VILLAGE OF WINNEBAGO

AGENDA

REGULAR BOARD MEETING

JULY 10, 2017 AT 7:00 P.M.

I. PLEDGE OF ALLEGIANCE

II. ROLL CALL

III. DISCLOSURE OF ANY CONFLICT OF INTEREST

IV. CHANGES IN AGENDA

V. APPROVAL OF AGENDA

VI. CONSENT AGENDA

A. APPROVAL OF MINUTES

1. JUNE 12, 2017 REGULAR BOARD MEETING

B. APPROVAL OF LINE ITEM TRANSFERS

C. APPROVAL OF BILLS

1. $5,000 AND OVER

2. UNDER $5,000

D. TREASURER’S REPORT PLACED ON FILE FOR AUDIT

E. BANK RECONCILIATION - MAY

F. CREDIT CARD REVIEW - MAY

VII. AUDIT PRESENTATION - CURT KLECKLER, BENNING GROUP, LLC

VIII. PUBLIC COMMENT

IX. COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

1. Possible Approval of Pay Request for Street Project

2. RRWRD IGA

B. VILLAGE ENGINEER (May leave after report/requests)

1. July Engineer’s Report

C. COMMUNITY DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

D. VILLAGE ATTORNEY

E. FINANCE COMMITTEE

1. Reserves/Sinking Funds

F. POLICE COMMITTEE

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. President’s Report

2. ComEd AMI Meter Progress – George Gaulrapp & Mike McMahon

3. Art on Fire Revenue

4. RAEDC Annual Investor Meeting

5. IML Conference September 2017

6. Committee Dates

7. Farrey Lawsuit

Village of Winnebago

108 West Main Street ∙ Winnebago, Illinois 61088 ∙ Tel 815.335.2020 ∙ Fax 815.415-8491

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July 10, 2017

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X. NEW BUSINESS

XI. EXECUTIVE SESSION

XII. TABLED/DEFERRED ITEMS

A. PUBLIC WORKS

B. VILLAGE ENGINEER

C. VILLAGE ATTORNEY

D. FINANCE COMMITTEE

1. O & M Capital Plan

E. POLICE COMMITTEE

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/

4TH OF JULY TEAM/WIPC

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. Research Technology Manufacturing Park District

2. Strategic Planning for Village

XIII. ADJOURN

June 12, 2017

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m.

ROLL CALL

GAINES – KIEPER MACHAJEWSKI – KIMES – MALIGRANDA – MCKINNON –

present GRAHAM - absent

Guests: Attorney Mary Gaziano, Todd Weegens, Sally Bennett, Chad Insko,

Chief Todd Stockburger, Lori Schultz, Ann Lawson, Mary Beth Elsen, and Officer Nick Haff.

In the absence of President Eubank the Clerk requested a motion to appoint a President Pro Tem for the meeting. A motion was made by MR. KIMES,

seconded by MR. MC KINNON to appoint MRS. GAINES President Pro Tem for the meeting. Motion carried on a voice vote. When asked, MRS. GAINES said

that she would vote as the President, for the meeting, not as a Trustee.

There was no disclosure of any conflict of interest.

Item C2 was removed from the agenda by MR. KIMES.

A motion was made by MR. MCKINNON, seconded by MRS. KIEPER MACHAJEWSKI, to accept the agenda as amended. Motion carried on a voice

vote.

The minutes of the May 8, 2017 were removed from the consent agenda.

A motion was made by MR. MCKINNON, seconded by MR. KIMES to accept the

consent agenda as amended. Motion carried on a unanimous roll call vote of those present.

The minutes were corrected to spell Kieper correctly in item 2A2 and 3H3.

A motion was made by MR. MCKINNON, seconded by MR. KIMES, to accept the

minutes of May 8, 2017 as corrected. Motion carried on a unanimous roll call vote of those present.

PUBLIC COMMENT

Mary Beth Elsen approached the Board about a need for an ordinance for

planting of trees in the parkway etc. The Village has lost many trees the last

few years and it would be best to replace them in an organized manner. She provided her research, including Naperville’s information, which is very

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June 12, 2017

Page 2 of 5

thorough. Mr. McKinnon and Mr. Insko noted trees are aesthetically pleasing

to the community. Mrs. Elsen was thanked for her information and Public Works will be working on this.

