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Membership

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Scholarship

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Course

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Notes of

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Future

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National

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Registration

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Registration

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Virginia Church Library Association (VCLA) Serving Church Libraries since 1958

Spring 2019 Newsletter

For more information

please call or email either

Lee Smith, Director

804-306-3862

Lsmith5471@aol.com

or

Jewel Barger,

Education Director

804-526-4332

or email

VAchurchlibrary@gmail.com

VCLA Spring Conference Libraries – Heartbeat of the Church

Friday, May 3 & Saturday, May 4, 2019 Chester Baptist Church

4317 School Street Chester, VA 23831

Friday, May 3 11:00-12:00 pm Executive Committee Meeting Conference Room This is for all current and past officers, directors and regional advisors. 12:30-1:30 pm Registration Great Hall 12:30 pm Fellowship & Visit Church Library Great Hall 1:30-1:45 pm Welcome & Class Information Great Hall 2:00-3:15 pm Session 1 Various Locations Writing for Publication – Hope Ferguson Atriuum Introduction – Allison Maynard Mission Control: A Business Approach to Church Libraries – Carol Buckles Die Cut Area Open Church Library 3:15-3:30 pm Break – Fellowship & Visit Church Library 3:30-4:45 pm Session 2 Various Locations Making Disciples – Hope Ferguson Atriuum Features – Allison Maynard Processing Children’s Teaching Resources – Nancy King Die Cut Area Open Church Library 4:45-5:00 pm Break 5:00-5:30 pm Author - Roberta Damon Great Hall 5:30-7:00 pm Dinner, CLM Update & Book Reviews – Hope Ferguson Great Hall 7:15-8:30 pm Session 3 Various Locations Disciple Making Center / Disciple Making Hub – Hope Ferguson Administrative Functions in Concourse – Allison Maynard Bible Literacy For Your Church Library – Rod Mason Die Cut Area Open Church Library Saturday, May 4 8:00-8:30 am Registration Great Hall 8:00-8:30 am Fellowship & Visit Church Library Great Hall 8:30-8:45 am Welcome and Class Information Great Hall 9:00-10:15 am Session 4 Various Locations Making Disciples – Hope Ferguson (Repeat) Creating Reports in Concourse – Allison Maynard Classification – Martha Hancock & Toni Everard Cricut for Promotion – Jennifer Hobgood Die Cut Area Open Church Library

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Conference Schedule, Cont’d Saturday, May 4 10:15-10:30 am Break – Fellowship & Visit Church Library 10:30-11:45 am Session 5 Various Locations Promotion Worthy – Hope Ferguson Weeding and Proofreading Collection with Concourse – Allison Maynard Classification – Martha Hancock & Toni Everard (Cont’d) Cricut for Promotion – Jennifer Hobgood (Repeat) Die Cut Area Open Church Library 11:45-12:15 pm Author - Carter Stuart Great Hall 1215-2:00 pm Lunch, Fellowship & VCLA Business Meeting Great Hall 2019-2020 New Committees, Regional Advisors and any other business. All are encouraged to attend; only members can vote. VA Church Library Association in General Session. 2:15-3:30 pm Session 6 Various Locations Sears List of Subject Headings – Hope Ferguson Cataloging Items & Barcode Printing in Concourse – Allison Maynard MS Excel for Library Use – Carol Buckles 3:30-3:45 pm Break Great Hall 3:45-5:00 pm Roundtable Discussions Various Locations Promotion, Let’s Talk (includes CVLI copyright) – Hope Ferguson Concourse & Atriuum – Allison Maynard ResourceMate – Dottie Lewis Weeding Your Collection – Becky Moore & Lee Smith

As always classes and schedules are subject to change. Church is handicap accessible.

Handicap parking is available along the street, parking lot across from church and parking lot behind the building.

Thank you to Hope Ferguson from Louisiana and

Allison Maynard from Tennessee for being with us and teaching classes. Also to Carter Stuart & Roberta Damon, our guest authors.

