Villanova Monthly Compliance Meeting

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Villanova Monthly Compliance Meeting Wednesday, October 16, 2013

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Villanova Monthly Compliance Meeting. Wednesday, October 16, 2013. AGENDA. Official Visit Reminders (Laura) NLI Reminders Practice hours during Vacation Period Occasional Meals Compliance Cup Important Dates. NCAA Requirements for Official Visit. 1. High School Transcript - PowerPoint PPT Presentation

Transcript of Villanova Monthly Compliance Meeting

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Villanova Monthly Compliance MeetingWednesday, October 16, 2013

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AGENDA• Official Visit Reminders (Laura)• NLI Reminders• Practice hours during Vacation Period• Occasional Meals• Compliance Cup• Important Dates

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NCAA Requirements for Official Visit

• 1. High School Transcript• 2. ACT/SAT Test Scores• 3. Added to Institutional Request List (IRL)

• The recruit must be registered with EC!

• Entertainment/Host Money• $20 per day, per person.

• 48-Hour Requirement• One visit per PSA to Villanova• Five visit limit per PSA, overall

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Villanova Process for Official Visits

• Prior to the Visit• 1. 5-visit Letter• 2. PSA’s high school or junior college transcript• 3. PSA’s SAT/ACT test scores• 4. Itinerary (including host name, housing location, cell

phone number)• 5. Complimentary Ticket Request Form (if needed)• Must be submitted 2 days prior to an official visit.

• 6. All host money for entertainment must be approved in advance• Per university policy, all advances must be at least

$100.

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Villanova Process for Official Visits

• After the visit:• 1. Signed copy of the Official Visit Record Form;• 2. Signed copy of the Student Host Receipt;• 3. Signed copy of the PSA’s Receipt Form;• 4. Copy of Receipts (meals, hotel, transportation,

entertainment, etc.)

• File with Business Office within 14 days:• 1. Travel Expense Report;• 2. All Original Receipts;• 3. All unused advance money;• 4. Mileage Reimbursement Form and Request for Payment

(if needed).

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Complimentary Admissions Interp

• 10/10/2013• A student-athlete may provide home or away

complimentary admissions to a high school, prep school, or two-year college coach, or any other individual responsible for teaching or directing an activity in which a PSA is involved…• As long as the complimentary admissions are not provided

to the coach or other individual at the direction of an institutional staff member.

• Players in sports for which we charge for tickets will be asked to enter the relationship of the person to whom they are giving a comp admission.• Football, men’s lacrosse, and men’s and women’s

basketball.• Compliance Office will be reviewing these relations

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Quick NLI Reminders• Scholarship Request Forms are due by the end of

October. • NLIs cannot be sent to a PSA without a scholarship offer.

• Compliance office reviews the scholarship forms and submits them to the Financial Aid office.

• Compliance office then prepares the NLI, the scholarship letter, and other correspondence that is sent to the PSA.

• Early Signing Period (most sports) – November 13th – 20th

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New NLI Submission Deadlines

• Parent/Legal Guardian and PSA have Seven (7) days to sign from the date of issuance.• The seven-day signing period applies only if there are

seven days remaining in the signing period. Otherwise, the NLI must be signed prior to the end of the signing period.

• From the date of the last signature (parent or PSA) we have fourteen (14) days to submit the NLI to the Big East.

• The NLI is invalid if these deadlines are not met.

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CARA hours during vacation periods

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Vacation Periods & Between Terms

• Daily and weekly hour limitations do not apply to CARA• 1. During our term-time (i.e. not summer) official vacation

periods; and• 2. During the academic year between terms (e.g. winter

break).

• If the vacation occurs during any part of a week in which classes are in session (e.g. Easter Break), you must count the daily/weekly limits during the part of the week during which classes are in session. • 4/20 or 8/2 and required days off.

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Occasional Meals

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Occasional Meals• Occasional Meal (From Staff Member)• A student-athlete or the entire team in a sport may

receive an occasional meal from an institutional staff member (e.g., coach, admin, faculty);• The meal must be in the locale of Villanova (30-mile

radius);• Can provide reasonable local transportation to student-

athletes to attend.

• Occasional Meal (From Booster)• 1. Must be in the booster’s home, on campus, or at a

facility that is regularly used for home competition;• 2. Meal may be catered;• 3. Booster may provide reasonable local transportation to

student-athletes to attend, only if the meal is at the booster’s home.

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Occasional Meals – Cont’d• Occasional meals must be occasional• No specific NCAA definition; generally once per month,

exceptions can be made, depending on circumstances.

• Occasional meals are for student-athletes only. • Parents cannot be provided a free meal.

• If a booster is providing the meal:• It can be in any facility that is used regularly for home

competition (i.e. it is not sport specific) (e.g., any sport could use the Pavilion).

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Occasional Meals – Cont’d• Away From Home Meals• A booster may have an occasional meal outside the 30-

mile radius, but only if it is held at the booster’s home. • It cannot be at a restaurant or at a tailgate.

• If a booster wants to “pay” for a meal away from home (and not at their house), Villanova can cover the cost of the meal and the booster can make a donation to the general athletic fund.• The booster would not be able to directly pay for the

meal. • There is no way to guarantee that the money that goes

into the general athletic fund would get back to your team/players (which is the point).

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Occasional Meals – Cont’d• Process for requesting an Occasional Meal• Submit the Occasional Meal Request Form. • The occasional meal form is available on the forms

website section of villanova.com• http://www.villanova.com/forms/• This is not accessible for non-coaches/staff members.

• Please submit the form as soon as possible to Peter.

• The form must be submitted and approved prior to the meal.

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Compliance Twitter & Compliance Cup

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Twitter Page - @NovaCompliance

• Make sure to follow us @NovaCompliance

• Article of the Day, Did You Know, Tip of the Week

• Great resource!

• Tell your friends!

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Compliance Cup

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Review/Questions

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Questions• Coach does not want to provide a day off during

the institution’s upcoming Easter vacation period. Classes are held during part of that week. • Is coach required to provide his student-athletes with a

day off during that vacation week?

• Side Out is a volleyball student-athlete at Ocean State University (OSU). OSU is playing against a school in Side’s home town this weekend, so Side would like to provide one of her comp admissions to her high school coach. • Is this permissible?

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Questions?

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Upcoming Dates• WVB v. St. John’s & Seton Hall – Oct. 18 + 19 @

7:00 PM

• Freshman Life Skills – Oct 21. @ 8:30 PM (Villanova Room CC)

• Staff Lunch – Oct. 22 @ 12:00 PM

• Homecoming/Capital Campaign Launch Weekend – Oct 25-27

• MSO v. Providence – Oct. 23 @ 3:00 PM

• TEDxVillanovaU – November 22 (apply online to attend)

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Trivia Question• There are only three words in the English

language that begin with the letters “DW”. Be the first to email peter @ [email protected] and you’ll win…

• A free soda or coffee with your favorite compliance officer!*

• *No purchase necessary. Offer not available in all areas. Subject to terms and conditions. Must be 21 or older to win. Must have attended compliance meeting in question (pun intended).