Ann Lawson is unhappy with the retention pond near her home at 102

Westfield Road. She is also unhappy her neighbor hasn’t mowed. She feels the construction area is a problem. Mr. Insko noted the sewer project by

RRWRD may help relieve some of the problem.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

1. Based on committee recommendation a motion was made by MR.

MCKINNON to amend applicable ordinances and implement permitsfor installation/replacement of driveways, fences, and trees (when

planted in the Right of Way). Motion carried on a unanimous roll callvote of those present.

2. Based on committee recommendation a motion was made by MR.

MCKINNON, to advertise for bids for seal coating of portions ofMcNair Road. Motion carried on a unanimous roll call vote of those

present.

3. Based on committee recommendation a motion was made by MR. MCKINNON to approve the Amendment to the Rock 39 IGA to increase

the monthly rate to $5,833.34. Motion carried on a unanimous roll

call vote of those present.

B. VILLAGE ENGINEER

1. Mr. Weegens’ monthly report was provided in the Board packet.

He noted the street project started today. The UDO is close to completion.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

1. Covered above.

2. A motion was made by MR. KIMES, seconded by MR. MCKINNON to

preapprove the 4th of July expenses up to $28,355.00. Motioncarried on a unanimous roll call vote of those present.

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June 12, 2017

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D. VILLAGE ATTORNEY

1. A motion was made by MR. MALIGRANDA, seconded by MRS.KIEPER MACHAJEWSKI to adopt Ordinance 2017-06

An Ordinance Ascertaining the Prevailing Rate of Wages

for Construction Work in the Village of Winnebago, Illinois

Motion carried on a unanimous roll call vote of those present.

E. FINANCE COMMITTEE

1. MRS. KIEPER MACHAJEWSKI reported that if the state doesn’t pass

a budget or stopgap budget money will not be available for MFTprojects etc.

2. The Audit for 2016 has been completed. The report will be

provided to the Finance Committee at their meeting July 10, 2017and at the Board meeting that evening.

3. The Board agreed with the updated Collection Policy where a

cashier’s check or money order will be required for anything over$500.00.

F. POLICE

1. The Jeep Wrangler Rubicon sold for $28,811.00 and the Dodge

Charger sold for $7,859.00. This money will be applied to the

purchase of a new squad.

Based on committee recommendation a motion was made by MRS. KIEPER MACHAJEWSKI to purchase and outfit a 2017 Ford Explorer

police SUV from line item 01-43-831 at a cost not to exceed $44,000.00. Motion carried on a unanimous roll call vote of those

present.

2. Based on committee recommendation a motion was made by MRS.KIEPER MACHAJEWSKI to adopt Ordinance 2017-07

An Ordinance Establishing Rules and Regulations, on Public

Streets, Alleys, and Public Right of Ways, and Revoking, Replacing, and Superseding Ordinance No. 2011-07 Previously

Passed Relating to the Same

Motion carried on a unanimous roll call vote of those present.

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June 12, 2017

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3. Based on committee recommendation a motion was made by MRS.

KIEPER MACHAJEWSKI to pay the Village’s portion of the county-wide Consolidated Records Management Consultant fee in the

amount of $1,854.00 from line item 01-43-512. Motion carried ona unanimous roll call vote of those present.

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. The President’s Report was not provided in the Board packet.

2. A motion was made by MR. MCKINNON, seconded by MRS. KIEPERMACHAJEWSKI to ratify the Constellation Electrical Aggregation

contract. Motion carried on a unanimous roll call vote of thosepresent.

3. The need for a backup generator for the Village Office was

discussed. Mr. Insko noted the Village owns two at lifting stationsand when the RRWRD sewer project is complete they will be

available. Mr. Insko will check on when they will be available.

4. Upcoming Meetings:

NEW BUSINESS

It was noted that residents got a letter today that they will now be with ComEd but in reality if they are under the Aggregation of Electricity Agreement they

will be with Dynergy Energy.

Public Works Committee June 26, 2017 at 5:00 p.m.

Police Committee June 28, 2017 at 5:30 p.m.

Finance Committee July 10, 2017 at 8:00 a.m.

4th of July Team June 29, 2017 at 7:00 p.m.

Community Development June 14, 2017 at 5:00 p.m.

UDO August 16, 2017 At 6:30 p.m.