For directions to the church: www.chesterbaptist.com

Hotel Recommendations Hampton Inn, 12610 Chestnut Hill Road, Chester, VA 23836 (804) 768-8888

Courtyard by Marriott, 2001 W. Hundred Road, Chester, VA 23836 (804) 414-1010 Hyatt Place, 13148 Kingston Avenue, Chester, VA 23836 (804)530-4600

Meet our Conference Leaders

LifeWay Church Library Ministry Specialist – Hope Ferguson

Hope is one of the LifeWay Church Library Ministry Specialists. She has over 30 years of service to church library

ministries. She is serving as Library Ministry Team Lead at both First Baptist Church, Natchitoches, Louisiana and

Natchitoches Baptist Association. She co-authored Church Library Ministry Information Service.

Book Systems, Inc. Trainer - Allison Maynard

Allison brings a wealth of knowledge as a conference leader and expert on the Book Systems products. She will be

leading classes on both Concourse and Atriuum products.

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VCLA Scholarships

Membership Information

Join VCLA to avoid paying $10.00 extra for the non-member fee. The membership form and information are on our web page

vacla.org.

Please send the VCLA membership form and $20 annual fee (checks made payable to VCLA) to Lee Smith, 7605 Sweetbriar Rd.,

Henrico, VA 23229. Please note: March 15 is the deadline to be included in the membership directory and April 1 is the dead-

line to receive the discount at this conference.

Contact Karen Jones at 703-719-6448 or by email at a1trainer@verizon.net if you have questions about your membership status.

Guest Authors:

Roberta Damon is a local author who holds a doctorate in marriage and family counseling from Southwestern

Baptist Theological Seminary. Her career includes missionary service in South Brazil, thirty years of counseling

at First Baptist Church, Richmond, and a time of serving on staff at the International Mission Board. During

these years she has written various denominational publications both in English and Portuguese. She is the

author of many books, including her newest, Dear Abishag: Letters to Little Known Women of the Bible.

robertadamon.me

Carter Stuart is a local author who studied Graphic Design and Painting/Drawing at Anderson University. She

has been coloring and drawing ever since she can remember, with subjects ranging from portraits to penguins.

Carter’s illustrations capture the delights and ironies of everyday life, and her endearing characters inhabit a

whimsically recognizable world. Her joy is in making people smile through shared stories and memories, and

finding adventure in the creative process. She has authored her first children’s book Higgins Takes Flight.

carterstuart.com

VCLA is pleased to announce that we are offering again for the Spring Conference scholarships for first-time conference

attendees. The scholarships are intended to bring church library workers to our conferences for training and networking.

This will also introduce them to everything VCLA has to offer. Financial assistance is available to help offset some of the

conference cost. Below is the scholarship application that must be completed and returned no later than April 1, 2019.

VCLA SCHOLARSHIP APPLICATION

Mail to: VCLA, c/o Lee Smith, 7605 Sweetbriar Road, Henrico, VA 23229

or Email to: Lsmith5471@aol.com Deadline: April 1, 2019

Name:__________________________________________________________________

Home Address:___________________________________________________________

City:_____________________________ State: ______ Zip Code:_________________

Home:____________________________ Cell/Other:___________________________

Email:__________________________________________________________________

Church Name:____________________________________________________________

City/State:_____________________________ Church Association:_________________

VCLA Member? Yes No

Are you receiving any other financial assistance towards the conference? Yes No

Comments:_______________________________________________________________

________________________________________________________________________

VIRGINIA CHURCH LIBRARY ASSOCIATION

Course Information

Administrative Functions in Concourse Allison Maynard This session will cover cleaning up subject headings, performing an inventory, changing patron and item information, and answer questions.

Atriuum Introduction Allison Maynard This session will introduce users to Book Systems’ web-based product. Participants will see how it compares to Concourse.

Atriuum Features Allison Maynard This session will cover cataloging and reports and answer questions.

Bible Literacy for Church Libraries Rod Mason Libraries should be a resource for Bible Literacy. Come find out how. Promote your Bible resource material for teachers. Use this class as a model for encouraging others to study God's word which is more relevant than today's newspaper.

Cataloging Items & Barcode Printing in Concourse Allison Maynard This session will review cataloging items, comparing two items, printing barcodes for items, and answer questions.

Classification Martha Hancock & Toni Everard Classification Declassifed - come and see how to make order out of disorder so your patrons can locate their materials.

Creating Reports in Concourse Allison Maynard This session will cover the various kinds of reports (catalog, circulation, patron) and mediagraphies, and answer questions.

