to location. Embroidery/Screen Printing The AS/AP™ Embroidery & Screen Printing module is also part of the Uniform Management System. This allows for detailed tracking of Designs, Imprints (Name Drops) or Positions, and Screen Frames. Configurable in many different ways, the Embroidery/Screen Printing function allows the company to handle blank products as their original blank designation without creating specific styles for every style, color, and design combination. At the same time systems configured to include the design as part of the style designation can still produce printing orders where the blank product can be automatically deducted from inventory while the new blank plus the design product is posted as WIP. The Embroidery Scheduling program will assist planning by suggesting the best rotation of orders


within a delivery time frame in order to minimize thread changes.

An important advantage of this system is the fact that the garment bodies can be tracked separately from the designs. This enables the user to obtain accurate

requirements for Garment Bodies and the ability to sell unprinted bodies when desired. At the same time we can print numerous reports showing designs, machinery requirements and delivery dates. The Design files accept 6-character alpha-numeric Design Codes along with 40 character descriptions. Imprints (Name Drops) or locations are identified by 5 character alphanumeric codes and 30 character descriptions. Each file can handle over 1 million individual codes. Provisions are available for automatic compound pricing of designs and bodies. Using this feature, each design can carry up to 6 different price levels, one of which is then added to the body price to create a specific price for the style/design combination. AS/AP™ theoretically has the ability to create a unique price for each style/design combination and price level. This Visual AS/AP™ Uniform/Career Management System and Embroidery/Screen Printing also offer users the ability to track Royalties that are paid on designs.


AS/AP™ Apparel Software has been steadily working to bring you all the latest in technology. We offer a broad capability of tested solutions. From E-mail Alerts and Interfaces to the most innovative Dashboards, the AS/AP staff has been hard at work to keep our clients up to date. The following are some of our newest developments. PLM/PDM - Product Lifecycle Management

PLM/PDM can help manufacturers and distributors gain a competitive technological advantage and increase speed to market. Our PLM/PDM module sets itself apart by providing a custom tailored solution to your data management and product lifecycle needs. Integrated with AS/AP™'s Visual Suite of portals, PLM/PDM encompasses many of the most popular AS/AP™ features including material requirements planning (MRP), D-BOM, Cost & Spec Sheets, Contract Labor Routing, Preproduction Import Costing, Critical Path, Email Alert System (EAS), Production Control/Scheduling Management and many other features together in a totally integrated apparel system with Visual FoxPro or SQL back-ends. A well-implemented PLM/PDM system can reduce costs, product development cycle, the time and cost of bringing new products to the market, while at the same time improving on the quality of those products.

Plan-IT (Graphical Planning Boards)

AS/AP™'s graphical Plan-IT boards enable us to display the data from CPA, WIP, Sourcing, Intransit Tracking and numerous other sources in a graphical manner to facilitate planning and scheduling and ultimately allowing a company to increase on-time delivery, reduce order lead-times, and reduce excess costs such as airfreight charges, yet improve the use of available capacity. Plan-IT provides your company with effective and efficient Production

Planning from start to finish. Customer Service Dashboard

AS/AP™ has revamped its Customer Service module to allow CSR’s to give your customers faster response time for their questions by combining our new Dashboard format with the unlimited flexibility of Visual FoxPro. By enlarging the core Customer Service form, we provide more information in less space. Of course users can still open multiple screens at one time using the easily accessible toolbar as often as needed to operate on information for your customers. No more having to exit an order when another customer calls with inquires. It is as simple as opening a new screen (order entry, customer service, etc.) from the toolbar and obtaining the information your customers require. In this newest designed module direct access buttons have been added for Production Status, PW Status, and Product Availability. The button is titled WIP Status only requires Cut Order Processing be active. This function shows all cutting orders assigned directly to the sales order the user is viewing. This feature will show status of the cutting order, work in process, quantities, estimated manufacturer date, and the estimated delivery date to the customer. Another button is the PW Status and requires that the Piecework System be active. This function shows the position of all piecework bundles assigned directly to the sales order the user is viewing. This feature will show status of the individual piecework bundle tickets (operations) status by style, size and color. The Product Availability button which is also accessible through Sales Order entry, Inventory


Control, and conventional Customer Service, provides a summary of position by style, color, dimension, warehouse, and size that allows drill-down to detailed line item information. AS/AP’s goal is to make sure our clients can never outgrow AS/AP™ and make replacing software a thing of the past! Web-Accessible Support System

The AS/AP™ Web-Accessible Support System is an easy-to-use system based on our in-house Technical Support Logs, which now allows clients to initiate their own support issues and verify the status of all open issues as we process them. The Web-Accessible Support System provides meaningful data such as the date, reference number, description, step-by-step progress, and the status of a particular issue so that your company is never left wondering about an issue. This system also allows clients to review information about all past issues and modification. What’s best is that you can post your own issues in your own words, so that there can be no mistake in what you want or what you problem is. The system then provides a confirming email to you while it is notifying the appropriate in-house support individual. This system also facilitates checking on your company’s issue(s) making the task quick and simple 24 hours a day. You can easily access our website at www.visualasap.com. From there you simply log on and within seconds you know the status of any issue The Web-Accessible Support System also manages distribution and downloading of Quarterly updates as well as modifications and occasional fixes. Critical Path

AS/AP™ now offers an optional subsystem with the ability to track user designated stages of completion. For instance, a garment might require stages such as dying, washing, cutting, finishing, packing, and shipping. Critical Path projects completion dates based on a requested start date. Critical Path is also fully compatible with our Gantt/Pert charting capability through Microsoft Project as well as our true Visual Planning Board

system (Plan-IT). Critical Path can give your company the kind of cutting edge technology that is required in today's fast paced world in order to stay ahead of the pack and offers you a competitive edge over your competitors. Contact Management System (CMS)

The powerful AS/AP™ Lead Tracking system originally written in 1982 has been updated and enhanced and re-released as our Visual Contact Management System (CMS) which provides easier handling and convenience as well as improved performance. This new Visual CMS allows the user to track sales prospects by entering on-going notes and time/date stamped contact information. Transactions are maintained of every contact, notes of that contact, and the next anticipated action and planned date. Detailed schedules can be printed, daily 'to do' lists can be viewed, and customer lists can be developed for mass mailers. The possibilities are endless. Once a prospect makes a purchase, a customer record is automatically created. From then on, depending on the system configuration, order, sales, invoicing, and shipping information can automatically generate lead tracking transactions for notational purposes or for future follow-up. Visual CMS also interfaces with the AS/AP™ Customer Master file. Warehouse Management System [WMS] The WMS is similar to our Dye Lot/Roll by Roll Tracking. The finished goods are maintained in layers. These layers can be stored randomly anywhere in the warehouse that space is available and the computer tracks the location(s). Config-IT (Order Configurator)

Config-IT gives users a competitive edge by enabling the addition and removal of options to a style during order entry. The user can configure a style's components through a pop-up, user-defined options list, which creates a D-BOM (Dynamic Bill-of-Materials). The effective use of D-BOM can drastically reduce the number of SKUs the company may maintain. And Much More!

Visual AS/AP™ and AS/AP™ SQL are the latest The system...

Documents

Transcript of Visual AS/AP™ and AS/AP™ SQL are the latest The system...