Liquor Commission TBA

Errant Water Subcommittee July 10, 2017 at 6:45 p.m.

Admin Team TBA

WIPC June 15, 2017 at 4:30 p.m.

Pecatonica Prairie Path June 16, 2017 at 9:30 a.m.

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June 12, 2017

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Mrs. Gaines received a call from a resident who met with our Code Enforcement Officer, Casper, about her tall grass. The woman said Casper was

a very nice man. Mrs. Gaines complimented Casper for being a great ambassador for the Village.

A motion was made by MR. KIEPER MACHAJEWSKI, seconded by MR.

MALIGRANDA to adjourn at 8:10 p.m. Motion carried on a voice vote.

UNAPPROVED

____________________________

Sally Jo Huggins, Village Clerk

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May 201701 15 17 01 41 51 90

Disbursing General MFT Comm Dev Police G.O. Bon O & M 4th of July Water Tower

First National: Fund Primary Accounts 10,219.98 155,247.44 43,174.03 48,220.98 200,000.00 341,289.96 9,617.68 -

Sweep Accounts 90,232.58

EPAY 990.02 113.75 1,000.00

Illinois Funds 364,788.22 36,645.36 18,829.28 404,984.90

Subtotals 10,219.98 521,025.68 79,819.39 48,220.98 18,943.03 290,232.58 747,274.86 9,617.68 -

Outstanding checks (10,207.13)

Disbursing interest to be transferred (12.85) 12.85

Quarterly Franchise Fees in transit 5,656.08

EFT deposit in transit - on bank, not books (118.56)

FNB Bank Error - Deposit to wrong acct (200.36)

FNB Bank Error - Deposit to wrong acct (170.06)

Rock 39 Deposit $13,421.08 - on books, not bank 8,517.98

Transfer $4200 feas study, $703.10 Rock 39 4,903.10

Cash deposit in transit - on books, not bank 118.45

EFT deposit in transit - on books, not bank 266.53

Cash deposit in transit - on books, not bank 120.36

Credit Card deposit in transit - on books, not bank 31.62

0.00 521,038.53 79,819.39 53,877.06 18,943.03 290,232.58 760,743.92 9,617.68 -

- 447,530.16

- 521,038.53 79,819.39 53,877.06 18,943.03 290,232.58 313,213.76 9,617.68 -

0.00 - - - - - - - -

Bank Reconciliation Worksheet

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CARDMEMBER SERVICESVendor #279Account # CPN 0004050575/03/2017 - 06/01/2017

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

SUPERSUDS CAR CARE CENTER 5/18/2017 01-43-525 CLEAN & SANITIZE FOR SALE $ 117.00 X

KURT'S AUTO & TRUCK 5/23/2017 01-43-520 VEH 113 REPAIRS $ 1,156.11 X

KURT'S AUTO & TRUCK 5/31/2017 01-43-525 VEH 111 REPAIRS $ 906.23 X

Total $ 2,179.34

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

AWWA.ORG 5/12/2017 TRAINING $ 83.00 X

Total $ 83.00

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

ADOBE ACROPRO SUBS 5/2/2017 01-41-661 MONTHLY SUBSCRIPTION $ 15.93 X

01-41-659 COPY PAPER $ 59.98 X

90-48-651 GREEN PAPER $ 6.79 X

FAMILY DOLLAR 5/8/2017 01-41-661 KNIFE $ 1.08 X

AMAZON 5/16/2017 01-41-659 INK CARTRIDGE, PENS $ 59.78 X

MSFT 5/16/2017 01-41-530 MONTHLY EMAIL BOX FEE $ 112.26 X

AMAZON 5/18/2017 01-41-659 TOOL FOR REDACTING DATA $ 18.58 X

ASTUTE WEBGROUP 5/17/2017 01-41-593 WEBSITE FEE $ 15.00 X

AMAZON 5/18/2017 01-41-659 PAPER TOWELS $ 22.33 X

Total $ 311.73

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

JET.COM 5/2/2017 90-48-651 HOSTESS TREATS FOR FESTIVAL $ 24.78 X

Total $ 24.78

Combined Total 2,598.85$

5/6/2017

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June 26, 2017

Public Works Committee Meeting

5:00 PM. in the Village Hall

Trustees Present: Chairman Mike McKinnon, Stan Maligranda. Absent: Jeremy Graham

Guests: Chad Insko (Director of Public Works), Seth Gronewold (Fehr Graham Engineering), Mary

Gaziano (Village Attorney)

1) Meeting Called to Order - The properly posted meeting was called to order at 5:03 PM.