Cricut for Promotion Jennifer Hobgood Do you or your church own a Cricut machine? Need ideas on how to use it for library promotion? Jennifer will talk about all three Cricut options available.

Disciple Making Center / Disciple Making Hub (for both small & large churches) Hope Ferguson Pastors are focusing on Disciple Making and reevaluating ministries in their churches to encourage an emphasis on Disciple Making. Some churches are closing their libraries because they need the space or want to replace it with Disciple Making Centers or Hubs. Are you prepared to offer changes in the traditional church library design so that your church will be able to move forward without throwing out the entire library ministry? This class is taught by a librarian who is actively transforming a traditional church library into a Disciple Making Library HUB and will offer lots of ideas you can implement that will make the library in your church a true Disciple Making Center!

Making Disciples Hope Ferguson After Jesus issued the command to “make disciples of all nations” in Matthew 28, His followers enthusiastically obeyed His challenge and Christianity spread. As church librarians today, how are we to prepare and equip those we serve to be Disciple Makers? We will look at resources, methods, ideas, etc. you can offer in your church.

Mission Control: A Business Approach to Church Libraries Carol Buckles Seeing the big picture, 5 year plans, several methods of selling as well as budgeting strategies.

P A G E 4

VIRGINIA CHURCH LIBRARY ASSOCIATION

Course Information, cont’d

MS Excel for Church Library Use Carol Buckles Microsoft Excel is a searchable spreadsheet program that can be used as a "card catalog," for those libraries which cannot afford a purchased system. Set-up, data entry, search features and more. If you want a copy of my setup, bring a thumbnail drive or CD-ROM.

Processing Children’s Teaching Resources Nancy King Making resources more accessible for preschool & children’s workers including books, DVD’s, teaching pictures, puzzles, etc.

Promotion Worthy Hope Ferguson Are you working hard to grab the attention of readers, updating the look of the library, rewarding patrons with great prizes? But, is it WORTHY of the widow’s mite that funds the budget, of the limited time your patrons have for reading, of the effort your team is making to pull it all off? Let’s re-examine the WORTHINESS of our library ministry and come away with a list of practical and WORTHY ideas for promotion.

Roundtable Discussions Promotion, Let’s Talk (includes CVLI copyright) Hope Ferguson Rah, rah! Ha, ha! Blah, blah… What response are you getting with your church library ministry promotion? Are you worn out with hauling display objects to and from storage? Maybe it’s time we take a closer look at how we do promotion. Let’s talk…

Concourse & Atriuum Q & A Allison Maynard Bring your questions about Atriuum and Concourse

ResourceMate Dottie Lewis Dottie Lewis will lead a roundtable discussion about the library software ResourceMate. She uses this in her library and is especially fond [LOVES] its Volunteer part of the program. Her staff has learned to use it with ease. As she says, RM has its vagaries like any software. She will demonstrate it and answer your questions.

Weeding Your Collection Becky Moore & Lee Smith When is it time to let go of some of those old items?

Sears List of Subject Headings Hope Ferguson We will look at the newest 2018 edition of this essential reference tool used to assign subject headings to describe the content of each book. It is the subject headings that are the keys to unlocking the library collection. This new update is filled with new subject headings created in the last four years. Delivering a core list of key headings, together with patterns and examples to guide the cataloger in creating further headings as required. Sears List of Subject Headings has been the standard thesaurus of subject terminology for small and medium-sized libraries since 1923.

Weeding and Proofreading Collection with Concourse Allison Maynard This session will create/modify reports to help with collection analysis and weeding, and answer questions.

Writing for Publication Hope Ferguson Do you have something worthy of publication? This class will go over the steps authors need to do in order to get their writings published. There will be a mediagraphy of helpful websites, publishers, etc.

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For Your Information

Find us three ways: Like us on our Facebook page to keep up with the most current VCLA news! We can be found at

Virginia Church Library Association. Check us out on the web at vacla.org and find information about us on the Church

Librarians Network at churchlibrarians.ning.com. Are you a member of the Church Librarians Network? It’s FREE to be

a member. There are lots of helpful topics, promotional ideas and more.

Notes of Interest

If you would like to have a mentor help with your library or receive helpful information, contact either Dottie Lewis,

Development Director, (434) 927-5893 or (276) 252-6836, or Toni Everard, Asst. Development Director, (540) 949-7947

or (434) 409-9764, or a regional member of their committee.