2) Disclosure of any Conflict of Interest – none

3) Changes to Agenda – none

4) Approve Agenda – Motion to approve the agenda by Mr. Maligranda. Second of motion by Mr.McKinnon. Motion passed.

5) Approval of Public Works Meeting Minutes from June 6, 2017 — Motion to approve thecorrected minutes by Mr. Maligranda. Second of motion by Mr. McKinnon. Motion passed.

6) Public Comment— none

7) Construction Funding Report – reviewed and discussed report. Again, noted concern thestate may freeze MFT funds if a budget is not reached by June 30.

8) Existing Developments -- Village Fees. No additional feedback from developers. Publicworks employees noted increasing cost being incurred by village and increasing residentcomplaints as properties are not being maintained. This may be a significant deterrent todevelopment. Discussion included an enhancement to the village Residential LandscapeOrdinance 00-06 to include language that properties must be filled, leveled, and mowed to 15feet behind the curb line at a minimum. Agreements will also be reviewed for the partiallycomplete developments to assess language and possible conflicts.

9) Fence, Sidewalk, Driveway Permit Fees. -- board consensus was in support of moving forwardwith drafting/updating ordinances. Time has not allowed any drafts to this point.

10) Retention and Detention ponds in village limits10A) Mr. Josh Harding, 406 Prairie Hill Pkwy. Chad is evaluating some guards to recommend toMr. Harding which would filter some of the debris but allow the storm water to flow.10B) Turner/Marsh storm sewer outlet. No update.10C) Ann Lawson, 102 Westfield. Ms. Lawson was not satisfied with the direction offered by theboard at the last meeting and is still pursuing the issue. She is apparently scheduled to meetwith President Eubank. Public works believes this is a property owner issue as the home wasconstructed in high water table area with limited drainage. The village may have someresponsibility for additional drainage coming from west of the property. Chad believes the bestoption is to work with RRWRD when the sewer is being installed to reshape the grade withpossible additional tiling. There will likely be additional cost which may potentially be shared bythe property owner and the village.

11) Well House #4 Repairs - All is still good. This item will be removed from the committeediscussions at this time.

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12) Street naming -- special recognition -- no additional action at committee level at this time.

13) Highlands Development - no update.

14) Contract with Verizon for equipment mounted on water tower -- Chad indicates constructionis about 95% complete and he is satisfied with the overall work being done. Some landscapingissues need to be cleaned up. Not sure of status regarding payments.

15) 307 W. Main St. (AKA 300 W. Main St, 303-305 W. Main St) -- Vacant Property -- Closed onproperty June 21, 2017. Public works will begin to maintain property. G & G Construction may beinterested in getting water to their property and an easement may be considered through theproperty.

16) 2017 Road Project, Hawkins Dr. --- Point repairs completed. Paving work should startTuesday/Wednesday. Project could be completed by Friday, June 30. Anticipate a pay requestin advance of the July board meeting.

17) Street Maintenance - E. Main St. Due to state budget issues and some additional maintenanceissues to resolve some water drainage concerns, this project is not currently viable. Will revisitfor 2018 budget.

18) Street Maintenance/Seal Coating --- Budget is $40,000 and plan would include portions ofMcNair depending on bid costs. Advertising cost is approximately $250. Project is current beingadvertised for solicitation of bids. Bid opening date scheduled for July 11, 2017.

19) Capital Equipment, Replacement of 2009 Stake Truck, plow & body -- In process.

20) "Art on Fire" Community Project -- Registrations in excess of 111 (roughly 50% of villagehydrants). Project runs through June 30.

21) Heavy Load Permits -- No update

22) Benton Street -- Trail head -- No update

23) RRWRD projects - Sewer line extension moving along well. Possible tie in to village October2017. Sanitary sewer cleaning scheduled after July 4. This was announced in the villagenewsletter.

24) Seasonal Help/Intern - Situation with intern did not develop. Public works getting backed upwith mowing due to available hours. Budget is available for part time. Seeking clarification ofhiring policy for part time employment.

25) Sidewalk Ordinance - No update.

26) Budget Issues - nothing additional beyond discussion in other areas.

27) Employee Input - Chad expressed some challenges with some properties in the village notmeeting the requirements of the Residential Landscape Ordinance 00-06. In some cases thetime line results in the growth well exceeding the 10" by the time public works is involved makingit that much more difficult to resolve. Also, the time spent is well over the amount recovered bypenalties/fees identified in the ordinance. Suggested Chad draft what he believes is moreappropriate for the fee/penalty structure. Will ask community development to evaluate a morestreamlined approach to shorten the timeline to minimize burden on public works when theyneed to mow the properties.

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28) New Business -- Stan brought up some issues regarding upcoming fourth of July regardingdowntown parking. Public works will make barricades available. Stan mentioned a tree atintersection of Seward/Soper. Chad will investigate.

29) Priority of Attorney Projects --- Highlands, Residential Landscape Ordinance/Developmentagreements

30) WINGIS - no discussion

31) Street Lights - Replaced some lights in downtown with LED. They look good. Ordering twoadditional lights. Will continue to move to LED as replacements are necessary.

32) Walking Path - no discussion

33) IGA Between Village of Winnebago and Winnebago Township - No discussion

34) Executive Session – none

35) Next Meeting – Monday, July 31, 2017, 5:00 PM

36) Adjournment – Motion for adjournment by Mr. Maligranda. Second of motion by Mr. McKinnon.Motion passed. Adjourned meeting at 6:38 PM

Respectfully Submitted,

UNAPPROVED

Michael R. McKinnon, Public Works Chair

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VILLAGE ENGINEER REPORT

FOR

VILLAGE OF WINNEBAGO

VILLAGE BOARD MEETING

JULY 10, 2017

THE FOLLOWING REPORT OF ACTIVITIES IS PROVIDED TO THE VILLAGE

BOARD FOR INFORMATIONAL PURPOSES:

Unified Development Ordinance:

All articles have now been reviewed and combined into one document for e-review by

Atty. Gaziano for areas of conflict, etc.. Action plan/timeline for forwarding to the full

Village Board for review and approval has been identified. Plans for final review /

approval include a tentative schedule of presenting to Village Board at September

meeting, obtaining review comments by October meeting and seeking approval at

November meeting. The next scheduled UDO review meeting is August 16th at 6:30pm.

Active Projects:

#17-220 2017 Street Improvement Project (Hawkins Drive): Contractor is William

Charles and project is near completion. Final work items are anticipated to be completed

the week of 7/10.

Projects with No Activity or Pending Action:

#13-205 Water Main Improvement Project (2013): The construction permit for

this project has expired as of January 21, 2016. Any water improvement projects

initiated from prior design will need to be re-permitted. Pre-Application for water

improvements was completed and submitted to IEPA for 2017.

#13-207 Water Project Plan: Required for application of low interest revolving

loan funds, was submitted to IEPA in 2013, and IEPA review comments would need to

be addressed if Village proceeds with formal loan application. Coordination with the

Agency was recently completed (2017) to keep this project on the radar for IEPA RLF

eligibility. Agency is getting a little more demanding about addressing the comments

from the 2013 submittal.

#13-562 Boundary Survey, Plat of Annexation and Phase I ESA: Dedication of

right-of-way for this and the adjacent parcel that was also annexed remains.

#15-630 Trailhead Design Phase I: Project was put on hold in 2015 pending

completion of RRWRD project and also due to concerns with the approach of winter

weather. Schematic and cost estimates were updated in March / April at the request of

the Village for presentation to County for potential funding of project. CDC and PWC to

determine next action items.

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Other Items (General Engineering FG Project #17-125):

Recent Activity:

a. Prairie Hill Subdivision: Assisted with information gathering and records

research (Plats, As-Builts and Storm Sewer / Drainage reports) originally

submitted for Prairie Hill Subdivision.

b. Assisting Chad with some water project permitting.