Looking Ahead

Virginia Conference October 11 & 12, 2019, VCLA Fall Conference with LifeWay Church Library Ministry Specialist Carolyn Walker and Book Systems, Inc. Trainer Allison Maynard. Liberty Baptist Church, Hampton, VA

North Carolina March 30, 2019, North Carolina Church Library Ministry Spring Conference with LifeWay Church Library Ministry Specialist Bev League. Lawndale Baptist Curch, Greensboro, NC. For more information contact Judy Furr furrjudy@gmail.com or Jenn Burwell jaburwell@yahoo.com

South Carolina April 6, 2019, South Carolina Spr ing Conference with LifeWay Church Library Ministry Specialist Morlee Maynard and Book Systems, Inc. Trainer Allision Maynard. Taylors Baptist Church, Taylors, SC. For more information, contact Sue Hardin chardin5@sc.rr.com

Check out our website at vacla.org and Facebook page for upcoming conference information and updates.

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Did you know LifeWay will price match competitors!

They will price match the following:

• Other brick and mortar retailers such as:

• Christian bookstores

• Other booksellers

• Other retailers including warehouse style stores

• And NOW online/Internet competitors

Price Matching Policy

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Have you checked out the

churchlibrarians.ning.com website?

This is an excellent and free

resource for all librarians. You can

get promotion ideas, chat with other

librarians, ask questions plus see

the events page with conferences in

your area and more. We are grateful

to Morlee Maynard at LifeWay for

all she does to keep this website

maintained for everyone.

Upcoming Events

National Read Across

America Day

March 2, 2019

National Library Week

“Libraries Strong Communities”

April 7-13, 2019

National Library

Workers Day

April 9, 2019

Children’s Book Week

100th Anniversary

“Every Child A Reader -

Read Now ~ Read Forever

April 29 - May 5, 2019

Spring Craft & Baked Goods Auction

Are you a person who likes to make crafts such

as quilts, afghans, needle point, floral

arrangements & wreaths, woodworking etc.?

Do you like to work in the kitchen baking

homemade goodies?

We are looking for donations for our auction.

Please bring your items to the Great Hall on the

afternoon of Friday, May 3, to the designated

tables. The team will organize all the items to

be ready to start bidding on Friday evening thru

Saturday afternoon. All winners will be

announced at the end of the VCLA business

meeting.

We will accept cash or checks (made payable to

VCLA) for the purchases. *

All proceeds will go to benefit the

future work of VCLA.

* No funds are tax deductible

VCLA Mailing List

If your email address, mailing address, or phone number has changed,

please let us know so we can update our records. We are trying to use email as much as possible to save money.

If you are no longer the church librarian, serving on the library staff, or contact person, please let us know also.

Send all corrections to vachurchlibrary@gmail.com

VCLA uses contact information strictly for sending news and information about the organization, conferences and events. We do not share information.

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Registration Form Virginia Church Library Association

Libraries: Heartbeat of the Church - Spring Conference - May 3 & 4, 2019

Conference Cost - $55 VCLA Members / $65 Non-Members

Fees include Registration, Dinner, Lunch & Snacks

Saturday Only $45 VCLA Member / $55 Non-Members

Fees include Registration, Lunch & Snacks

*If registered by April 1. Prices will be $20 more after this date.

The deadline to guarantee meals is Wednesday, May 1, 2019.

The cost for any additional guest attending would be $25 for meals.

Please send a registration form for each attendee with one total check made payable to:

VCLA c/o Lee Smith, 7605 Sweetbriar Road, Henrico, VA 23229

Name: ______________________________________________________________________________________ Home Mailing Address: ________________________________________________________________________ City: ___________________________________________ State: ________ Zip Code: ______________________ Home Phone: ______________________ Cell Phone: ____________________ Other Phone: _________________ Email: ______________________________________________________________________________________ Church Name: ________________________________________________________________________________ Church Mailing Address: _______________________________________________________________________ City: __________________________________________ State: _________ Zip Code: ______________________ Check all that apply for planning and food purposes

Attending: ___Fri. Afternoon ___ Fri. Dinner ___ Sat. Morning ___ Sat. Lunch ___ Sat. Afternoon

Vegetarian Option? __ Yes