On hold or no new activity:

c. The Village’s Water Model was updated with new information to verify system

performance and to diagnose system distribution concerns.

d. Winnebago Highlands Subdivision: Development concepts / plans, recreation

path / lighting issues. Following recent meeting with Village Officials, developed

detailed cost estimates to assist Village Attorney with response to developer.

e. GIS (Geographic Information Systems) demonstration was made at Public Works

committee meeting in 2014.

f. Village map updates to be completed include Storm Water / Detention, Plat,

Zoning, Water and other Village Maps. Public Works Committee is to discuss

Stormwater easements and develop related ordinance. Storm sewer mapping

provided to Chad Insko for incorporation into WinGIS.

g. Assessment of water quality issues related to Well #4 are believed to be complete.

Respectfully Submitted,

R. Todd Weegens, P.E.

Village Engineer

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Community Development Minutes

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June 14, 2017

ATTENDEES; Don Kimes, Michael McKinnon, Vivian Gaines

GUESTS; Mary Gaziano, Paul Happach, Steve Sheider, Casper Manheim

1. The meeting was called to order by Chairman, Vivian Gaines

2. Don made a motion to approve the 4/19/17 minutes. Mike seconded this motion and it

passed by voice vote.

3. Public comment – Sally Bennett sat in for this part of the meeting. She requested that

Community Development consider forming a Sinking Fund when the 2018 Budget

process is begun. The Sinking Fund would be established to enable this committee to

replace playground equipment as needed. This will be added to the Agenda for our

next meeting.

4. There was no conflict of interest disclosed.

5. WCHS presentation = Steve Sheider told the committee what this society is doing, why it

was formed and their goals.

6. Code Enforcement Officer.

a. We discussed with Casper the ICC codes that we have which are dated 2012. It is

recommended by this committee that the Village adopt these Codes as well as

purchase the booklets that show the changes between 2012 and 2015.

b. He has been sending out letters regarding high grass infraction of our Ordinance.

c. He is working with Lyle W. with regard to the appearance of his property on

Pecatonica St.

d. He is working with the Straley’s with regard to the trucking issue.

7. Electrical Code – Paul left a copy of the 2014 Electrical Code with the Village.

8. Walking path on the east side of Elida…… Mary wants to talk to President Eubank with

regard to the latest information she has received before sending the packet to the

property owner.

9. Ordinance #400 & 94-3. Mary is going to call Casper before she authors the new

Ordinance..

10. IGA with Park District and School. Mary has a draft with a possible ordinance. Vivian

needs to meet with President Eubank to get his input before we meet with the Park

District and School.

11. Medicine Recycle – September – not discussed.

12. Trail Head – not discussed.

13. What do about residents that flaunt ordinances? Refer to CD Minutes of 12/16, 1/17

and 2/17. Vivian is going to ask that Chief Stockburger attend our next meeting.

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14. House Numbering Ordinance #325 – This Ordinance is still valid. We decided not to

make any changes. This item will be removed from the Agenda.

15. Inspectors, procedures & fees – not discussed.

16. Improvements for Winnebago? Not discussed.

17. Future tasks – not discussed.

18. New Business – none

19. Next Meeting – 7/12/17 @ 5 pm.

20. Don made a motion to adjourn at 6:22 pm. Mike seconded the motion and it passed by

a voice vote.

UNAPPROVED

______________________________

Vivian Gaines, Chairman

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JUNE 12, 2017 PRESIDENT’S REPORT

Review and response to e-mails during the month of May

May 3, 2017 – office hours.

May 3, 2017 – prepared article for village newsletter

May 8, 2017 – Met with Winnebago County Chairman Frank Haney – discussed various village issues – including Trailhead funding, funding for services to Meridian Pointe, status of hotel issue, and increase in IGA for village to maintain I-39/Baxter Rd. County water system

May 8, 2017 – attended and led Village Board meeting

May 10, 2017 – held office hours

May 17, 2017 – Held office hours – met with Renae Stevens of First National Bank & Trust to go over new Bill Pay system for village

May 19, 2017 – Met with Mark Crosby (area real estate agent) to discuss Meridian Pointe and other Winnebago interests regarding annexation or pre-annexation into village

May 22, 2017 – Attended Village of Winnebago Zoning Board meeting – discussed changes to Light Industrial zoning and corrections to zoning ordinance and suggestions to have changes made to zoning ordinance similar to those that will be in the UDO to make everything consistent.

May 24, 2017 – Village office for additional training for new Bill Pay system with Renae Stevens at First National Bank & Trust – office hours in morning

May 31, 2017 – Read story to class at Simon Elementary School in the morning

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JULY 10, 2017 PRESIDENT’S REPORT

Review and response to e-mails during the month of June – Was on vacation during week of

June 12, 2017

June 5, 2017 – attended Public Works Committee meeting

June 21,2017 – attended real estate closing for purchase of property located 300 block of West

Main Street

June 21, 2017 – office hours

June 26,, 2017– Met with George Gaulrapp of Com Ed to discuss Outage report for 2016 and

other related matters

June 28, 2017 – Met with Ann Lawson at her house on Westfield to discuss several issues,

including the maintenance of the detention pond and the pooling of water that ends up in her

basement. Also neighbor not cutting grass as required by ordinance.

June 28, 2017 – held office hours

June 28, 2017 – Liquor Commission meeting scheduled, but not enough showed up for a

quorum. Had discussion anyway with Commission member Jim O’Rourke, Attorney Mary

Gaziano, Mike Capriola, and Diane Capriola regarding request to have special event permit for

BYOB for park area.

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NOTES – ANN LAWSON 102 WESTFIELD

June 28, 2017 8:55 a.m. – 9:50 a.m.

I met with Ann Lawson and Terry at their home at 102 Westfield at approximately 8:55 a.m.

Ann and Terry were concerned about water consistently coming onto their property from the drainage

area and other issues. They had me follow them downstairs to their exposed, finished basement, and

showed me the utility room that had two (2) sump pumps – one was running off and on while I was

there the entire time.

1. Concerned with neighbor “Doug” – he is not mowing all of his property – about 1 acre is not

being mowed. They told me a letter had been sent to Doug by the village stating he had 10 days

to cut the grass according to the ordinance. I told them I would check with Chad and/or Casper

to determine if it was in violation and if so, when it would be mowed. They are concerned

about mosquitoes and gnats that may be in that overgrown area.

2. Concerned with other neighbors backing up to drainage from Prairie Hill Subdivision and they

are not maintaining the grass in their area of the drainage. They feel that everyone must do his

or her job in maintaining it, otherwise, it will not drain properly and then Lawson property

receives the runoff, since her house is on lower level of ground. I am to check to see what we

can do to make sure the property owners are maintaining this area properly.

3. Concerned about some “sinkholes” along the sewer line area – they say they are about a foot in

diameter and about a foot deep.

4. Concerned about drainage between two houses in Prairie Hill that comes down to the drainage

area – it gets plugged up with 2 liter bottles and other garbage and then that area in the

drainage way stays wet and the grass can’t be mowed, which then means the water can’t flow,

so goes on to their property.

5. Concerned about water from farm land to the north and prairie path, causes a lot of running

water that moves swiftly during a rain event, then goes onto their property. Asking to see is

there is any way to divert water down toward the creeks further to the east down the prairie

path.

6. Concerned about the culvert under Westfield and the amount of water that is coming from

Soper and elsewhere in village – garbage clogs up some areas, flows heavily, doesn’t drain well

after it gets to drainage area.

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Suggested remedies:

A. Have Doug comply with village ordinance to cut his entire area of grass

B. Have neighbors make sure they are cutting their area of drainage ditch

C. See if village can work with RRWRD to help with steeper grade for drainage area

D. See if village can replace culvert and have it angle more toward the drainage area directly

E. See if village can have tile put down in drainage area to help take water away and then have

property owners have sump pump lines extend all of the way to the tile

Observations/Suggestions by me:

1. Very poor set up for way water is drained from Soper to Westfield to drainage area – walking

path is underwater/the sidewalk is dangerous with or without water.

2. Any way we can obtain money from state, county, federal (grants) to help with this complete

problem – maybe village wide

3. Any way we can take on the responsibility of maintaining grass in drainage area/seek a source of

revenue for it.

Ann Lawson – 102 Westfield, Winnebago, IL

Home Phone: (815) 335-1117

Cell Phone: (779) 500-4012

Follow up: June 28, 2017 10:45 a.m.

Met with Casper Manheim about 104 Westfield property. He said a letter went out about grass to be

cut. Homeowner said he was going to have a commercial company come out that had done it before

and cut the grass down. Casper also told him he needed to remove the branches from the brush that

were cut down and possibly thrown in the brush.

Casper is to follow up by Monday, July 3 and then will let me know if the grass has been cut or not.

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